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Finance/Controlling Questionnaire
1997 SAP Technology Inc.
Finance/Controlling Questionnaire
Instructions
This questionnaire is a tool you can use to collect information about your business that will be useful
tailoring the R/3 System to your business needs. You will need Microsoft Word for Windows to work with this
document. Enter your answers in the fields after the questions, using the TAB key to move from field to field.
You may save and later change your answers in this questionnaire just as you would with any other Word
document.
1 Organization Structure

1.1 Company Codes

A company code is an independent accounting unit for which a balanced set of books is produced. It is
a legal entity. Balance sheets and Profit and Loss statements are required at the company code level.
What are the legal entities that constitute
your business?

Do you produce a Profit and Loss Statement
and a complete Balance Sheet with retained
earnings for each legal entity? (If a complete
balance sheet including equity section is not
produced, then it is not a company.)
Yes Not
Does each legal entity have a separate
Federal tax ID Number?
Yes Not
Which of these entities are true operating
companies that transact business at arms
length with vendors and customers?

Which of these entities are holding
companies?

What is your percentage of ownership for
each legal entity?

Does one entity supply customers with
products valued as inventory under another
entity so revenue is reported in the selling
entity though the cost (inventory) resides in
elsewhere?

In which currency does each legal entity
operate?

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Finance/Controlling Questionnaire
In which currency does each legal entity
report?

When does and but legal entitys fiscal year
begin?

For each legal entity, list the number of
periods (both accounting and special periods)
used. Include the beginning and ending dates
for each period.

1.2 Business Areas

A business area is a special economic unit within a company code for which internal balance sheet and
profit and loss statements can be created.
Are you subject to segment reporting in
accordance with FAS14?
If your answer is yes, identify your industry
segments.

If not, of you generate a Profit and Loss
Statement including Earnings before Taxes,
and a complete balance sheet (exclusive of
Retained Earnings) for any component of
your company (for example, division)?.

1.3 Chart of Accounts

Does each company code have its own
operating chart of accounts with a unique
numbering convention, or of all companies
use a common chart of accounts with a
consistent numbering scheme?

If each company has its own operating chart
of accounts, are you interested in
standardizing the charts into a common
numbering scheme?

If each company has its own operating chart
of accounts, are they mapped to a
consolidation/corporate chart of accounts for
reporting?

Are any of the companies required to report
in a statutory chart of accounts? (For
example, France, Germany, etc.)

Do these companies use the statutory chart of
accounts as their primary operating chart of

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1997 SAP Technology Inc.
accounts as their primary operating chart of
accounts (i.e., all posting and account
Finance/Controlling Questionnaire
analysis is made using the statutory account
code), or of they use the statutory chart for
reporting only?
Identify the different levels of Consolidation
(e.g., by Country, by Region, etc.):

Please list the external financial views of
your organization by which you would
expect to produce complete Profit and Loss
Statements and Balance Sheets. (Legal entity,
country, regions, continents, etc.)

How many general ledger accounts of you
currently have?

Describe your current general ledger account
number (for example, division, cost center,
natural account, expense code).

In R/3, the FI general ledger account number consists only of the natural account. Other information
resides in different modules. For example, cost centers are defined in CO and are not part of the FI
account number.
For each company, how detailed is its
operating chart of accounts? Is it optimized
so that detail data (for example, sub-ledger
reconciliation account data) is captured via
control accounts?

If not, please explain why detail information
is being captured with the chart of accounts
instead of the operational sub modules.
(Assumption is that there may be no
integration between modules.)

1.4 Consolidation

Identify the current system used to generate
consolidated financial statements (e.g., Excel,
Hyperion).

If you plan to replace the current system with
SAP, please complete questions below.

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1997 SAP Technology Inc.
Which of your legal entities represent a
minority interest?

How many monthly elimination entries of
you have?

Identify any situations where inventory is
transferred between companies, such that

Finance/Controlling Questionnaire
profit/loss in inventory that has to be
eliminated on the consolidated books.
2 Financial Application

2.1 Master Records - GL Accounts

Of your general ledger accounts fall into
discrete number ranges (for example, cash
accounts are 1000 - 1999)?

Can you define groups of general ledger
accounts that require similar information on
the master record?

How of you wish to control general ledger
account creation and maintenance? Will it be
done at the company level or the corporate
level?

Do you currently use templates or prototypes
to create general ledger accounts?

How many retained earnings accounts do you
maintain per company code?

How many reconciliation (control) accounts
do you need for each sub-ledger?
Example: Accounts Payable must have at
least one reconciliation account in
general ledger, but some companies
might choose to have more
(domestic payables, foreign
payables).

Do you wish to retain line item detail (open

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1997 SAP Technology Inc.
Do you wish to retain line item detail (open
item managed) for every general ledger
account? If not, what are the exceptions?

Please examine the attached Frame Chart of
Accounts. Can this frame be used as a
starting point to build your chart of accounts?
(The advantage in using the Frame Chart of
Accounts is that you will need to make only
minor changes to the Automatic Account
Determination.)

Finance/Controlling Questionnaire
2.2 General Ledger Transaction Processing
What types of general ledger transactions do
you process?
General Journals
Recurring Journals
Accruals/Deferrals
Inter-company
transactions
Incoming payments
Outgoing payments
Down Payments
Bills of exchange
Others
:

What is the current structure of your general
ledger transaction number?

How is the number assigned by your current
system?
Internally Externally
Are your transaction numbers specific to
fiscal year, or do they flow from year to year?

Of you have a need for repetitive or model
journal entries?

What types of reversing journal entries of
you have?

Of you calculate interest on any general
ledger accounts?

Of journal entries require any type of
approval before they are posted to the general
ledger?

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1997 SAP Technology Inc.
Describe your current process for reconciling
sub-ledgers (accounts receivable, accounts
payable, fixed assets) with your general
ledger.

Describe any special requirements to posting
to particular general ledger accounts (for
example, expense accounts require an
associated cost center).

Is there information that you wish to require
for certain types of journal entries or general
ledger accounts?

Is there certain information that you wish to
be able to display when you view journal
entries online?

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