12/4/2013

Process
Name Issue Description Process Status
Responsible
Name Priority
Notes
Deposit Apply payment to Facility Credit not implemented. Invoicing Phase Gene
Deposit Apply payment to Employee Remove from specs Gene
Deposit Payment data to RARA
Started Analysis &
Design
Gene 10
This is dependent on completing
Invoicing functionality in FABS-AR
FLAIR FLAIR departmental file downloads In Process Gene Added 04/07/2014
FLAIR
Created new database FABS_FLAIR for downloaded and uploaded
FLAIR data In Process Gene Added 04/02/2014
Invoice Invoice Credits
Have problem
statement and
solutions.
Invoice Analyze invoices and adjustments In - Process Gene Added 04/28/2014
Invoice Assist Mike King with AFF invoice insertions In - Process Gene Added 04/07/2014
Invoice Analyze overpayments In - Process Gene Added 04/28/2014
Invoice
BoA Invoice Review/Approval In Process 11
Invoice
Modify A/R functionality to accommodate new invoice types
In Process
2 Need what invoice types to program
Invoice
Quality Assessment Fee (QAF) System Analysis & Specification
In Process Gene Added 04/07/2014
Invoice
Do Not Invoice list (bankruptcies)(also modify invoice generation
code)
Not started
9
What is the source of the list?
Identify where it is located.
Invoice Assessment Fee Invoices On-Hold
NFAQ obtain nfaq code base
Code base
incomplete. Gene Added 04/07/2014
OLP Meet about matching OLP data to Treasury data Analysis Gene Added 05/05/2014
Reports Help Mike King with SSRS In - Process Gene Added 04/07/2014
SSIS Help Mike King with SQL Server and SSIS In - Process Gene Added 04/07/2014
SSIS
Fix SSIS scripts for downloading Expansion Option and Expansion
Set data. In Process Gene Added 04/02/2014
System Administrative Tab In Dev for Test Gene Added 02/13/2014
System
Create new spoke application - FABS_FLAIR for view SSIS script logs
and configuration settings. And to view data In Process Gene Added 04/02/2014
System FA Batch Move from Old AR System In Process Gene Added 02/13/2014
System OPCTrack Timesheet from Old AR System In Process Gene Added 02/13/2014
System OPCTrack Invoice Reconciliation Report From Old AR system In Process Gene Added 02/13/2014
System MAR Data View Only Capabilities Need Specs Gene Added 02/13/2014
Testing Write and review test scripts with Kim Jordon and Kim Noble Gene Added 04/07/2014
12/4/2013
Process
Name
Issue
Description
Process
Status
Responsible
Name Priority
Notes
Deposit
View
comments
on Manage
Payment
page for non-
A/R items.
Complete Vanaja 5
OLP
OLP Credit
Card Fee %
Complete Gene 12
System
fix Suspense
Account. Complete Gene
Added
04/07/2014
System Drafted FABS HUB -Spoke Architecture complete Gene
Added
04/07/2014
System
Added
missing
record for
Suspense
account
needed by
Karen Davis Complete Gene
Added
03/14/2014
Business
Analysis and
Project
Managemen
t
Review
System
Requiremen
ts
document/t
echnical
specification
s Completed
Deposit
Delete
Deposit is
not specified
Completed Gene 1
Deposit
Edit
functionality
for deposits
Completed Gene 1
Deposit
Improve
application
Performance Completed Gene
Deposit
Error
Message in
A/R System
Completed Gene 3
Deposit
Functionality
to apply non-
a/r at the
check detail
level on the
Deposit
Queue page.
(checkbox
and then
active
Retype
dropdown)
Completed Gene 8
Deposit
Functionality
to copy
remitter
name when
entering
deposits
Completed Gene 7
Deposit/Debi
t
Add to
create/edit
debit memo
the list of
non-invoice
applies that
will be
reversed
along with a
Cancel
checkbox for
each that
allows the
user to
indicate if
the end user
no longer
wants the
service/item.
If checked
they will only
be liable for
the return
fee. Completed Gene
Deposit/Debi
t
Debit Memo
Delete Completed Gene
Deposit/Debi
t
Apply Debit
memo
Payment
Completed
Gene 4
Deposit/Debi
t
Apply
Invoice
Repayments
Completed
Gene
Invoice
Apply
payment to
invoice
case when
amount
entered
exceeds
deposit
detail
balance. -
Currently
does not
display any
errors, just
closes up the
toggle and
leaves
everything
unchanged. Completed Gene
Invoice
Apply
payment to
Invoice
Pay-in-Full,
not
implemente
d. Completed Gene
Invoice
Manage NIP
(non-invoice
payment)
does not
have refund
functionality
implemente
d. Completed Gene
System Invoice searchCompleted Gene
System
Database
Security
model Completed Gene
System
User
Interface
Security
model completed Gene
System NAFS completed
Business
Unit
12/4/2013
Process
Name Issue Description
Process
Status
Responsible
Name Priority
Notes
Reports Write needed AR reports
Reports OPC Invoice Data Verification Report Added 02/13/2014
Reports Suspense Account Report Added 02/13/2014
Reports Check Count Report Added 02/13/2014
Reports Final Orders/Fines Report Added 02/13/2014
Reports OLP by Source Report Added 02/13/2014
Reports Debit Memo Report Added 02/13/2014
Reports Applied Deposits Report Added 02/13/2014
Reports Account History Report Added 02/13/2014
Reports FLAIR Entries - General Added 02/13/2014
Reports FLAIR Entries - Revenue Reconciliation Report Added 02/13/2014
Reports OPC Invoice Report Added 02/13/2014
Reports AFF Invoice Report 05/13 to dev
Reports RFC453 - Online Paument Monthly Statistics Added 02/13/2014
Reports RFC454 - Modify A/R Report- Treasury Added 02/13/2014
ID Title Category
Business
Unit
Priority
Number
Requestor Created
559 559 - NH Quality
Assessment Fee
System
3 - Requires additional
resources - Project
Managed
Hicks, Anita 5/12/2014 14:17
530 530 - Import People
First Data into
ORGPlus
1 - Existing IT
Resources - Short
Term
James,
Tawandra
2/21/2014 16:58
519 519 - F&A RARA
Report
1 - Existing IT
Resources - Short
Term
Calabrese,
Mary (JoAnn)
2/6/2014 15:40
494 494 - OPC Invoice
Data Verification
1 - Existing IT
Resources - Short
Term
Murphy,
Michael
1/2/2014 17:38
479 479 - AFF - CHOWs
and Initials
3 - Requires additional
resources - Project
Managed
Murphy,
Michael
12/11/2013 13:45
435 435 - HQA deposit
documentation -
FLAIR Report; work
ticket #5176 CSMU
1 - Existing IT
Resources - Short
Term
Hicks, Anita 8/14/2013 7:24
379 379 - Financial
Business Systems
Modernization
3 - Requires additional
resources - Project
Managed
Hicks, Anita 4/1/2013 11:30
505 505 - Employee
Bonus System
2 - Existing IT
Resources - Project
Managed
1 Kidd, Tonya 1/23/2014 9:34
490 490 - FA Deposit and
Debit Memo
Functionalities
3 - Requires additional
resources - Project
Managed
1 Hicks, Anita 12/26/2013 13:25
556 556 - Set up a
SharePoint
Document Library for
Medicaid to deposit
IGT
1 - Existing IT
Resources - Short
Term
2 Fortier, John 5/7/2014 14:19
447 447 - AHCA Travel
System
3 - Requires additional
resources - Project
Managed
2 Kidd, Tonya 9/26/2013 9:30
536 536 - Treasury
Receipt Processing
Report
1 - Existing IT
Resources - Short
Term
5 King, Michael 2/28/2014 15:14
IT Project Status
IT evaluation in progress
IT evaluation in progress
IT waiting on requestor
IT waiting on requestor
Approvals completed
Testing
ISDM Project
ISDM Project
Coding
Coding
ISDM Project
Testing
IT Project Status Comments
05/22/2014 KH - Gene has contributed to the Maintenance Brief and the Brief has been attached to this PSR.
06/03/2014- JWH- I had not heard anything back to my inquiry from 05282014 so I Emailed Mary (JoAnn)
Calabrese asking whether it has been determined if this Report is still needed or if this PSR can be closed.
Responded yes that they still need it and it is still dependent on other items that they are working on.
05/28/2014 - JWH -Still waiting on response from my email request for information from Mary (JoAnn)
Calabrese. I sent a follow up email and she responded that she has gone back to Supervisors to see if the
requested report is still needed, but has not heard back. She will follow up with them.
05/20/2014 - JWH - I reviewed this PSR and not a lot of information available in it. I emailed Mary (JoAnn)
Calabrese and asked if this report was still needed and or required since she requested it. I will proceed based
upon her response.
05/20/2014 JWH - Email sent to Gene Kochanowsky asking if this PSR should be on hold or closed due to
changes in the database and business processes.
05/19/2014 JWH - Michael King emailed that he thought this PSR was still in the queue. I sent him an email
regarding the note by Jim Murray below that it was pending changes to database and business processes. He
responded that he had to defer to Gene Kochanowsky to respond on that question.
5/29/2014 djb: Met with Kim Jordan to discuss report to find out the status of the testing. She said that some of
the problems that she initially reported may have been resolved in beta. She said that she would do more
testing.

05/20/2014 djb: Received email form Kim Jordan describing some problems with the report and indicating the
location of the link to the beta Flair Report with DLN. Located the stored procedure that the report is based on.

05/19/2014djb:Contacted Kim Jordan for update on PSR testing results.

04/08/2014 KH - Per Fors, Sharon Woodbery is meeting with Kim Jordon

20Mar 2014 jem: CODES AND PROCEDURES WERE MOVED TO BETA FOR TESTING. Users will input refund
transactions for real checks to verify correct display.

03/13/2014 JEM:
Tested two refunds that were entered using codes entered into VR for refunds. Report pulls them back but I
asked if the 002002 OBJ CDE was the right one to use as it also is used for other transactions.

4 Mar 2014 JEM: VR setup tested to display org code and obj code for refunds and the report procedure can
select the update. SHaron Woodbery will supply the correct codes for all boards/client codes and the test will
continue after new refund transactions are entered.

21 Feb 2014 Jem: Moved modified procedures to BETA after talking with Sharon Woodbery. Reports will be
available for test and acceptance today.'

14 feb 2014 jem: Refund info is not identified to org code or objcde in VR. This needs to be added in order to
complete this PSR.

4/27/2014 - SeeISDM page for recent status information.

6/2/2014 - Project was inadvertently closed. Was reopened with "IT Project Status" being "ISDM Project."
Project should remain active until checks are distributed and public records requests are no longer being
received.
03/07/2014 KH - Gene is moving the rest of the AR functionalities off of the old AR and working on the OPC
invoice.
12/26 GK -Im applying the changes that came out of the requirements review conducted and completed by Terry and the FS people the
week of 12/13 and communicated to me on 12/20. Im trying to get them done this week. They will require retesting of the application.
12/23 GKWhen Terry completed her review/edit of the specifications Friday last, she introduced requirements that were new to me. Im
in the process of implementing them. I hope to have it done some time this week. I do not know if she finished her round one testing and
started her round two. From the reports I have received from Vanaja and Curt, they havent found anything major yet. I have three bugs
showing in TFS. Two are related to the new requirements and one is an SSRS report that Jim was working on.
The changes Im making are significant and will require a complete retest when Im done.
12/20 GK -Karen, Im wondering about the case where Ive sent a check with an application, the check bounces, and then I withdraw my
application. I wouldnt be required to pay the application fee even though I am no longer applying, would I? I expect I would have to pay a
see ISDM project page for current status.
05/19/2014 - JWH - Report 'Treasurey Receipt Processing Report' with changes have been deployed to the
following
locationhttp://hq3sqlcid/Reports/Pages/Report.aspx?ItemPath=%2fFinanceAndAccounting%2fTreasuryReceiptP
rocessingReport
and is now available for testing by unit.

03/11/2014 JWH PSR 536 requested a change to the exisiting report to change 'Deposit Number' to pull from
Payment. FINT_FlairActivityDetails instead of FINT_DepositSummaries and I made the change in DEV to the
Stored Procedure. I also worked with Jim Murray to remove the Temporary Table process in the Stored
Procedure and added a requested additional column of FLAIR Amount. Changes accomplished. These changes
have not been deployed to HQ3SQLCID as we are awaiting approval before providing the changes to the
Business User for review.
Summarize request, what would be solved or achieved
The Florida Legislature enacted Senate Bill No. 8-A of Chapter 2009-4 requiring AHCA to collect
monthly from certain nursing home facility providers a Quality Assessment. The assessment
amount would be based on the number of non-Medicare patient days for the month multiplied
by a Provider Assessment Rate for the year. Facilities must report their non-Medicare patient
days and pay their assessment no later than the 15th of the month after the month being
reported. Providers will be allowed to edit any or all of their submitted reports. Adjusts will only
be made to prior invoiced amounts after approval by Financial Services. The existing QAF system
started collecting data on April of 2009.
PF asked HR to input PF data into AHCA's ORGPlus 9 to automatically load the Agency
organizational chart. DOT currently has a program to pull the data and put it into their
ORGPlus12 application. Tiffany Bailey is a contact in HR.
I need a RARA report that has facility and total amount paid with Invoice numbers. This report
will be pulled monthly. If you have any questions, please dont hesitate to contact me.
I like the format in the Provider to Receipts detail report that was created previously. That report
total did not match my RARA and FLAIR totals.
Create a report to display statistics for OPC billing data.
Automate the data upload and generation of Annual Facility Fee invoices for CHOWs and Initials
Information for HQA Deposits
Ryan,
This information is required for F&A to move forward with the deposits in a more expedient
manner. Therefore, it would be greatly appreciated if you could add the column to your existing
spreadsheet to identify the purpose of each check and include the amount associated with each
purpose.
Thanks in advance for your assistance in this matter.
Anita.

The goal of this project is to provide all Financial/Business systems functionality currently in the
Finance and Accounting FoxPro system in an AHCA standard SQL/.Net environment that will be
maintained by AHCA IT.
The Agency will be conducting an exercise in order to deliver a one time bonus opportunity to
eligible employees.

The Bureau of HR will need a way to collect peer reviews on all eligible employees from any
eligible "voting" employee.

The system must have the ability to ensure that voters are only selecting from eligible employees
in their work unit (as determined by HR).

The final results must be tracked for accuracy and completeness and the final data set will be
delivered to HR in a manner where they can quickly sort by work unit and results.

The ability for the Business units to automatically enter deposits and debit memos.
Revenue Services & Systems needs to set up a location for Medicaid to deposit IGT memos and
where we can deposit transaction confirmations for them to see. Id also like the alerts, to go to
the members, when any of the members deposit something. I think I also need to set up a new
group for this activity.

Site location would be:http://ahcaportal/das/FA/RevenueManagement/grants/IGT%20Memos

Automated travel system designed specifically for government travel that eliminated paper-
driven processes adn provides agency with improved control over expenses. The system shall
also reduce the time needed to make trip requests and receive approvals. This system will
provide the automation needed to improve organizational efficiency, productivity and staff
satisfaction.
Need 2 changes made to existing Treasury Receipt Processing Report:

1) The first column 'Deposit Number' is incorrectly pulling from:

[FinanceAndAccounting].[Deposit].[FINT_DepositSummaries] DS
DS.[DepositNumber] AS 'Deposit Number'

It needs to pull from:

[FinanceAndAccounting].[Payment].[FINT_FlairActivityDetails] FAD
FAD.[DepositNumber] AS 'Deposit Number'
2) A new third column needs to be inserted between existing columns #2 'Deposit Amount' and
existing #3 'Date Created' titled 'FLAIR Amount'
It needs to pull from:
[FinanceAndAccounting].[Payment].[FINT_FlairActivityDetails] FAD
FAD.[Amount] AS 'FLAIR Amount'
The result will be 4 columns reading left to right:
Deposit Number
Deposit Amount
FLAIR Amount
Date Created