1 As government ofcials the protecton of our people and communites from the adverse efects of disaster is our sacred obligaton. Therefore, we are lef with no other opton but prepare through early actons based on solid risk informaton that will ensure minimum loss of lives and propertes and asertain early recovery. Mar A. Roxas Secretary DILG & Chairperson LGA Board of Trustees Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 3 Foreword
In the midst of all the disasters happening in the country today, our local government units need to be appropriately prepared. According to DRRM Act of 2010 (RA10121), the LGUs are mandated to ensure that that their communites are safe and resilient to the challenges of the disasters and this is possible if the LGUs are putng the policy into acton. Our LGUs are at the forefront and the frst responders before, during, afer the disaster. It is necessary that they are equipped with guidelines that will operatonalize these mandates. This checklist will serve as a tool for the LGUs for policy decisions, strategic acton formulaton and assessing the current status of their LGU that will gear-up their disaster preparedness driven by the early warnings to create early acton, therefore reduce losses, and efect quick recovery. The DILG through the Local Government Academy developed this material as a result of the lessons learned by the DILG feld Ofces and the series of workshops with the LGUs through Iba Na Ang Panahon: Science for Safer Communites. These workshops are being conducted jointly by Department of Science and Technology (DOST), Ofce of Civil Defense (OCD) and Department of the Interior and Local Government (DILG). It is especially prepared to provide the Local Chief Executves and the Local Disaster Risk Reducton Council/Ofcers guide in assessing their disaster preparedness in their respectve localites. Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 1 Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist For LGUs: The LGU is at the forefront of disaster risk reducton and management as mandated by the DRRM Act of 2010 (RA 10121). As a guide to operatonalize this mandate, here is a list for LGUs of the things that should be done to create safer and resilient communites. Note that this list is not exclusive and may be customized according to specifc local hazards and risks. Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 2 Safer and Resilient Communites This guide is a cycle to refect the process of contnuity and thus, it shall perpetually be open to improvements. Capacity Building & Advocatng Before Disaster Celebratng Gains Prepositoning & Partnering Assesing & Early Warning Planning Organizing Prior to the Issuance or broadcast of any severe weather warning Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 3 Safer and Resilient Communites Communicatng Operatonalizing Response Facilites During Disaster Managing the ICS Contnuing Relief Assistance Building- Back Post-Disaster Assesing Afer Disaster Ensuring Accessibility Within 12 hours from the broadcast of a disaster warning within a geographical area In the afermath of a calamity Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 4 Before a Disaster Planning Review the Comprehensive Land Use Plan and Comprehensive Development Plan of the city/ municipality in the context of the hazard assessment result Update on the new trends and policies on Comprehensive Land Use Plans (CLUPs) formulaton. Approval of the Local Disaster Risk-Reducton Management Plan. Prepare and approve a contngency plan for antcipated hazard Include/incorporate the DRRM and Climate Change Adaptaton actvites in the Annual Budget Formulate guidelines for Emergency Response Teams, specifying the protocols, dutes, and responsibilites Enactment of a local policy for the forced and pre- emptve evacuaton Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 5 Organizing Establish a Local Disaster Risk-Reducton and Management Council Establish a Local Disaster Risk-Reducton and Management Ofce Ensure that the LDRRM Council is created by the provision of an Executve Order or a Resoluton Appoint/Designate a Local DRRM Ofcer in the LDRRM Ofce Conduct regular LDRRMC meetng Organize/Establish a Trained Disaster Emergency Response Team Organize a system for volunteers and relief workers Capacity Building Conduct capacity building actvites for the local chief executve and the DRRM ofce personnel (DRRM module incorporated into barangay trainings) Conduct of Comprehensive Training Program for Search and Rescue Conduct regular simulaton exercises as part of the skills-trainings for the Emergency Response Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 6 Advocatng: Informing the Community Provide IEC materials like newspaper, brochures, fyers and poster for early warning and disaster preparedness Intensify disaster preparedness Informaton, Educaton, and Communicaton (IEC) through the use social media Distribute Disaster Guide to the consttuents Conduct a quarterly hazard drill (fre, food, typhoon, storm surges, tsunami and earthquake) down to the household level Assessing the Hazard Ensure the availability of hazard maps Determine the number and locaton of vulnerable or marginalized individuals that includes elderly, poor, women, children, diferently-able person, and ethnic minorites Identfy the community assets that are susceptble to damaging efects of hazard (physical, social, economic, and environmental factors such as poor design and constructon of buildings and inadequate protecton of assets) Prepare evacuaton maps, signages, and guide for families Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 7 Conduct rapid assessment and need analysis regarding integrity of infrastructures, public buildings, facilites and food control structures Early Warning Install a rain or water level gauges or visual markers in the strategic areas Update regularly the Community-Based Early Warning System (CBEWS) Prepare early-wide warning and alarm system, whether statonary or portable Prepositoning Prepare and secure evacuaton centers other than public school buildings Acquire possible locaton for temporary shelter Ensure that the prepared relief goods including cadaver bags are situated in a safe place Acquire a complete disaster and emergency response equipage Prepositon DRRM equipment in strategic areas Identfy evacuaton centers in existng facilites Establish permanent evacuaton centers in the safest area in the community to accommodate displaced people Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 8 Partnering Establish partnerships with other LGUs for DRRM and emergency response purposes which is supported with Memorandum of Agreement or Memorandum of Understanding Establish partnership with Volunteer Groups, Civil Society, Business or Private Sector Create a volunteer desk and designate a Volunteer Desk Management Ofcer Establish partnerships with business establishment such as groceries, hardwares, funeral parlors and other establishments necessary to support relief and recovery Identfy a group of psycho-social professionals from the government, NGOs, academe and so on, to facilitate life coaching, and stress debriefng/psycho social care for debriefng, comfortng, and processing afer the disaster Celebratng Gains Initate innovatve practces on DRRM as evidence by recogniton, citaton or awards received Establish a local awards system for DRR preparedness and response. Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 9 During a Disaster Communicatng Mobilize text brigade/blast to the consttuent regarding the impact of the disaster Create/establish an operatonal audio-visual signaling device for PWDs Utlize indigenous communicaton system for early warnings Managing the Incident Command System (ICS) Actvate ICS Actvate Incident Command Post/Center Actvate Disaster Command Auxiliary Command Center Deploy Emergency Response Teams, Rescue and Medical Team Ensure that the security system is in place Operatonalizing Response Facilites Actvate all designated Evacuaton Centers Actvate a functonal 24- hours Disaster Operaton or emergency Center, or its equivalent Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 10 After a Disaster Contnuing Relief Assistance Manage volunteer groups and relief assistants Provide medical and psycho-social counseling services to families or individuals-in-need Managing the Dead and the Missing (when applicable) Collaborate with the barangays, PNP and other agencies in identfy the dead. Prepare an inventory of missing individuals in coordinaton with barangays Actvate partnership agreement with funeral parlors and mortuaries for appropriate management of dead bodies Organize search and rescue operatons for the missing individuals Post-Disaster Assessing Conduct Post Disaster Needs Assessment See to it that afected areas are no longer dangerous to evacuees prior to their return Conduct a damage assessment on: (a) local government- owned facilites, buildings and infrastructure; and (b) agriculture, i.e., crops, livestock, fsheries, and link damage assessment informaton to reconstructon and rehabilitaton eforts Ensuring Accessibility Clear road systems Cause the collecton of garbage and the total clean-up and clearing of waterways and sew- erage systems in the locality within 24 hours Acknowledgement
Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist For LGUs: is a product of the consolidated report on assessment on the capacity of local government units to manage recovery eforts afer the wrath of Super Typhoon Yolanda submited by the diferent DILG Regional Ofces. The checklist also took inspiraton from the local government ofcials who took tme out to partcipate in the workshops conducted for the Iba Na Ang Panahon: Science for Safer Communites in partnership with the Department of Science and Technology where several indicators in the checklist were culled out from the workshop outputs. The checklist also used the DILGs Data Captured Form of the then Seal of Disaster Preparedness in order to consistently assess the DRRM capacity of the LGUs. The DILG thought it best to prepare this checklist so local government ofcials can self-assess the readiness of their LGUs and their communites before, during and afer disaster. Handa Na Ba Ang Pamayanan Mo? Disaster Preparedness Checklist for LGUs 12