Graduation Ball Proposal 2

Republic of the Philippines
City of Taguig
Taguig City University
Gen. Santos Avenue, Central Bicutan, Taguig City
2013 GRADUAT!" #A$$
#asic Details of the Gra%uation #all
1. Date: March 15, 201
2. !enue: Taguig City "niversity #Au$itoriu%&
. The%e: &un To'ar%s Professionalis(
'. Dress Co$e: Se%i()or%al attire
The The(e of the Gra%uation #all
)as*uera%e
1. Senti%ental *art Cele+ration *art
2. ,ights an$ Soun$s
. Music
'. -verall Moo$
The #all Co((ittee
The Gra$uation Ball Co%%ittee or BallCo%% is co%*ose$ o) the
Mar.eting Manage%ent Stu$ent/s to *lan, to organi0e an$ to )acilitate the
Gra$uation Ball this year. The %e%+ers o) the BallCo%% re*resent the 1hole
co%%ittee or the school in $ealing 1ith transactions.
The selection o) the %e%+ers o) the BallCo%% is $one through
su+%ission o) 1ritten a**lication )or%s an$ oral intervie1s con$ucte$ +y the
Mar.eting Stu$ent. A)ter the selection o) the %e%+ers the co%%ittee hea$s
are res*onsi+le )or recruiting an$ selecting o) the %e%+ers.
The Gra% #all Core
Co((ittee "a(e
2rogra%s 3onali0a 2utian
2ro%otions Ma. 3eselle Ba4a$os
,ogistics an$ Security 3y%son Caya+ya+
5oo$ Marcelo !ergara
Decors Mar 6i4o Men$ones
7nvitations an$ A1ar$s Clari0e 8u+illa
5inance Ma. Cristina Men$o0a
Docu%entations Maynar$ Claveria
Position "a(e
2resi$ent 3ohn 2hili* 9eyes
City of Taguig
!ice(2resi$ent 8alacha1ya1)a Moreno
Progra(
+ea%, 3onali0a 2utian
!b-ectives
1. To give )un an$ e:cite%ent to the seniors, +e)ore they *rocee$ on their
*ro)essional li)e.
2. To $evise a clear an$ co%*lete *rogra% ;o1 #registration to closing
re%ar.s&
. To *ro%ote +atch *artici*ation in the *rogra%
'. To ensure the ;ui$ity o) the *rogra% $uring the night itsel)
Progra( &lo'
Ti(e .vent
/,00
to
0,30p
(
5:00 *% Registration an% "o(inations
<:00
*%
-*en Gates
<:20
*%
8ouse Music Starts = "sher 2eo*le in
<:25
*%
>veryone is ,e$ 7nsi$e ? "shers
0,30
to
0,1/p
(
<:0 *% Gra% #all #egins
<:0
*%
-*ening 2rayer
<:5
*%
2hili**ine 6ational Anthe%
<:'0
*%
-*ening 9e%ar.s ? Mayor ,ani Cayetano
<:'5 *% Dinner
<:50
*%
7nter%ission 6u%+er
City of Taguig
0,10 to
2,0/p(
@:10
*%
Batch A1ar$s 1 A !oting BBest Dresse$ A Ball Cing an$
DueenE ? "shers
@:15
*%
7nter%ission 6u%+er
@:'0
*%
Batch A1ar$s 2
@:'5
*%
5lash+ac. 5il%s C
2,0/
to
2,30p
(
F:05 *% 3lo'
F:05
*%
Ball A1ar$s 1 BBest Dresse$ A Ball Cing an$ DueenE
F:10
*%
Slo1 Dance ? Ball Cing an$ Ball Dueen A!oting BStag A 5aces
o) the 6ightE
2,30
to
4,00p
(
F:0 *% Transition
F:0
*%
Slo1 Music Gra$ually D1in$les
F:'0
*%
Ball A1ar$s 2 BStag A 5aces o) the 6ightE
F:'5
*%
Batch A1ar$s
F:50
*%
Short S*eech A Toast ? Mar 6i4o Men$ones
G:00
*%
,ights -n
"*+eat Dancing ? BallCo%%
-*en Dance
4,00p
( to
12,00a
G:00 *% &ast
G:00
*%
-*en Dance
G:0
*%
5unH5unny Mo%ents 5il% 1H ,ively Music
11:00 Ball A1ar$s BScene Stealer A Best Ta+leE ? Teachers
City of Taguig
(
*% Su*er ,ively Music
12:00
a%
Gra% #all .n%s
3uggeste% .(cees
&e(ale, )ale,
15 Aniger 6i-i Cru7 25 3teven 8hon Papa
#u%get #rea9%o'n
te( Description )ar9et Price
Discounte%
Price
Ban$ ( (
>%cees 2 10, 000.00 2 0.00
D3 Genesis 2 10, 000.00 2 F,000.00
Total A(ount P 20:000500 P 2:000500
( More connections 1ithin the +atch are +eing researche$ )or )urther
convenience.
Pro(otion
+ea%, Ma. 3eselle Ba4a$os
!b-ectives
1. A$vertise an$ intro$uce the the%e o) the Gra$ Ball to our +atch %ates
using tar*aulin
2. Ma.e *rint a$s an$ vi$eo a$s
. ,aunching o) the Gra$ Ball
City of Taguig
#u%get #rea9%o'n
te(s Price
2osters 2',000(5,000
Art %aterials an$
Miscellaneous
e:*enses
21,500(2000
T-TA, I 2 @, 000.00
$ogistics
+ea%, 3y%son Caya+ya+
!b-ectives
15 2rovi$e su**ort to other co%%ittees regar$ing %an
*o1erHarrange%ents.
2. Canvass an$ *rovi$e eJui*%ent/s an$ %aterials nee$e$ )or the Gra$
Ball
. ,ayout an$ hel* the Decors co%%ittee arrange the venue
'. 2rovi$e security $uring the Gra$ Ball
Duties an% Responsibilities,
The ,ogistics Co%%ittee is res*onsi+le )or *arts o) the Gra$Ball such
as:
1; Rentals
1. Soun$Hlights syste%
2. !i$eo syste%
2; 3ecurity: Restrictions: an% Gui%elines:
1. -K li%its signsH+arriers
2. Allo1e$ areas: 2ro%ena$e
. Security guar$s an$ Lanitors.
'. 2rohi+ite$ ite%s: liJuor, cigarettes, *ornogra*hic %aterials,
contrace*tives, $rugs, 1ea*ons.
5. All school rules a**ly $uring the Gra$uation Ball
City of Taguig
3; 3afety:
1. A%+ulance
1; Personnel +iring
1. 2 +athroo%s *er ;oor , 1 Lanitor each
2. TC" Au$itoriu% Clean(u*: < Lanitors
. Bac. o) the TC" Ca%*us : 2 guar$s
'. >ntrance to the Au$itoriu% #)ront o) au$itoriu%&: 2 guar$ )or
each
5. 2ro%ena$e: 2 guar$s
<. 2ar.ing Area: guar$s
@. Total: @ Lanitors, G guar$s
F. Cri%inology -3T/s are reJuire$ to guar$ this event as *art o)
their $uties.
/; Tra<c &lo': an%
1. >ntrance is at the right o) hall o) Lustice
2. An$ >:it is on the le)t o) the Au$itoriu%
. >ntrance 1oul$ only +e until G*%, close$ )ro% G(10:0*%. >:it
10:0*% on1ar$s.
'. A stu$ent have to leave early, a letter )ro% the *arents 1oul$ +e
nee$e$.
0; Dress Co%e
( Se%i()or%al
1. Attire )or %en: tie, long sleeves, slac.s, leather shoes
2. "o 1earing o) T(shirts, %uscle shirts, short sleeves *olo,
shorts, ru++er shoes, san$als, sli**ers, ca*s
. Attire )or 1o%en: coc.tail $ress, tu+e to* 1ith sha1l
'. "o tu+e to* 1ithout sha1l, *lunging nec.lines, +ac.less, etc. M
$ress %ust +e, at %ost, 2 inches a+ove the .nees
0; 39etch=Ups of the $ogistical $ayout
City of Taguig
TC" Au$itoriu% Setu* Detail
#u%get #rea9%o'n
>lectricity 2 5,000.00
Au$itoriu% 10,000.00
2ro%ena$e 5,000.00
3anitorial Services 10,000.00
Security 10,000.00
City of Taguig
Soun$s an$ ,ights
Syste%s
5,000.00
!i$eo Syste%s an$
Cooling Syste%
5,000.00
A%+ulanceN 500.00
T!TA$ P /0:/00500
&oo%
8ea$: Mar 6i4o Men$ones
!b-ectives
1. >nsure that the +est an$ %ost reasona+ly *rice$ )oo$ is serve$
at the Gra$ Ball.
2. >nsure that the co%%ittee %e%+ers, Lanitors, 1or.ers,
car*enters etc. are 1ell )e$ $uring co%%ittee %eetings or $uring
*re*arations )or the Gra$ Ball.
Tas9s
1. Scout )or caterers
2. Be on the loo.out )or caterer suggestions an$ reco%%en$ations
. Coor$inate 1ith the various caterers
'. Co%*ile a list o) $iKerent %enus )ro% the caterers
5. Si)t through %enus given a certain +u$get
<. -rgani0e )oo$ tasting )or each o) the caterers
@. Select a caterer +ase$ on )oo$ Juality an$ value )or %oney.
F. 2re*are an$ sign contracts )or the caterers #1ith the assistance
o) the 5inance an$ Docu%entations Co%%ittee&
G. Assign ta+le arrange%ents
CAT.R.R
!illa Salu$ Catering Services
2h* 150 *er hea$
N%enu to )ollo1N
Seating Arrange%ents
1. TC" Au$itoriu% 1ill +e $ivi$e$ into 15 sections
2. The O+estP section #the one nearest the stage& 1ill +e reserve$
)or the A$%inistrators an$ Teachers
. The other sections 1ill +e on a Qrst co%e Qrst reserve +asis 2>9
C,ASS.
City of Taguig
'. The class that gives a co%*lete list o) their *re)erre$ ta+le
assign%ents 1ill +e a+le to choose 1hich section o) the
au$itoriu% they 1oul$ li.e to sit in.
5. Su+%itte$ list %ust +e Qnal as to avoi$ hasty arrange%ents
Price per hea% "u(ber of )eals Total
Gra$ Ball 2 200.00 <00 2 120,000.00
Ror.er/s 5oo$ 2 F0.00 F0 2 <, '00.00
Total 2ro*ose$
Bu$get
2 12<, '00.00
Decorations
+ea%, Marcelo !ergara
!b-ectives
1. To set the %oo$ an$ a%+iance o) the +all.
2. To coor$inate 1ith other co%%ittees )or a consistent the%e.
. To %a.e the +all visually a**ealing.
Duties an% Responsibilities
1. Create a %eaning)ul $esign )or the Gra$Ball.
2. Create the Decorations.
. 2ut u* the $ecoration *rior to the +all.
Tas9s Acco(plishe%
1. Conce*tuali0e$ the $esigns
2. Canvasse$ )or the %aterials
. Ma$e s.etches an$ actual %o$els o) the $esigns
'. Measure$ the $i%ensions o) the entrance an$ stage an$ stage
+ac.groun$
5. Ma$e e:a%*les o) actual $esigns
The(e
1. MasJuera$e
Proposals
TC" Au$itoriu%
City of Taguig
#u%get Proposal
)aterials Price
Roo$, *aint

2 5,
000.00
Roo$, 1hite cloth
Curtain 1, 000.00
5lo1ers 5, 000.00
Rires, Car$+oar$,
string
, 000.00
Balloons 1, 000.00
Cloth 1, 000.00
2 1<, 000.00
Tas9s nvitations an% A'ar%s
+ea%, Clari0e 8u+illa
!b-ectives
1. Canvas )or invitations an$ a1ar$s sources
2. 2ro$uce invitations +e)ore $ue $ate
. Designate a1ar$s )or certain *eo*le in the +atch
5rontHBac. :
-vervie1:
City of Taguig
City of Taguig
2ac.aging:
A. A1ar$ing Syste%
City of Taguig
A'ar%s for the "ight
Nominations
9egistration )or the +all 1ill +e at 5*% 1hile the gates 1ill o*en
only at <*%. 6o%inations 1ill +e $one +y the stu$ents )ro% 5(
<*% on the $ay itsel). Class lists 1ill +e *rovi$e$ )or each section
)or the% to register their no%inees. This 1ill +e han$le$ +y the
ushers as they assist the %o$erators $uring registration *erio$.
As such, each a1ar$ 1ill have 1' no%inees initially. Since each
class 1oul$ 1ant their no%inees to 1in, the teachers 1oul$ +e
as.e$ to select three Qnal no%inees )or each a1ar$.
Possible Awards
1. Ball Cing an$ Dueen
The cou*le 1ho 1ill e:u$e the %ost che%istry an$
+est e:u$es enthusias% $uring the night
2. Stag o) the 6ight
The guy 1ho e:u$es conQ$ence an$ )ervor $es*ite
lac.ing a $ate $uring the night
. 5aces o) the 6ight
The %ost aesthetically a**ealing an$ conQ$ent guy
an$ girl $uring the night
'. Best Dresse$
The %ost )ashion )or1ar$ guy an$ girl $uring the
night
A+le to conQ$ently carry the%selves 1ith their outQts
5. Scene(Stealer
The %ost energetic guy o) the night
ConQ$ent, lively an$ aKa+le
<. Best Ta+le
The liveliest an$ %ost energetic ta+le o) )rien$s in
the Gra$ Ball
#atch A'ar%s
Nominations
>ach class 1ill no%inate one *erson )ro% their class )or each
a1ar$. This %eans that there 1ill initially +e 1' no%inees )or
each a1ar$. This 1ill +e )or1ar$e$ to the 2rogra%s Co%%ittee.
no%inees )or each a1ar$ 1ill +e selecte$. The 2rogra%s
Co%%ittee consists o) a re*resentative )ro% each class.
City of Taguig
Possible Awards
1. 5avorite Singer
This a1ar$ is given to the senior 1ith $a00ling vocals
an$ the a**eal to %atch.
2. ,i)e o) the 2arty
This a1ar$ is given to the senior 1ho e:u$e$ the
%ost $yna%ic an$ energetic *ersonality in the +all.
. Tren$setter
This a1ar$ is given to the stu$ent 1ho %a$e his
%ar. as the %an 1ho esta+lishe$ the reno1ne$ )a$s
o) this school year.
'. Batch Co%e$ian
This a1ar$ is given to the %ost hilarious Lester o) the
+atch.
5. Most ,i.ely to +e a Star
This a1ar$ is given to the stu$ent 1ith a cele+rity
status in the +atch an$ the *ersonality that can catch
anyone/s attention.
<. Most ,i.ely to +e Success)ul
This a1ar$ is given to the stu$ent 1ho is consi$ere$
to have 1hat it ta.es to reach the to* in everything
he $oes in li)e.
@. 2eace%a.er
This a1ar$ is given to the stu$ent 1ho carries the
%ost *eace)ul an$ *atient attitu$e an$ tries to
u*hol$ *eace 1ithin the +atch.
B. A1ar$s to Givea1ay
A1ar$s )or the 6ight:
Ball Cing an$ Dueen, Stag o) the 6ight: Cro1n = sash = 5lo1er
-ther 1inners: CertiQcate = sash
Best Ta+le: Tro*hies
Batch A1ar$s: CertiQcate = sash
Ra>es,
Cell*hones: CherryMo+ile
Cash 2ri0es
City of Taguig
3ponsore% by,
Mayor ,ani Cayetano
S%art
Cherry Mo+ile
5 #u%get
Total: 2 11, @2G
Brea.$o1n:
?uantity Price A(ount
nvitations
Car$+oar$ 100 20.00 1, 220.00
Design
*rinting
1,<000 5.00 F,000.00
Glue < '1.50 2'G.00
A'ar%s
Sash F 2 20.00 <0.00
Cro1n
#%ale&
2 500.00 1, 000.00
Cro1n
#)e%ale&
1 500.00 500.00
CertiQcate 10 100.00 1, 000.00
;o1ers 5 00.00 1, 500.00
Tro*hies 200.00 <00.00
Total: 2 12, <2G.00
City of Taguig
&inance
+ea%, Ma. Cristina Men$o0a
!b-ectives
8an$le all Qnancial %atters o) the Gra$uation Ball
1. 5inali0ation o) the -ver(All Bu$get
2. Collection o) 2ay%ents
. Au$it
Acco(plish(ent to Date
9ecruite$ Me%+ers
9evise$ the Syste% )or each o) the K.:
1. Collection o) 2ay%ents
2. 9elease o) Bu$gets
. Au$it
Ror.ing on the )ollo1ing:
1. 9ecei*ts
2. 5or%s #)or Au$iting 2ur*oses&
. >:cel 5ile #)or Au$iting 2ur*oses&
Propose% 3yste(s
5or us to *er)or% our tas. in an or$erly %anner there are syste%s that
ai%s to hel* us +e organi0e$ in han$ling Qnancial %atters
1. Syste% on Collection o) 2ay%ents
2. Syste% on 9elease o) Bu$get
. Syste% on Au$it
Propose% 3yste( for Collection of Pay(ents
1. -nly CAS8 1ill +e acce*te$ as *ay%ents. Chec.s 1ill not +e
allo1e$.
2. The class treasurer is only *erson authori0e$ to acce*t *ay%ents
in the class level.
. There 1ill +e se*arate *erio$s )or collections )or stu$ents an$
$ates.
o 1st 2erio$ ? 3an.11 ? 5e+. 5
Ree. 1: 50S o) *ay%ent
Ree. 2: 25S o) *ay%ent
Ree. : 25S o) *ay%ent
o 2n$ 2erio$ ? 5e+. F ? 5e+. 1G
City of Taguig
N,ast Day o) Su+%ission #,ate&( March 5
1. The classes 1ill +e $ivi$e$ into t1o grou*s.
2. Grou* Al*ha ? #A, B, C, D, >, 5, G&
. Grou* Beta ? #8,7,3,C,,,M,6&
'. Treasurers )ro% Grou* Beta an$ Al*ha 1ill collect the *ay%ents an$
re%it these on the $ay they $iscusse$.
5. Treasurers 1ill *rovi$e 2 co*ies o) recei*ts. -ne )or the stu$entM the
other )or the Gra$ Ball Co%%ittee.
<. Treasurers 1ill au$it these *ay%ents on the *rovi$e$ class list.
@. At the en$ o) the $ay, the treasurers are e:*ecte$ to surren$er the
*ay%ents $uring $is%issal to res*ective %e%+ers o) the 5inance
Co%%ittee along 1ith an acco%*lishe$ re%ittance )or%.
a. 5ailure to $o so 1ill %erit sanctions.
F. All *ay%ents 1ill +e sa)eguar$ +y the Mar.eting Stu$ents o) TC"
#u%get Proposal
te(@3ervices Allot(ent
9ecei*ts 2 2500.00
9ecor$ Boo.s 2 250.00
Acci$entals 2 250.00
T!TA$ P 3/00500
!verall #u%get
#u%get #rea9%o'n
Co((ittee Propose%
#u%get
Decorations 2 1<,000.00
5inance , 500.00
5oo$ 12<, '00.00
7nvitations an$ A1ar$s 12, <2G.00
,ogistics 50, 500.00
2rogra%s 20,000.00
2ro%otions @, 000.00
T!TA$ P2305024500
Pay(ent an% .sti(ates
A**ro:i%ate nu%+er o) '
th
year stu$ents: @50
>sti%ate$ atten$ees: <00 #Base$ on Gra$ Ball 200G&
City of Taguig
3tu%ent
6u%+er o) stu$ents <00
Cost : '00
Total a%ount 2 2'0,
000.00
Total Bu$get: 2 2'0, 000.00
Docu(entations
+ea%, Maynar$ Claveria
!b-ectives
To *ro*erly $ocu%ent Gra$+all 201
1. To loo. )or an$ hire a *hotogra*her that 1oul$ ta.e )or%al shots
o) the atten$ees an$ *rovi$e *ossi+le *rints o) the shots
This 1ill also inclu$e the )or%ulation o) a syste% o)
*ay%ent an$ ta.ing o) the *hotos itsel) in or$er s%oothen
the ;o1 o) %oney an$ *eo*le having *hotogra*hs ta.en
$uring the Ball.
2. To loo. )or volunteer *hotogra*hers an$ vi$eogra*hers to ta.e
*ictures an$ )ootage $uring the night itsel). #Too%, !i$eo Clu+&
Re 1ill as. o) the volunteers to su+%it a co*y o) their
*hotos an$ )ootage to us in or$er to *ro*erly collate all the
$ocu%entations o) the Gra$uation Ball.
. To coor$inate 1ith the 7TC )or $ocu%enting the event.
'. To create vi$eos to +e *resente$ on the night itsel) #Batch !i$eo,
Behin$ the Scenes&
To .ee* trac. o) the *rogress o) the Gra$BallCo%%
1. To ta.e %inutes o) all the %eetings that the Gra$Ballco%% 1ill
+e having
2. To create *rogress re*orts an$ a calen$ar o) all the $ea$lines
that nee$s to +e )ollo1e$ throughout the year.
This 1ill inclu$e calen$ars )or each co%%ittee an$ a
%aster calen$ar to collate all the *lans )or the *ro*er ;o1
o) the Ball Co%% in its entirety.
. To create a Multi*ly site that 1ill have all the in)or%ation o) the
*rogress achieve$ an$ .e*t )or the access o) the Gra$BallCo%%
City of Taguig
To oversee each co%%ittee in the creation o) nee$e$ contracts an$
$ocu%ents
1. To %a.e sure contracts an$ the *ro*er letters are create$ an$
1or$e$ *ro*erly, +ase$ on $ocu%ents create$ +y *revious
Gra$BallCo%% %e%+ers.
2. To ensure the interests o) each co%%ittee are *rotecte$ in the
contracts/ *rovisions.
Basic Con$itions o) the contracts:
1. 7) a co%*any $oes not %eet the *rovisions o) the contract, the
Gra$BallCo%% 1ill only *ay a )raction o) the agree$ total )or
their services.
2. A hire$ co%*any shall )ulQll no %ore an$ no less than 1hat is
reJuire$ o) the% +y create$ contracts, unless they co%e to a
later agree%ent 1ith the Gra$BallCo%%.

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