IPSF Secretariat: Andries Bickerweg 5, P.O. Box 84200, 2508 AE The Hague, The Netherlands.

Tel: +31-70-302 19 92 - Fax: +31-70-302 19 99 - Email: ipsf@ipsf.org - Website: www.ipsf.org

Registered under Dutch Law: 40413709
65 years: 1949 - 2014
International Pharmaceutical
Students Federation



Call for IPSF Executive Committee members 2014-15
Call for IPSF Executive Committee members 2014-15


Being on the IPSF Executive Committee is a challenging task, but at the same time it is a rewarding
experience. While each portfolio has a different focus, each Executive Committee member should be
able to work for IPSF on a daily basis with good and regular internet and email access. IPSF offers
each Executive Committee member an annual travel stipend in accordance with the framework
developed by the General Assembly, but you will be required to cover the cost of the rest of your IPSF
work-related travel. It is recommended that Executive Committee members attend the two Executive
Committee meetings, held usually in Portugal, as well as, the IPSF World Congress. Depending on
your portfolio, it is usually beneficial for the development of the Federation if you can also attend other
meetings or conferences to represent IPSF, to stay updated with issues pertaining to the pharmacy
profession, and to network with key individuals and allied organisations.

Applications for the Executive Committee need to be the submitted to the Secretary General by
Saturday, 2nd of August 2014, 11:60pm, GMT+0.

If you are not able to attend the World Congress, you can also submit your nomination form by email
to secgen@ipsf.org and you must make yourself available at the selected time during the General
Assembly at the IPSF World Congress to present your nomination speech and for questions via
teleconference. Please contact IPSF Secretary General secgen@ipsf.org for more detailed
instructions.

Applicants for the Executive Committee are strongly advised to attend the Leaders in Training (LIT)
event prior to the Congress, since this is a great opportunity to meet the Executive Committee to
understand what it is like to be part of the IPSF team, know more about IPSF from a Executive
Committee member perspective, and to gain important skills you will need during the Executive term.



President 3
Secretary General 3
Chairperson of External Relations 3
Chairperson of Internal Relations 4
Chairperson of Media and Publications 4
Chairperson of Pharmacy Education 6
Chairperson of Professional Development 6
Chairperson of Public Health 7
Chairperson of Student Exchange 7
Chairperson of the Asia Pacific Regional Office 8
Chairperson of the Eastern Mediterranean Regional Office 8
Chairperson of the European Regional Office 8
Chairperson of the Pan American Regional Office 8
Permanent Officer 9





Call for IPSF Executive Committee members 2014-15
President
As the President you are responsible for representing the Federation, coordinating and overseeing the
development of activities and projects, ensuring sound financial standing and administration, fostering
partnerships with allied organisations, maintaining communication with members and professional
contacts, and offering leadership and direction towards strategic goals.
Confidence and proficiency in oral and written English, presentation and communication skills,
effective time management, and organisational skills are important to the position. One of the most
important roles you play is in supporting your fellow Executive Committee members on projects,
reviewing documents, publications and content for projects, and giving feedback on various issues.
Hence, the ability to lead and work well in a team is vital to being innovative in solving problems,
ensuring projects follow timelines and action plans, and developing new projects and ideas.
Previous experience in IPSF and a leadership position is highly recommended. To meet these
responsibilities you should be prepared to travel to attend local, regional and international events,
correspond regularly with Executive Committee members and contacts, promote IPSF through all
means, monitor progress on projects and activities, and actively investigate and follow up on
opportunities for strategic development.

It would be most effective to undertake this position with only very limited time pressure from other
commitments. This position is best suited to someone who is able to take a year off work or perhaps
undertake part-time commitments only so that you are able to commit at least 40 hours a week to the
position. It is strongly recommended to move to The Hague, The Netherlands. It can be done while
studying, but maybe not in the hardest year of the university.

Candidates should be prepared to be able to support themselves financially over the year for coverage
of travel costs to meetings such as the IPSF Congress, FIP Congress, FIP Board of Pharmaceutical
Practice meeting, regional events, Executive Committee meetings, professional meetings at the WHO
and UNESCO, and member association and pharmacy-related events. As IPSF President, it is an
action packed, inspiring and exciting year. Are you ready to take on this challenging and amazing
opportunity?

For further information please contact: president@ipsf.org


Secretary General

As the Secretary General you are responsible for the administrative stability of the Federation. You will
need to update the Official Documents, chair the Constitutional Working Committee, advise other
Executive Committee members about administrative and constitutional issues, prepare agendas, take
minutes at meetings and coordinate preparations of the minutes after the General Assembly. You
should have a basic interest in moderation of online tools as surveys, online voting, online storage for
files storage and the IPSF Team email groups. The Secretary General is also responsible for
maintaining the IPSF Archives and file backups, so you will need to spend a few days in The Hague at
the IPSF headquarters during the year.

This position requires a good level of written English, interest in administrative tasks and a thorough
knowledge of the Federations Official Documents and recent history. The position requires between
20 and 25 hours a week. As for all Executive positions it is important for the Secretary General to be
able to go beyond his or her own portfolio to support other Executive members if they need
assistance. The Secretary General will be elected for a two year term.

For further information please contact: secgen@ipsf.org or refer to the past annual report as submitted
to the General Assembly.
Chairperson of External Relations


Call for IPSF Executive Committee members 2014-15

As Chairperson of External Relations you are responsible for maintaining relations with professional
contacts and allied organisations.
You should participate in joint working groups with the Federations allied organisations,; ensure
maintenance of contacts and liaisons between related outside bodies and the Federation and organise
meetings where appropriate; to be responsible for securing new strategic partnerships as well as
obtaining appropriate sponsorship and funding for the Federation with the help of the President and
the IPSF Corporate Relations Committee, where you will serve as chair.
To ensure sponsors are acknowledged in the manner agreed between the Federation and the
sponsor, in liaison with the Chairperson of Media and Publications and President.
To actively publicise IPSF and international pharmaceutical students events.

One can expect to dedicate 25 - 30 hours a week to complete the External Relations tasks. While the
business of the Federation is regularly conducted in English, a working knowledge of other official
Federation languages (French, Arabic, and Spanish) would be a considerable asset. To be successful
at this portfolio, candidates must have access to email on a daily basis. It can be done while studying,
but maybe not in the hardest year of the university.

Excellent communication skills, extensive knowledge of the Federation and how it operates, motivation
to travel and promote the Federation and its activities, and a contagious exuberance for IPSF are
definite assets in successfully completing the expectations of this position.

For further information please contact: external@ipsf.org
Chairperson of Internal Relations

As Chairperson of Internal Relations you will be responsible for maintaining communication with IPSF
Member countries to ensure they are satisfied with what IPSF has to offer, and in turn bringing forth
recommendations for improvement from Members to the IPSF Executive.

Administratively, the Chairperson of Internal Relations is responsible for updating information lists of
Contact Persons as well as keeping the Contact Persons Handbook updated. The Chairperson of
Internal Relations is also supervising the Regional Relation Officers in their duties. It is the duty of the
Chairperson of Internal Relations to convene the scheduled Contact Persons meeting at the IPSF
World Congress. The position is responsible for the management of the IPSF Contact Person and VIP
e-groups.

A significant portion of this portfolio is dedicated to the promotion of IPSF to Non-Member countries, It
is also important to focus on promoting IPSF to current Members to maintain activity and strength in
the Federation. The position is responsible for the management of the Membership Promotion
Committee e-groups and should also coordinate the Individual Membership and Affiliated Individuals
of the Federation in terms of administration and promotion with the Treasurer, Chairperson of Student
Exchange and Permanent Officer.
The Chairperson of Internal Relations should also be in close contact with the Honorary Life Members
and Alumni.

One can expect to dedicate 20-25 hours a week to complete the Internal Relations tasks. To be
successful at this portfolio, candidates must have access to email on a daily basis. It can be done
while studying, but maybe not in the hardest year of the university.

Excellent communication skills, a good level of written English, extensive knowledge of the Federation
and how it operates, and a contagious exuberance for IPSF are definite assets in successfully
completing the expectations of this position.

For further information please contact: internal@ipsf.org
Chairperson of Media and Publications



Call for IPSF Executive Committee members 2014-15
The Chairperson of Media and Publications is responsible with all communication channels within the
Federation. The Media and Publications portfolio is involved in all other portfolios Pharmacy
Education, Public Health, Professional Development, External and Internal Relations. This is because
all publications and materials that are to be distributed to or from the Federation are regulated by the
Chairperson of Media and Publications. Find below a clearer description on the work developed during
the year:

Publications

The main IPSF publications are the electronic IPSF Newsletters (published frequently), the Pharmacy
Education Newsletters (published twice a year), the Public Health SPOT (published at least once a
year), the IPSF Annual Bulletin (published once a year and printed), and the Phuture supplement
(published once a year and printed).

The responsibility of the Chairperson of Media and Publications is to decide on the content of the IPSF
publications, then request the articles and send them for review by the Editorial Board (which is
chaired by the Editor In Chief). Then, all the articles must be sent with a template of the publication to
the Design Coordinator (new position this year) for insertion of the articles and design polishing.

Templates for the publications have been created and are already available, to facilitate design
choices and improve coherence of the communications.

The Regional Offices publications are also under the supervision and subject to the approval of the
Chairperson of Media and Publications.

Consistency in communications

The Chairperson of Media and Publications needs to ensure consistency in all communications
channels, by implementing a clear branding strategy. This way, all new branded logos, publications
templates, stationary, marketing and merchandise materials (branding documents) should be widely
distributed electronically to all the Federation.

This is indeed the most important part of the portfolio to make sure all materials that are designed
look consistent. The design itself is a task that can be delegated to the team members (Design and
Creativity Committee via Design Coordinator), but it is the Chairpersons responsibility to make sure
they all look consistent therefore the Chairperson should create templates that can be used by the
Regional Offices (implemented by the Regional Media and Publications Officer), Design and Creativity
Committee and DC.

It is also the responsibility of the Chairperson of Media and Publications to moderate the
communication materials from the Reception Committees of the IPSF events, as well as help them
with guidance and human resources (if necessary).

IPSF Websites

IPSF has a main domain and a few subdomains, all which are under the management of the
Chairperson of Media and Publications. It is not necessary to know a lot about website management
since it is quite user friendly, but some basic knowledge is advisable. The IPSF events websites are
hosted on the IPSF domain, under subdomains.
The main website should be changed completely to a new more dynamic one, which is currently in
progress and this should be focus for next year. The creation of a new database focused on online
advocacy and the renovation of the Pharmacy Education website (transfer it to a more dynamic
platform) should be kept in mind for next year.

Collaboration with other portfolios

The Chairperson of Media and Publications is responsible with all the promotional materials (media or
publications) of the Federation. Hence, the Chairperson of Media and Publications should help
coordinating the promotional campaigns in any portfolio, providing guidance and expertise, as well as
designed materials.



Call for IPSF Executive Committee members 2014-15
Team management

The Chairperson of Media and Publications has quite a few teams to manage, including the Editorial
Committee (chaired by the Editorial Committee Coordinator), the Design and Creativity Committee
(chaired by the Design Coordinator), the Marketing Coordinator, the Merchandise Coordinator and the
Regional Media and Publications Officers. For more information on these teams, which is extremely
advisable, take a look at the call for Coordinator and Committee positions.

The time commitment for the position ranges from 20 hours to 25 hours a week, depending on periods
and on team members. It can be done while studying, but maybe not in the hardest year of the
university.

For further information please contact: publications@ipsf.org
Chairperson of Pharmacy Education

As Chairperson of Pharmacy Education you will be responsible for coordinating and developing all
projects/initatives related to Pharmacy Education and Pharmaceutical Science for the Federation.
This portfolio encompasses the development and organisation of Educational and Scientific Symposia
and any related sessions and workshops in all IPSF Events and any additional external events (if
applicable), IPSF publications related to pharmacy education and pharmaceutical science, Internship
opportunities for IPSF members, and research projects relevant to pharmacy education.
You are also the IPSF liaison to the International Pharmaceutical Federation (FIP) Board of
Pharmaceutical Practice (BPP), FIP Pharmacy Education Initiatives (FIPEd), and UNESCO. In
coordination with IPSF President, you are responsible maintaining the collaboration and investigating
further opportunities to develop new projects/initiatives related to pharmacy education with these three
external partners.

In order to carry on your duty you will be assisted by Pharmacy Education Research Coordinator,
Educational and Scientific Publications Coordinator, Internship Coordinator and members of Pharmacy
Education Committee.

This position would suit someone who has a significant amount of interest in and awareness of
educational and social trends and issues relating to the profession. Past involvement in IPSF and the
ability to work independently are a must. Previous experience in organising campaigns or events,
multi-tasking or good time management skills, as well as fluency in written and spoken English are
highly beneficial. You can expect to dedicate an average of 20 hours a week. It can be done while
studying, but maybe not in the hardest year of the university. People intending to run for this position
are highly encouraged to consider attending the next FIP Congress in Bangkok Thailand, in
September 2014.

For further information please contact education@ipsf.org using the subject heading Chairperson of
Pharmacy Education Interest.

Chairperson of Professional Development

As Chairperson of Professional Development you will be responsible for coordinating and developing
the pharmacy practice and professional development opportunities for the Federation. This portfolio
encompasses the Patient Counselling Event (PCE); the Clinical Skills Event (CSE), the training
projects Leaders in Training (LIT) programme and Trainers Development Camp (TDC), as well as, the
Pharmacy Profession Awareness Campaign (PPAC) and Compounding Event (CE). You are expected
to provide support and advice to IPSF Members running the relevant events.

You will coordinate the organisation of the IPSF Leaders in Training (LIT) programme at the World
Congress and regional events. The Chairperson is responsible for organising workshops related to the
portfolio at the World Congress.


Call for IPSF Executive Committee members 2014-15

You will supervise the multi-disciplinary Teddy Bear Hospital (TBH) project looking for collaboration
opportunities with International Federation of Medical Students Association (IFMSA). The Chairperson
is responsible to promote this multi-disciplinary event to IPSF member countries and to give them
necessary assistance.

This position would suit someone who has a significant amount of interest in and awareness of issues
of pharmacy practice and professional development. In addition it would be beneficial if you had some
training experiences. Past involvement in IPSF and the ability to work independently are a must.
Previous experience in organising campaigns or events, multi-tasking or good time management skills,
as well as fluency in written and spoken English are highly beneficial. You can expect to dedicate an
average of 20 hours a week. It can be done while studying, but maybe not in the hardest year of the
university.


This portfolio is one of boundless opportunities for you to explore for IPSF and the pharmacy
profession.

For further information please contact: pd@ipsf.org


Chairperson of Public Health

As the IPSF Chairperson of Public Health you are responsible for perpetual planning, promoting,
improving and implementing IPSF Public Health Campaigns and special projects. As Chairperson, you
are the focal point to the World Health Organization (WHO). This requires you to be up to date on the
latest information regarding Public Health that comes from WHO and share it with our members. You
will also be responsible for publishing the Public Health SPOT at least once a year.

A big part of your role is planning the World Health Assembly. You will be responsible for selecting our
delegation and organizing logistics for this conference. You will also be working with the President and
the Chairperson of External Relations to organise policy statements and meetings with future external
partners. You will also coordinate Public Health related activities during World Congress and Regional
meetings.

As Chairperson of Public Health, one can expect to dedicate at least 20 - 25 hours per week on
maintaining the portfolio, but this of course depends on how the individual would like to expand the
projects within this division of IPSF. It can be done while studying, but may not be done in the hardest
year of university.

Baseline knowledge of IPSF Public Health Campaigns and current special projects is a definite
advantage in carrying out this position. Other successful tips include an understanding of how to plan
and implement Public Health related projects and also a passion and excitement for IPSF and Pubic
Health in general.

For further information please contact: publichealth@ipsf.org
Chairperson of Student Exchange

The Chairperson of Student Exchange is responsible for the smooth running of the Student Exchange
Programme (SEP). This includes communicating with Student Exchange Officers (SEOs) and
assisting them with their work, helping applicants and potential applicants, working together with the
Student Exchange Committee, overseeing the Student Exchange Database, acting as the SEO for
Individual Members and resolving conflicts in problematic situations.



Call for IPSF Executive Committee members 2014-15
Besides this, the Chairperson of Student Exchange can carry out projects together with the Student
Exchange Committee, like the Big Sister Project and Helping Hand Project, as well as administrative
work like revising the SEP documents and creating support materials for Student Exchange Officers.

As the Chairperson of Student Exchange maintains regular contact with many students from various
countries, they can also help the Chairperson of Public Relations in recruiting new members for the
Federation and as they have regular contact with SEOs who are representatives of member
associations.

The Chairperson of Student Exchange also works together with the Treasurer in sorting out Student
Exchange fees of Member associations and SEP grants, together with the Development Fund
Committee.
This position requires about 30 hours of work per week. It can be done while studying, but maybe not
in the hardest year of the university. It is recommended that the Chairperson of Student Exchange has
previous experience working in the Student Exchange Committee.

For further information please contact: sep@ipsf.org

Applications for the Executive Committee need to be the submitted to the Secretary General by
Sunday, 3rd of August 2014, 11:59pm, GMT+0.


The following positions are open for approval during the corresponding Regional Assemblies:

Please consider that the deadline for submission of these nominations is different from the
deadline for the other Executive Committee members, as stated in the call for the Regional
Working Groups.

Chairperson of the Asia Pacific Regional Office (chairperson@apro.ipsf.org)
Chairperson of the Eastern Mediterranean Regional Office (chairperson@emro.ipsf.org)
Chairperson of the European Regional Office (chairperson@euro.ipsf.org)
Chairperson of the Pan American Regional Office (chairperson@paro.ipsf.org)

Note: The Chairpersons of the corresponding Regional Offices will be elected at the 60
th
General
Assembly upon approval by the Regional Assembly.

As the Chairperson, you are responsible for:

Representing the Regional Office
Coordinating and overseeing the implementation of IPSF projects and activities in the region
Ensuring sound financial standing and administration
Establishing further relations with student and professional organisations in the region as
instructed by the IPSF Executive
Oversee the organisation of regional events
Offering leadership and direction towards strategic goals.

You will be required to represent the IPSF Regional Office at all official functions and to make any
public announcements on behalf of the IPSF Regional Office. Confidence and proficiency in oral and
written English; presentation and communication skills; effective time management and organisational
skills are important to the position.

One of the most important roles you play is in supporting your fellow Regional Working Group
members on projects, reviewing documents, publications and content for projects, and giving feedback
on various issues. Hence, the ability to lead and work well in a team is vital to be innovative in solving
problems, ensuring projects follow timelines and action plans, and to implement new projects and
ideas. Previous experience in a leadership role is necessary.

To meet these responsibilities you should be prepared to travel to attend local, regional and
international events. As Chairperson of the Regional Office you are also an IPSF Executive Committee
member and therefore will be expected to correspond regularly with Executive Committee members.


Call for IPSF Executive Committee members 2014-15
You should promote IPSF and your Regional Office through all means; monitor progress on projects
and activities; and actively investigate and follow up on opportunities for strategic development.

This position is best suited to someone who is able to take a year off work or study or perhaps
undertake part-time commitments only so that you are able to commit at least 15-20 hours a week to
the position.
The Chairperson should be able in a financial position where they are able to attend regional events,
Executive Committee meetings, member association and pharmacy related events. As Chairperson of
a Regional Office, it is a wonderful opportunity to become deeper involved with IPSF, to be inspired as
well as to inspire others are you ready to take the challenge?

Permanent Officer

An essential role for all elected Executive Committee members to consider is the opportunity to be
appointed Permanent Officer (PO) and move to The Hague, Portugal to work full-time at the IPSF
Headquarters.

This position provides a backbone to IPSF and allows IPSF to operate efficiently on a daily basis.
This can be done on a rotational basis between Executive Committee members throughout the year,
for example 2 to 3 months per person, or as negotiated amongst the team for suitable rotational
timing.

The tasks of the PO, apart from his/her own portfolio, is to take care of IPSF mailing and
correspondence, support other Executive Committee members and other various office work at the
IPSF Headquarters. IPSF offers free accommodation at the IPSF flat in The Hague and a small
remuneration of 90 Euros per week for living expenses.

For further information please contact: secgen@ipsf.org.


Nomination Form for Election to the Executive Committee 2014-15
60
th
IPSF General Assembly
Nomination Form for Election to IPSF Executive Committee 2014-15

Please feel free to use up to 2 pages.
Do note this form will be publically displayed at the IPSF World Congress.

Name of the Candidate
Mr./Ms.
Organisation (or Individual Member) and Nation

Nominated for the post of

Would you be willing to work on another position if necessary? If yes, which?

Have you had any previous experience in student organisations? Please detail.


What previous experience have you had within IPSF? Please list detail.


Do you have any special experience relevant to the position? Is there any further information you
would like to add that you think may be relevant to your application? Please detail.



What is your plan and new ideas for the position? Please detail.




Signature of Candidate
Date and Place

This form must be completed and signed by the nominee.
Completed forms must be submitted to the Secretary General by email (secgen@ipsf.org) no later
than Saturday, 3
rd
of August 2014, 23h59 (GMT +0).
For Secretarys use only:
Date and time received.



Nomination form to IPSF position 2014-15
Call for IPSF Coordinator and Committee positions 2014-15

Coordinators and Committees work under the IPSF Executive Committee and their work is more
specific to certain activities. These positions require little travelling, but it is strongly recommended to
attend the 60
th
IPSF World Congress 2015 in Porto, Portugal and that you attend your Committee
meeting if one is programmed.

You should be able to work on a daily basis throughout the year in your position and have regular
internet access. Coordinator positions have different busy times or seasons, but you must be
reachable throughout your entire term.

If you are interested in a particular position listed here, you should contact the relevant IPSF Executive
(contact below) before the deadline for applications. IPSF is looking for applicants for the following
positions:

Please submit your nominations via online nomination, no later than Wednesday, 6
th
August
2014, 23:59h, GMT+0:
Click here: IPSF Coordinator / Committee online nomination





Nomination form to IPSF position 2014-15
1. President portfolio ................................................................................................................................. 13
Policy Committee (PC) Coordinator 13
Policy Committee (PC) 13
2. Treasurer portfolio................................................................................................................................. 13
Development Fund (DF) Coordinator 13
Development Fund Committee (3 members) 14
3. Secretariat portfolio .............................................................................................................................. 14
Constitutional Working Committee (CWC) 14
4. Internal Relations portfolio .................................................................................................................... 14
Membership Coordinator 14
Membership Promotion Committee (MPC) 15
5. External Relations portfolio ................................................................................................................... 15
Corporate Relations Coordinator 15
6. Professional Development portfolio ...................................................................................................... 16
Clinical Skills Events (CSE) Coordinator 16
7. Public Health portfolio ........................................................................................................................... 19
Public Health Advocacy Coordinator 19
Public Health Awareness Coordinator: 19
Medicines Awareness Coordinator 20
Humanitarian Coordinator: 20
Public Health Committee 21
8. Pharmacy Education portfolio................................................................................................................ 21
Pharmacy Education Research Coordinator 21
Internship Coordinator 21
Educational and Scientific Publications (ESP) Coordinator (previously Phuture Coordinator) 22
Pharmacy Education Committee (PEC) 23
9. Media and Publications portfolio ........................................................................................................... 23
Editorial Committee (EC) Coordinator 23
Editorial Committee (EC) 23
Design Coordinator (DC) 23
Design and Creativity Committee (DCC) 23
Marketing Coordinator (MaC) 24
Blog Coordinator (BC) 25
Merchandise Coordinator (MeC) 25
10. Student Exchange portfolio ............................................................................................................... 26
Student Exchange Committee (SEC) 26




Nomination form to IPSF position 2014-15

1. President portfolio
Policy Committee (PC) Coordinator
The duties of the Policy Coordinator shall be:
- To chair the Policy Committee as well as initiate and direct its activities;
- To liaise closely with the President and Executive Committee regarding future plans and
progress of the work developed by the Committee;

For more information contact president@ipsf.org.

Policy Committee (PC)
The Executive Committee requires assistance with developing and implementation of policies relevant
to the profession, global health and workforce strategies. The need for policy development needs to be
kept under constant review and as such would be a responsibility of the Policy Committee (PC).

The list of responsibilities of PC entails:
- To research and inform the Federation of important issues in the highest interest of the
Federation relevant to the profession, global challenges in global health, health education, and
workforce strategies.
- To determine relevance of issues to the Federation with stakeholder discussions;
- To submit motion proposals to investigate particular issues of interest for the incoming Policy
Committee;
- To develop policy statements;
- To plan ways for the Federation to carry out a body of work in line with approved policy
statements;
- Perform yearly review of all policy statements in effect to determine need to continue or cease
plans to carry out body of work;
- To assist the Executive Committee with the implementation of policy work, particularly at
events relevant to advocacy efforts.
- The Policy Committee shall work under the Policy Coordinator, and is supervised by the
President. The Committee shall also include Regional Project Officers as co-opted members
to ensure relevant input is collected on the regional level and to assist member organisations
in their policy efforts.

For more information contact president@ipsf.org.

2. Treasurer portfolio
Development Fund (DF) Coordinator
With the supervision of the Treasurer, the DF Coordinator coordinates the DF Committee and is
responsible with the development of strategies for the promotion of donations and with ensuring the
proper use of the DF. Therefore, it is essential to understand the aims and objectives of the DF.

The DF Coordinator manages DF grant application forms, calls for applications, correspondence with
applicants as well as the review of applications.

The DF Coordinator must have regular internet access available and be able to read and reply to e-
mails daily over the periods when the DF applications are submitted and reviewed. The Coordinator
should preferably be from a developed and high-income country to prevent any conflict of interest with
possible applicants.

For more information contact treasurer@ipsf.org and df@ipsf.org.





Nomination form to IPSF position 2014-15

Development Fund Committee (3 members)
The main task of the members is to review grant applications for DF congress grants, SEP grant and
other DF grants. In addition, committee members will assist with promotion of donations.

You should have a regular internet connection for this position. Time commitment varies depending on
the time of the year - the period between January and April is the busiest.

The DF Committee members should preferably come from high income countries to prevent any
conflict of interest with DF applicants.

For further information please contact: treasurer@ipsf.org and df@ipsf.org.

3. Secretariat portfolio
Constitutional Working Committee (CWC)
The Constitutional Working Party assists the Secretary General in reviewing and editing the IPSF
Official Documents. CWC members should be familiar in general with the Official Documents and they
should also have a sufficient knowledge of English to be able to edit the Official Documents.

Furthermore, the Constitutional Working Committee helps the Secretary General to write and prepare
the minutes of previous General Assembly.

It is also required that applicants for the CWC have a deep and thorough understanding and
knowledge of the Federation.

For further information please contact: secgen@ipsf.org using as subject heading CWC interest.

4. Internal Relations portfolio

Membership Coordinator
The Membership Coordinator works under the direction of the Chairperson of Internal Relations, and is
a co-opted member of the Membership Promotion Committee (MPC). They work fairly independently
to assist the Chairperson of Internal Relations in directing the work of the MPC.
Their main responsibility is to manage the membership@ipsf.org email account (to be developed
during the 2014-15 mandate) and field general IPSF questions. A good working knowledge of IPSF is
required for this position to determine where to field questions regarding regional offices, membership
forms, Student Exchange Programme, internships, and professional events. The workload of this
position may vary from 2 - 20 hours per week, depending on the time of year. Heavier workloads are
required during the winter months to field questions about World Congress, Symposia, and the
Student Exchange Programme.
The Membership Coordinator will also work closely with the Treasurer to process Individual
Membership and Friend of the Federation applications; ideally, this person would be able to develop
online forms and expedite the membership application process. They may also verify membership for
attendance to events by providing Confirmation Letters required for registration. They will also
maintain contact databases for Individual Members, Friends of the Federation, Honorary Life
Members, and Alumni.
Depending on workload, this position would ideally begin a working Alumni Network for the Federation,
with ways to connect our Alumni to IPSF through the years after their departure.
Please contact internal@ipsf.org with questions about this position.





Nomination form to IPSF position 2014-15
Membership Promotion Committee (MPC)
The Membership Promotion Committee (MPC) consists of the appointed members, the Regional
Relations Officers and the Chairperson of Internal Relations.

The main duties of this group would be to assist the Chairperson of Internal Relations in promoting
IPSF to non-membership associations and to discuss together better ways of promoting or extending
IPSF membership to non-membership countries.

It is also the responsibility of the MPC to contact pharmacy and pharmaceutical students, encourage
and guide them in the creation student leadership structures where such do not exist.

Members to this committee should preferably speak a second language other than English. Possibility
to travel to neighbouring countries to preform presentations about IPSF is also advisable.

For more information contact internal@ipsf.org.

5. External Relations portfolio
Corporate Relations Coordinator
The Corporate Relations Coordinator works under the portfolio of the Chairperson of External
Relations. The Corporate Relations Coordinator shall assist the Chairperson of External Relations and
President in obtaining appropriate corporate funding for the Federation. The specific duties shall
include:

- Serving as a co-chair of the Corporate Relations Committee, in conjunction with the
Chairperson of External Relations, to organize and be responsible for overall progress;
- Ensuring the Corporate Relations Committee members have adequate knowledge to serve
the Federation, understand its policies, and are familiar with its activities and offerings;
- Maintaining a list of all contacts and relations between the Federation and business setting;
- Ensuring all agreements between IPSF and partners are being met, in conjunction with the
necessary Executive Board members (e.g., Chairperson of Media and Publications, President)
- Build tailor-made packages for partners with the assistance of the Corporate Relations
Committee;
- Maintain a record of offerings made to partners, keeping in mind limited offerings may be
available;
- Update Partnership Materials to reflect limited offering availability;
- Manage a limited number of corporate partnerships independently;

The Corporate Relations Coordinators should have a solid understanding of all aspects of IPSF, and
be fluent in written and spoken English. It is advantageous to have past experience in sponsorship and
marketing roles.

For more information contact president@ipsf.org and external@ipsf.org.

Corporate Relations Committee

The Corporate Relations Committee supports the Chairperson of External Relations and the Corporate
Relations Coordinator in providing the resources for the international management of IPSF. The
specific duties shall include:

Keeping continuous contact with existing IPSF corporate partners, and seeking new partnerships;
Improving the availability and quality of both interns and work sites, in collaboration with the Internship
Coordinator;
Assist the Corporate Relations Coordinator in building tailored sponsorship packages for partners;



Nomination form to IPSF position 2014-15
The Regional Relations Officers work as co-opted members of the Corporate Relations Committee
and are responsible for corporate relations with partners of the IPSF Regional Offices. The President
is also co-opted with a supervisory role.

For more information contact president@ipsf.org and external@ipsf.org.

6. Professional Development portfolio
Clinical Skills Events (CSE) Coordinator
The CSE Coordinator is responsible for multiple tasks throughout the year.

The CSE Coordinator is required to have good communication skills, organization skills, and most
importantly, clinical knowledge. It is imperative for the CSE Coordinator to be familiar with Objective
Structured Clinical Examination (OSCE) framework, from which the 3 different sets of CSE events:
CSE individual competition (beginners and advance), CSE team competition, and CSE Jeopardy, are
based on.

The CSE Coordinator must attend World Congress, as all of the above CSE competitions will be held,
it is also advisable for the CSE Coordinator to be present for Regional Symposia where possible as
CSE individual events are organized. The CSE Coordinator is responsible to be in contact with the
respective reception committees starting at the beginning of the term to setup workshop time, rooms
and logistics, invitation for suitable speakers for the workshop, arrange for winners certificates, and
prizes. During the IPSF CSE competitions, the CSE Coordinator is responsible for all logistical matter
whether the CSE Coordinator is physically present or not. The CSE Coordinator will also be
responsible together with the Professional Development Committee, the Chairperson of Professional
Development to create cases of CSE and to submit them for professional review.

Throughout the year, the CSE Coordinator must keep the CSE email account checked to assist
member organizations who wish to initiate CSE at the national & local levels. Furthermore, it is the
duty of the CSE Coordinator to ensure that a structured CSE report and along the cases used be
submitted to IPSF to maintain a CSE database and for annual report and data collecting purposes,
and to maintain the Professional Development Star System Accreditation database through the
year. In addition, for associations that are not running CSE, the coordinator shall contact member
associations and offer IPSF workshop and cases material to aid with the process.

Lastly, CSE Coordinator is to submit quarterly reports updates and newsletter articles, and a final
Annual Report to inform the Executive Committee and the General Assembly of the progress of the
year.

For more information or submitting your form, please contact pd@ipsf.org using subject heading CSE
Coordinator interest.

Patient Counselling Event (PCE) Coordinator

The PCE Coordinator is responsible for multiple tasks throughout the year.

The PCE Coordinator is required to have good communication skills, organization skills, and most
importantly, clinical knowledge. It is imperative for the PCE Coordinator to be familiar with Objective
Structured Clinical Examination (OSCE) framework, and patient counselling.

The PCE Coordinator is strongly advised to attend World Congress and the Regional Symposia. The
PCE Coordinator is responsible to be in contact with the respective reception committees starting at
the beginning of the term to setup workshop time, rooms and logistics, invitation for suitable speakers
for the workshop, arrange for winners certificates, and prizes. During the IPSF PCE competitions, the



Nomination form to IPSF position 2014-15
PCE Coordinator is responsible for all logistical matter whether the PCE Coordinator is physically
present or not. The PCE Coordinator will also be responsible together with the Professional
Development Committee, the Chairperson of Professional Development to create cases of PCE and to
submit them for professional review.

Throughout the year, the PCE Coordinator must keep the PCE email account checked to assist
member organizations who wish to initiate PCE at the national & local levels. Furthermore, it is the
duty of the PCE Coordinator to ensure that a structured PCE report and along the cases used be
submitted to IPSF to maintain a PCE database and for annual report and data collecting purposes,
and to maintain the Professional Development Star System Accreditation database through the
year. In addition, for associations that are not running PCE, the coordinator shall contact member
associations and offer IPSF workshop and cases material to aid with the process.

Lastly, PCE Coordinator is to submit quarterly report updates and any requested newsletter articles,
and a final Annual Report to inform the Executive Committee and the General Assembly of the
progress of the year.

For more information or submitting your form, please contact pd@ipsf.org using subject heading PCE
Coordinator interest.

Pharmacy Profession Awareness Campaign (PPAC) Coordinator

The PPAC Coordinator is responsible for multiple tasks throughout the year.

The PPAC Coordinator is required to have good communication skills, organization skills, and is
strongly advisable to have organized PPAC before.

The PPAC Coordinator is strongly advised to attend World Congress and the Regional Symposia, to
run PPAC workshops. The PPAC Coordinator is responsible to be in contact with the respective
reception committees starting at the beginning of the term to setup workshop time, campaigns, and
invite any potential speakers for workshops.

The PPAC Coordinator is also responsible to organizing and promoting World Pharmacist Day in
social media, and campaign material. Other campaigns that the PPAC Coordinator should be well
versed in are Teddy Bear Hospital and Pharmacist Awareness Week. The PPAC Coordinator is in
charged of updated the materials along with Professional Development Committee, the Chairperson of
Professional Development.

Throughout the year, the PPAC Coordinator must keep the PPAC email account checked to assist
member organizations who wish to initiate PPAC at the national & local levels. Furthermore, it is the
duty of the PPAC Coordinator to ensure that a structured PPAC report and along the cases used be
submitted to IPSF to maintain a PPAC database and for annual report and data collecting purposes,
and to maintain the Professional Development Star System Accreditation database through the
year. In addition, for associations that are not running PPAC, the coordinator shall contact member
associations and offer IPSF workshop and cases material to aid with the process.

Also, the PPAC Coordinator is responsible to promoting the regional PPAC Award each year, thus is
required to collect the above stated reports for the purpose of adjudication, setup the adjudication
criteria, be responsible for adjudication of such reports, and also to award the winner of each region
during the Regional Symposia or at World Congress, wherever convenient.




Nomination form to IPSF position 2014-15
Lastly, PPAC Coordinator is to submit quarterly report updates and any requested newsletter articles,
and a final Annual Report to inform the Executive Committee and the General Assembly of the
progress of the year.

For more information or submitting your form, please contact pd@ipsf.org using subject heading
PPAC Coordinator interest.

Leaders In Training (LIT) Coordinator

The LIT Coordinator is responsible for multiple tasks throughout the year.

The LIT Coordinator is required to have good communication skills, organization skills, and most
importantly, previous experience with training.

The LIT Coordinator is strongly advised to attend LIT of World Congress and the Regional Symposia,
and any other external training event.. The LIT Coordinator is responsible to be in contact with the
respective reception committees starting at the beginning of the term to setup workshop time, rooms
and logistics, invitation for suitable trainer for the workshop. During the IPSF LITs, the LIT Coordinator
is responsible for all logistical matter whether the LIT Coordinator is physically present or not. The LIT
Coordinator will also be responsible together other trainers and the Chairperson of Professional
Development to update training material, and look into online platforms and database for LIT for the
coming year

Throughout the year, the LIT Coordinator must keep the LIT email account checked to assist member
organizations who wish to initiate LIT at the national & local levels. Furthermore, it is the duty of the
LIT Coordinator to ensure that a structured LIT report for annual report and data collecting purposes,
and to maintain the Professional Development Star System Accreditation database through the
year. In addition, for associations that are not running LIT, the coordinator shall contact member
associations and offer IPSF workshop and cases material to aid with the process.

Lastly, LIT Coordinator is to submit quarterly report updates and any requested newsletter articles,
and a final Annual Report to inform the Executive Committee and the General Assembly of the
progress of the year.

For more information please contact pd@ipsf.org using as subject heading LIT Coordinator interest.

Compounding Event (CE) Coordinator:

The CE Coordinator must attend World Congress as this event is only held at World Congress. The
CE Coordinator is responsible to the logistic consideration, suitable compounding and workshop room
and supply booking, working with sponsorship committee to contact pharmaceutical/compounding
company to sponsorship and speaker potentials.

For this new event, the CE Coordinator is task at writing an guideline on how to organized this event
and to use said guideline to promote it. The cases used for CE should be developed with the
pharmaceutical/compounding company to ensure quality.

The CE Coordinator should have good communication and organizational skills; keep regular contact
with the Chairperson of Professional Development, and preferably have knowledge on
compounding Furthermore, it is the duty of the CE Coordinator to ensure that a structured CE report
and along the cases used be submitted to IPSF to maintain a CE database and for annual report and
data collecting purposes, and to maintain the Professional Development Star System Accreditation
database through the year if any member associations runs CE.



Nomination form to IPSF position 2014-15

Lastly, CE Coordinator is to submit quarterly report updates and any requested newsletter articles,
and a final Annual Report to inform the Executive Committee and the General Assembly of the
progress of the year.

For further information please contact: pd@ipsf.org using subject heading Compounding
Event Coordinator interest.


Professional Development Committee

This Committee are for those who are interested in the project of Professional Development
Projects. Tasks involved in the Professional Development Committee include, testing the cases
developed for Clinical Skills Event, Patient Counselling Event, and the Compounding
Event. Furthermore, they are to review any materials as requested and delegated by the Professional
Development Coordinators. The Committee member also responsible to collecting Professional
Development reports and updating the Star System Database.
7. Public Health portfolio
The Public Health Coordinators work under the direction of the Chairperson of Public Health to
promote their determined area of Public Health and encourage and support IPSF members around the
world to undertake successful Public Health campaigns.

Public Health Advocacy Coordinator
The Public Health Advocacy Coordinator works under the direction of the Chairperson of Public
Health, and serves as the third focal point to the World Health Organisation, after the Chairperson of
Public Health and the President. They are a co-opted member of the Policy Committee, and work
closely with the Policy Coordinator to facilitate IPSF policy statement development related to public
health. As such, they hold many of the responsibilities of the Policy Committee.
The majority of work will include research to provide background statements and wording to any
proposed public health policy statements provided by IPSF members, Regional Offices, or the
Executive. These will be presented to the General Assembly for approval and adoption by IPSF. Also,
these policy statements will be the foundation for any joint statements with partners at the World
Health Organisation and other applicable entities.
They will also provide information and updates from the World Health Organization in regards to Public
Health and Policy as it affects the Federation. Updates will be provided to the Chairperson of Public
Health and the IPSF President on a monthly basis.
It is highly recommended the Public Health Advocacy Coordinator attend the World Health Assembly
(WHA) in Geneva, Switzerland every May in order to assist the Chairperson of Public Health with
organization of the IPSF delegation and/or Pre-WHA events, joint statements with partners such as
the World Healthcare Students' Alliance, and submission of interventions for presentation.
Skill requirements for this position include a good knowledge of Public Health and Policy and strong
communication skills.
For further information please contact publichealth@ipsf.org using the subject heading Public Health
Advocacy Coordinator Position Interest.

Public Health Awareness Coordinator:



Nomination form to IPSF position 2014-15
The Public Health Awareness coordinator works under the direction of the Chairperson of Public
Health and is in charge of the promotion of the different Public Health campaigns.
They are responsible for supporting IPSF member organisations year-round in organizing and
promoting all and any Public Health campaigns and activities. As coordinator you are required to
disseminate updated information, distribute the different Campaign materials, and promote all IPSF
Public Health Campaigns to IPSF members. You must also collect Public Health Reports from each
association through the Project Accreditation System.
The Public Health Awareness Coordinator will also help the Chairperson of Public Health with the
organization of the Public Health Campaign to be run at the IPSF World Congress and IPSF Regional
Symposia.
Skill requirements for this position include a good knowledge of Public Health Campaigns, planning
and implementation of Public Health Projects and strong communication skills.
The Coordinator is supported by the Public Health Committee members.
For further information please contact publichealth@ipsf.org using the subject heading Public Health
Awareness Coordinator Position Interest.
Medicines Awareness Coordinator
The Medicines Awareness Coordinator works under the direction of the Chairperson of Public Health
and is in charge of the promotion of the Anti Counterfeit Drugs Campaign (ACDC), the Medicine
Awareness Campaign (MAC), (dealing e.g. with rational use of drugs, anti-microbial resistance) and
other Medicine Awareness related campaigns.
The Medicines Awareness Coordinator is responsible for supporting IPSF Members year-round in
organizing and promoting all and any Public Health campaigns and activities. You are required to
disseminate updated information, distribute the different Campaign materials, and promote all
Medicine Awareness Campaigns to IPSF members. You must also collect Public Health Reports from
each association through the Project Accreditation System..
The Medicine Awareness Coordinator will also help the Chairperson of Public Health with the
organization of the Public Health Campaign to be run at the IPSF World Congress and IPSF Regional
Symposia.
Skill requirements for this position include a good knowledge of Medicine Awareness Campaigns,
promotion and implementation of such Campaigns, and strong communication skills.
The Coordinator is supported by the Public Health Committee members.
For further information please contact publichealth@ipsf.org using the subject heading Medicine
Awareness Coordinator Position Interest.
Humanitarian Coordinator:
The Humanitarian Coordinator works under the direction of the Chairperson of Public Health and is in
charge of the promotion of IPSFs Humanitarian Campaigns like the Vampire Cup Competition.

The Humanitarian Coordinator is responsible for supporting IPSF Members year-round in organizing
the Vampire Cup Competition and different Humanitarian Events. You are required to disseminate
updated information, distribute materials, and promote all Humanitarian Project to IPSF members. You
must also collect Public Health Reports from each association through the Project Accreditation
System.



Nomination form to IPSF position 2014-15
Skill requirements for this position include a good knowledge of Humanitarian Campaigns, promotion
and implementation of such Campaigns, and strong communication skills. Knowledge of designing a
website especially for the LIVE Vampire Cup is advantageous to success with this position.

The Coordinator is supported by the Public Health Committee members.

For further information please contact publichealth@ipsf.org using the subject heading Humanitarian
Coordinator Position Interest.
Public Health Committee

The Public Health Committee members work under the direction of the Chairperson of Public Health
and to assist the Public Health Coordinators in their different tasks all year-round:
- To assist IPSF Public Health Coordinators and the Chairperson of Public Health in promoting
and implementing the different Public Health Campaigns within IPSF
- To write articles for the Public Health SPOT.
- To disseminate Public Health related information to IPSF members.
- To bring new ideas about Public Health to the team
- To inspire passion for Public Health within the Team and also your local association

For further information please contact publichealth@ipsf.org using the subject heading Public Health
Committee Position Interest.
8. Pharmacy Education portfolio
Pharmacy Education Research Coordinator

The position was created to assist the Chairperson of Pharmacy Education with the development and
implementation research projects related to Pharmacy Education.

The coordinator shall work with the Chairperson of Pharmacy Education in the planning,
implementation and promotion of the research projects. The duties of the coordinator shall include but
not limited to:
- Design and implementation of research projects
- Maintaining the database of responses generated
- Recruitment of collaborators
- Promoting research projects
- Analysis of results and publication of the findings
- Using the research projects to advance pharmacy education and advocate for pharmacy
profession.
- Initiating and maintaining contact with research partners looking for collaboration opportunities
in the field of pharmacy research.

For further information please contact education@ipsf.org using the subject heading Pharmacy
Education Research Coordinator interest.
Internship Coordinator

The Internship Coordinator is responsible for developing and organizing internship opportunities
available for IPSF members and coordinating all process leading up to the placement of IPSF interns
in the relevant institutions. This includes but not limited to:



Nomination form to IPSF position 2014-15
- Maintaining contacts with existing partners who provides internship placements for IPSF
- Reaching out to other external institutions to develop new internship opportunities
- Collaborating with internship provider the terms and conditions for the internship placement
- Promoting available internship placements to IPSF members
- Becoming the primary contact for questions regarding available internship and internship
application submission
- Coordinating the application selection process together with the internship provider and IPSF
Pharmacy Education Committee
- Assisting the selected interns with their placement in the relevant institutions
- Following up with both interns and internship providers regarding the result of the internships.

The Internship Coordinator will mainly work together with Chairperson of Pharmacy Education
throughout all this process, additionally they will collaborate with Chairperson of Public Health
regarding WHO related internships and Chairperson of External Relations regarding other external
partners who can provide internship placement for IPSF members.
For further information please contact education@ipsf.org using the subject heading Internship
Coordinator interest.

Educational and Scientific Publications (ESP) Coordinator (previously Phuture Coordinator)

A growing number of publications related to pharmaceutical science, practice and education are
implemented as IPSF publications.

Phuture, is IPSF scientific publication which is compiled by IPSF Pharmacy Education Committee and
published annually around the time of IPSF World Congress. Each year a certain topic related to
pharmacy education or pharmaceutical science is determined as the theme for the publication.

Pharmacy Education Newsletter (PEN) is the newsletter of pharmacy education and is compiled by
the IPSF Pharmacy Education Committee. The newsletter is meant to give space for students to
express themselves and give their opinions about the latest scientific findings and development related
to pharmacy practice and pharmaceutical science. The purpose is to increase the scientific writing
skills, encourage students to debate about pharmacy and health related issues. The updates of the
research projects can be published in the newsletter as well as the IPSF internship reports and articles
from relevant IPSF alumni.

The ESP Coordinator works under the portfolio of Chairperson of Pharmacy Education
The ESP Coordinator is responsible for all processes leading to the publications of Phuture and PEN.
This is including but not limited to:
- Determining the theme and content structure for each publication
- Compiling the contents for both publications
- Identifying authors and requesting them for articles on topics of interest
- Editing and screening of the articles received for publication
- Liaising with the Chairperson of Media and Publications and designated members of the
Editorial Committee and Design and Creativity Committee for all technical processes leading to the
publications.

In order to carry out their duties, the coordinator will be assisted by the members of Pharmacy
Education Committee.
For further information or to submit your form please contact education@ipsf.org using the subject
heading ESP Coordinator interest.






Nomination form to IPSF position 2014-15
Pharmacy Education Committee (PEC)
PEC shall assist the Chairperson of Pharmacy Education and the Coordinators under the Pharmacy
Education portfolio with their duties. They shall be involved in planning and implementation of the
research projects related to Pharmacy Education and assist in the editing and screening of contents
for Phuture and PEN. Additionally, the committee will get involed with the planning and development of
other projects related to the portfolio.

For further information or to submit your form please contact education@ipsf.org using the subject
heading PEC interest.

9. Media and Publications portfolio
Editorial Committee (EC) Coordinator
All communication with the Editorial Committee is managed by the Editorial Committee Coordinator
ECC), who acts as a contact person between the Chairperson of Media and Publications and the
committee, as well as a moderator of the EC. Among other responsibilities, the ECC receives the
tasks from the Chairperson of Media and Publications and delegates them to the EC, communicating
the result to the Chairperson within a given deadline.

The time commitment for this position can become quite intense at some times, but its generally quite
light. Before publications and the World Congress there is always an augmented workload. It is quite
possible to manage it with university or work.

For more information, please request the Guidelines for ECC to publications@ipsf.org or request
experienced information to editor@ipsf.org.

Editorial Committee (EC)
This Committee is chaired by the appointed Editorial Committee Coordinator, and is responsible for
proofreading all documents intended for distribution within or outside the Federation.

The members of board should preferably be native (or advanced) English speakers.

For more information, contact publications@ipsf.org.

Design Coordinator (DC)
The Design Coordinator is the chair of the DCC and is in charge of task delegation, working as a
contact person between the Chairperson of Media and Publications and the DCC.
The DC is the implementer of the communication and branding strategies of the Chairperson. For
instance, he can be responsible with inserting the publication articles in the templates provided by the
Chairperson or design materials based on the branding created by the Chairperson.

Applicants should have extensive experience in using common graphic design tools such as Adobe
Photoshop, Adobe Illustrator and most importantly Adobe InDesign. IPSF does not have licenses
to any design software.
Since this is a new position, it is hard to calculate the workload. Although, you should consider this to
be a quite heavy workload position, since you will be working very closely with the Chairperson of
Media and Publications. It can be managed with your studies, but probably not if youre counting on
having a busy academic year (research project, thesis or other).

For more information, contact publications@ipsf.org.

Design and Creativity Committee (DCC)



Nomination form to IPSF position 2014-15
The DCC is chaired by the Design Coordinator (new position) and is responsible with completing
design and media tasks. Although this is a Committee, work is usually carried out in individual tasks
based on the members aptitudes and skills in different kinds of media. For instance, people with video
editing skills are chosen to edit videos (that can be requested from any portfolio of the Federation) and
people who are better at web design will be chosen to help with website management.

Applicants should have extensive experience in using common graphic design tools such as Adobe
Photoshop, Adobe Illustrator and most importantly Adobe InDesign and/or video editing tools.
IPSF does not have licenses to any design software.

The Regional Media and Publications Officers are also members of the DCC and are supposed to help
with regional projects as well as others in case they are so requested.

For more information, contact publications@ipsf.org .


Marketing Coordinator (MaC)

The IPSF Marketing Coordinator is in charge with defining digital marketing strategies to promote IPSF
activities to pharmacy students and to market IPSF to new members, external partners and sponsors.

In practical terms, this will means managing all the Social Media accounts, as well as analysing the
statistics and being informed in the latest trends in digital marketing. The MaC is responsible for
providing brief reports on monthly basis about the performance of IPSF social networks. The MaC is
responsible with implementing the IPSF branding strategy created by the Chairperson of Media and
Publications in the marketing channels.

The MaC is also responsible with making sure the Regional Offices maintain their Social Media
channels updated and in order with regional strategies to which the MC should contribute.

In general, the MaC works quite closely with the Chairperson of Media and Publications throughout the
year, helping with all necessary tasks related to the portfolio, including social media campaigns for
Public Health, Pharmacy Education, Pharmacy Awareness, Student Exchange, or even Internal and
External Relations. The IPSF events are also excellent opportunities for digital marketing, so the MaC
should coordinate activities related to these events.

The MaC should help the Chairperson of Media and Publications in regulating the use of Social Media
within the Federation, for instance by regulating the Facebook Groups or by helping the Executive
Committee members make a better use of these tools when attending events or advocating for a
cause.

The IPSF Marketing Coordinator should be creative, motivated and proactive person with high
communication skills and solid understanding of all IPSF aspects and activities. It is preferred to have
a passion about marketing and technology, with previous experience in managing Social Networks
and good knowledge of Social Media management tools. It is advantageous to have past experience
with sponsorship roles.

The time commitment for this position can become quite intense at some times (usually about 1 hour
every day but it can be heavier during campaigns). It is quite possible to manage it with University or
work.

For more information, contact marketing@ipsf.org or publications@ipsf.org




Nomination form to IPSF position 2014-15
Blog Coordinator (BC)

The Blog Coordinator is in charge with managing and promoting the IPSF Blog, making sure new
creative content is created. The BC can hold writing contests (in collaboration with the Editorial
Committee) or other types of campaigns to promote writing creativity.
The IPSF Blog works with WordPress, which is a quite easy platform to work with, so no experience is
required (although general aptitude for digital platforms is advisable).

This is quite a simple position that does not require a lot of time commitment, but it needs periodical
reminders to authors and a good organizational capacity.

You can request the Blog Coordinator Guideline, the Step-by-Step Guideline to Your Wordpress
Subdomain or more information to blog@ipsf.org or publications@ipsf.org

Merchandise Coordinator (MeC)
The Merchandise Coordinator is a newly created position. This person will be in charge with creating
and managing the IPSF Online Store. The website will be quite easy to create since it will use a pre-
existing online tool only basic web managing skills required.

The Merchandise Coordinator will be in charge with updating the database with all the merchandise
materials, mark their prices, check shipping prices to different areas of the world and finally ship (in
case the coordinator is in Portugal) or coordinate shipment of the orders.

The Merchandise Coordinator also has the responsibility of ordering new materials, in coordination
with the Chairperson of Media and Publications and the IPSF Treasurer. The design of such materials
must follow the IPSF branding strategy and are at the responsibility of the Design Coordinator and
subject to approval by the Chairperson of Media and Publications.

Since this position requires working with shipments from Portugal (at least at an early stage of
development), it is advisable for the Merchandise Coordinator to be someone who lives in Portugal.

This position might require some time commitment in setting up the store, and depending on the
amount of orders it might be more or less time consuming. Still, even with a lot of popularity, about 3
weekly hours should be enough to fulfil the overall duties (except close to the events, when it will be
necessary to make more orders).

For more information, contact publications@ipsf.org.




Nomination form to IPSF position 2014-15
10. Student Exchange portfolio

Student Exchange Committee (SEC)

The Student Exchange Committee (SEC) consists of ten members. SEC members have to be former
Student Exchange Officers (SEOs). The main duty of this Committee is to provide guidance and
ensure the smooth and fair running of the IPSF Student Exchange Programme (SEP).

As a SEC member you are required to be in constant communication with the Chairperson of Student
Exchange and assist them with work in the following areas:

Help IPSF member organisations, especially new organisations, in establishing or improving their
exchange programmes in a scheme known as the Big Sister Project.
Work on improving the SEP Domestic Rules and Training Manual for Student Exchange Officers.
Create promotional and support materials for Student Exchange Officers.
Oversee the Student Exchange Database and aid in resolving disciplinary issues arising in the
programme.
Decide together with the Chairperson of Student Exchange, Treasurer, DF Coordinator and DF
Committee the DF SEP Grant recipients.
Promote and investigate the implementation of SEP in IPSF Member associations who are not part of
the project yet, as well as in all non-IPSF Member countries, as part of the Helping Hand Project.

The Chairperson of Student Exchange and SEC members gather for a meeting once a year, where
important issues pertaining to SEP are discussed. It is usually held after the second IPSF Executive
meeting (usually March-April) but when and where it is held is up to the Chairperson and SEC
members of the particular work year.

SEC members are required to be contactable regularly via email and need to be able to respond
promptly to messages. Hence good and regular email access is required. A time commitment of about
15 hours per week can be expected.

For further information please contact the Chairperson of Student Exchange at: sep@ipsf.org using
subject heading SEC interest.


Please submit your nominations via online nomination, no later than Wednesday, 6
th
August
2014, 23:59h, GMT+0:
Click here: IPSF Coordinator / Committee online nomination