Delegate Code of Conduct

VAMUN delegates are expected to exhibit a high level of professionalism and diplomacy at all
times. This includes treating faculty advisors, conference staff, and fellow delegates with
courtesy and respect, as well as demonstrating maturity in speech, actions, and appearance
throughout the conference. Additionally, delegates are expected to adhere to any and all
applicable University of Virginia policies and Commonwealth of Virginia laws.

Dress Code
VAMUN delegates must wear clothing that is both professional and modest. The dress code for
VAMUN is Western Business attire. A business jacket, slacks (or skirts for women), and a dress
shirt (with tie for men) are considered appropriate. Inappropriate attire includes clothing that
reveals excessive bare skin or clothing that is meant for casual settings (e.g. jeans). Delegates
whose clothing is considered inappropriate by VAMUN staff will be asked to leave their
committee session and return in appropriate attire.

Committee Attendance
Committee attendance is expected of all delegates unless the delegations sponsor has notified the
Secretariat in advance. Committee attendance will be enforced by roll call vote at the beginning
of each committee session, and any missing delegates names will be reported to the VAMUN
Secretariat for possible disciplinary action.

Sexual Harassment and Discrimination
VAMUN will not tolerate discrimination based on race, gender, sexual orientation, national
origin, religion, age, or disability. If any delegate or faculty advisor believes they have
encountered an instance of discrimination, they are advised to bring it to the attention of the
VAMUN Secretary-General.

Alcohol and Drug Use
VAMUN is a high school conference; all delegates are expected to refrain from illegal activity
pertaining to alcohol and drug use. VAMUN has a zero-tolerance policy with regard to alcohol
and drugs, and delegates are therefore not permitted to bring, buy, or use either of these items
throughout the conference weekend. If students are discovered with contraband, their entire
delegation will be penalized.

Addressing Policy Violation
If a delegate is found to be in violation of any of the above conference policies, the VAMUN
Secretariat may be alerted of the offense, and reserves the right to take disciplinary action
including: suspension from conference activities, expulsion from all remaining conference
activities, and dis-invitation of the individual delegate or delegation from subsequent VAMUN
conferences. In some cases, the Secretariat will defer as necessary to the sponsor of the offending
delegate or delegation for disciplinary action. In all cases where the Secretariat takes action, the
sponsor will be alerted.











Inclement Weather
VAMUN XXXIV is scheduled to take place from November 7-9, 2014 regardless of any
unforeseen weather conditions. If a delegation chooses not to attend the conference because of
inclement weather, we will be unable to provide refunds to the delegations.

Pre-Written Materials
Pre-written documents including but not limited to draft resolutions, press releases,
communiqus, and directives are strictly prohibited at VAMUN XXXIV. Although research is
necessary to craft a strong position, delegates should not author collective action documents
before the conference, as this only disadvantages delegates who receive their positions close to
the conference date. We believe these pre-written documents undermine the spirit of
collaborative diplomacy and academic rigor that we work hard to maintain at our conference. All
Chairs, Vice-Chairs, Crisis Directors, and staff members are aware of this policy and will report
any suspected pre-written materials to the Undersecretaries General for Committees.

Technology Use
The use of cellular phones, laptop computers, and other data-enabled devices is strictly prohibited
during all VAMUN committee sessions. All research and preparation for the conference should
occur prior to the first VAMUN committee session, and the use of technology during committee
undermines the importance of this preparation. If a delegate is found to be using a prohibited
device during any committee session, all VAMUN staff members reserve the right to confiscate
the device and return it to its owner at the end of committee session.

Photography and Use of Conference Photographs
At VAMUN XXXIV, clearly identified staff photographers will be present for portions of each
committee session to document the conference. The International Relations Organization reserves
the rights to these photographs, and may use them on conference publications or the VAMUN
website. If any delegate wishes that their picture not appear on any conference materials or
websites, he or she must inform the Secretary-General. Likewise, if any delegation wishes to
refrain from being pictured in conference materials or websites, the delegations sponsor should
alert the Secretary-General. As an added precaution, pictures likely to be used by IRO will be
presented to all sponsors during the conference to be sure no unintended violation of privacy has
occurred.

Fees and Refunds
The Delegation Registration Fee is non-refundable. Delegate fees, however, are refundable
before October 8, 2014. If drops are made after this date, delegate fees are still owed in full.
Please note, if your delegate number should increase after your initial registration, your school is
held responsible for these fees just as if they were part of your initial delegation estimate. They
must also be paid in full if drops are made after October 8, 2014. If you should have any
questions regarding this refund policy, or if anything appears unclear to you, please contact the
Secretary General or the Undersecretary General for Delegations before making any
assumptions. Thank you for your understanding, and we look forward to seeing you in
November. Please also note that failure to make payment by the conference date will result in
loss of conference spots. Continued non-payment will result in not being invited to future
conferences and possible legal action.













Virginia Model United Nations

CONTACT US

We appreciate hearing your feedback about our conference. Please direct all comments
and inquiries to our Secretary General or our Under-Secretary General for Delegations.
You can also contact us at the mailing address below.




Secretary General
vamun.sg@gmail.com
USG for Delegations
vamun.delegations@gmail.com
VAMUN
c/o International Relations Organization
P.O. Box 400435
Newcomb Hall Station
Charlottesville, VA 22904-4435

Although this organization has members who are University of Virginia students and may have University employees associated
or engaged in its activities and affairs, the organization is not part of or an agency of the University. It is a separate and
independent organization which is responsible for and manages its own activities and affairs. The University does not direct,
supervises, nor control the organization and is not responsible for the organizations contracts, acts, or omissions

International
Relations
Organization