REIMBURSEMENT POLICY REIMBURSEMENT POLICY REIMBURSEMENT POLICY REIMBURSEMENT POLICY

Domestic Business Travel of Associates:

Tour plan must be approved by IKYA HRSPOC at each location post confirmation from Indus Towers
respective functional heads approval in the prescribed form (Annexure-C) before commencement of
tour.

b. On completion of Tour the Associate need to submit approved Travel Form along with his bills to
IKYA for processing of travel claim.

c. An Outstation Travel Duty is the work to be delivered beyond the municipal limits covering
minimum 50 Kms. distance (one way).

d. The travel between twin cities /satellite towns like Secunderabad & Hyderabad, Ernakulum
Kochi, Ahmedabad Gandhinagar or travel between New Delhi & NCR will not be considered as an
Outstation Travel irrespective of duration & distance travelled.

e. In case the travel time by Train is more than 24 hrs one side, Associate may travel by Air in
economy class of low cost airline after getting approval from Indus CCEO / RD or MC Member.

f. All boarding expenses will be paid to Associates on production of actual bills. Claim form should be
mentioned clearly travelled sector/route and a copy of boarding pass should be attached.

g. Associate Can Claim the outstation travel expenses which is done for Indus work but such travel
should be more than 12 hours for full entitlement of Boarding Expenses as detailed below. However,
50% of Boarding Expense can be claimed for all outstation travel duties of duration less than 12
hours but more than 5 hours irrespective of distance.


















Mode of Travel
Daily Entitlement Limit Own Arrangements
Miscellaneous
Allowance
Metro City (Chennai,
Delhi, NCR, Kolkata,
Hyderabad,
Bangalore) and State
Capital
Other Towns
Metro City
(Chennai,
Delhi, NCR,
Kolkata,
Hyderabad
,
Bangalore)
and State
Capital
Other
Towns
Rs.100/- (For
entire Stay
duration)
Train Road Local Travel Lodging Boarding Lodging Boarding
Sleeper
Class
(Non
AC)
Interstate
Bus
Services
(non
luxury)
Own two
wheeler/Bus/A
uto
Rs.1500 Rs.400 Rs.1200 Rs.300 Rs.300 Rs.200

h. Associate cannot claim Boarding and Miscellaneous expenses where Associate has chosen own
Arrangement Option.

9. Local Reimbursement
Associate can claim the local travel expenses which he/she has done from his own vehicle / two-
wheeler for company work and he/she can get the reimbursement of fuel expenses up to maximum
limit of INR.4 per km.

10. Meal Entitlement
Associate can claim of subsidized meal expenses which he/she has paid in office which will be limited
to Lunch and Snacks. If an Associate come to work on week offs or holiday as per direction from the
Company or stay late with approval then any expense on Lunch or Dinner or both can be paid to
Associate up to maximum Rs.200/- per meal per person on production of actual bills.

11. Mobile entitlement
Mobile reimbursement is subject to a maximum entitlement of Rs.1000/- pm (as per bill amount)
supported with original bills or email bills printouts.
Phone reimbursement will be allowed only against the mobile connection which should be in the
name of concerned associate. Only Post paid connection will be entertained for the processing of
Mobile bills.
12. Approvals & Processing for reimbursement claims:

a. All Associates need to submit their reimbursements in Prescribed format only (Annexure-D).

b. IKYA will collect all the Claims from Indus office once in a month i.e. on 10
th
of every month and all
these claims will be reimbursed to associate once in a month.