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(User manual)
Table of Contents
1. ESSHome....................................................................................................................................4
2. INFOTYPES...............................................................................................................................5
2.1 Personal Data...........................................................................................................................5
2.2 Address......................................................................................................................................6
2.3 Education..................................................................................................................................9
2.4 Previous Employer..................................................................................................................11
2.5 Communication.......................................................................................................................13
2.6 Family details.........................................................................................................................15
2.7 Passport details......................................................................................................................17
2.8 Medical details........................................................................................................................18
2.9 Visa details..............................................................................................................................19
2.10 Nominee details....................................................................................................................21
2.11 My PaySlip............................................................................................................................23
2.12 Organization assignment......................................................................................................27
2.13 Travel Plan............................................................................................................................28
2.14 Reporting Manager...............................................................................................................29
2.15 Dates of employment and work experience..........................................................................30
2.16 Current working location......................................................................................................32
2.17 Additional Personal Data.....................................................................................................33
2.18 Account Information.............................................................................................................34
2.19 PAN.......................................................................................................................................35
2.20 Savings Information..............................................................................................................36
3. STATUS....................................................................................................................................37
3.1 Submitted Request...................................................................................................................37
3.2 Archived Request....................................................................................................................38
4. REPORTS.................................................................................................................................39
4.1 PIF..........................................................................................................................................39
4.2 Affidavit...................................................................................................................................40
4.3 Nominee Form-PF and Pension.............................................................................................41
4.4 Nominee Form - Gratuity.......................................................................................................42
4.5 Employment/Address proof.....................................................................................................43
4.6 GEO Employment/Address proof............................................................................................44
4.7 EAP Report.............................................................................................................................45
4.8 LSA Report..............................................................................................................................46
4.9 LSA Automation......................................................................................................................47
4.10 Closed Requests Dump.........................................................................................................48
5. PENDING APPROVAL...........................................................................................................49
5.1 Change/Creations Pending Approval.....................................................................................49
5.2 Change suggestions Pending approval...................................................................................50
6. ADMIN.....................................................................................................................................51
6.1 Configure Tracker Mails.........................................................................................................51
6.2 Configure Exceptional EHS Reps...........................................................................................52
6.3 Configure SPOC Users...........................................................................................................53
6.4 Configuring DUHR Self Approval..........................................................................................54
6.5 Configure ESS Search Details................................................................................................55
6.6 Configure EAP Purpose List...................................................................................................56
6.7 HR Mapping Configurator.....................................................................................................57
6.8 HR Dump................................................................................................................................58
6.9 Pending with DUHR/EHS Rep...............................................................................................59
6.10 User Roles.............................................................................................................................60
6.11 SAP Upload Report...............................................................................................................61
6.12 SAP Upload Summary..........................................................................................................62
1. ESSHome
ESS application home page consists of a header at the top and a menu list bar to the left
side which are always visible. The header shows the current date, employee SAP code, Country specific
Id, employee name and hyperlinks like ESS Home, myHCL.in, Help & Logout and to the top right Search
tool is provided.
The portion below the header have the various panels like Organization Info.-Which
provides details of logged-in employee, HR Details-which provides HR list, Mandatory Info-which will
display all the mandatory information to be maintained, Saved Requests/Submitted Requests/Archived
Requests-displays the requests information, Other Applications-links to other applications, Themesprovision to the employee for changing the layout (UI) and shows the logged-in employees photo if one is
available. Employees can upload their photo anytime which will be randomly audited by HR.
Screen shot:
2. INFOTYPES
2.1 Personal Data
This screen is used to view/update employees personal information such as Name, Date of birth, marital
status, link to upload marriage certificate if marital status is married and etc. User is shown existing SAP
data, Help description about each field, Approval flow for this infotype and Status information like action,
action date and comments, if any available . If the existing SAP data is incorrect or not existing, user can
change in the Personal Data section and save or submit. The current status of the submitted request will be
shown at the bottom of the page.
Approval type: HR approval (EHS representative manually updates data in SAP and then approves the
record).
Screen shot:
2.2 Address
This screen is used to view/add/update employees different address details such as Current address,
Permanent address, worksite details, etc.
Approval type: Auto Approval (Employee directly updates the data and it will be uploaded to SAP in one
hour). If an Employee belongs to US pay roll, then Current address and Worksite address changes goes for
HR Approval. If an employee belongs to INFRA, then Current address changes goes for HR approval.
Screen shot: overview page
Screenshot: address details page (to add new address details or modify existing details)
If an Employee belongs to US pay roll, the address creation screen is shown as follows.
Screen shot:
2.3 Education
This screen is used to view/add/update Employees different education details such as Education sub type,
from date, to date, certificate (with link to upload softcopy) , board/university, etc.
Approval type: HR Approval (When EHS representative approves, data will be directly uploaded to SAP
in one hour)
Screenshot:
2.5 Communication
This screen is used to view/add/update employees communication details or work permit details such as
mail id, tax file number, IRD number, Mobile number, etc.
Approval Type: Auto Approval (Employee directly updates the data and it will be uploaded to SAP in one
hour).
Screenshot: Overview page
2.11 My PaySlip
This screen is used to download (view/save) employees payslip. First Employee has to create password
using Create Password link in order to download the payslip. He/She can change the password or can
generate the new password using Change/Forgot link. The password will be sent to the users mail id.
Screen Shot Name: PaySlip Download Page (Create Password link)
Approval type: HR Approval (DUHR approves the record and the changes are directly uploaded to SAP in
one hour).
Screenshot:
Approval Type: Auto Approval (Employee directly updates the data and it will be uploaded to SAP by
admin manually).
Screenshot:
2.19 PAN
This screen is used to show employees PAN detail. This is accessible to only employees on Indian payroll
(India & Infra).
Screenshot:
3. STATUS
3.1 Submitted Request
This screen is used by the employee to view the status of his/her submitted records.
Screenshot:
4. REPORTS
4.1 PIF
This link opens a Personal Information Form of the employee.
Screenshot:
4.2 Affidavit
This link opens a report of employees dependents affidavit form.
Screenshot:
5. PENDING APPROVAL
5.1 Change/Creations Pending Approval
This screen is used by HR (DUHR/EHS) to approve/reject/refer back the requests submitted by the
employees.
Screenshot:
6. ADMIN
6.1 Configure Tracker Mails
This screen is used by admin people to configure tracker mails (Indian/GEO/DUHR/ALL).
Screenshot:
6.8 HR Dump
This screen is used by admin people to view entire HR mapping details. Export To Excel feature is
provided to download the dump in excel sheet.
Screenshot: