CONTRACT

Client(s) Name: _____________________________________________________________________

Organization: ______________________________________________________________________


Date and Time of Event: _____________________________________________________________


Venue Name: _______________________________________________________________________


Venue Address: _____________________________________________________________________


Phone Number: ( ) _______________ - ___________________________________________


E-mail: ______________________________ @ ___________________________________________


Estimated Number of Guests: __________


Please circle the type of event
WEDDING SPECIAL OCCASION ACADEMIC CORPRATE PRIVATE PARTY


Please check services selected
CATERING _____ BARTENDING _____ TABLE DECOR _____


Appetizer Start Time: _____ AM / PM


Dinner Start Time: _____ AM / PM


Dessert Start Time: _____ AM / PM


General Information and Policies:
Our professional resources in culinary and service skills afford you complete assurance that all of your
commitments will be carried out to your absolute satisfaction. In order to ensure you and your guests of
a well-organized function, we must ask that we both adhere to the following catering policies:

Payment and Retainer Fees:
Billing arrangements for all events must be made in accordance with catering policies. There is a 20%
retainer fee on all events. Payment in full is due, no later than 30 days prior to the event.

_____ Payment Option #1:
Payments will commence on the 1
st
of the month following commission of services and will
comprise of equal monthly payments with the final payment (adjusted for actual guest count)
being due on the 1
st
day of the month with a full 30 days or more prior to the event. Payments
must be set up using a credit/debit card of your choice. In the event a credit/debit payment is
declined for any reason on the 1
st
of any month, an email will be sent to notify you of the
declined payment. The transaction will be resubmitted on the 5
th
of the month, without penalty.
If the card is still unable to process, there will be a non-refundable $100 charge added to the
account for non-payment of monthly charge and no further attempts will be made for that
month. Final (adjusted) payment is due on the 1
st
day of the month with a full 30 days prior to
event date. Additionally, any delay fees for monthly payments declined will be due at the same
time.
_____ Payment Option #2:
20% security deposit will reserve your event date and services for that date. This amount is
refundable, is intended to cover damages, loss and overages. This amount does not apply
towards balance for services. Balance is due in full at least 30 days prior to reserved event date.
If you are paying by check, you must submit final payment 45 days proior to reserved event
date, in order for it to clear before the 30 day prior final payment due date.

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If payment is not received by this date, contractual oligations are nullified and no refunds are due.
If extension is granted, a $50 per day late fee will be assessed. No exceptions.

Guarantees:
The owner must be notified of the exact number for which you wish to guarantee service for, not later
than 30 days before your event. In the event a guarantee service number is not received, the original
estimated attendance count will be prepared and charged. An excess charge of $60 per person will be
charged from security deposit for each plate served about the amount ordered.

Tables and Chairs:
Tables and chairs must be preset before setup staff arrives. We do not arrange or set up furnishings at
any venue, we are not insured to do so. In the event that furnishings are not setup in advance of
scheduled setup times, catering staff will not be required to set tables. All materials will be made
available to client for setup by client or client(s) representatives. Please help us, help you.

Taxes:
Taxes for client are included in the $30.00 per person charge.


Cancellations:
If client cancels a contracted food and beverage event, and/or facility, the caterer will retain all of the
retainer fee as liquidated damages. If the date can be rescheduled by another client, refund may be
permitted.

Portion Sizes:
Our menu items are sold on a per guest basis, with portion sizes having been determined by our
experienced catering staff. If you would like information regarding the exact quantities, please do not
hesitate to ask for this in advance to your event.

Service and Gratuity:
Service charges are included in your base price of $30.00 per person and this includes uniformed
servers for the duration of your meal service. Gratuity is not included in your pricing, we require a
minimum of 15% for excellent service and we thank you for your generosity.

Wedding Coordination:
We require that our clients hire (at the minimum) a professional day of coordinator. There must be a
timeline, dining floor layout and clear designation, in writing; of partys responsible tasks for event.
He/she must be familiar with all parties involved in the planning and support of the celebration. Caterer
is not responsible for services, favors, activities or projects outside the perimeters of this written
agreement.

Bartending and Alcohol Provision:
We offer bartending services for the entire event, as an add-on, with three preset packages to select
from. Each includes 1 TABC Certified, licensed and insured server per 50 guests (or portion thereof).
Bar staff is not permitted to leave bar area for service. We apologize for any inconvenience this may
cause. Please review venue policies with regard to outside bartending services, fees and regulations as
rules differ by county and site. We will provide your venue with copies of our licenses, insurance and
certifications.




















Catering Contract:
Kindly review this portion of the contract carefully and ask any questions you may have prior to
signing it as the following policies are strictly adhered to and no exceptions are valid under any
circumstances.

__ __ I agree to pay for not less than the number of guests guaranteed. Arrangements for additional
guests and menu changes must be made at least 30 days prior to the function and such final guarantee
shall be binding on client as if originally agreed upon.

__ __ Delinquent Accounts: We reserve the right to assess finance charges on any unpaid amount when
due at an interest rate of the maximum permitted law.

__ __ In the event that the caterer must seek legal remedies to complete execution of this contract, the
client agrees to pay all reasonable attorney fees.

__ __ Caterer reserves the right to substitute items that become available in the open market or that
exceed reasonable market costs. Caterer will notify client for approval if time allows.

__ __ Caterer and/or its agents will be liable for any damage to property entrusted to its employees, for
the loss of any property by theft or otherwise. Client assumes responsibility for all damages to any
property rented to client that may be caused by clients, members or guests.

__ __ Caterer shall have no responsibility or liability for failure to supply any services when prevented
from doing so by strikes, acts of nature, documented vehicular or personal accident, or any cause
beyond caterer's control or by orders of any governmental or site authority.

__ __ 30 Day Final Worksheet must be submitted to caterer no later than 30 days prior to the event.
Instructions on this sheet will supersede all prior arrangements, whether written or oral. NO changes
will be honored after the 30 prior to date.

__ __ Caterer will not charge for children under the age of 10 (not to exceed 10% of total guest count).
Charge for children about 10% of adult guest count is one half of full price or $15.00. Children are
defined as individuals under the age of 10.

__ __ Final count guarantee and payment in full is due 30 days prior to event. If final payment is not
received on or before this date, no services will be provided and no refunds are due. In the event that an
extension is granted, there will be a non-negotiable $50 per day fee to compensate for the additional
charges incurred.

__ __ Included in catering contract are uniformed servers, a minimum of 1 per 45 guests, as agreed
upon between caterer and client. Table decor and linen provisions may be adjusted to accommodate
safety or weather conditions or market availability. Notification will be offered to client, if time
permits. Full dinner (salad or soup, entree, sides, breads and beverages), sales tax, delivery, setup and
removal are included in per person cost.

__ __ Client will provide caterer with appropriate kitchen facilities to provide for proper food service
preparation, maintenance and environmental control as required by Texas State Health Department.
This includes running water, electricity, refrigeration and warming facilities in all instances. There will
be a minimum additional cost of $50 per provision which is not readily available on site.
__ __ We require a designated setup time between 4:00 to 8:00 PM the night before or 8:00 AM to
12:00 PM the day of.

__ __ Txellent Catering & Cocktails reserves the right to make any reasonable adjustments to this
agreement which allow for fluctuations in market availability, time constraints, or a necessity to comply
with fire and safety hazards. Every possible attempt will be made to communicate any adjustments to
client, however caterer shall be authorized to make any reasonable, immediate adjustments to
agreement, as to best accommodate unexpected situations that could arise.

The undersigned acknowledges that (s)he has read and accepted all the terms of the catering
agreement and has executed the agreement on the:

Date: _____ / _____ / __________ returning it within 10 working days.

Event date will not be reserved until payment of deposit has been received in full.

Payment of remaining balance is due 30 days prior to event.



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Txellent Catering & Cocktails



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Client