BR-070:

SD Standard Sales Process in Brazil

Presented by Gisele Ranieri
February 2009
Agenda

Sales Processes Standard BR


Delivery documents related to SD Documents creation


Billing Process and accounting related to SD Documents
creation.



Nota Fiscal Issue and Legal Reports Posting

Brazil Localization in the Sap Standard on the Country Version
so Sap provide almost all the specifics Types of Documents
to apply the legal requirements for Tax ,
Laws and Nota Fiscal .


- Brazil Customer Sales Order : we call a Direct Sale. Just because to
attend our legislation requirements we have more the um type of
taxation for the same Business Process.

Direct Sale (Resale, Industrialization )
Direct Sale (Consumption)

They are the same Business Process but the
tax requirement are different. See flow bellow:

Brazil Localization
User
Legal
Books
Accouting
Posting



Pedido
Cotao
Tax Code
(I0, I1, I2, I3, I4, I5)
Nota Fiscal
N1

Seles
Order
ORB
LF

Delivery
F2B

Invoice
Quotation
Direct Sale
Resale (I1) / Industrialization (I4)
Pricing Standard - RVABRA
User
Legal
Books
Accouting
Posting



Pedido
Cotao
Tax Code
(C0, C1, C2, C3, C4, C5)
Nota Fiscal
N1

Seles
Order
ORB
LF

Delivery
F2B

Invoice
Quotation
Direct Sale Consumption (C3)
Pricing Standard - RVABRA
User
Legal
Books
Accouting
Posting



Pedido
Cotao
Freight Conditions
Transfer the freight value to NF

Vendor
(Partners Function)
Nota Fiscal
N1

Seles
Order
ORB
LF

Delivery
F2B

Invoice
Quotation
Direct Sale - With Freight
Pricing Standard - RVABRA
User
Legal
Books
Accouting
Posting



Pedido
Cotao
Cusomer Master ata
Exempt IPI
Exempt ICMS
Exempt ST
Tax Laws IPI/ICMS

Nota Fiscal
N1

Seles
Order
ORB
LF

Delivery
F2B

Invoice
Quotation
Direct Sale - Tax Free Customer
Pricing Standard - RVABRA
Important :
These are Standard Flows we can find more taxation in the realization phase.
RVABRA will be adjusted to meet all the needs of the business.
All tax and accounting information generated by SD process goes to the Legal books and they
are send to the Government.






Brazil Localization
Legal Books

Registro de Entradas
Registro de Sadas
Registro de controle da Produo e do Estoque
Registro de Inventrio
Registro de Apurao do IPI
Registro de Apurao do ICMS
Listagem de operaes Interestaduais
Registro de Apurao do ISS
Arquivo Magntico ICMS 75/96
Instruo Normativa (IN) 68
Livro Razo Auxiliar
Registro de Duplicatas a Receber
DIRF
CIAP
CBT RVABRA ( Sales )
CBT RVABRA ( Invoice )

Electronic
Nota
Fiscal
Brazil Localization - NFe

Brazil Localization - NFe

SAP - The nota fiscal is used in the following ways:

Delivery note
In Brazil, taxes are levied on the movement of goods and not on the sale, as is customary in other
countries. For this reason, a nota fiscal, which represents a legal document, must accompany each
delivery of goods.

Invoice
In most cases, the nota fiscal also serves as a financial document, meaning that customers view
the nota fiscal as an invoice against which they make payment.
They do not request a separate invoice.
On occasion, customers request a separate invoice in addition to the nota fiscal that arrives along
with the goods. Vendors then send what is called a fatura, which can be used to group one or more
Notas Fiscais.

R/3 can create a Nota Fiscal in four different ways:

Integrated in MM Invoice Verification
Integrated in MM Inventory Management movements
Integrated in SD billing
Manually via the Nota Fiscal Writer

Brazil Localization - NFe

NF Number Ranges : R/3 stores Notas Fiscais with an internal Nota Fiscal document number. This
document number is a unique key assigned to each Nota Fiscal.

NF Types :

The Nota Fiscal type is used to determine important attributes of a Nota Fiscal. A Nota Fiscal must have a
specified NF type. This is either done manually (Nota Fiscal Writer) or the type is derived automatically
(integrated case in MM/SD).

Indicator Nota Fiscal entrada : This indicator specifies whether a Nota Fiscal is of the type Nota Fiscal
Entrada . Issued by the company

NF cancel type : If a Nota Fiscal is canceled, the system creates a new Nota Fiscal of the type
Cancel. The system automatically assigns the appropriate NF cancel type. Please note that a Nota Fiscal of
type Cancel does not appear in any type of legal reporting. A Nota Fiscal can only be canceled if the
corresponding FI period is still open. If the period is already closed, the system will issue an error message.

Direction of movement : A Nota Fiscal can be either an incoming or an outgoing Nota Fiscal. The NF
type specifies the direction of movement.

Document type : Nota Fiscal, Complementar, Correction, Conhecimento, Cancel, and Return.

Nota Fiscal form : defined by the Governmeand

Nota Fiscal model: The Nota Fiscal model is used to create legal files.
Accompany the goods.
Updates
Legal Book - Inbound


Complementary
Updates
Legal Book - Inbound



Outbound
Updates
Legal Book - outbound

Inbound
Updates
Legal Book - Inbound

Types:
Brazil Localization - NFe

Returns
Devolution




Brazil Localization

Integration with SD Billing
The Nota Fiscal is automatically generated in background when the invoice document is save.

Navigation in the Nota Fiscal Writer transaction

T-code : J1B3N








Brazil Localization - NFe
Nota Fiscal data are maintained in the following screens:

Initial Screen :The initial screen differs between create, change and display mode.
Header : The header screen contains Nota Fiscal header data, such as document and
posting date, transportation data, withholding tax information, etc.
Item Overview : The item overview screen shows an overview of all Nota Fiscal items. Data
can not be entered on this screen. The screen is the starting point for the item screens Item
Detail, Item Taxes and Link to Messages.
Item Detail : This screen contains item data such as material, quantity, price, discount,
freight, tax control information, tax laws, NBM code, etc.
Item Taxes : This screen contains the tax details such as tax type, base amount, excluded
base amounts, rates, tax amount, etc. All taxes must be entered on this screen. Tax
amounts can be entered manually or they can be calculated for selected items via the
function Calculate taxes from base amount and rate.
Linked Messages : This screen shows all messages which are linked to the specified item.
For manually created messages, the links must be specified on the screen Links to items.
Partner : This screen can be used to specify partners other than the main partner (e.g.
carrier).

Brazil Localization - NFe

Partner Detail : The partner detail screen shows detailed information about the specified
partner, such as address, CGC, CPF, etc. No data can be entered except for the creation
of Notas Fiscais with one-time partners.
Totals : The totals screen summarizes all tax values across the items. No data can be
entered here.
Messages Overview : This screen is used to specify specific Nota Fiscal texts (header and
line texts). Automatically created text can not be changed (e.g. Tax Laws). New texts can
be created.
Long Text : If a header or item text has multiple lines, this screen can be used to enter all
lines. The screen Messages Overview can be used only for the first line.
Links to items : Item texts must be linked to the particular item. All items are shown on this
screen. Items which are linked to the chosen message can be selected.
Administrative Data : This screen contains administrative data such as the name of the
user who created the NF, print indicator, etc.

Brazil Localization
Nfe Details
Architecture Components for NFe
Brazil Localization - NFe

The SAP GRC NF-e 1.0 solution supports the following communication processes:

Digital Signature (native or custom specific);
NF-e Batches Sending;
NF-e Batches Verification;
NF-e Cancellation Request;
NF-e Number Skipping Request;
NF-e Status Request (for incoming NF-es);
Service Status Monitoring;
XML Sending/Receiving through B2B integration.

Brazil Localization Nfe

Web Interface (Outgoing NF-es monitor 1)
Brazil Localization Nfe

Web Interface (Outgoing NF-es monitor 2)
Brazil Localization Nfe

Web Interface (Incoming NF-es monitor)
Brazil Localization Nfe

Web Interface (NF-e Batches monitor)
Brazil Localization Nfe

Web Interface (Service Status monitor)
Brazil Localization Nfe

Web Interface (NF-e Details view)