Report Part 2

University Kuala Lumpur
1

CHAPTER 1

INTRODUCTION

1.1 OBJECTIVE of INTRA
This Industrial Training (INTRA) is one of the requirements for all UniKL students
of Degree/Diploma programmes. The main objective of this INTRA is to give
students vast exposure to a real industrial environment. Students will be able to apply
the skills that they have gained throughout their academic years. In addition, they can
enhance their knowledge and abilities at the companies that they are attached to. This
internship is also a shared social obligation for both UniKL and the practical
companies involved. UniKL practical students will assist the companies in handling
any related jobs and also enables UniKL to identify industries current needs, hence
improving any weaknesses discovered. Therefore, the university will be able to
strengthen its curriculum and produce graduates who are market ready.
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This Industrial Training was done at Bertam Sdn. Bhd. which located in
Kepala Batas, Penang. The principal of the company consist of property
development, plantation and house development in Bertam, Kepala Batas Area.
The position given is trainee in Finance Department under Puan Analiza Bt
Abdullah as the Group Finance Manager. Then, all the jobs given by Puan Jamilah
Bt Ibrahim as the Senior Executive of the company. I have learnt a lot of finance task
and duty at the department. The knowledge and skills given are very important in
order to use in the future.

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CHAPTER 2

GENERAL PRESENTATION OF THE COMPANY

2.1 COMPANY LOGO

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2.2 COMPANY SUMMARY

Bertam Properties Sdn Bhd. (BPSB) is a property development company which is
based in Bertam Kepala Batas, Penang, Malaysia. The Company is a private limited
liability company incorporated and domiciled in Malaysia. The registered office is
located at 1
st
Floor, 10300 Penang Malaysia. The principal of business of the
company is located at No.1, Jalan Dagangan 1, Pusat Bertam Perdana, 13200 Kepala
Batas, Penang, Malaysia.
Bertam Properties was incorporated in Malaysia under the Company Act with
paid up capital of RM 60,000,000. The company was established in 1991 as a result
from combination of three organizations which is succeeding in their own business
sectors.

Bertam Properties Sdn Bhd involving in following business activity:
Property Development
Penang Golf Resort and House Club
Plantation
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Through Bertam Properties Sdn. Bhd, the group is spearheading the northern
regions most advance and futuristic township development. Covering an area about
3,750 acres the comprehensive township of Bertam Perdana is strategically located in
the high growth area of the Northern Development corridor. Bertam Properties Sdn
Bhd is embarking on a very ambitious and looking forward development. One of the
main and biggest projects of Bertam Properties Sdn Bhd is Bertam Perdana.
As the education hub Bertam is surrounding with UiTM, MRSM Kepala
Batas, Sek. Men. Sains Kepala Batas, USM Dentistry College, Industrial Training
Institute,Dentistry College, nursing college,community college, primary and
secondary school. An educational institute for the community is planned with the
promises.
Bertam Perdana is a township for the future. With its visionary planning
development, Bertam Perdana is set to be the choice township in the Northern
Region. The entire development preserves the sanctity of the relationship between
man and nature, providing for the physical needs ( recreational beautiful landscaping
and cooling rest areas ) as well as the spiritual and emotional needs ( quiet, safe and
private ). The open neighborhood concepts promotes good neighborliness whilst
optimising landscaping opportunities.
Bertam Perdana is scheduled for complete development by year 2020. As a
comprehensive township development for the millennium, current planning
integrates design for a computer literate society. Extensive neighborhood and urban
landscaping will be pleasing to the eye and will complement the natural cooling
provided by a unique manmade lake.In keeping with the concept of wholesome
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living, light, non-polluting industrial development is planned under the green,
environment friendly concept.

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2.3 MISSION AND VISION

Vision
Our vision is to be the leading and succeed property development company in
Penang.

Mission
Our mission is to produce comfort and better Living Township.

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2.4 COMPANY BACKGROUND

Bertam Properties Sdn Bhd
Bertam Properties Sdn. Bhd.

Motto A Dream Come True
Established 1991
Directors Peter Edwin Hadsley

Luqman Bin Abu Bakar
Owen David Wilkinson
Dato Haji Che Adzmi
Syed Ahmad Nazri Bin Syed Kamaruzaman
CEO Dato Roslan Bin Ibrahim
Type Private Limited Liability Company
Location Kepala Batas, Penang
Website www.bertam.com.my

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2.5 WORKING HOURS
Office hour for this company are as follow :-
Monday Thursday
Working Hour : 8.00 a.m 5.00 p.m
Lunch Time : 1.00 p.m 2.00 p.m
Friday
Working Hour : 8.00 a.m 5.00 p.m
Lunch Time : 12.30 p.m 2.45 p.m

2.6 COMPANY WEBSITE

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2.7 COMPANY ORGANIZATION CHART

2.8 BERTAM PROPERTIES SDN BHD MAP

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2.9 COMPUTERISED SYSTEM USE IN BERTAM PROPERTIES SDN BHD :
IFCA COMPUTERISED SYSTEM

Normally most company used UBS or MYOB as their accounting
computerised software but in Bertam Properties Sdn.Bhd the company used IFCA
Property software to record all company transaction related to account payable,
account receivable and financial statement.

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2.10 BERTAM PROPERTIES SDN BHD PAST AND CURRENT PROJECTS
Past Projects(1994-2004)
Penang Golf Resort

Taman Bertam Indah (Mixed Development)

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Taman Bertam Permai (Mixed Development)

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Past projects (2005-2008)
Bertam Perdana(Town Centre) - BP1

Bertam Perdana(Lake Home) - BP2

Lake Home - Entrance

Inderapura (2 Storey
Bungalow-29 units)

Langkasuka (2 Storey
Bungalow-29 units)

Lake Home (2 Storey
Semi D-44 units)

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Bertam Perdana - BP3

Phase 8A (2 Storey Shop
Office -16 units)

Primrose (1 Storey Terrace-
100 units)

Rafflesia (1 Storey
Terrace-300 units)

Mawar (1 Storey Terrace-
300 units)

Freesia (1 Storey Terrace -
178 units)

Low cost 304 units

Iris (1 Storey Terrace-156
units)

Santana (1 Storey Terrace-300 units)

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Bertam Properties Corporate Office

Year 2010 Projects
Mayang

Project name: Mayang
Property type: 1 Storey Terrace
No of unit: 128
Expected launching: End of 2010
Price: RM 167,200 - RM 212,100

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Phase 12A (Siantan)

Project name: 12A (Siantan)
Property type: 1 Storey Terrace
No of unit: 138
Expected launching: June 2010
Price: RM156,700 to RM233,200

Phase 1E (Kasturi)

Project name: 1E (Kasturi)
Property type: Double Storey Terrace
No of unit: 34
Expected launching: July/August 2010
Price: RM279,000 to RM350,500

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Taming Sari

Project name: Taming Sari
Property type: Double Storey Bungalow
No of unit: 26
Price: RM668,800 to RM791,200

Seri Gading

Project name:
Seri Gading
Property type: Single Storey Semi-D
No of unit: 22
Price:
RM304,200 to RM367,400

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Malinja

Project name: Phase 1F (Lakehomes)
Property type: Single Storey Semi-Detached
No of unit: 50
Price: Min. RM310,600.00 - RM425,800.00
Inderaloka

Project name: Phase 1D (Lakehomes)
Property type: Double Storey Terrace
No of unit: 74
Price: Min. RM321,600 - RM418,300.00

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Mustika

Project name: Phase 1G (Lakehomes)
Property type: Double Storey Semi-Detached
No of unit: 44
Price: Min RM414,100.00 - RM455,400.00
Maya 1

Project name: Maya
Property type:
Single Storey
Terrace
No of unit: 136
Expected launching: October 2011
Price:
Min RM181,800.00 -
RM275,200.00
5% discount for Bumiputra
Free miscellaneous fee

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Maya 2

Project name: Maya 2, Phase 11E
Property type:
Single Storey
Terrace
No of unit: 64 unit
Expected launching: December 2011
Price: RM228,200
Maya 3

Project name: Maya 3, Phase 11C
Property type: Single Storey Terrace
No of unit: 105
Expected launching: April 2012
Price: RM199,900 to RM330,100

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Shop Office

Project name: Shop Office
Property type: 2 & 3 Storey Shop Office
No of unit: 68 unit (2 Storey); 10 unit (3 Storey)
Expected Completion: End of 2014
Price: RM477,400.00 to RM583,800.00(2 storey)
Phase 8B

Project name: Phase 8B
Property type: Double Storey Shop Office
No of unit: 16
Expected launching: December 2010
Price: RM347,400 to RM417,800

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Current Projects
Masria

Project name: Phase 1G (i) (Lakehomes)
Property type: Single Storey Semi-Detached
No of unit: 38
Expected launching: October 2011
Price: RM322,800 - 395,400

Project Name Bertam Lakeside Phase 1
Property Type

2-storey Bungalow RM828,400-RM853,200
1-storey Semi-D RM376,400-RM479,600
2-storey Terrace RM360,900-RM445,400
Launching October 2012

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2.11 DEPARTMENT WHICH ATTACH
Finance Department
Financial department is one of the important departments in the business and
company. Financial department will shows the short and long term financial
requirements in order to run business or project. It also shows how the requirements
are going to be financed (using internal and external resources).
All the cost involves in administration, operation, and marketing will transfer
to this financial department to determine gain or loses toward the company. The
Main Function of Finance Department in Bertam Properties are as follows:-

To Prepare the Budget

It is duty of finance department of company to make the budget before actual
providing money to any department. It will be helpful to fulfil each department with
minimum cost. Finance department can take the past records from respective
department. It will be useful for making better budget.

Financial Management

In this function finance department gets money from capital market at very low risk
and cost. Finance department analyzes all the resources of funds and create a good
financial structure of company. In this structure, finance department analyze whether
it will decrease the overall cost of capital on Average basis or not.

Management of Investments of Company

After making financial structure, finance department invests debenture holders and
shareholders money in best projects for getting highest return on investment. For this
finance department has to take investment decision. These investment decisions can
be taken with the help of capital budgeting and investment analysis techniques.

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Management of Taxes

Management of taxes is also the function of finance or finance department. Taxes
may be direct or indirect. Finance department continue watches the amendments and
updates in tax laws and also create good corporate relation with government by
paying return of corporate tax on the time.

Management of Financial Risks

Finance department takes many measures for managing the financial risks of
company. For reducing loss of fund due to happening liquidity, solvency or financial
disaster, finance department makes a good plan and also takes the help of debt
collectors, insurance companies and other rating agencies for reducing financial risk.

Merge or Acquisition decisions
For creating good brand in the market, financial department works with marketing
department and both takes the steps of merge and acquisition action. Main aim of
merge or acquisition is to reduce competition and spread on brand in the market.
Finance department provides the money for takeover any other firm for estimating its
long run return.

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2.12 SWOT ANALYSIS OF THE COMPANY
Strengths
Employment and training opportunities in the field of construction Private sector
housing boom and commercial building demands. Construction of the multi building
projects on the feasiblelocations in the country. Good structured national network
facilitates the boom of construction industry. Low cost well- educated and skilled labour
force is now widely available across the country. Sufficient availability of raw
material and natural resources in the country is supportive for the industry.

Weakness
Chances of Natural disadvantage are there. Distance between construction projects
reduces business efficiency. Training itself has become a challenge. Changing skills
requirements and an ageing work force mayaccentuate the skills gap. Improve in long-
term career prospects is highly required toencourage staff retention and new
entrants. External allocation of large contracts becomes difficult. Lack of
clearly define processes and procedures for construction and its management.

Opportunities
Continuous private sector housing boom will create more construction opportunities. Public sector
projects through Public Private Partnerships will bring further opportunities. Developing supply chain
through involvement in large projects is likely toenhance the chances in construction. Renewable energy
projects will offer opportunities to develop skills and capacity in new markets. More flexible training
delivery techniques are now available. Financial supports like loan and insurance and growth in income
of people is in support of construction industry.

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Threat
Long term market instability and uncertainty may damage the opportunities and
prevent the expansion of training and development facilities. Current economic
situation may have an adverse impact on construction industry. Lack of political
willingness and support on promoting new strategies. Natural abnormal casualties
such as earth quake and floods are uncertain and can prevent the construction boom.
In efficient accessibility in planning and concerning the infrastructure and signs.

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CHAPTER 3

REPORT ON JOB/TASK/ASSIGNMENT
Institute of Research and Postgraduate Studies, University Kuala Lumpur

The purpose of this chapter is to explain the job and task during the
internship. Task is an activity that needs to be accomplished within a defined period
of time or by a deadline. During my internship, I was placed in Finance Department
of Bertam Properties Sdn. Bhd. My major tasked given to me are all the finance
matter at the department.
During my internship at the department, I undertake the finance and
accounting job whereas I need to update and do all the finance and accounting
department matters. One of my duty at Bertam Properties Sdn Bhd. is to maintain the
fixed assets. Fixed assets, also known as a non-current asset or as property, plant, and
equipment (PP&E), is a term used in accounting for assets and property that cannot
easily be converted into cash. For every month since my internship I need to
calculate depreciation of fixed asset for every single fixed asset in the company.
Depreciation is, simply put, the expense generated by the uses of an asset. It is the
wear and tear of an asset or diminution in the historical value owing to usage. Further
to this; it is the cost of the asset less any salvage value over its estimated useful life.
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It is an expense because it is matched against the revenue generated through the use
of the same asset. Depreciation is usually spread over the economic useful life of an
asset because it is regarded as the cost of an asset absorbed over its useful life.
Invariably the depreciation expense is charged against the revenue generated through
the use of the asset Other than depreciation it is my duty to update fixed assets ledger
if any addition of fix assets were made and its also my duty to dispose the asset in
the ledger and system if the assets were disposing by the company. All depreciation,
additional and disposal need to be record in the IFCA computerised system after the
calculation has been done.
Other than that, at the department, I also undertake task on updating and
maintaining payment voucher every month . Payment voucher is a document which
can be used as proof that a monetary transaction has occurred between two parties.
In business, a payment voucher can be used for a variety of purposes, sometimes
taking the place of cash in a transaction, acting as a receipt, or indicating that
an invoice has been approved for payment. Other than payment voucher its my duty
to update and record invoice in the company. Invoices is a nonnegotiable commercial
instrument issued by a seller to a buyer. It identifies both the trading parties and
lists, describes, and quantifies the items sold, shows the date of shipment and mode
of transport, prices and discounts , and delivery and payment terms. In certain cases,
an invoice serves as a demand for payment and becomes a document of
title when paid in full. Types of invoice include commercial invoice, consular
invoice, customs invoice, and pro forma invoice. Also called a bill of sale or contract
of sale. After invoices and payment has been made I will record and update in IFCA
computerized system and update payment voucher file every month.
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During my internship at Bertam Properties Sdn. Bhd. I also was ask to
updated certain audit document and account since the company year ended is at 31
December 2012. One of the main task is Identify and divided expenses type The
purpose of dividing these expenses into category is to calculate the total of each
category for the purpose of audit for the financial year 2012. I was alos ask to update
tax 2012 info and documentation for the company taxation.
Other than that I also check company financial statement for every month to
ensure the financial statement is correct and free from errors. Other than that I was
also ask to update allocation entry and project cash flow for every housing project in
Bertam Properties Sdn. Bhd. Allocation is an important factor in determining returns
for an investment portfolio. Allocation is based on the principle that different
perform differently in different market and economic conditions. Cash flow is the
movement of money into or out of a business, project, or financial product. It is
usually measured during a specified, limited period of time. Measurement of cash
flow can be used for calculating other parameters that give information on a
company's value and situation. For every project development, cash outflow and cash
inflow in the company need to calculated to get cash deficit for every project. Since
my internship with the company I was also update Bank Book with cheque Bud.
Cheque bud is the left side of the cheque that gets left behind in the cheque book
after you've torn out your cheque after writing it out. Some people call it the cheque
stub.
Beside than that , one of my task is update and maintain KDDS Club Account
In IFCA Computerised System. In Bertam Properties Sdn Bhd the company itself
have an club account for the purpose of staff welfare and staff activity.
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CHAPTER 4

CONCLUSION AND RECOMMENDATIONS

A recommendation is what you believe should be done in future research to clarify
the results, as well as where you believe a solution to a problem might be.
All organization has its own advantages and weaknesses and so do this
organization. I have found that this organization has its strategic planning to enlarge
the size of the organization and they have contingency financial plan for back-up the
organization from any future problems. In my opinion, they have a good strategic
planning but, they have to look at this issue more seriously to avoid them from
failure in obtaining the mission and also to be a successful organization in property
and development sector.
This office needs more systematically filling system to make a worker easy to
find a file that he needed. The office should have to make one bigger room for filling
system. Once in a while, they can ask for practical students to check and manage that
room if they didnt have a time. With this filling system, Im sure that every worker
can finish their work smoothly and in a faster way due to increase productivity of the
workers. They didnt have to waste their time to search and find any file that they
want if there any emergency or other situation.
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Other than that, I want to suggest to my department especially in Finance
Department which not enough staff to handle the task given. As my observation, I
think its better to hired more staff in order to help the existing staff on handling the
project.
I also suggest that the workers must have the attitude to work as teamwork in
the organization. This attitude is important to inspire or encourage the workers to be
more tolerance with each other, ultimately autocratic style of leadership can be
reducing. As a result, the workers can feel happier on all the jobs given to them. It
likes to be more fairness and not force to do something at the office. As we know, the
autocratic style presently preserve to make the workers feel not satisfied and just
produced the works in force situation, which is the workers, are not given the full
attention on their work. In addition, the teamwork jobs can build up cooperation and
understanding workers circle that is can help the firm to complete all the jobs at the
exact time, so the clients feel more satisfied and interested to employ office services
in the upcoming tasks.
The office also should make a rule stricter. The management must take action
to the staff that always comes late the office. This situation shows that the staffs have
no responsibility, discipline and not committed to their work. In addition, if this
problem do not prohibit, clients will loss confident to the firms ability and
credibility.
The suggestion for this office is to create a guideline or rule in order to
respect each other without care about their position in the firm. That rule is important
to create a comfortable working area at the office. It will give a bigger effect or
impact to produce the higher quality of works. The good communication between
each worker will effect or produce a better work. Thus, comfortable working area
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will make the workers to feel more comfortable to communicate with each other in
order to present the best result in their tasks. Therefore, the clients will be more
satisfied with the services that this office produced.
Lastly, in my opinion, industrial training is a very good exercise for
university students before they work in the real world. It is because they will be
exposed about the real work and they can learn a lot of new things which did not get
from classes in university. For example the communications skills, interpersonal
skills, team work, leadership skills, and work in a minimum supervision.
For the conclusion during I undergo practical training in Bertam Properties
Sdn. Bhd, many things I study carefully and get useful experience before go through
challenging work experience. I deeply grateful to side college and especially Bertam
Properties Sdn. Bhd in because willing accept I to undergo practical hereabouts.
Hereabouts staff very pleased to pour out knowledge and knowledge relating with
routine mainly in accountancy this. All the knowledge this would I used with
decently possible when I undergo this practical new I expose with actual situation
real work. Us what study carefully in unequal University we must be apply our
knowledge new study carefully can do the job nicely. Apart from that good
communication also help increase our work quality wait. Here, I can practice what
has been I current study carefully at college namely how managing financial account
office and manage quotation and office budget.
Additionally also I can know how to communicate with workers either from
neither inferior side nor involved superior in this office. Apart from that also
communicate with the customer and entertain sign want to get information and best
service to gain satisfaction best-of.
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Me as trainee that undertakes industry like to suggest so students wish to go
through practical training that always set for officiate would be made and always
practice responsible manner. Students should be exposed with accounting jobs office
undeceive so can know ways to deal office account undeceive because college only
learning theoretically only.
This practical training should continue more so students expose with more much
knowledge of business world where this knowledge is unobtainable at college only
with theoretically only.
Last of all, I expect all trainees no vain opportunity has been given during
undergo industrial training so knowledge gained throughout available training and
become guide to meet a business world later day. Vote of thanks to side university
for giving opportunity to student and not forget to plenty lecturer, parent, academic
supervisor, industry supervisor and all those involved, as, thanks.

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APPENDIX

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REFERENCE

http://www.bertam.com.my/

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