Broadcast Engineering Consultants India Ltd

(A Govt. of India Enterprise)

14-B, Ring Road, I.P. Estate, New Delhi-110002.
Tel : 95-11-23378823/24/25. Fax: 95-11-23379885.
www.becil.com

SPECIFICATION DOCUMENT
FOR
SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF 1 TR, 1.5 TR AND 2 TR SPLIT AIR
CONDITIONING UNITS FOR ELECTRONIC MEDIA MONITORING CENTRE (EMMC) AT 14-B,
I.P.ESTATE, NEW DELHI

SPECIFICATION NO. : BECIL/EMMC/AIR CONDITIONING/2009-10

DATE OF ISSUE : 4/12/09
NO. OF PAGES : 08

GENERAL
This specification document is for supply of 1 TR, 1.5 TR and 2 TR Split Type AC Unit along with
necessary associated equipment as defined in suggestive BOM in Section-III at EMMC.

SUMMARY OF CONTENTS
1. Section-I: General Page No. 2-5

2. Section-II: Technical Parameters/Specifications Page No.6-7

3. Section-III: Suggestive BOM Page No.8

INSTRUCTIONS:
1 The tenderer should go through all the sections of these
specifications carefully and submit clause-by-clause compliance of all sections clearly.
2 The tenderer should indicate the list of items offered as per
suggestive BOM (Section-III) without cost details in technical bid, to assess the completeness of offer
against tender requirements as per sequence appearing in specification.
 Section-I: GENERAL
The intent of this tender is to solicit competitive proposal for Air Conditioning Units required for the
extension of building at ground & first floor of EMMC.
1.1 GENERAL SCOPE
These specifications cover the Design, Supply, Installation and commissioning of 1 TR, 1.5 TR and 2 TR
Split type Air Conditioners and its accessories at ground & First floor of EMMC building.

1.2 TENDER SCHEDULE AND FEES

1.2.1 The tentative schedule is as below:

Event Date

1.Tender Issue to Potential Vendors 04/12/09

2.Submission of Proposals 24/12/09 till 1500 Hrs

3.Opening & Evaluation of tenders To be informed separately

4. Award of PO To be informed separately

1.2.2 Tender Fee: Rs.500/- in Cash or DD in favor of “BECIL”
Original tender document can be collected from BECIL Head Office at 14-B, Ring Road, I.P.Estate, New
Delhi-02 during office hours before 24/12/2009 & on 24/12/09 till 12:00 PM. No tender document will be
issued after the said date and time. Tender Specification can be downloaded from BECIL website.
However tender fee in cash or DD for Rs 500/-shall have to be paid before submitting the tender along
with EMD.
BECIL reserves the right to amend the Tender tentative schedule and critical dates.

1.3 PROCEDURE
1.3.1 The proposal is to be submitted in two-bid basis with separate technical and financial bids
enclosed in separate envelopes and then in one sealed cover.
1.3.2 Bid must be addressed to and submitted at the following address:
Director (O&M)
Broadcast Engineering Consultants India Ltd.
14-B, Ring Road, I. P. Estate
New Delhi – 110002
Tel: 95-11-23378823/24/25.
Fax: 95-11-23379885.

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 The envelope should be superscripted at the top ‘Proposal for Air Conditioning of EMMC”
with due date.
1.3.3 The Bids, both technical and financial, should reach the office of BECIL, on the above address,
not later than 3:00 PM on 24/12/2009. Late Bid will not be considered. It is the responsibility of
the Bidder to confirm that the bid have been received on time & to the proper place by the
deadline. Facsimile and electronic replies will not be considered.
1.3.4 Technical bids shall be opened on the same day at 3.30 PM in the presence of representatives
of Bidders who wish to be present.
1.3.5 All bids are to remain valid till 31st March 2010.
1.3.6 Additional queries should be submitted in writing to the tender Coordinator at the above address
& also via e-mail to ashish.pandey@becil.com. It will be the vendor’s responsibility to check
updated information on BECIL website www.becil.com.
1.3.7 BECIL reserves the right to solicit additional information from Bidders to evaluate which Bid best
meets the needs of the Project. Additional information may include, but is not limited to, past
performance records, lists of available items of work which will be done simultaneously with the
project, on-site visit and evaluations by BECIL personnel, or any other pertinent information.
1.3.8 BECIL will make its decision based on the capability of the Bidder(s) to meet the specific needs,
technical expertise of the Bidder(s), delivery capabilities, customer references, past satisfactory
performance experience, system completeness besides cost.
1.3.9 BECIL reserves the right to waive off any deviation; accept the whole, accept part of or reject
any or all bids; and to select the Bidder(s) which, in the sole opinion of the Project, best meet the
project’s interest. BECIL also reserves the right to negotiate with potential Bidders so that its
best interests are served.
1.3.10 All information contained in this tender, or provided in subsequent discussions or disclosures, is
proprietary and confidential. No information may be shared with any other organization,
including potential sub-contractors, without prior written consent of BECIL.

1.4 TERMS & CONDITIONS

1.4.1 Earnest Money- Each bidder is required to submit Earnest Money Deposit of value Rs. 25000
(Rs. Twenty Five Thousand only) in the form of Demand draft or in the form of Bank guarantee
from nationalized/scheduled bank in favour of “BECIL” payable at Delhi and will be part of
tender, in the absence of which bid will be rejected.
1.4.1 Prices - FOR, 14 B Ring Road, IP Estate, New Delhi
1.4.2 Payment Terms - (a) 80% against delivery of entire equipment at EMMC.
(b) 20% on Installation, testing & commissioning.
1.4.3 Penalty Clause- In case of late delivery of equipment, the suppliers shall be liable to pay
penalty @ 0.5% of the order value per week of delay or a part thereof, up to a maximum
amount of 5% of order value, after which the order is liable to be cancelled.
1.4.4 Performance Bank Guarantee - The successful bidder shall have to furnish a performance
bank guarantee (PBG) in favor of Broadcast Engineering Consultants India Ltd, 14-B Ring
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 Road, I.P Estate, New Delhi for an amount equal to 10% of the order value and valid for
warranty/guarantee period. The PBG is to be submitted upfront on placement of PO with in a
Week, which should remain valid for 2 months more than guarantee/warranty.
1.4.5 Consignee - The equipment should be consigned to Director EMMC, Ministry
of I & B c/o Junior Manager (Projects), BECIL, 14-B, Ring Road, I.P.Estate, New Delhi.
1.4.6 Guarantee/Warranty - The equipment shall be under warranty for a period of 12 months from
the date of commissioning.
1.4.7 Correctness, Completeness shortages and damages of stores – The work should be
completed in every respect with mountings, fittings, fixtures and standard accessories which
are normally supplied even though not specifically mentioned in these specifications. The
contractor shall not be eligible for any additional payment in respect of such mountings, fittings
& fixtures and accessories which are needed for safe and efficient operation of the equipment.
The contractor shall be responsible for the completeness of the work.
1.4.8 Delivery & Commissioning Period - Delivery within 4 weeks from the Date of Purchase Order
and commissioning within 4 weeks after delivery.
1.4.9 Training – A short training session of one half day is to be conducted for operation,
maintenance and trouble shooting of AC system installed at site.
1.4.10 Free replacement of components - The contractor shall furnish guarantee to make good, at
his own expense, any component which becomes defective within 12 months from date of
receipt of last consignment at site.
1.4.11 After sales support – The bidder shall guarantee for the after-sales support for all the
products and accessories offered in tender for 12 months after the commissioning.

1.5 ELIGIBILTY CRITERIA

1.5.1 The bidder should have completed similar installation in past years for more than INR 10 Lakhs.
A copy of relevant documents is to be enclosed with offer.
1.5.2 The bidder should be registered under Indian Company Act 1956. A copy of registration should
be submitted.
1.5.3 The company should not be a black listed company by Govt/PSU.
1.5.4 The company should have service workshop and capable of AMC after sales/service (complete
contact details of service workshop to be given).
1.5.5 The offered product should comply to Regulatory compliance, Safety requirement &
Environmental objectives.

1.6 Documents to be enclosed with the offer

1.6.1 Technical Manual - Hard copies of Technical Manual / Operation Manual for offered
equipment. Original data sheets for the items quoted should invariably be attached with the
proposal. Proposals without data sheets of the items quoted will not be evaluated technically and
are liable to be rejected.
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 1.6.2 The bidder should attach certificate from the OEM of the product to the effect that the
bidder is authorized to supply the product and should also enclose a list of organizations to which
similar equipment has been supplied with technical datasheets.
1.6.3 Schematic and Typical Installation.

1.6.4 A format of sample copy of Guarantee/Warranty certificate.

1.6.5 Activity schedule- A project implementation plan of the project activity wise should also
be submitted along with the bid.

MISCELLANEOUS
1.7.1 Manuals and other reference documentation should be bound separately.
1.7.2 All Responses, as well as any reference materials presented must be written in English.
1.7.3 Figures and tables must be numbered and referenced in the text by that number. They should be
placed as close as possible to the referencing text. Pages must be numbered consecutively
within each section of the proposal showing proposal section and page number.
1.7.4 Proposals shall be based only on the items contained in this tender and its standard required
accessories. The tender includes official responses to pre-proposal conference questions,
addenda, and any other material published by the BECIL pursuant to the tender. The bidder is to
disregard any previous draft materials and any oral representations it may have received. All
responses to the requirements in Sections [list appropriate section] of this tender must clearly
state whether the proposal will satisfy the referenced requirements, and the manner in which the
requirement will be satisfied.
1.7.5 Equipment with model not nearing obsoleteness.
1.7.6 Proposal should be for the complete system on SITC basis. Incomplete or part component will not
be considered. The firm will be responsible for installing, testing & commissioning of all the
systems offered by them.

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 Section-II
TECHNICAL PARAMETERS/SPECIFICATIONS

The specifications given below cover the Supply, Installation and commissioning of 1 TR, 1.5 TR and 2
TR split type Air conditioner system and all necessary accessories at EMMC, 14-B, I.P Estate, Ring
Road, New Delhi- 02. Field proven industry tested products from renowned & reputed firms from industry
with proven track record only will be accepted. Non-standard make/model of equipment will disqualify the
proposal technically.

DESIRED DESIGN FOR OFFERED PRODUCT

(i) High Energy Savings
The product offered should be energy efficient with minimum 3 star rating or as mentioned in
technical specifications/parameters.
(ii) Easy Installation and Maintenance
It should be strong, rust-free with proper anticorrosion treatment of outdoor heat exchanger fins.
(iii) Low Noise Operation
The product should have rotary compressor for low noise operation with better cooling capacities.
(iv) Cleanliness and easy to clean features
The product should offer Air purifying filter, anti bacterial and de-odorizing filter which can be
easily cleaned/washed. If possible it should have filter cleaning indicator to indicate when filter
requires cleaning.
(v) Control
The remote controller should be user friendly with highlighted buttons and easy to grab.
(vi) Sleekness and piping length
The dimensions of product should be such that it can be installed in small space and support
sufficient piping length to give flexibility during installation.

2.2 TECHNICAL SPECIFICATIONS:

S.No. Technical Parameters 1 TR 1.5 TR 2 TR

2.0 CAPACITY
2.0.1 Cooling 3.5 kW (approx) 5.275 6.8 kW(approx)
kW(approx)
2.0.2 Compressor Rotary Rotary Rotary
2.1 ELECTRICAL RATING
2.1.1 Power Supply 230/Single/50 230/Single/50 230/Single/50
2.1.2 Power Input 1.1 kW(approx) 1.7-1.9 1.5-2.4
kW(approx) kW(approx)
2.1.3 Running Current 5-6 Amp 7.5-8.5 Amp 9-11 Amp
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 2.2 PERFORMANCE
2.2.1 EER/COP 3-4 W/W 2.5-3.5 W/W 2.8 W/W
2.2.2 Star Rating 4/5 4/5 3/4/5
2.2.3 Air Circulation 350/1450 CFM 500/1600 CFM 600/1600 CFM
2.2.4 Noise Level (for indoor unit) 30-40 dB 38-40 db 40-50 dB
2.3 OPERATION
2.3.1 Panel Display Big 88 Full88 Full88
2.3.2 Remote Control LCD Flap LCD Flap LCD Flap
2.4 FEATURES
2.4.1 Auto Swing 2 way swing 2 way swing 2 way swing
2.4.2 Speed Setting 4/3 (cooling/fan) 4/3 (cooling/fan) 4/3 (cooling/fan)
2.4.3 Auto Start √ √ √
2.4.4 On Timer √ √ √
2.4.5 Off Timer √ √ √
2.4.5 Dehumidification √ √ √
2.4.6 Condenser Type √ √ √
2.4.7 Condenser Fin Type:- Condenser fin type should be such that it is able to
prevent corrosion of coil used from humid and salty
condition and should be able to maintain excellent
heat transfer properties
2.5 FILTERS
2.5.1 Anti-Bacteria Filter √ √ √
2.5.2 De-odorising Filter √ √ √
2.6 DIMENSIONS (Approximate dimension)
2.6.1 Indoor Unit (in mm)-WxDxH 1040x250x330 1040x250x330 1090x199x318
2.6.2 Outdoor Unit (in mm)- WxDxH 870x322x655 870x322x655 840x280x580
2.7 APPROXIMATE WEIGHT (in kgs)
2.7.1 Indoor Unit 10 16 18
2.7.2 Outdoor Unit 36 60 64

Legend

1) √ : Facility Required
2) x : Facility not required
3) NA : Not Available

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 Section-III
SUGGESTIVE BILL OF MATERIAL

S. Item Description Qty Unit Total Amount

No Rate(INR) (INR)
3.0 Split Air conditioners
Supply, Installation, Testing and Commissioning of Split
type Air-conditioner units.
Approved Make:-
Voltas, Panasonic, Daikin, O General, LG, Carrier.
3.0.1 1.0 TR – Nominal cooling capacity 12000 BTU/hr – 3514 6 nos.
kw
3.0.2 1.5 TR – Nominal cooling capacity 18000 BTU/hr – 5271 7 nos
kw
3.0.3 2.0 TR – Nominal cooling capacity 24000 BTU/hr – 7028 6 nos
kw
3.1 Automatic Voltage Stabilizer with high low protection
Input voltage range 165V – 260V
Approved Make:
Logicstat, Activeline, V guard, Blue bird
3.1.1 1.0 Tr - 3 kVA 6 nos
3.1.2 1.5 Tr - 4 kVA 7 nos
3.1.3 2.0 Tr - 5 kVA 7 nos
3.2 Copper pipe sizes as per manufacturer with Nitrile rubber Per Mtr.
tubbing Insulation- min 6 mm
Approved Make: Nitrile tubbing.
Superlon, Totaline, Aeroflex
Approved Make : Copper Pipes
Met tube, Totaline,
3.3 PVC Hard Drain 20 mm, 20 kg/cm2 Per Mtr
Approved Make:
Setia, Polypack,Polycon, Polychem with ISI fittings.
3.4 Power cable (3 core) Per Mtr
ISI approved
3.5 Outdoor stand Per Pc.
as per site, powder coated with anti vibration pads.
3.6 Civil Works, as per site requirement including chase Per Mtr
cutting and repairing.
3.7 Taxes As
Applicable

Note
1 Taxes have to be clearly mentioned.
2 Above mentioned quantities are subjected to increase/decrease.
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