User Manual For Form-E Return

User Manual For Form E

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Contents
INTRODUCTION ......................................................................................................................................................................... 3
FORME RECEIVE ......................................................................................................................................................................... 5
STEPS TO ADD FORME RECEIVE DETAIL ............................................................................................................................................... 5
VIEW/MODIFY/DELETE/CONFIRM RECORDS ..................................................................................................................................... 11
Steps to View the records .................................................................................................................................................................. 11
Steps to delete the record .................................................................................................................................................................. 12
Steps to modify the record ................................................................................................................................................................. 12
Steps to Confirm a Record ................................................................................................................................................................. 13
FORME DESPATCH................................................................................................................................................................... 15
STEPS TO ADD DESPATCH DETAIL ..................................................................................................................................................... 15
VIEW/MODIFY/DELETE/CONFIRM DESPATCHED RECORDS ............................................................................................................. 20
Steps to Delete ................................................................................................................................................................................... 21
Steps to edit ....................................................................................................................................................................................... 21
Steps to confirm ................................................................................................................................................................................. 22
GENERATION OF FORME ...................................................................................................................................................... 24
CURRENT STOCK ...................................................................................................................................................................... 26
STEPS TO ADD CURRENT STOCK DETAIL ............................................................................................................................................ 27
FORME STOCK ADJUSTMENT ............................................................................................................................................. 27
STEPS TO ADD THE STOCK ADJUSTMENT DETAIL ............................................................................................................................... 28
STEPS TO VIEW THE DETAIL ................................................................................................................................................................ 29

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Introduction

All licensees registered under i3ms have to enter the data in this Form-E format on daily basis. At end of the
every month the licensee need to take a printout and submit this Form-E at the DDM office. Please follow the steps to
add the data in Form-E.

Step 1:
Log in to the i3MS application using your User ID and password.

Step 2:
Go to Govt. Return Form-E and click on the Form-E link.

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Click Here

Step 3:
The following screen will appear. This is the screen to enter the receive detail.

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------------------------------------------------------------------------------------------------------------------------------------Circle name and the Name of the Licensee has been already selected and disabled . Follow the instruction given below
to fill up this form.

FormE Receive
Steps to add FormE Receive detail
Note. All fields having red star in the right side of are mandatory.
1. Steps to Add a details
a. Select Received date
b. In case you have not received a mineral then click the check box written click here for No
Receive
Then the following Screen will appear

Then select the mineral which you have not received.

Then click the Submit button

If you have received mineral on that date then

1. Chose from which circle you have received the mineral from Mineral Receive From which circle
drop down.
2. Chose from whom you have received the mineral from Mineral Receive From drop down.
i) Lessee
ii) Licensee
iii) Self

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------------------------------------------------------------------------------------------------------------------------------------3. Chose from whom you have received the mineral from Name of Lessee/Licensee (Mineral
Receive Source) drop down.
i)

It will show name of those Lessee/Licensee who belong to the circle you have
chosen

4. Chose your transit pass types from Mode of Transit Pass drop down.
i) ePass
ii) Manual
If you chose ePass then the following screen will appear.

5. Chose against which permit you have received from permit Number drop down.
i) It will show those approved and active permit numbers that are issued to the
lessee/licensee you have chosen.
6. Name of the mineral will be displayed after you chose the permit No.
7. Chose from which stack you have received from Stack No drop down.
i) It will show those stack numbers for which selected permit is applied
8. Grade of the mineral, nature of the mineral, mode of transport and destination will be displayed
after you chose the stack no.
9. Chose the size of ore received by you from Ore/Mineral Size drop down
10. Enter the opening balance if it is enabled else it will display the opening balance
11. Permit I Number and Date of Issue will be displayed
12. A table showing all the receive detail like Pass No carrier Number will be displayed as shown
below

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13. Click the submit button to save those records.

If you have chosen manual Pass type then the following screen will appear.

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14. Repeat process 5 to 11.

15. Chose the book number against which you have received from Book No drop down.
i)
It will display those book numbers that are issued against the permit no.
16. Chose the pass no against which you have received from pass no. Drop down.
17. Enter the Carrier number by which you have received the mineral in Carrier No text box.
18. Enter the quantity Received in the Qty Received text box in MT

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Then

click

button (shown with the arrow)

Then a record will be added and displayed as displayed in below screen

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Repeat step number 15 to 18 for multiple transactions

If you want to clear the Book No, Pass No, Carrier No, Qty Received fields then click

button

If you have entered wrong data and want to edit it the click
icon to edit the record.
If you have entered wrong data and want to delete the record then click
icon to delete the record. Then a confirm
box as below will appear click ok to proceed

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------------------------------------------------------------------------------------------------------------------------------------After adding all the transaction for a particular day clicks the
Then the following screen will appear

button to see all the record added by you.

View/Modify/Delete/Confirm Records
Steps to View the records
Step1 and Step2 same as above
After that the following Screen will appear
Step3: Click the View tab shown by arrow as in figure

Following screen will appear showing all the records.

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You can filter you search according to year month and Mineral.

Steps to delete the record

If you want to delete the record for a particular day then click the
below will appear click ok to delete

icon to delete the record. Then a confirm box as

Steps to modify the record

If you want to edit a particular record then click
appear.

Department of Steel & Mines

icon present in Action column, then the following screen will

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In the above screen you add new record, edit the existing record and delete the record.
To add a new transaction chose book No. Pass No and Enter Carrier No, Qty Received and click the
button
Then click the

button to see your updated record in view page.

Steps to Confirm a Record

To confirm a record click the check box as show below with the arrow

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Then click the confirm Button as shown below to confirm the record.

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Then a confirm box as shown below will appear, click ok on that confirm box to confirm the record

FormE despatch
Note * For T1 and T2 category of Licensee no need to Add Despatch detail because whatever quantity they will receive
the same will be despatched

Steps to Add Despatch Detail

Step1 and step2 same as Receive
Step3: Then click the Despatch Tab as Shown in the figure below

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Then the following screen will appear

Note. All fields having red star in the right side of are mandatory.
2. Steps to Add a Despatch detail
c. Select Received date
d. In case you have not Despatched a mineral then click the check box written click here for
No Despatch
Then the following Screen will appear
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Then select the mineral which you have not despatched.

Then click the

button.

If you have despatched mineral on that date then

1.
2.
3.
4.
5.

Chose the mineral name which you have despatched from the Mineral Name drop down.
Chose the nature of mineral which you have despatched from the Mineral Nature drop down.
Chose the grade of the mineral which you have despatched from the Mineral Grade drop down.
Chose the Size of the Mineral which you have despatched from the Size of Ore drop down.
Chose what kind of transaction you have done from Transaction Type drop down.
It has 3 options Sold, Despatched and Consumed

If you chose Sold/Despatched then some extra fields will be displayed as shown below

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6. Chose Form I Permit number against which you have despatched the mineral from Form I Permit No
drop down.
7. Chose Name of the buyer whom you have sold the mineral from Buyer Name drop down.
8. Chose Pass number/e Pass number which you have used from Pass No. /e Pass No. Drop down.
9. Enter number of the carrier used to transport the mineral in the Carrier No text box.
10. Enter quantity of mineral sold or despatched in the Quantity text box.
After filling all the fields click the

button.

Then the added record will be displayed as in the figure below

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For Multiple transactions follow step 6 to 10.

If you want to clear the Form I permit No, Buyer Name, Book No, Pass No, Carrier No, Quantity fields then click
button.
If you have entered wrong data and want to edit it the click
icon to edit the record.
If you have entered wrong data and want to delete the record then click
icon to delete the record. Then a
confirm box as below will appear click ok to proceed

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If you chose Consumed then some extra fields will be displayed as shown below

Enter quantity of the mineral consumed by you in Quantity text box

After completing the entire above process, click on the

button to see all the records added by you.

View/Modify/Delete/Confirm Despatched Records

Follow step 1 to 3 then click on the view tab as shown below

Click here

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------------------------------------------------------------------------------------------------------------------------------------Then the following screen will appear.

Steps to Delete
If you want to delete a particular day record the click
ok on that box to delete the record.

icon, then a confirm box like below will be displayed click

Steps to edit
If you want to edit a particular record then click
appear.

Department of Steel & Mines

icon present in Action column, then the following screen will

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In the above screen you can add new record edit the existing record and delete the record .For adding a new record
Provide the transaction detail and click the update button.

Steps to confirm
To confirm a record click the check box as shown below.

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Then click the confirm button as shown below with an arrow.

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Then a confirm box will as shown below will appear click ok on that to confirm the record.

Generation of FormE
You need to generate formE for a month at the end of that month.
Steps to generate formE
Click on the generate formE tab as shown below

Then the following screen will appear.

Note * -You only be able to generate formE if all the records from receive and despatch for that month are confirmed.
Chose the year and month for which you want to generate the formE from year and month drop down.
Then click the show button.
Then a table will be shown which will show you the mineral name status and link to generate the formE.
If in the status column a green icon is there then it means all receive and despatch records for that particular month
and mineral is confirmed and formE can be generated.
If it is showing a red icon means we cant generate the FormE.
Then click the generate link to see the formE.
Below given a sample of formE

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Click Annexure-1 link to see the names of the buyers, Destination to which mineral is transported, quantity that is
transported a sample is given bellow

Click Anneture-2 link to see the TP NO truck no and the quantity transported , a sample is given bellow

Take a print out of that formE and all annexure and submit it at DDM office.

Current Stock
To add and view current stock details click the current stock tab. Then the following screen will appear.

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Steps to add Current stock detail

1.
2.
3.
4.
5.

Chose the mineral name from Mineral Name drop down.

Chose the mineral nature from Mineral Nature drop down.
Enter the Mineral grade in mineral grade textbox.
Chose Size of ore from ore size drop down.
Enter the opening balance in the opening balance textbox.

FormE Stock adjustment

In case your FormE for a particular month and mineral is rejected by DDM then you can apply for stock adjustment.
Follow the following steps for stock adjustment
1. Login into your account, then the following screen will appear.

Click Here

2. Then click the link formE stock Adjustment as marked above. Then the following screen will appear.

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------------------------------------------------------------------------------------------------------------------------------------This is the screen where you can add details to update your transaction.

Steps to add the stock adjustment detail

1. Chose the year from Year drop down.
2. Chose the month from Month drop down.
3. Chose the MPR No. For which you want to update the transaction from MPR No. for update transaction Drop
down.
4. Chose the activity type (Receive or Despatch) from Activity drop down.
5. Chose the name of the mineral for which you want to apply update transaction from Mineral drop down.
6. Chose the Date for which you want the from the Date (For which correction required) text box.
7. Chose the nature of the mineral for which correction from Nature drop down.
8. Chose the grade of the mineral for which correction is require from Grade drop down.
9. Chose the size of the ore/mineral from for which correction require from Size of Ore drop down.
10. Enter the amount for actual transaction in Actual Transaction text box.
11. Then click the

button to add the record, as show below.

Repeat step 4 to 11 for multiple transaction.

I.
II.

If you have entered wrong data and want to edit it the click
icon to edit the record.
If you have entered wrong data and want to delete the record then click
icon to delete the record.
Then a confirm box as below will appear click ok to proceed

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After adding entire correction detail click

Or save it draft mode by clicking

button to send the request to DDM.

button.

Steps to view the detail

Click the view tab as shows below with an arrow.

Then the following screen will appear.

Chose the year and month from year and month drop down. By default the current month and year are selected.
If your application is in draft mode and you want to send that request then click Get Detail link. It will redirect you to
the send request screen where you can send your request.

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