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If you have established a policy of standardising equipment, refer to our Guidance Note on Standardisation. A cost estimate for the supplies and services you require is prepared and sent to you with a letter of offer. Upon receipt of your advance payment and a signed MOUis ongoing, with a 90 days termination clause for both parties.
If you have established a policy of standardising equipment, refer to our Guidance Note on Standardisation. A cost estimate for the supplies and services you require is prepared and sent to you with a letter of offer. Upon receipt of your advance payment and a signed MOUis ongoing, with a 90 days termination clause for both parties.
If you have established a policy of standardising equipment, refer to our Guidance Note on Standardisation. A cost estimate for the supplies and services you require is prepared and sent to you with a letter of offer. Upon receipt of your advance payment and a signed MOUis ongoing, with a 90 days termination clause for both parties.
1. Once it has been determined that you meet eligibility requirements, you may complete a registration form and a request for cost estimate. This should be returned, along with a brief Project Description, to the contact address below or to the Unicef Country Office for screening. Check your eligibility before registering. Procurement Services are only available to governments, non-governmental organizations, United Nations agencies, international financial institutions, philanthropic organizations and universities. 2. If you have established a policy of standardising equipment, it is important to refer to our Guidance Note on Standardisation for help in preparing your submission. The information required in the request form includes: - A brief description of your programme needs, who the end- user is, and the environment in which the supplies will be used. - Material numbers and item descriptions of the supplies you require, identified from the Supply Catalogue online. - Shipping information, and the supplementary services required. - Special requirements, such as labelling, packing language or medicine registration, etc. 3. Once you submit your list of requirements, a cost estimate for the supplies and services you require is prepared and sent to you with a letter of offer. The letter also outlines the advance payment procedure. The validity period of a standard MOUis ongoing, with a 90 days termination clause for both parties. English, French and Spanish versions are available. 5. Upon receipt of your advance payment and a signed MOU procurement activities commence. An order confirmation is sent to you. 6. Processing of your order begins. Once goods are ready for shipment, Shipping notification and Shipping Documents are sent to you to enable Customs Clearance. Goods and accompanying documents are then forwarded to destination. 7. An arrival report should be filled out upon receipt of goods, identifying any defects as early as possible. 8. A final statement of accounts is sent to you along with a customer survey form, for you to complete and return. The order confirmation provides information on the availability and delivery details for your order. We endeavour to keep you informed of progress in the delivery of your order. Once your goods arrive, please send us confirmation of such arrival and that you have cleared them from Customs. Your final statement of accounts confirming your buffer balance, is sent when UNICEF has paid the supplier and freight invoices. The balance can be returned to you or reused for new transactions. 4. To enable UNICEF Procurement Services to proceed, a Memorandum of Understanding (MOU) setting the terms for the transaction relationship between you and UNICEF-SD will be agreed. The MOU is signed by you and Director of SD. - The cost estimate contains price and delivery information covering the supplies and services you have requested, including freight and insurance costs. - UNICEF is a non-profit entity and is required to cover its costs through a handling fee applied to the offer. This fee charged on the value of the product is 6% for Warehouse items and 8% for non-Warehouse items. The minimum charge is USD $300. - A 10 per cent refundable buffer against market and foreign exchange fluctuations is added. Any unused balance is returned after the accounts are finalized, or can be reused in a future transaction.. All forms and the Supply Catalogue are available online at www.unicef.org/supply, under Procurement Services , Purchasing supplies or via the contact details below. STEPS INSTRUCTIONS CONTACT DETAILS UNICEF Procurement Services: telephone (+45) 35 27 35 27, fax (+45) 35 26 94 21, email psid@unicef.org, or post: Procurement Services Centre, UNICEF Supply Division, UNICEF Plads, Freeport, DK-2100 Copenhagen , Denmark.