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Table of Contents
1. Background about Metro Shoes ..................................................................................................2
2. Project Vision and Objectives ......................................................................................................2
3. Description of Site ......................................................................................................................2
3..1. Location : 4
th
Floor, Kanakia Zillion, LBS Road Junction, CST Road, BKC Annexe, Kurla (West),
Mumbai - 400070. ..................................................................................................................................... 2
3..2. Total Area : 35174 sq.ft Carpet .................................................................................................... 2
3..3. Usable Area : 25000 sq.ft (Approx) .............................................................................................. 2
3..4. Air-condition : Owners Scope - out door location will be provided by developer ....................... 2
4. Department wise: Divided into Company Specific and Common Departments .............................2
4..1. Common Functions ....................................................................................................................... 2
4..3. Chairmans Suite ........................................................................................................................... 5
Function: To serve as an independent area for the Chairman of the Company with an additional office
for the Chairmans family. ........................................................................................................................ 5
Requirements: ........................................................................................................................................... 5
Area for Secretary ............................................................................................................................. 5
Area for Executive Assistant ............................................................................................................. 5
Separate waiting area ....................................................................................................................... 5
Conference room for up to 8 people ................................................................................................ 5
4..4. Common Areas ............................................................................................................................. 6
5. Conceptual Design Proposal ........................................................................................................6
6. Additional Submission Materials: ................................................................................................6
7. Design Proposal Submission Format: ...........................................................................................6
8. Presentation by the Architect......................................................................................................7
9. Terms and Conditions: ................................................................................................................7





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Request for Design Proposal
1. Background about Metro Shoes
Metro Shoes Ltd is a fast growing fashion footwear and accessories company. There are 3 brands the
company promotes: Metro, Mochi and MSL. The company also retails via an online channel. Currently
there are 275 number of employees working at the company with plans to expand that number to
54(approx) within a year. The company currently has 281 number of stores which will increase to
281+50 within a year. The company is presently housed in 2
nd
& 3
rd
floors of Metro House on Colaba
Causeway. The current organization structure is attached in Annexure 1.
2. Project Vision and Objectives
To create a world class office that promotes efficiency between departments and has state of the art
technology to streamline office processes, keeping in mind the Metro culture, values and beliefs, within
stipulated TIME FRAME.
To keep the area for common functions between the three brands in a common area and brand-specific
departments in an area specific for each brand
3. Description of Site
Location : 4
th
Floor, Kanakia Zillion, LBS Road Junction, CST Road, BKC Annexe, Kurla
(West), Mumbai - 400070.
Total Area : 35174 sq.ft Carpet
Usable Area : 25000 sq.ft (Approx)
Air-condition : Owners Scope - out door location will be provided by developer

4. Department wise: Divided into Company Specific and Common Departments

4..1. Common Functions
4..1.1. Executive Committee
Function of Department: Strategic management of the Company
Current Issues: Lack of space
Future Needs: Modernisation in terms of technology infrastructure

4..1.2. Finance(Accounts) Department Kaushal/Mahesh
Function of Department: Currently Finance is taking care of PAN India Operations related to Accounts
and Finance and have divided the Department Team wise as per Showrooms. Currently they have 5
teams which include 7-8 members per team.
4..1.3. Stock Department Kaushal/Subhash/Datta



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Function of Department: Stock Department looks after the Purchase, Sales and Repair of inventory at
Pan India Level.
4..1.4. Audit Department Kaushal/SKRao
Function of Department: We have an Internal Audit Department that checks all the Processes and
Procedures of bills and payments.
4..1.5. IT Department-Tajdin/Ketan
Function of Department: The IT Department is responsible for hardware maintenance, procurement,
software maintenance and support, report and analysis wing.
4..1.6. Administration Department-Altaf
Function of Department: Admin Department is currently taking care of Showroom Coordination (AC,
Electricity), Statutory Compliances, HO Repairs and Maintenance, Courier (Inward and Outward
Department)
4..1.7. Human Resources Department-Bhaskar
Function of Department: Human Resource Department controls the Payroll, Core HR and Travel Desk
functions.
4..1.8. Legal Department JJDesai
Function of Department: Legal Department takes care of all the Legal aspects of the organization.
4..1.9. Indirect Tax Kaushal/Pramod Sutar

Function of Department: Indirect Tax Department controls VAT and Excise functions
4..1.10. Projects Aashish Mashruwala

Function of Department: This department handles new initiatives for the company.
4..1.11. Customer Care Shaziya

Function of Department: Customer Care Department looks after the queries and complaints of
Customers as well as Customer Loyalty.
4..1.12. Business Development Rajesh Awate




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Function of Department: Business Development looks after New Showroom Development
4..1.13. Projects Fit Out Rakesh Chotaliya
Function of Department: Project Fit Out Department works on Fit Out of New Showrooms
4..1.14. Import Sunil Pandey

Function of Department: Import Department takes care of the imports at International Level
4..2. Sales Functions

4..2.1. GM Sales
Function of Department: The General Manager of Sales looks after the Grooming of Managers,
Motivation, Sales, Allocation of Merchandisers Showroom wise for all the companys brands.
4..2.2. Metro Brand-Womens Buying Team
Function of Department: To source footwear and other products for all Metro showrooms
4..2.3. Metro Brand-Merchandising Team
Function of Department: To allocate products to all Metro showrooms
4..2.4. Metro Brand-Marketing Team
Function of Department: To conduct all marketing and visual merchandising requirements for Metro
showrooms.
4..2.5. Mochi Brand-Womens Buying Team
Function of Department: To source footwear and other products for all Mochi showrooms
4..2.6. Mochi Brand-Merchandising Team
Function of Department: To allocate products to all Mochi showrooms
4..2.7. Mochi Brand-Marketing Team
Function of Department: To conduct all marketing and visual merchandising requirements for Mochi
showrooms.
4..2.8. Mens Buying Team-Metro and Mochi Brands
Function of Department: To source mens footwear for Metro and Mochi showrooms



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4..2.9. MSL Brand- Buying Team
Function of Department: To source footwear and other products for all MSL showrooms
4..2.10. MSL Brand-Merchandising Team
Function of Department: To allocate products to all MSL showrooms
4..2.11. MSL Brand-Marketing Team
Function of Department: To conduct all marketing and visual merchandising requirements for MSL
showrooms.
4..2.12. Accessories & Kids
Function of Department: Sourcing and allocating Accessories and Childrens footwear in all Metro and
Mochi showrooms
4..2.13. BrandsMushir

Function of Department: To coordinate all outside brands with Metro and Mochi showrooms
4..2.14. Design Cell
Function of Department: To provide design input to the Buying Teams for Metro and Mochi
Space requirement: Space for a library of catalogues
Manpower Strength: 4 people
4..2.15. E-Commerce Department
Function of Department: Ensures online sales at a pan-India as well as International Level
4..3. Chairmans Suite
Function: To serve as an independent area for the Chairman of the Company with an additional office
for the Chairmans family.
Requirements:
Area for Secretary
Area for Executive Assistant
Separate waiting area
Conference room for up to 8 people



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4..4. Common Areas
Reception/Waiting
Inward Outward Dept (Courier)
Conference Rooms 3nos with capacity of 12 people (Same Size) of current
at colaba office (sound proof/provision to Extend all conference room)
Meeting Rooms 6nos with capacity of 6 person each
Pantry
Cafeteria (Lunch Room - Approx 100 Person) with provision of Water
dispenser and Coffee/TEA vending Machine, Recreation room
Restrooms
Library To accommodate as part of design
IT - Server Room
Storage Compactor Room

5. Conceptual Design Proposal

5..1.1. Climate, Context and Culture
5..1.2. Architecture
5..1.3. Floor Plans
5..1.4. Elevations and Perspectives
5..1.5. Use of Materials
5..1.6. Special Features

6. Additional Submission Materials:
Additional materials may be presented in order to provide better understanding and insight into the
Architects ideas. These may consist of photographs of study models, related sources of inspiration,
documents of historical continuity, use of materials, etc. This should be part of the design proposal and
should be composed on the standard sheet. Additionally, the following may be submitted:
6..1.1. Model(s):
Physical models are not expected at this stage, although the Architect may choose to present study
models or photographs thereof as a complement to the presentation portfolio.
6..1.2. Written Materials:
Written text such as captions or annotation or brief explanations may be incorporated with the
sketches and drawings to further explain the design thought and approach.
7. Design Proposal Submission Format:



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There are no limitations or restrictions regarding the style and technique for the submission of the
design proposal portfolio. However, in order to achieve uniformity of presentations, all sketches,
drawings and additional materials (except models) should be presented as follows:
One set of European A1 format boards, in a horizontal orientation, with a sheet size of 841
mm x 594 mm or 33.1 in x 23.4 in.
One set of spiral bound A3 format portfolio in loose-leaf form size 420 mm x 297 mm or
16.5 in x 23.4 in.
One soft copy of the presentation
Additionally, please note the following:
The portfolio paper shall be firm, opaque drawing paper; transparent overlays may be used.
All data should be submitted using recognized metric scales
All text on the drawings and documents should be in English, which will be the official language
for the proposal and in all future correspondence.
The Architect should keep in mind that copies of the presentation may be made for study by
consultants identified by the Client. Since copies may be reduced by as much as 70% from the
originals, the Architects may wish to consider this when determining line weights and text sizes.
It is highly likely that the design proposal portfolio will be shared with senior management or Board
members for review without the presence of the Architect. Thus, the submitted proposal should be
composed with extreme clarity of thought and intent. The presentation should be self-explanatory,
legible and formatted and presented in a manner that is easy to follow.
8. Presentation by the Architect
Following the submission of the design materials and upon fulfillment of the conditions described
herein, the Architect may be invited to present their design proposal to the Client team in Mumbai or
another location, the date, time and details of which shall be communicated later. Logistical expenses
involved in attending such a presentation will be borne by the Client on a limited basis for firms that
may be traveling from outside of Mumbai.
9. Terms and Conditions:
Metro Shoes Ltd. or any of its Agencies, the Client et al shall have no obligations to select or
accept the submission by the Architect or to assign any reasons for such rejection or for not
proceeding with the design or building of the project.
The services requested through this RFP are for conceptual design ideas and will end with the
submission and presentation of the design proposal. If the Client so desires, any additional
services will be contracted separately based on mutual discussions between the Client and the
Architect.



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The sketch portfolios and the ideas presented therein will become the property of the Client
indefinitely for purposes of consultation or dissemination.
The Architect shall keep confidential and will cause his employees, agents, sub-consultants and
representatives to keep confidential all information, documents, material and data of any kind
acquired in the course of submitting his sketch portfolio under this invitation.
The Architect is highly encouraged to visit Kanakia Zillion site in BKC Kurla, Mumbai.















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1. Selection of the Architect
6.1 Selection Process
The final selection of an architectural firm to design the project will be made by the Client. In reaching
this decision, the Client will take into account their own understanding and response to the submitted
ideas, and where appropriate the report of any external specialist consultants.
Once the Architect has been selected, the firm will be commissioned for the project in accordance with
normal rules of good practice. The scope of services for which the Architect is commissioned will be
discussed once a final selection has been made. It is expected that the ultimate design for the project
will draw strongly, but not exclusively upon the ideas presented in the portfolio by the architect.
It is also expected that the process and subsequent dialogue with the Architect will bring new ideas to
the surface which will need to be addressed in the ultimate design of the project. The Client shall
remain free to consult any other outside specialists or advisors in reviewing the project submissions. If
consulted, they will meet once the Architect's proposal has been submitted in order to understand and
comment upon the ways in which the ideas expressed in the portfolio addresses the requirements of
this architectural brief, but will not make any recommendations as to the selection of the Architect for
the project.
The Client will be under no obligation to commission the Architect for partial or full design and
construction administration services.

2. Submission Requirements Regarding the Firm:
As part of the Conceptual Design submission, the Architect is also requested to submit the following
information in a separate package. Detailed information regarding the following is requested:
7.1 About the Firm:
7.1.1 Detailed firm profile:
7.1.2 Firm organizational structure
7.1.3 Key members of the firm
7.1.4 Number of staff members professional and support staff
7.1.5 Office locations
7.1.6 Other related details of the firm
7.2 Corporate Office Projects
7.2.1 List of completed projects
7.2.2 List of ongoing projects



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7.2.3 Relevant supporting data for each project
7.2.4 Selected key projects from the firms portfolio to highlight design abilities
7.3 Proposed team structure for the Metro project:
7.3.1 Project management team organogram
7.3.2 List of the personnel that will be part of the project team(s); please provide the role of each
member of the team with resume and other relevant details
7.3.3 Indicate the manner in which the firm would oversee the design intent is fulfilled during
construction
7.3.4 List of MEP and Structural engineers and other consultants that would become part of the
design team; provide profile of engineering firms that will be commissioned and the list and
profile of members of their project team(s)
3. Design Submission Schedule:
Following is the schedule for submission of the Conceptual Design Proposal:
Release of Request for Information / Design Brief:
Submission of Design Proposal by the Architect:
The hard copies of the design proposal shall be submitted to our office in Mumbai on the date
mentioned above.
4. Any Other Information:
Any other information or relevant details that you might want to share to explain the value benefit that
your firm would bring to the Metro project.
5. Submission Schedule:
Please submit the above requested information in an electronic and hard copy format via mail by 20
th

June 2014