project closeout checklist

project data
Project: Plot No.
Client: Location:
Consultant: Memo No:
Contractor: Date:
Sub-Contractor: Category:

Date
S. No Description Responsibility Remarks
Plan Actual
A DRAWINGS
Secure As - built drawings (From Subcontractor / M. Cont.&sub-
1
Main Contractor) cont.
2 Secure Original Authority approved drawings. M. Cont.

3 Secure Original DEWA approved drawings. MEP Subcont.

4 Secure Original Civil Defense approved drawing MEP Subcont.

5 Secure Original Etisalate drawings MEP Subcont.

Page 1 of 14
B DOCUMENTS
M. Cont.&MEP
Client Documents:
Subcont.
Secure Operation and maintenance (O & M)
1 MEP Subcont.
manuals
Secure all products warranties ( * may be part of O M. Cont.&MEP
2
& M) Subcont.
M. Cont.&MEP
3 Secure Master approved equipment list.
Subcont.
M. Cont.&MEP
4 Secure Master approved Materials list.
Subcont.
5 Secure Master approved Subcontractor list. M. Cont.

6 Secure Original Building Permit. M. Cont.

7 Secure Copy of Insurance. M. Cont.

8 Secure Copy of Performance. M. Cont.

9 Secure copy of Bank Guarantees. M. Cont.

Undertake letter from contractor to maintain the
10 M. Cont.
project.

Page 2 of 14
 Municipality Documents:

12 Block File M. Cont.

9 Checking Reinforcement Report M. Cont.

10 Copy Of Affection Plan M. Cont.

11 Final Demarkation Certificates. M. Cont.

Civil Defence Documents:

12 OWNER PASSPORT COPY

13 FIRE FIGHTING CERTIFICATE

14 CERTIFICATE FOR FIRE PUMP

15 CERTIFICATE FOR FIRE RESISTANCE CABLE

16 CERTIFICATE FOR FIRE DOORS

17 CERTIFICATE FOR LIFTS

Page 3 of 14
C CERTIFICATES

1 Final Demarkation Certificates. M. Cont.

2 DEWA Complition Certificates. MEP Subcont.

3 Civil Defence Certificates MEP Subcont.

4 EHS Certificate M. Cont.

5 Substential Complition Certificate. Consultant

6 Building Complition Certificate. Authority

Final Inspection / Secure Certificate of Occupancy
7 Consultant
from code body.

Page 4 of 14
D SITE WORK

1 Snags Consultant
MEP Subcont.+
2 Testing of Commissioning.
Const
3 Remove all temporary site facilities. M. Cont.

4 Final Cleaning (Interior). M. Cont.

5 Final Cleaning (Exterior). M. Cont.

6 Final Cleaning / rubbish removal. M. Cont.

Systems start-up and Customer employee training
7 M. Cont.
programs.
8 Handing over substation to DEWA. M. Cont.

9 Power On. DEWA

Page 5 of 14
E MATERIALS

1 Supply customer with additonal material. M. Cont.

2 Supply customer with spare parts per Spec. M. Cont.

3 Collect and transfer keys to owner. M. Cont.

4 Collect and KHW meters. MEP Subcont.

5 Collect and Install water meters. MEP Subcont.

F FINANCE

1 Cable Estimation. Client

Change over utility connection / fees (gas, electric,
2 Client
water, telephone, - etc.,,
3 Final Settlement agreement. Consultant

4 Variations. Consultant

5 Final Payment (Payment at Completion) Consultant

6 Complete and collect all final lien(retention) wairers. Consultant

Page 6 of 14
G APPLICATIONS
Letter from Consultant to DEWA (expecting
1 Consultant
completion date)
2 Request for completion to Authorities. Consultant

3 Applications for Permenent connection services. MEP Subcont.

Notice of completion certificate from contractor to
4 M. Cont.
Consultant.

Page 7 of 14
Page 8 of 14
Page 9 of 14
Page 10 of 14
Page 11 of 14
Page 12 of 14
Page 13 of 14
Page 14 of 14