STANZEN LINKS

PROCEDURE FOR CONTROL OF

DOCUMENTS
Page 1 of 4
1. PURPOSE:
To establish a documented procedure to define the control of documents
2. SCOPE:
All the documents pertaining to the requirements of the Quality Management systems are covered under this procedure.
3. DEFINITION OF CONTROL OF DOCUMENTS:
Controls established on documents to ensure the adequacy changes relevant versions legibility and identification. Also
to prevent the unintended use of obsolete documents.
4. RESPONSIBILITY:
Management representative is responsible for the implementation of this procedure in coordination !ith dept. heads
Production "ngineering is responsible to implementation of "C#
5. PROCEDURE:
1. The document control of various documents generated $%nternal & e'ternal( is e'plained in the Anne'ure 1 )
Anne'ure * + respectively.
+. All original documents are identified as MASTER $,tamped on reverse side of document in -./"(.
0. All copies issued are identified as CONTROLLED COPY $,tamped on front side of the document in 12""# (
4. 3henever there is a revision to the documents M.2 & concerned 456 !ill ensure that the latest version of the
document is made available at the place of use & reference and e'isting copies are collected and disposed.
7. Concerned 4568s are responsible for control of documents pertaining to their respective processes.
9. 5n effecting the document changes the master copy !ill be stamped as OBSOLETE $,tamped on front side of
the document in 2"6( across the document and retained for future reference.
:. Changes to documents are identified by concerned dept heads and communicated to the M.2. through
6ocument Change 2equest. 5n approval of document change request by M2 concerned 4568s ensures to
effect changes.
;. 3henever documents are changed the revision number is gradually increased by one number and revision
date is updated.
<. %nitially for all the documents the revision number is == and issue number is 1. 5nce the document undergoes
1= revisions the issue number is updated.
1=. As and !hen engineering specification changes are received from the customer the same is revie!ed by the
C>T !ithin t!o !or?ing !ee?s and implemented. 3here necessary process documents such are revised and
implemented. "ngineering change details including the date of implementation are recorded in "ngineering
change #ote $"C#(. "C#8s are maintained by Production "ngineering.

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%,,/" #5 &
6AT"
P2"PA2"6 -A APP25@"6 -A
STN/QSP/MR/01
STANZEN
PROCEDURE FOR CONTROL OF DOCUMENTS
ANNEXURE I
Page + of 4
,l.#o 6ocument %dentification ,ystem
Prepared
-y
Approved
-y
%ssued
-y
Method 5f %ssue 2evision Control
2ecording 5f
2evisions
1
Quality
,ystem
Manual
"g. ,T#&Q,M&BB
3here
,T# C ,tanDen .in?s.
Q,M C Quality ,ystem Manual
BB C ,ection #umber
M.2. M6 M.2.
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen needed.
2evision no. is
changed for particular
page only
6etails are recorded
in the 2evision ,tatus
$,T#& Q,M&6( and
amendment sheet
$,T#& Q,M&"( of
Quality ,ystem
Manual.
+
Quality
,ystem
Procedures
"g. ,T#&BBB&Q,P&AA
3here
,T# C ,tanDen .in?s.
BBB C 6ept code
Q,P C Quality ,ystem Procedure
AA C 2unning serial number
456 M2 M.2
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen needed.
2evision no. is
changed for particular
page only
6etails of change are
recorded in the
Master list of
documents.
0
3or?
instructions
"g. ,T#&BBB&3%&AA
3here
,T# C ,tanDen .in?s.
BBB C 6ept code
3% C 3or? instructions
AA C 2unning serial number
Core
Team
Member
456 M.2
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen needed.
2evision no. is
changed for particular
page only
6etails of change are
recorded in the
Master list of
documents.
4
Control
plans
"g. CP&BB
3here
CP C Control Plan
BB C 2unning serial number
C>T 456 P" P"
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen needed.
2evision no. is
changed for all pages
6etails of change are
recorded in the
Master list of
documents.
7 >M"A
"g. >M"A& BB
3here
>M"A C >ailure Modes and "ffects
Analysis
BB C 2unning serial number
C>T 456 P" P"
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen needed.
2evision no. is
changed for all pages
6etails of change are
recorded in the
Master list of
documents.
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STANZEN LINKS PROCEDURE FOR CONTROL OF DOCUMENTS Page 0 of 4
,l. #o 6ocument %dentification system
Prepared
by
Approved
by
%ssued by Method of issue 2evision control
2ecording of
revisions
9 1uidelines
"g. ,T#&1.&&BB
3here
,T# C ,tanDen .in?s.
1. C 1uidelines
BBC 2unning serial number
Core
Team
Members
456 M.2.
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen
needed. 2evision
no. is changed for
particular page only
6etails of change
are recorded in
the Master list of
documents.
:
>orms &
>ormats
"g. ,T#& BBB&> &AA
3here
,T# C ,tanDen .in?s.
BBB C 6ept Code
> C >orms & >ormat
AA C >ormat #umber
Core
Team
Member
456 M.2.
%ssued through
6ocument %ssue
2egister. Copy
identified as
CONTROLLED
COPY
2evisions are made
as and !hen
needed. 2evision
no. is changed for
particular page only
6etails of change
are recorded in
the Master list of
documents.
A##"B/2" * +
C5#T25. 5> "BT"2#A. 65C/M"#T,
,r. #o. 6ocument 2esp /pdating Method 2evision Control %ssue Control
1.
#ational & %nternational ,tandards &
sanctioned interpretations of standard * %,5
&T, 19<4< & A%A1 manuals
M.2.
Monitoring through
!ebsites of publishing
agencies
/pdating the list of
e'ternally originated
documents
Copies !ill not be issued. 5riginals !ill
be maintained by M2 and made
accessible to process 4eads on request.
+.
Quality agreements & customer given
formats
M.2.
To receive the latest from
customer.
/pdating the list of
e'ternally originated
documents
Copies !ill not be issued. 5riginals !ill
be maintained by M2 and made
accessible to process 4eads on request.
Copies of formats !ill be issued to
concerned process.
0 Customer 6ra!ings P."
To receive the latest from
customer.
/pdating the list of
Customer 6ra!ings
Copies !ill be issued through 6ra!ings
%ssue 2egister. 5riginals !ill be
maintained by P" and made accessible
to process 4eads on request.
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STN/QSP/MR/01
STANZEN LINKS
PROCEDURE FOR CONTROL OF DOCUMENTS
Page 4 of 4
REFERENCE:
%. Master .ist of documents
%%. .ist of formats $ master inde'(
%%%. 6ocument issue record
%@. 6ocument revision register
@. 6ocument Change 2equest
@%. .ist of e'ternally originated documents
@%%. .ist of Customer 6ra!ings
@%%%. "ngineering Change #ote $ "C#(

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