! CHOCOLATE/SPECIALTY FOODS VENDOR APPLICATION !

The Wilmington Wine & Chocolate Festival welcomes you to

participate in our 2014 Festival, which will be held 1/31/14
through 2/2/14. Setup will be between 1:00PM 4PM on Friday,
1/31/14, with our Grand Tasting event to occur that evening.
The Festival draws over 5,000 people in attendance during the
3-day event. Its a great opportunity to market your business!

BUSINESS
Name

Primary Contact

Address

City, State, Zip

Daytime phone

Cell phone

Email


Each Chocolatier is encouraged to offer samples to attendees.
Whats New?
This year weve added additional coordinators to help with
organization to better serve you, our greatest supporter!
Weve enlarged aisle-ways, and taken necessary steps to make
the flow of our Festival attendees a much more enjoyable
experience.
Exhibitor Fee: Standard Booth: $175 (per 8'x11' booth) and
$225 for Premium Corner Booths, (which are limited!)
Booth prices increase to $250 (Standard Booth, 8'x11') and $300
(Premium Corner Booths), after 1/5/14
Electricity: If you require electricity, youll need to include an
additional $25.00 for hookup, (which is charged by the
Convention Center.)
Hospitality Room: A Hospitality Room will be set up for
Exhibitors & Festival Volunteers with water, coffee and various
snacks.
Note: The Wilmington Wine & Chocolate Festival reserves the right
to deny any application. In the event of denial of application, a full
refund will be issued.
Please make check payable/mail to:
Wilmington Wine & Chocolate Festival / V.O.C.A.L.
2840 South College Road, Box 132, Wilmington, NC 28412
REMEMBER: OUR EARLY BIRD SPECIAL! Reserve your space.
at $125 (standard booth, 8x11), to secure your place before
8/1/13 and $175 starting 10/31/13. Late registration: $250.

You may print this application and mail with a check or pay
by credit card over our secure website,
www.wilmingtonwineandchocolatefestival.com. If you have
questions, please contact: Charlotte Rosenberg, 910-509-7925,
Joyce Edwards, 910-622-1255, Marianna Stacy, 910-512-9948 or
email us at: wineandchocfest@gmail.com.

Hours of Festival Operation:
Friday, January 31, 1PM-4PM; Vendor Arrival & Set-Up
Friday January 31, 7PM-10PM; Grand Tasting
Saturday, Feb. 1, 11AM-6PM Market Place
Sunday, Feb. 2, Noon 4PM Market Place
Sunday, Feb. 2, 4PM-6PM, Break Down & Load Out

No dismantling prior to 4:00 PLEASE!


Exhibit Space:
Booth space is 8x11'. One 8 skirted table and 2 chairs will be
provided. Booths must be staffed at all times. We have found
that it is best to have at least three (3) people manning each
booth. Electricity is available for additional $25.00 charge for
entire weekend. Please indicate the number of amps
needed____________.
(If you plan to utilize a tent, please contact a coordinator to discuss.)

Temporary Food Establishment Permit:
An application for a Temporary Food Establishment Permit from
the New Hanover County Health Department may be required.
Link to the Health Department from our website for more
information. The request for a permit must be submitted to
NHCHD 30 days prior to event. NHCHD will contact you after
your request received.
Cleanliness Standards:
Vendors are responsible for their exhibit area. All displays
should be kept neat and clean. All tables should be covered to
the floor. Exhibitors are responsible for maintaining a clean
area during set-up, show hours and to ensure their area is
completely clear of all trash and debris during dismantling.

Agreements - please read and initial each item

____I understand that reasonable security will be provided, but
I will not hold the Wilmington Wine & Chocolate Festival or
their representatives liable for loss, damage or injury. The
Wilmington Wine & Chocolate Festival is not responsible for
any items stolen, damaged, lost or any other misappropriation
of items for the duration of the event, including set-up and
tear- down times.
____I further agree to indemnify, save harmless, and defend
The Wilmington Wine & Chocolate Festival, its successors in
interest from and against any and all claims, demands, actions,
debts, liabilities, and attorneys fees arising out of, claimed on
account of, or in any manner predicated upon loss or damage to
the property of and injuries to or death of any and all persons
whatsoever, in any manner caused or
contributed, to or by the vendor, its agents, or employees
while in, upon, or about The Wilmington Wine & Chocolate
Festival facility where the booth is located, or while going to or
departing from the same, and to indemnify and save harmless
The Wilmington Wine & Chocolate Festival, its successors in
interest from any liability
that, The Wilmington Wine & Chocolate Festival may suffer as
the result of acts of negligence, fraud or misconduct
Wilmington Wine & Chocolate Festival any vendors agent or
employees on or about The Wilmington Wine & Chocolate
Festival grounds.
_____I release The Wilmington Wine & Chocolate Festival
from any and all liability for loss or damage to property and
merchandise used by the vendor in the operation of the
concession due to theft, fire, storm, flood, and damages
through any force of nature or otherwise.



______Publicity Release: I further grant The Wilmington Wine
& Chocolate Festival permission to use any photographs,
motion pictures, recordings, and/or any other record of my
participation in the festival for any legitimate reasons. Each
applicant is responsible for obtaining Special Event Permit.
Permits must be on site and available for inspection.

Please list the items you will be selling at the WW&CF





























(Continue on separate sheet if needed.)

FAILURE TO SELL OR SHOW ONLY THOSE ITEMS LISTED
ABOVE COULD RESULT IN DISMISSAL FROM THE SHOW WITH
NO REFUNDS OF FEES PAID.


I, ___________________________, have read and understand
the all the above stated (printed)

SIGNATURE: ________________________________________
TITLE: _____________________________________________
DATE: _____________________________________________