Guidelines for URECA Research Poster Submission

Page 1 of 11
URECA Programme Office / 2013
1. DOWNLOAD POSTER TEMPLATE & GUIDELINES

Download the URECA Poster Guidelines and Template from Student Link.

Click on the template and save to your desktop by selecting the Save it to Disk option.
Copy your text into the template and use the Save As command for your poster.

2. FILL IN THE TEMPLATE

Category (1,2,3,4,5 or 6) Refer to Appendix G on Poster Category list and choose the
category code that closely matches your poster content. (The URECA Committee
reserves the right to change the selected Category code if the committee found a
better match.)

Project ID Fill in 8 character project ID (For example NBS13017)
Fill in 9 character project ID for SCBE and SPMS projects

Student Fill in your name according to your matriculation card. [Strictly one student
per poster; all others are in collaborator(s)/co-supervisor]

Project School Fill in the URECA project school (Professors school) according to the below
listing. (DO NOT use any acronym such as SCBE, CEE, etc.)




Acceptable and Unacceptable example:
[] School of Art, Design, and Media
[] Project School : School of Art, Design,
and Media
[] ADM
[] Project School : ADM


Project Title Fill in your URECA project title as registered in URECA system.

Supervisor Fill in URECA Supervisor name with the title (Prof, Assoc Prof or Asst Prof) in
front of the name. (DSO / SIMTech Templates, fill in respective co-supervisors
names)

Collaborator(s)/Co-supervisor Fill in the name of people assist with the completion of your
research poster or who is co-supervising with your URECA supervisor.

Poster Content Create your poster content and insert your poster title which may be
different from your URECA project title. (Please see Appendix A on how to create an attractive
poster)

Important Notes:
DO NOT alter, add or change the settings/ logos provided on the template.
Any alterations to the template will not be accepted.

3. FINAL CHECKLIST BEFORE SUBMISSION

[ ] Fill in Category Code, project ID, Your name, Project school, Project Title, Poster Title,
Supervisors name & Collaborators/Co-supervisors names if any.
[ ] Print one A4 size black and white of your poster to be endorsed by supervisor before
submitting to URECA Programme office.


School of Chemical and Biomedical Engineering
School of Civil and Environmental Engineering
School of Computer Engineering
School of Electrical and Electronic Engineering
School of Mechanical and Aerospace Engineering
School of Materials Science and Engineering
School of Biological Sciences
School of Physical and Mathematical Sciences
Nanyang Business School
School of Art, Design, and Media
Wee Kim Wee School of Communication and Information
School of Humanities and Social Sciences
Sport Science and Management Programme
Guidelines for URECA Research Poster Submission

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URECA Programme Office / 2013
4. POSTER SUBMISSION

Deadline for the Electronic Submission is: Thursday, 30 January 2014, 1pm.
(Please note:
Poster submission contributes 20% towards your overall URECA assessment.
URECA claim system is made unavailable from February until students Research
Poster is submitted.)

A4 size black and white copy of your poster must be approved by your supervisor prior to
your electronic submission.

Revision of poster after electronic submission is not allowed.

Electronic submission

Log in to Student Link to upload your poster. The submission of your poster should only be
in Powerpoint document. The total size of your poster MUST NOT exceed 10 MB.

One poster per student must be submitted for assessment purposes. However,
participating in the Poster Exhibition and Competition is optional.

From the studentlink:
Poster Title - Fill in your poster according to your poster content.

Poster category - Select from scroll menu (Refer to Appendix G on Poster Category listing
and choose the category code that closely matches your poster content.)

File to upload Upload your poster file in Powerpoint document only. Your poster MUST
NOT exceed 10 MB.

Poster prepared for - Select on the following:
( ) Assessment only.
( ) Assessment and poster competition.

Students who have selected to participate their posters for both assessment and
poster competition, may display any object (excluding poster) to exhibit or demo
during the Poster Exhibition and Competition. Two students are allocated to one
exam table (52cm by 56cm) for such display and strictly no additional space will
be allowed. (Student who has object to exhibit or demo will be allocated to share
one exam table with another student who does not have object to exhibit or
demo.)

Poster prepared for:
() Assessment and poster competition, then select on the following:
*Require electrical power point for object/demo/exhibition: ( ) Yes ( ) No
*To take part in a 3 minutes presentation video recording only: ( ) Yes ( ) No
*(Only applicable if participating in poster competition)

Remark Fill in if you like to leave a note to your supervisor and/or URECA administrator.

Hardcopy submission

Print one A4 size black and white copy of your poster to be submitted to URECA office.
Location: URECA Programme Office N3-B3b-09. (Both Student and Supervisor
are required to sign and endorse the A4 B/W copy of the poster at bottom right
hand corner. Please write down your mobile number on the back of your poster.)
Guidelines for URECA Research Poster Submission

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URECA Programme Office / 2013
APPENDIX A How to Create an Attractive Poster

Why do people create Posters?
Posters are easy (and fun) to create, applicable to many disciplines, great for sharing results
with local community, summary of ongoing research for visitors and permit interactive
discussion.

Part I: What is your message? Who is your audience? What are your objectives? [1]
The complexity and appeal of the message depends on the target audience.

Target audience: Judges/ Professors/ Researchers/ Students/ Peers
Objectives of a poster: Effectively communicate your research to the target audience

Part II: How to create an understanding poster? [1]
Attractive posters encourage discussions and interest from others. The more carefully you
arrange your information, the more quickly and easily it will be understood and the better
effect it will create.

1. Title gives the main information while sub-titles show the posters organization and
briefly explain the subject.
2. Display should be self explanatory and have a logical flow, for example:













3. Only Essential Information that determine the key ideas.
4. Conclusion Give a memorable conclusion / Propose future prospects / Elaborate on
ideas spelled out in the intro / Challenge the audience

Part III: How to use visual grammar? [1]
A poster is a presentation, not a paper. A high-quality presentation helps to sell a concept.

Remember: A PICTURE IS WORTH A THOUSAND WORDS
Why
(The interest of your research)

What
(Importance of your research)

Who
(Authors)

Story
(The history of what
already exists)


How
(Methods actions)


Benefits
(Attract readers attention
/ Encourage discussion)


Horizon
(Conclusion/ horizons opened by your research)

Guidelines for URECA Research Poster Submission

URECA Programme Office / 2013 Page 4 of 11
1. Text
a. Avoid long texts.
b. Use short sentences.
c. Emphasize text to illustrate
research.

Vocabulary
a. Use simple and clear words.
b. Avoid acronyms.
2. Visualization
a. A roomy and coloured presentation draws the attention and encourages reading.
b. Align visual objects.
c. Local background can give context and highlight important ideas.
d. Avoid large areas of dark coloured background, it warps the paper.
e. Apply a uniform colour code.
3. Illustrations
a. Graphs: simplify them to the maximum. (Include only absolutely necessary data.)
b. Photographs: give the context, the scale. (Complex equations, formulas: only if
necessary)
4. Printing
Posters are printed in A1 (59.46cm x 84.09cm) (23.41 x 33.11)
(URECA poster template will be given in A4 size.)

Part IV: Does your poster meet your objectives? [1]




Read the posters with the eyes of the targeted audience.




By looking at the above poor example,

1. What do people see and understand?
2. Is the information clear?
3. Is the information too complex?
4. Does the message leave a lasting impression on the target audience?
Remember: The goal is to link with the audience but not to bore them.
Guidelines for URECA Research Poster Submission

URECA Programme Office / 2013 Page 5 of 11
Part V: Suggested Poster Content [2]
Catchy Title
Motivation
What problem/goal does research address?
Why is problem important? Interesting?
Why are current solutions insufficient?
Methodology
What are different approaches to problem? Pros/Cons?
Which alternative did you choose?
How did you do what you did?
Findings
Experimental results: performance graphs, tables
Prototype implementation description (and evaluation)
Description of new method for studying (new) problem
Conclusions
Reminder of problem description
Summary of key findings
Future work
What is the next step (for you, or others)?

Part VI: Oral Presentation
(Especially for students who are participating in the DISCOVER URECA @ NTU poster
exhibition)
Prepare estimated 3 minutes summary of your poster and practice your presentation before
the session. Let the audience questions drive detailed discussion.


Reference:
[1] http://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdf
[2] http://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdf












Guidelines for URECA Research Poster Submission

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APPENDIX B URECA Template



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APPENDIX C DSO-URECA Template


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APPENDIX D SIMTech-URECA Template


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APPENDIX F FYP-URECA Template



Guidelines for URECA Research Poster Submission

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APPENDIX G URECA Poster Categories


Categories Sub Categories
1 ACCOUNTANCY,
BUSINESS,
COMMUNICATION
HUMANITIES AND
SOCIAL SCIENCES
Political science, Policy & administration, Other policy & political science,
Sociology, Social work, Anthropology, Human geography, Demography,
History & philosophy of science & medicine, Other studies in human society,
Law, Professional development of law practitioners, Justice & legal studies,
Law enforcement, Other law, justice & law enforcement, Communication
Research, Electronic & Broadcast Media, Information Studies, Journalism &
Publishing, Public & Promotional Communication, Journalism communication
and media, Economic theory, Applied economics, Economic history & history
of economic thought, Econometrics, Other economics, Accounting, auditing
& accountability, Business & management, Banking, finance & investment,
Transportation, Tourism, Services, Other commerce, management, tourism &
services, Librarianship, Curatorial studies, Other journalism, librarianship &
curatorial studies, Language studies, Literature studies, Cultural studies,
Other language & culture, Historical studies, Archaeology & Prehistory, Other
history & archaeology, Philosophy, Religion & Religious traditions, Other
Philosophy & religion, Performing arts, Visual arts & crafts, Cinema,
electronic arts & multimedia, Design studies, Other Humanities and arts,
Education studies, Curriculum studies, Professional development of
teachers, Other education, Neurosciences, Psychology, Linguistics,
Cognitive science, Other behavioural & cognitive sciences, Architecture and
urban environment, building, Other architecture, urban environment and
building
2 CHEMICAL,
MATERIAL, CIVIL AND
ENVIRONMENTAL
Chemical engineering, Resources engineering, Civil engineering, Maritime
engineering, Geomatic engineering, Environmental engineering, Metallurgy,
Materials engineering
3 ELECTRICAL AND
ELECTRONIC
Electrical & electronic engineering, Communications technologies, Computer
hardware, Other engineering & technology
4 INFORMATION
TECHNOLOGY,
AND COMPUTER
SCIENCE
Mathematics, Statistics, Other mathematical sciences, Information systems,
Artificial intelligence & signal & image processing, Computer software,
Computation theory & mathematics, Data format, Other information,
computing & communication sciences, Media design and technology
5 MECHANICAL AND
AEROSPACE
Aerospace engineering, Manufacturing engineering, Automotive engineering,
Mechanical engineering, Industrial engineering, Mechatronics,
Interdisciplinary engineering
6 PHYSICAL,
SCIENCES,
BIOMEDICAL AND
MEDICINE
Biomedical engineering, Astronomical sciences, Theoretical & condensed
matter physics, Atomic & molecular physics; Nuclear & particle physics;
Plasma physics, Optical physics, Classical physics, Other physical sciences,
Physical chemistry, Inorganic chemistry, Organic chemistry, Analytical
chemistry, Macromolecular chemistry, Theoretical & computational
chemistry, Other chemical sciences, Geology, Geophysics, Geochemistry,
Oceanography, Hydrology, Atmospheric sciences, Other earth sciences,
Biochemistry and cell biology, Genetics, Microbiology, Botany, Zoology,
Physiology, Ecology & evolution, Biotechnology, Other biological sciences,
Medicine general, Immunology, Medical biochemistry & clinical chemistry,
Medical microbiology, Pharmacology & pharmaceutical sciences, Medical
physiology, Dentistry, Optometry, Clinical sciences, Nursing, Public health &
health services; Complementary/alternative medicine, Human movement &
sports science, Other medical & health sciences
Guidelines for URECA Research Poster Submission

URECA Programme Office / 2013 Page 11 of 11
APPENDIX H - URECA Poster Electronic Submission Approval

Approve
URECA administrator view poster via stafflink

Student creates & submits poster via studentlink
Supervisor receives email to view poster via stafflink
Approve or Reject
poster (Content)
Approve or Reject
poster (Format)
Posters review and recommend for participating in
Poster Competition by School.

Student & supervisor
receive email notification
that poster is rejected by
URECA administrator
Student receives email
notification that poster is
rejected by Supervisor
Reject
Reject
Approve
Re-submit poster
Participating in
Poster Competition
Yes
Student & supervisor
receive email
notification that
poster is not selected
for participating in
Poster Competition

No
End of Cycle
Approve or Reject
poster
Reject
Student receives email on the approved posters for
participating in Poster Competition.
Approve
Re-submit poster
Posters to be printed in A1 size by CELT

Posters for URECA
Archive