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JOB DETAIL
Job Opening ID
96129
Working Title
Administrative Assistant
Intermediate
Job Title
Administrative Assistant
Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Nursing
Department
School of Nursing
Posting Begin/End
Date
5/19/2014 6/02/2014
Career Interest
Administration
home > job detail > administrative assistant intermediate
Administrative Assistant Intermediate
How to Apply
A cover letter, attached as the first page of your
resume, describing how your experience meets the job
requirements of this posting, is required for
consideration of this position.
Please visit www.nursing.umich.edu/ for more
information about the School.
Responsibilities*
The University of Michigan, School of Nursing (UMSN)
Office of Student, Academic and Multicultural Services
(OSAMS) is looking for an Administrative Assistant
Intermediate who will provide a variety of
administrative duties in support of the day-to-day
operations of the School.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Provide administrative support for tasks related to
clinical placements, compliance, and course scheduling
while serving as liaison with faculty and staff.
Support communications with sites/preceptors (60%)
*Send syllabus and letter to follow-up after contract
has been signed.
*Data entry of preceptor information into database
system.
*Complete individual compliance packets for all
master's students (send form letter).
*Submit ACE (state-wide system) requests for
placements (data entry of placement requests).
*Ensure clinical site evaluations are completed and
documented.
*Send thank you notes and Continuing Education Unit (CEU credits) verification
information to preceptors.
*Verify NP credentials are accurate in database, update as needed.
Compliance (20%)
*Track compliance requirements for all students in all programs.
*Communicate compliance deadlines to new and current students.
*Answer questions from students regarding compliance requirements.
*Serve as main point of contact for compliance requirement vendor.
Student placements (20%)
*Maintain accurate working documents as placements are secured.
*Ensure preceptor information is in the database and matched with students (proofread
and data entry of updated information).
*Work closely with other academic staff to ensure clinical placements are accurately
reflected in schedule.
*Ensure appropriate stakeholders have accurate information about clinical placements.
*Facilitate Level 2 access and other required access and/or training for students and
faculty based on clinical placements.
Job Detail
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Page 1 of 2 Job Opening: Administrative Assistant Intermediate | Careers at the U
5/24/2014 http://umjobs.org/job_detail/96129/administrative_assistant_intermediate
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The above statements are intended to describe the general nature and level of work to
be performed and are not an exhaustive list of all associated responsibilities.
Required Qualifications*
NECESSARY QUALIFICATIONS
Education and Experience:
*Bachelor's degree is preferred.
*Five (5) or more years? experience in a busy, fast-paced, customer service oriented
environment is required; experience in an academic environment in higher education is
preferred.
Attributes:
*Demonstrated Microsoft Office software intermediate or advanced competency.
*Demonstrated organizational skills and the ability to multi-task and anticipate needs.
*Demonstrated interpersonal skills and the ability to build successful relationships with
a wide variety of people at all levels (faculty, staff, students, etc.).
*A flexible, can-do attitude and a willingness to work successfully in a team
environment.
*Superior oral and written communication skills, demonstrated knowledge of proper
grammar and punctuation usage.
*Proven ability to perform highly responsible, sensitive, and confidential administrative
duties using independent judgment and professionalism.
*Demonstrated initiative and the ability to establish priorities, show initiative in day-to-
day activities, and solve problems appropriately.
*Knowledge of complex administrative/office procedures.
*Familiarity with M-Pathways Procurement systems and CTools systems preferred.
*Working knowledge of applicable University policies and procedures is preferred.
Work Schedule
Shift/Hours/Days: Monday-Friday, 8:00 am - 5:00 pm. Some evenings and/or
weekends may occasionally be required.
Additional Information
SUPERVISION RECEIVED
Supervision is received from the Director of the Office of Student Academic &
Multicultural Services (OSAMS).
Background Screening
The University of Michigan conducts background checks on all job candidates upon
acceptance of a contingent offer and may use a third party administrator to conduct
background checks. Background checks will be performed in compliance with the Fair
Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be
removed from posting boards and filled any time after the minimum posting period has
ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Page 2 of 2 Job Opening: Administrative Assistant Intermediate | Careers at the U
5/24/2014 http://umjobs.org/job_detail/96129/administrative_assistant_intermediate