BCD, Bihar

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GOVERNMENT OF BIHAR
OFFICE OF THE CHIEF ENGINEER (SOUTH)
BUILDING CONSTRUCTION DEPARTMENT (BCD), BIHAR.PATNA

Construction of Bihar Museum at Bailey Road Patna

CORRIGENDUM

In the notice inviting pre-qualification for the Bihar Museum at Patna, which was
published vide IPRD No-16598 (Building) 12-13, the period of completion should be read as 20
(twenty months) in place of 21 months as mentioned in the advertisement. The above notice
is amended as such. Other criteria remain the same.

(Ramesh Kumar)
Chief Engineer(South)
Building Construction Department,
Bihar, Patna

Memo No. Bldg./C.E(S) Plan Misc.8-77/12 ..dt
Copy to Director ,Information & Public Relation Department , Bihar,Patna with a CD and five
copies of notice for publishing in newspapers.
Chief Engineer(South)


Memo No. Bldg./C.E(S) Plan Misc. 8-77/12 ..dt.
Copy to Secretary /Addl Secretary/Engineer in Chief/ Chief Engineer(N) /Chief Engineer (D)/
Secretary(Tech) to EinC/Secretary(Tech) to CE(S)/ BCD Patna for information.







Chief Engineer(South)


Memo No. Bldg./C.E(S) Plan Misc. 8-77/12 ..dt
Copy to I.T Manager Building to Upload the Document on the Department Website


. Chief Engineer(South)















BCD, Bihar
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SECTION I

BRIEF PARTICULARS OF THE WORK

The Government of Bihar proposes to undertake Construction of Bihar
Museum at Bailey Road Patna.

General Information:

The design of Bihar Museum, Patna has been conceived and developed as
a campus, an interconnected landscape of buildings and exterior spaces. Each
of the program elements entrance and event spaces, museum exhibition
spaces, administration, and childrens educational zone- has been given a distinct
presence and recognizable form within the complex. These programs are linked
together via a series of interior and exterior courtyards and corridors, ensuring
that the interior retains a strong sense of connection to the surrounding
landscape. The museums exterior is characterized by extensive use of
weathering steel, a durable material that reflects the coloration of its context
and creates a dignified contrast to the surrounding greenery. The weathering
steel symbolizes Indias historical achievements in metallurgy as well as its
current and future prominence within the international steel industry- of which
Bihars rich natural resources have played a critical role.

Work involves the complete Foundation works, RCC works, Waterproofing
works, Internal and External Finishing works, MEP works and Site Development
works. The site development area is 13.5 acres and the proposed built up area is
25000 SQM. Majority of (G+1) structure with a very small portion being
G+4.Floor to floor height is ranging from 4.2m to 9.0m. Quality and standard
execution to achieve appropriate GRIHA rating.

Basic Finishes:
Structural Finishing : RCC/MS
Flooring : Granite/Rubber/Vitrified tiles/ Wood
Internal Wall Surfaces : Gypsum /Paint/ Wood Panel/ Stone/ Plaster
External Wall Surfaces : Sandstone/ Limestone/ Granite cladding/
Corten steel panels/Terracota
BCD, Bihar
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Ceilings : Gypsum/ Grid Ceilings/ Wood
Doors/ Windows : MS/ TW/ Aluminum/ SS/ Double glazed
External Areas : Green roofs/ Landscape/ Granite Pavements
/Plantations
Roads : Pervious concrete/ paver blocks/ Cobblestones

Consultants:
Architectural Design consultant: FUMIHIKO MAKI+ MAKI AND ASSOCIATES
13-4, Hachiyama-Cho, Shibuya-Ku,
Tokyo, Japan 1500035

Architect of Record : _OPOLIS architects
201, Sebastian Classic, Sunder Nagar
Lane No. 3, Kalina, Mumbai 400098
























BCD, Bihar
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SECTION II


Time Frame of Works


1.0 The total Time period for construction is estimated as 21 months.

2.0 The construction work will have to start even if 50% of the total land is made available.

BCD, Bihar
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SECTION III

INFORMATION & INSTRUCTION FOR APPLICANTS

1.0 GENERAL :

1.1 Application for Pre-Qualification shall be made through Letter of transmittal and forms of
Pre-Qualification given in Section III.

1.2 All information called for in enclosed forms should be furnished against the relevant
columns in the form. if for any reason, information in furnished on a separate sheet , this
fact should be mentioned against the relevant column. Even if no information is to be
provided in a column. nil or no such case entry should be made in the column . if
any particulars / query is not applicable in case of the applicant . it should be stated as
not applicable The applicants are cautioned that not giving complete information called
for in the application forms or not giving it in clear terms or making any change in the
prescribed forms or deliberately suppressing the information may result in the applicant
being summarily disqualified . Applications made by telegram or telex and those
received late will not be entertained.

1.3 The application should be type-written. The application should sign each page of the
application.

1.4 Overwriting should be avoided. Correction, if any, should be made by neatly crossing
out, initialing, dating and rewriting. Pages of the Pre-qualification document are
numbered.

1.5 References, information and certificates the respective clients certifying suitability,
technical Know-how or capability of the applicant should be signed by an officer not
below the rank or Executive Engineer or equivalent.

1.6 The applicant may furnish any additional information which he thinks is necessary to
establish his capabilities to successfully complete the envisaged work. He is, however,
advised not to furnish superfluous information. No information shall be entertained after
submission of Pre-Qualification document unless it is called for by the Employer.

1.7 Any information furnished by the applicant found to be incorrect either immediately or at
a later date, would render him liable to be debarred from tendering / taking up work in
BCD. If such applicant happens to be enlisted contractor of any class in BCD, his name
shall also be removed form the approved list of contractors.
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1.8 The Pre-Qualification documents in prescribed form duly completed and signed should
be submitted in a sealed cover. The sealed cover superscripted Construction of Bihar
Museum at Bailey Road Patna shall be received by the Chief Engineer , or his authorized
representative upto 4.00 PM on 07-05-2013 . Documents submitted in connection with Pre-
Qualification will be treated confidential and will not be returned.

1.9 Prospective applicants may request clarification of the project requirements and Pre-
Qualification documents. Any clarification given by the Employer will be forwarded to all
those who have purchased the Pre-Qualification document No request for clarification
will be considered after submission of P.Q Documents .

2.0 DEFINITIONS :

2.1 In this documents the following words and expressions have the meaning hereby
assigned to them.

2.2 Employer/Client : Means the Building Construction Department,Bihar,Patna acting
through the concerned Executive Engineer.

2.3 Applicant : Means the individual, proprietary firm, firm in partnership, limited company
private or public, corporation or JV . J V should be formed according to guideline
attached.

2.4 year Means Financial year unless stated otherwise.

2.5 Project cost : Project cost means cost of Civil, Mechanical, Electrical, Plumbing and
Infrastructure works for the The Bihar Museum, Patna
The word similar Projects means Institutional Buildings like
Museums,Libraries,TownHalls along with all specialized services.


3.0 METHOD OF APPLICATION :

3.1 If the applicant is an individual, the application shall be signed by him above his full
typewritten name and current address.

3.2 If the applicant is a proprietary firm, the application shall be signed by the proprietor
above his full type written name and the full name of his firm with his current address.

3.3 If the applicant is a firm in partnership , the application shall be signed by all the
partners of the firm above their full type written names and current addresses or
alternatively by a partner holding power of attorney for the firm. In the latter case a
certified copy of the power of attorney should accompany the application . In both cases
BCD, Bihar
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a certified copy of the partnership deed and current address of all the partners of the
firm should accompany the application.


3.4 If the applicant is a limited company or a corporation, the application shall be signed by
a duly authorized persons holding power of attorney for signing the application
accompanied by a copy of the power of attorney. The applicant should also furnish a
copy of the Memorandum and Articles of Association duly attested by a Public Notary.

4.0 FINAL DECISION MAKING AUTHORITY:

The employer reserves the right to accept or reject any application and to annul the Pre-
Qualification process and reject all applications at any time , without assigning any
reason thereof .

5.0 PARTICULARS PROVISIONAL:

The particulars of the work given in section -I are provisional. They are liable to change
and must be considered only as advance information to assist the applicant.

6.0 SITE VISIT:

The applicant is advised to visit the site of work at his own cost, and examine it and its
surroundings to himself collect all information that he considers necessary for proper
assessment of the prospective assignment.
The shortlisted contractors in the pre-qualification bids are all expected to
visit one project in Japan designed by Maki and Associates at their own expense
( senior person of at least Director level) before quoting for the work to see for
themselves the quality of workmanship expected and required for this project.

7.0 INITIAL CRITERIA FOR ELIGIBILITY FOR PRE-QUALIFICATION:

7.1 Should not have incurred any loss in more than two years during the last five years
ending 31
st
March 2013

7.2 Should have a solvency of 40% of the estimated cost (Rs. 101.00 Crores) certified by
his Bankers.

7.3 The bidding capacity of the contractor should be equal to or more than the cost of the
work. The bidding capacity shall be worked out by the following formula of Bidding
capacity = (A x Nx 3-B).
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Where,
A= Maximum value of construction works executed in any one year ending the last
five years taking into account the completed as well as works in progress.

N= Numbers of years prescribed for completion of work for which Pre-Qualification
application has been invited.

B= Value of existing commitments and on going works to be completed during the
period of completion of work for which Pre-Qualification has been invited.




8.0 EVALUATION CRITERIA FOR PRE- QUALIFICATION:

8.1 For the purpose of Pre-Qualification applicants will be evaluated in following manner.

8.1.1 The initial criteria prescribed in para 7.1 to 7.3 of Pre-Qualification Document and para-
3 of Notice Inviting Pre-Qualification above in respect of experience of similar class of
works completed , bidding capacity and financial turnover etc. will first be scrutinized
and the applicants eligibility for Pre-Qualification for the work be determined.

8.1.2 The applicants qualifying the eligibility criteria as set out is para 8.1.1 above will be
evaluated for following criteria by scoring method on the basis of details furnished by
them.

(a) Financial Strength (Form A) Maximum 20 Marks
(b) Experience in similar nature of
Work during last five years
(Form B) Maximum 20 Marks

(c) Performance on works (Form D) Maximum 40 Marks

(d) Personnel and Establishment
(Form E & E-1) Maximum 10 Marks

(e) Plant & Equipment (Form F) Maximum 10 Marks
----------------------------
Total 100 Marks

To Pre-qualify, the applicant must secure at least sixty percent marks in criteria (a) & (b)
above (i.e Financial strength & Experience in works of similar nature) , fifty percent
marks in each of the other criteria and seventy percent marks in aggregate.
In case number of qualifying Contractors / Firms is less than expected the qualifying
marks may be revised by the department.

BCD, Bihar
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8.2 Even though an applicant may satisfy the above requirement, he would be liable to
disqualification if he has:

(a) Made misleading or false representation or deliberately suppressed the
information in the forms, statements and enclosures required in the pre-
qualification document.

(b) Record of poor performance such as abandoning work, not properly completing
the contract, or financial failures/ weaknesses etc.



9.0 FINANCIAL INFORMATION
Applicant should furnish the following financial information :
Annual financial statements for the last five years (in Form A)

10.0 EXPERIENCE IN CIVIL WORKS HIGHLIGHTING EXPERIENCE IN SIMILAR WORKS

10.1 Applicant should furnish the following:
(a) List of all works of similar class successfully completed during the last five years
(in form B)

(b) List of the projects under execution or awarded (in Form C)

(c) Works for which bids already submitted (in form C1)

10.2 Particulars of completed works and performance of the applicant duly authenticated /
certified by an officer not below the rank of Executive Engineer or equivalent should be
furnished separately for each work completed or in progress (in Form D)

11.0 ORGANISATION INFORMATION
Applicant is required to submit the following information in respect of the organization
(in Form E & E-1)

(a) Name & postal address . l/c telephone & Tele Number etc.

(b) Copies of original documents , defining the legal status , place of Registration and
principal places of business.

(c) Names & Title of Directors and Officers to be concerned with the work, with designation
of individuals authorized to act for the organization.

(d) Information on any litigation in which the applicant was involved during the last five
years, including any current litigation .

(e) Authorization for employer to seek detailed references.

(f) Number of Technical & Administrative Employees in the company and how these would
be involved in this work (in Form E-1)

12.0 CONSTRUCTION PLANT & EQUIPMENT
BCD, Bihar
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Applicant should furnish the list of construction plant and equipment including steel
shuttering centering and scaffolding likely to be used in carrying out the work (in Form
F) Details of any other plant & equipment required for the work (not including in form
F) and available with the applicant may also be indicated
13.0 EMPANELMENT FOR TENDER

After evaluation of pre-qualification application, a list of qualified agencies will be
prepared. Thereafter, pre- qualified agencies only would be invited to submit tenders for
the work .
BCD, Bihar
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SECTION IV
LETTER OF TRANSMITTAL

From



To,
The Chief Engineer (South)
Building Construction Department
Govt. of Bihar, Patna .


Sub: - Submission of pre-qualification for the work of Construction of Bihar Museum at
Bailey Road Patna.

Sir,
Having examined the details given in pre- qualification press notice and pre-qualification
document of the above work I/We hereby submit the pre-qualification and other relevant
information.

I/We hereby certify that all the statements made and information supplied in the enclose
forms A to F and accompanying statement are true and correct.

1. I / We have furnished all information and details necessary for pre-qualification
and have no further pertinent information to supply.

2. I / We submit the requisite certified solvency certificate and authorize the Chief
Engineer (South), Building Construction Department ,Bihar, Patna. to
approach the Bank issuing the solvency certificate to confirm the correctness
thereof . I/We also authorize Chief Engineer (South), Building Construction
Department ,Bihar, Patna. to approach individuals , employers firms and
corporation to verify our competence and general reputation.











BCD, Bihar
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3. I/We submit the following certificates in support of our suitability technical know-
how and capability for having successfully completed the following works.

Name of work Certificate form



Enclosures :
Seal of Applicant
Date of Submission Signature of Applicant (S)
BCD, Bihar
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SECTION V
QUALIFICATION INFORMATION
FORM "A"
1 Financial Statement
a) Authorized Capital (Give Break Up)____________________________
b) Issued and paid up Capital ___________________________________
c) Annual turn over 2008-09_______________________________
for construction work

d) Annual turnover 2009-10____________________________
for construction work

e) Annual turnover 2010-11_______________________________
for construction work

f) Annual turn over 2011-12__________________________
for construction work.

g) Annual turnover 2012-13______________________________
for construction work
Providing copies of annual reports or audited balance sheets, Profit and loss accounts along
with Audit reports and statements for the last 5 years.

2 Details of loans and other Financial commitments
3 Current Financial Position Amount (in Rs.) As on date
a) Cash & Bank Balance __________________________
b) Current Assets __________________________
c) Current Liabilities __________________________
d) Working Capital __________________________
e) Net Worth __________________________
4 a) Name and address of auditors
b) Can the employer make a No / Yes Written Permission reference to the Auditors
directly? enclosed at page.

5 Applicant's financial arrangements for the proposed work
Amount (in Rs.)
a) Own resources ____________________________
b) Bank Credit ____________________________
c) Others (Specify) _____________________________
6 Certificate of financial soundness from the Banker's of applicant. Enclosed at `
page________
7 a) Name and address of the Bankers (from whom references can also be obtained)
b) Can such reference be obtained directly by the Employer? No / Yes
Authorization letter
enclosed at page _______
8 Business Association to which the Company belongs
9 Number of years experience as a Contractor
Signature of Applicant (s)
BCD, Bihar
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Form "B"
Details of all works of similar class successfully completed during the last five years
ending last day of the Month, 31
st
March -2013
Sl.
No.
Title
Location
and Brief
description
of work
Value
in
crores
Client Consul
tant
Commen
cement
Date
Stipulated
Date
Actual
Date of
Completion
Client
Certificate
at
page
Litigation/
Arbitration
pending/in
progress
with
details
Remarks

































* Indicate gross amount claimed and amount awarded by the Arbitrator.
** Performance certificate should be given by an officer not below the rank of Executive
Engineer or equivalent and should be obtained in sealed cover.



Signature of Applicant(s)
BCD, Bihar
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Form "C"
Projects under Execution or Awarded

S
l.
N
o
.
Title
Locat
ion
and
Brief
descri
ption
of
work
Contr
act
Value
in
crores
Clie
nt
Con
sul
tant
Comm
en
cemen
t
Date
Stip
ulate
d
Date
Actu
al
Date
of
Com
pleti
on
Name
and
address
/Tel
no. of
officer
to
whom
referen
ce
may be
made
Litigati
on/
Arbitrat
ion
pending
/in
progres
s
with
details
Value
of
work
compl
eted

Value
of
balanc
e
work/e
xisting
commi
tment
&ongo
ing
work

Rem
arks





























T
o
t
al



** Performance certificate should be given by an officer not below the rank of Executive
Engineer or equivalent and should be obtained in sealed cover.





Signature of Applicant(s)
BCD, Bihar
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Form "C1"
Works for which Bids already submitted

Sl.
No.

Description of work
Place
and
State
Name
and
address
of
employers
Tender
value
of
works

(Rs. in
Crores)
Stipulated
Date of
completion
Date when decision is expected Remarks,
if any




































Signature of Applicant(s)
BCD, Bihar
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Form "D"
Performance Report of works referred to in for "B" & "C"

1 Project Name and location _________________________________

2 Clients, Owners reference name _____________________________

3 Project Architects ________________________________________

4 Overall Cost of Project ____________________________________

5 Agreement No. and Amount________________________________

6 Date of Commencement, __________________________________
date of Completion (Stipulated/Actual), current Status

7 Amount of compensation levied for delayed completion, if any ________

8 Amount of reduced rate item, if any ___________________________

9 Performance reports _______________________________________

Quality of work - Very good Good fair Poor
Financial soundness - Very good Good fair Poor
Technical Proficiency - Very good Good fair Poor
Resourcefulness - Very good Good fair Poor
General behaviour - Very good Good fair Poor



Date:
Executive Engineer or
Project Manager or Equivalent
BCD, Bihar
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Form "E"
STRUCTURE AND ORGANIZATION
1 Name and address of applicant _________________________________
2 Telephone No. / telex No. / Fax No ____________________________
3 Legal status of the applicant (attach Copies of
original document defining The legal status) _____________________
a) An individual
b) A proprietary firm
c) A firm in partnership
d) A limited company or corporation

4 Particulars of registration with various
Government bodies (attached attested copy) _________________________

S.No. Organization / place of Registration Registration No.
i.
ii.
iii.
iv.
5 Name and Titles of Directors and officers with ____________________
designation to be concerned with this work
6 Designation of individuals authorized to act for ___________________
the organization.
7 Was the applicant ever required to suspend ______________________
Construction for period of more than six months
continuously after they commenced the construction?
if so, give the name of the project and reason for not
Completing the work

8 Has the applicant, or any constituent partner ____________________
in case of partnership firm, ever abandoned.
The awarded work before its completion? If so
give name so the project and reasons for abandonment.

9 Has the applicant or any constituent partner _____________________
Incase of partnership firm, ever been
debarred / black listed for tender in any
organization at any time? If so give details.

10 Has the applicant or any constituent partner _____________________
in case of partnership firm, ever been convicted
by a court of law? If so give details.

11 In which field of Civil Engineering Construction the applicant has specialization and
interest? ___________________

12 Any other information considered necessary ______________________
but not included above.

Signature of Applicant (s)
BCD, Bihar
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Form E-1
Details of Technical & Administrative Personnel
To be employed for the work

Sl.
No.
Designation Total
Number
Number
Available
for this
Name Quali-
fication
Professional
Experience
and
details
of work
carried out
How
Those
would
be
involved
in this
work
Remarks
1 2 3 4 5 6 7 8 9







































Signature of Applicant (s)
BCD, Bihar
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FORM F

Details of Construction Plant and Equipment Likely to be used in
Carrying out the work

S.
No.
Name
of
Equipment
Nos. Capacity
or
type
Age Condition Ownership status Current
Location
Re
makrs Presently
owned
Leased To
be
purchas
ed
1 2 3 4 5 6
7 8 9


















Earth moving Equipment

1. Excavators (various sizes)

Equipment for hoisting & lifting

1. Tower crane

2. Builders hoist

Equipment for concrete work

1. Concrete batching plant

2. Concrete pump

3. Concrete transit mixer

4. Concrete mixer (diesel)

5. Concrete mixer (electrical)

6. Needle vibrator (electrical)


7. Needle vibrator (Petrol)

8. Table vibrator (elec./petrol)

BCD, Bihar
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Equipment for building work

1. Block Making machine

2. Bar bending machine

3. Bar cutting machine

4. Wood thickness planer

5. Drilling machine

6. Circular saw machine

7. Welding generators

8. Welding transformers

9. Cube testing machine

10. M.S pipes

11. Steel shuttering

12. Steel scaffolding

13. Grinding / polishing machine

Equipment for transportation

1. Tippers

2. Trucks

Pneumatic equipment

1. Air compressors (diesel)

Dewatering equipment

1. Pump (diesel)

2. Pump (electric)

Power equipment

1. Diesel generators

Any other Plant / equipment


Signature of Applicant (S)
BCD, Bihar
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FORM G

AFFIDAVIT

1. I the undersigned do hereby certify that all the statements made in the required
attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/S
. has been
black listed or has abandoned any work in any government department , not any
contract awarded to us for such works have been rescinded, during last five years prior
to the date of this bid.

3. The undersigned hereby authorized and requests (s) any bank , person , firm or
corporation to furnish pertinent information deemed necessary and requested by the
Department to verify this statement or regarding my (our ) competence general
reputation .

4. The undersigned understand and agrees that further qualifying information may be
requested, and agrees to furnish any such information at the request of the Department
Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of officer

Name of Firm

Date
BCD, Bihar
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UNDERTAKING


I the undersigned do hereby undertake that our firm M/s _______________________________

would invest a minimum amount up to 25% of the value of the work during implementation of

the Contract.




__________________________________

(Signed by and Authorised Officer of the Firm)





____________________________________
Title of Office







____________________________________

Name of firm







___________________________________
DATE
BCD, Bihar
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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES
BANK CERTIFICATE


This is to certify that M/s ____________________________________ is a reputed company
with a good financial standing.
If the contract for the work, namely ___________________________________ awarded to the
above firm, we shall be able to provide overdraft/credit facilities to the extent
Rs__________________________________________________ to meet their working capital
requirement for executing to the above contract during the contract period.






____________________________
(Signature)
Name of Bank
Senior Bank Manager
Address of the Bank


:06-04-2013
Dainik Jagran,patna
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HT Delhi +Mumbai
Hidustan Patna