Copyr i ght 1997 SAP AG. Al l r i ght d r eser ved.
Nei t her t hi s t r ai ni ng manual nor any par t t her eof may be copi ed or r epr oducced i n any f or m or by any means, or t r ansl at ed i nt o anot her l anguage, wi t hout t he pr i or consent of SAP AG. The i nf or mar t i on cont ai ned i n t hi s document i s subj ect t o change and suppl ement wi t hout pr i or not i ce. Al l r i ght s r eser ved. Target Group 1 Pr oj ect t eam 1 DP admi ni st r at or s The R/3 Integration Model SD vendas e distrib. FI contab. Financeira CO Controlling AM Admin. Imobilizado MM Admin. Materiais PP Planej. Produo QM Admin. Qualidade PM Manuteno HR Recusos Humanos PS Sistema de Projetos WF Workflow IS Solues Industriais Curriculum path Logistics - MM LO020 External Procurement Level 2 Level 3 LO510 Inventory management LO510 invoice Verification LO520 Optimizing the Procurement Process LO525 Consumption-Based Planning (MM) and Forecast LO525 Consumption-Based Planning (MM) and Forecast LO530 Warehouse management LO535 Periodic Material Valuation LO540 Procurement of External Services (MM) LO545 QM in Materials Management LO910 Configuration and Organization: Logistics (Part I ) LO525* Special Forms of Procurement in SD and MM LO550 Configuration and Organization: Materials Management * Course not available until 1997 CA310 Classification CA320 Document Management LO555 Special Features of LIS in Materials Management LO560 Decentralized Warehouse Management LO955 Batch Management Table of Contents: LO540 Chapter 1 Int r duct i on t o t he Chapter 5 Opt i mi zi ng t he pr ocur ement pr ocur ement of ext er nal pr ocess ser vi ces Chapter 2 Mast er dat a Chapt er 6 Val ue l i mi t s Chapter 3 Ext er nal ser vi ces: t he bi d Chapter 7 Ent r y and accept ance of i nvi at i on phase ser vi ces per f or med Chapter 4 Wor ki ng wi t h cont r act s Chapter 8 Invoi ce ver i f i cat i on Gener al i nt r oduct i on Chapter 1 Procurement of External Services: Introduction 1 Pr ocur ement cycl e f or ext er nal l y per f or med ser vi ces ( bi d i nvat at i on, awar d of cont r act , accept ance) 1 Int egr at i on i n MM ( par t i cul ar l y i n MM Pur chasi ng) Chapter 1 Objectives 1 Cour se par t i ci pant s ar e f ami l i ar i zed wi t h t he pr ocur ement cycl e f or ext er nal l y per f or med ser vi ces and l ear n how t hi s f or m pr ocur ement i s i nt egr at ed wi t hi n t he MM component , par t i cul ar l y MM Pur chasi ng. Steps in the Procurement of Services Or der i ng pr ocess Vendor sel ect i on Souce det er mi nat i on Quot at i on ent r y Bi d i nvi t at i on Cr eat i on of ser vi ce speci f i cat i ons Det er mi nat i on of r equi r ement s Payment Invoi ce ver i f i cat i on Ser vi ce accept ance Ser vi ce ent r y PO moni t or i ng/ f ol l ow-up -user depar t ment -PM Pl ant mai nt enance -PS Pr oj ect syst em Purchasing Documents Pur chase r equi st i on Request f or quot at i on Quot at i on Pur chase or der Cont r act Ser vi ce ent r y sheet Requi si t i on RFQ PO 1 1 2 Contract Quot e Quot e A B ? Structure of a Purchasing Document Pur chasi ng document Document Header - Gener al dat a - St at i st i cs - Messages - Condi t i ons Header It ems 1 2 3 . . It em 1 Gen. Descr i pt i on of pl anned pr ocur ement Sub- i t em 1 - Ser vi ce descr i pt i on - Quant i t i es - Condi t i ons 1 2 3 Structure of a PO for Services: Example Purchase order Validity: 01.01. - 12. 31 Text: EDP system changeover Header Text: Software implementation Date: 12.31. Item 1 Service 1 Service 2 Service 3 . . . Service specifications Service specifications Service Specs. In purchasing Document PO PO Outline level Service line 01 Selection of software components 01 Definition of requirements Consultant K4 10 days $2,100.00 02 Adjustment of components 01 Component A Consultant K3 5 days $1,900.00 02 Testing configuration/settings Consultant K3 4 days $1,900.00 Uniplanned services up to max. 60,000.00 Value limit Procurement of Stock Materials and Services: Comparison PO # 12345 Jan. 27 Item 10 Material : Steel - 01 PO quantity : 250 pcs. Acct. Assgt. : CC 123 Item 20 Metal - 03 100 pcs. CC 400 PO # 12345 Jan. 27 Item 10 Repair printing press - Exact service description - PO quantity - Account assignment Cost control - Contracts via: - Limits ! ? ? Service entry sheet Feb. 3 Item 10 L1 Oil filter replaced Cost center 132 Limit adhered to Release procedure Acceptance ? ? GR against PO 12345, item 10 Procurement of Consumable Materials and Services: Comparison Ser vi ces - l i ke consumabl e mat er i al s - ar e char ged t o a cost cent er or an asset f or exampl e. They ar e consumed i mmedi at el y uppon r ecei pt . Ther e i s no i nvent or y management Exampl es of Consumabl e mat er i al s: Sof t war e f or a comput er syst em Ser vi ces: Inst al l at i on of comput er sof t war e Ser vi ce speci f i cat i ons i n pur chasi ng document s ar e cont r ol l ed vi a i t em cat egor y D .