Year 4 Frequently Asked Questions

AU Tracker

Q: What courses do I put on the AU tracker?

A: Include the courses you have completed from Year 1 - 3 in the Individual Analysis and CSE
Information worksheets.

When posing your accreditation scenario, put in what courses you may take in the future for your
Engineering Science major for Year 4. You must ONLY include the courses used towards your degree
requirements on the AU tracker. Courses that you intend to take in the future that are purely out of interest
and not for degree purposes are NOT to be included in your accreditation scenario.

Information about Extra Credit courses are in Academic Regulations, Definition of Terms No. 5. Non Grade
Symbols: http://www.apsc.utoronto.ca/Calendars/2014-2015/Academic_Regulations.html#Note97

If you have any specific questions about the AU tracker, do not hesitate to contact your academic advisor
and show them your AU tracker details that you have completed so you can get assistance.

Q: Do I need to send in my completed AU tracker to the Division?

A: As long as you followed the instructions correctly on the AU tracker tool and by the results of the tool you
meet the accreditation criteria, you do not need to send in your completed AU tracker to the Division.

Note: Students are responsible for checking their own accreditation status using the AU Tracker. The
Division will check the Year 4 accreditation status of all students prior to the Iron ring ceremony and again
prior to June Convocation. Failure to meet accreditation requirements will mean that you will be unable to
attend the Iron Ring ceremony and unable to graduate in June

Q: I am using the AU tracker tool, but one of my technical elective courses does not have an accreditation
(AU) value. What do I do?

Copy the links of online information:
Course Description
Details of how course is offered (include all details on whether there are lectures, labs or tutorials or all
three)
Details on the number of hours of activities for each week of lectures, labs or tutorials.

=>E-mail Professor Lisa Romkey (romkey@ecf.utoronto.ca) with your name, student number and the online
link details.

She requires all these details in order to complete the assessment and give you the value you need to
complete the AU tracker.

Q: I am using the AU tracker tool, but when I input my Complementary Studies course that I took, it does
not appear on the AU tracker. What do I do?

A: Complementary Studies courses sponsored by the Faculty of Arts and Science, it is not auto populated
from a list of information on the Course AU database. CEAB has stringent regulations as to how
complementary studies courses are granted accreditation units.

Refer to the EngSci Instructions tab of the AU tracker and look at Step 2 so you can follow the
instructions to assess your own accurate accreditation value for your individual accreditation scenario.

Q: If I follow the program requirements in the calendar, I will automatically be guaranteed to be
accredited, right?

A: No. Each student has their own individual accreditation scenario and all students must test out whether
their final fulfillment of program requirements for Year 4 also satisfy accreditation requirements. Some
curriculum majors complete core courses or core and technical elective courses that are non-engineering
courses and they are more susceptible for need more engineering heavy courses to satisfy accreditation
requirements for graduation. Even if your curriculum major has only engineering courses, this does not
exempt your responsibility to check your own individual accreditation scenario since you must demonstrate
to the Faculty of Engineering that you will have satisfied your degree requirements, including accreditation
by the end of May of your graduation year.
In addition, the Year 4 curriculum gives you a large amount of choice of course combinations for your
technical elective courses. With such choice, you must ensure that what you select and finalize for your
timetable also meets the minimum individual accreditation scenario requirements for graduation.

Failing to meet the accreditation minimums for CEAB means you are ineligible to graduate.

Q: I was partway through filling in the AU tracker with the approved calendar curriculum for my
Engineering Science major. Even though I didnt finish filling in all the required courses for Year 4 for my
program, I met all the minimum accreditation requirements and they appear green in on the Individual
Analysis worksheet. This means I do not need to complete all the courses for my program, right?

A: No. There are three aspects to graduation that you must fulfill to confer your degree at U of T. If you do
not satisfy the program requirements ( correct number of core courses, the correct number of technical
elective courses and the correct number of CS and HSS courses), as stipulated by the Faculty approved
calendar curriculum, you will not have satisfied your program requirements to graduate. This means that
you will be ineligible to graduate even though your accreditation units may be satisfied on the AU tracker.
Each year we have students ineligible to graduate because they have made an error in course enrollment.
Not completing enough program requirements is one error students make on an annual basis and this
prevents them from graduating on time.

Q: I see that CHE374H1 has some CS points on the AU tracker when I input it. So it must be a CS course
that I can use for the CS requirement, correct?

A: No, CHE374H1 is not a Complementary Studies course. The course category for CHE374H1 is that of an
Engineering core course. This course may cover some topics that are complementary to your technical
course work so that is why it receives a small amount of CS points on the AU tracker, but it is NOT a CS
course.

For the CS degree requirement, that you may thinking about taking are listed on the Faculty approved
website here:
CS: http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Electives/CS.htm
HSS: http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Electives/HSS_Electives.htm

You will note that CHE374H1 is not listed in either the CS or the HSS website.




Complementary Studies- CS/HSS Enrollment: Arts and Science courses

(Enrollment Indicators: http://www.artsci.utoronto.ca/current/course/timetable/1415_fw/codes-used-in-the-
timetable-listings )

Q: I tried to add a Faculty of Engineering approved CS or HSS course that is sponsored by the Faculty of
Arts and Science onto my timetable. However, the message I am getting is that I do not belong in the
correct enrollment category. What does this mean?

A: The Faculty of Arts and Science can place enrollment indictors on specific courses restricting enrollment.
You may not qualify for the course because you do not belong to the Arts and Science program if it is a R
Enrollment indicator course meaning it is restricted. (see Enrollment Indicators link above to verify the
indicator for the course you are interested in).
Restrictions are never lifted on ROSI and you will have to select another CS course that also fits into your
timetable and helps satisfy your CS points column in your individual accreditation scenario using the AU
tracker template.

Q: I tried to add a Faculty of Engineering approved CS or HSS course that is sponsored by the Faculty of
Arts and Science onto my timetable. However, the message I am getting is that I cannot add the course
via the SWS. What does this mean?

A: The Faculty of Arts and Science can place enrollment indicators on specific courses restricting enrollment.
One of which is the E enrollment indicator. No E enrollment indicator courses can be added on ROSI
because it is a restricted enrollment courses those only eligible students can be added by the Arts and
Science department sponsoring the course. Check out the E indicator timetable instructions as listed by
the department here: http://www.artsci.utoronto.ca/current/course/timetable/1415_fw/codes-used-in-
the-timetable-listings


Enrollment Maximum:

Q: I am adding a CS (or HSS) course. It is a course that is sponsored by the Faculty of Arts and Science and
appears on the Faculty approved CS/HSS list on the current undergraduate website. However, I cannot
enroll into the course and the message I am getting on ROSI is that I have exceeded the maximum number
of enrollments. What does this mean?

A: Every curriculum has a limit as to how many course enrolments you may have for each semester on ROSI.
The course load students maintain is on the approved calendar curriculum:
http://www.apsc.utoronto.ca/Calendars/2014-2015/Engineering_Programs.html#Program9. If you are
receiving a message that you cannot enroll into a course and the reason is that you have exceeded the
number of enrollments on ROSI, you must either drop a successfully added course or remove yourself from
a course you successfully waitlisted in order to add a course.


Course Loads:

Q: What is the normal course load for a Year 4 student?

A: The normal course load for a Year 4 student is 5 enrollments each semester. See the 2013-2014 online
calendar to see what core, technical elective and CS requirements your program stipulates for your major:
http://www.apsc.utoronto.ca/Calendars/2013-2014/



Year 4 Curriculum courses in the calendar

Q: I took a look at the Year 4 approved calendar curriculum list on the Faculty website for my curriculum
major here: hhttp://www.apsc.utoronto.ca/Calendars/2014-2015/Engineering_Programs.html#Program9. I
am interested in taking the Year 4 course listed there for my curriculum to choose for my technical elective.
However, after reading the course description, it seems that I do not have the Core 8 or Arts and Science
prerequisite listed there. Can I still take the course as long as it is listed in the Year 4 approved calendar
curriculum for my major?

A: Yes, if the course appears in your curriculum major in the Year 4 list, you are pre-approved by the
Faculty Curriculum Committee to take the course and use it to complete your program for graduation.

However, it is important that you consider the following before finalizing your course selection for year 4:

-Take a look at the course descriptions to see the course topics to determine if you have the background and
even feel comfortable to take the course. It is even worth it to make an additional effort to request the
course outlines from the instructor to see the deliverables and specific topics covered. In some instances,
you may have to independently do background reading to cover topics that were not covered by yourself in
Years 1 3 if the course covers unfamiliar topics that the prerequisite would have covered.
-Curriculum majors that have 500 are challenging and demanding courses to take. 500 level courses are
undergraduate ones that both undergraduate and graduate students complete together so you will need to
have familiarity of some graduate school material for such courses.

-Consider the session you are taking the course in if you are taking a course that you are not as familiar with
the prerequisite course topics. Year 4 contains capstone design courses and your ESC499 thesis, both very
time consuming activities. You may not have additional time to do additional background reading during
these sessions.

Fees:

Q: I have questions about the charges on my fees account displayed on ROSI. Who do I contact?

A: Contact the Student Accounts office at 215 Huron St., 2
nd
Floor. Their website is
http://www.fees.utoronto.ca.


Failing a course

Q: I failed a course in the Year 3. What do I do?

A: The Faculty of Engineering requires students to complete the failed course at the earliest opportunity
that the course is offered. See Academic Regulations, 5a) Credit for Courses in the Fall and Winter session.
http://www.apsc.utoronto.ca/Calendars/2014-2015/Academic_Regulations.html#Note104

-If you failed a technical elective or CS course, you will need to add yourself into another technical elective
or CS course to be taken in Year 4. Read over Course Overloads below, if you find yourself in a course
overload situation as a result of re-scheduling this failed course and you will need to contact your
undergraduate counsellor through e-mail about the Course Overload form.

-If you failed a core course and have not yet contacted the Division about how to re-schedule your failed
core course, please e-mail your undergraduate student counsellor at nsci3_4@ecf.utoronto.ca with the
following information by Friday August 1 , 2014.

Name
Student Number
Course code of the course you need to re-schedule
List the ROSI activities (LEC, PRA, TUT) that fit into your timetable the best (E.g. LEC 0101,
PRA0103, TUT0104 etc.)
Use this timetable link to obtain these details to include in your e-mail.
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Timetables.htm.
Core courses are typically offered only once an academic year, either in the fall session only or the Winter
session only. In August, Division will have to re-enroll you into the core course as you will be unable to
enroll yourself into a core course using ROSI.

GPA:

Q: If I complete more and more courses than I need for my program, that will give me a chance to increase
my GPA, right?

A: No. Every curriculum in the Faculty of Engineering Academic Calendar has a maximum number of core,
technical electives (including Specialty Electives for Year 4 Infrastructure students) and Complementary
Studies courses that may count for degree credit, affecting GPA.

In order for you to have an opportunity to take further courses beyond your degree courses that will impact
your GPA, you should graduate on time first. Then what you may think about is applying as a Non-Degree
student after you receive your degree. Courses taken as a non-degree student would be still are reflected
on your academic transcript with a numerical grades and affect GPA.

In the summer session after your June convocation date, you may consider approaching the Admissions
Office to apply as a Non-Degree student by filling in an application form and pay an application fee to the
Admissions Office in GB 153. Once they have processed your Non-Degree student application, they will
activate your account on ROSI. You may then try to enroll into undergraduate courses that a/ you satisfy the
prerequisite for and b/ that are eligible to enroll into on ROSI and have available space once the enrollment
dates begin.

Non-Degree Students in Engineering are still considered Faculty of Engineering students when it comes to
fees charges: http://www.fees.utoronto.ca

Please contact the Admissions Office in GB 153 for further details and deadlines on this procedure.


Labs and Tutorials

Q: How do I know whether there are labs or tutorials during the first week of classes, or whether they are
weekly or alternating labs?

A: Check the Faculty timetable to see when the first day of your lab may begin
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Timetables.htm

Typically, the first lecture will be held before tutorials and laboratories begin. Your professor will confirm for
you the first date of tutorials and laboratories during the first day of class.


Letters of Registration

Q: My potential employer is asking that I get a letter confirming my anticipated graduation date. Where
do I get that?

A: The Registrars Office can assist you by issuing a Letter of Registration. For more information, please visit
the following website:
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Confirming_Your_Registration.htm

Majors:

Q: Can I complete two Engineering Science majors?

A:
No. Students select one major to pursue in Spring of their Year 2 year. Each curriculum has a maximum
number of core courses and technical electives that may impact GPA. Any courses outside the calendar
requirements for your major an undergraduate student pursuing your degree are considered extra credit
and may not be used for degree credit nor may be used to calculate your GPA.

What you may think about is applying as a Non-Degree student after you receive your degree.

In the summer session after your June convocation date, you may consider approaching the Admissions
Office to apply as a Non-Degree student by filling in an application form and pay an application fee to the
Admissions Office in GB 153. Once they have processed your Non-Degree student application, they will
activate your account on ROSI. You may then try to enroll into undergraduate courses that a/ you satisfy the
prerequisite for and b/ that are eligible to enroll into on ROSI and have available space once the enrollment
dates begin.

Courses taken as a non-degree student would be still are reflected on your academic transcript, with a
numerical grades and affect GPA.

Please contact the Admissions Office in GB 153 for further details and deadlines on this procedure.

Q: Can I complete a major offered by Arts and Science?

A:
No, the Faculty of Engineering so far has not implemented an opportunity for students to pursue an Arts and
Science major. However, the Faculty of Engineering does offer the opportunity for students to pursue an
Engineering or Arts and Science minor:
http://www.undergrad.engineering.utoronto.ca/Programs/Minors_Certificates.htm


Midterms:

Q: What can I expect regarding midterm scheduling?

Instructors for Engineering courses will usually arrange that midterms be held in the evening and will notify
students about the course date, time and location of midterms.

Complementary Studies courses sponsored by Arts and Science courses , will hold midterms during lecture
times or perhaps during tutorial times, as announced by the course instructor.




OSAP:

Q: I am trying to sort out my finances this year and have questions about my OSAP eligibility and need
some financial advice. Who do I talk to?

A: Speak to the Admissions office in GB 153. They are the central office in the Faculty of Engineering that
can assist you with clarifying your specific OSAP questions that you cannot find the answers to on the OSAP
website: http://osap.gov.on.ca

Overload request

Q: I want to overload by one course. How do I do that?

A: Students are permitted to overload only if their most recent full time session was at least at a 70%
Sessional Average and above.

It is important to note that Year 4 involves unique course enrollments such as independent work for your
ESC499 course as well as your upper year capstone design course requirement. There is more work involved
in such courses that you need to prepare for. On top of this, Year 4 students go through the experience of
looking for industry jobs, applying for graduate schools, applying for possible funding for graduate
opportunities etc.

Even if you are eligible to pursue a course overload, you should think about how taking on additional course
work will affect your experience as a Year 4 student as you still are anticipating graduating in June.

The Faculty automatically assesses the fulfillment of degree requirements by chronological order. If you are
requesting to take an additional course that is either the next CS course you need to graduate or your next
technical elective course for your Engineering Science major that you need for your program, by default,
these courses will be for degree credit and affect GPA.


Note the following about course overloads:
-You are responsible for completing the course work for the additional course you are taking on. You are
not guaranteed to receive consideration from any course instructor if you cannot meet the minimum
expectations for the course.
-If the additional course proves too much for your course load, you should drop the course as early as
possible prior to the published academic drop deadlines. Students must go on ROSI and drop the
overloaded course themselves.
-At the end of the semester if you are unhappy about your academic performance, you may not submit a
petition to the Faculty requesting for consideration to raise your grades as a result of the course overload.

If you qualify for a course overload and you still wish to request it, please e-mail your undergraduate student
counselor at nsci3_4@ecf.utoronto.ca with your name and student number the course code and specific
ROSI activities (e.g. LEC 0101, PRA 0103 etc.) that may fit into your timetable. We will assess your request
and, if it is granted, we will require you to sign a course overload form to be given to the Division of
Engineering Science.





Technical Elective- Choices:

Q: Other than the timetable instructions already shared with me, what should I be looking at when
selecting the appropriate technical electives during Year 4?

A: Find a short list of courses that may work for your timetable that suits the following:

-Complements your possible ESC499 thesis topic and work you will be doing in Year 4 for your thesis
supervisor. At times your thesis supervisor may require or suggest appropriate courses that will maximize
your research experience in ESC499.
-Matches your own personal academic interests and strengths. Stay away from topic areas that you are not
strong in and can anticipate being unhappy in taking.
-Addresses you want to pursue after graduation; potential industry jobs and/or research work.
-Assists you in completing the degree requirements including both program AND accreditation. Use the AU
tracker template to pose the accreditation scenario with a combination of courses that will fulfill these
criteria as you need to complete your requirements by the end of May to be eligible for June Convocation.
-your Year 4 studies should demonstrate your skills and knowledge at the senior level so ensure you are
selecting at least 300 level technical courses.

Additional considerations:
-Give yourself flexibility in choices as course space is at a first come first serve basis.
-Examine the level of difficulty in each semester you are finalizing your timetable. Year 4 students are very
busy not just with the academic work involved in ESC499 and a capstone design requirement course, but
also with the additional pressures of finding employment and/or preparing for graduate applications.
-Curriculum majors that have 400 and 500 level courses in the approved calendar curriculum are very
challenging and demanding courses to take and require prerequisite background from the 300 level that you
should have if you are considering to take them. As you need to give yourself the conditions necessary to
complete your degree requirements, you should avoid multiple activities of 500 and 1000 level together in
one semester where you already are very pressed, considering you are also completing your ESC499 thesis
and your Year 4 Capstone program requirement.

Prerequisites in the calendar:

Q: I took a look at the Year 4 approved calendar curriculum list on the Faculty website for my curriculum
major. I am interested in taking a technical elective course listed there but according to the course
description, I do not have the Core 8 or Arts and Science prerequisite listed there. Can I still take the course
as long as it is listed in the approved calendar curriculum for my major?

A: Yes, if the course appears in your curriculum major in the approved calendar list, you are pre-approved
by the Faculty Curriculum Committee to take the course and use it to complete your program for graduation.

However, it is important that you consider the following before finalizing your course selection for Year 4:

-Take a look at the course descriptions to see the course topics to determine if you have the background and
even feel comfortable to take the course. It is even worth it to make an additional effort to request the
course outlines from the instructor to see the deliverables and specific topics covered. In some instances,
you may have to independently do background reading to cover topics that were not covered by yourself in
Years 1 3 if the course covers unfamiliar topics that the prerequisite would have covered.

-If there are additional topics that you should be doing reading in to catch up on course material, keep in
mind the session that the course is offered in. Year 4 has your ESC499 thesis course and your capstone
requirement course which are demanding course activities. You may not have very much time to do
additional catch up reading during a semester where you already are very busy with such course work.

-Use the AU tracker template even when finalizing your timetable for Year 4 technical elective choices as
you are responsible for ensuring that your final combination of courses satisfy both program and
accreditation requirements to retain your eligibility to graduate in June.

ROSI:

Q: My enrollment date has begun and I am trying to add courses on ROSI. I am trying to add or waitlist
into further courses on ROSI, but I am receiving a message that I have exceeded the maximum enrollment.
Why?

A: Students have a maximum limit of how many successfully enrolled or successfully waitlisted courses they
can have on their ROSI registration file. All students can successfully enroll or successfully waitlist into one
half credit (0.5) course above their course load as listed in the Calendar:
http://www.apsc.utoronto.ca/Calendars/2014-2015/Engineering_Programs.html#Program9

Information about waitlist maximums are here:
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Electives/Guide_Arts_Science.htm
#Waiting Lists

In order for you add further courses, you will have to de-enroll or de-waitlist one of your courses as all
students have this maximum on ROSI that they must work around.



Timetables:

Technical Electives and Course and Option Selection Procedure:

Q: I filled in the Course and Option Selection survey in March with my interest in specific technical elective
courses. I just checked my timetable on ROSI and did not get all of the courses I was interested in
uploaded into my timetable. Why?

A:
The Faculty of Engineering uses a software to complete the timetable upload process. This software will not
be loaded into technical elective courses that are scheduled in conflict with other technical electives or core
courses. If a technical elective conflicts with a core course, the student will be assigned to the core course
and not the elective course. If two technical electives conflict with each other, the software will select the
technical elective that has the least amount of conflicts and assign the student to this course.

Technical Elective Course enrollment: Changes from the COS website:

Q: What if I want to make changes to courses I originally put on the COS website?

A:
It is not unusual for students to change their mind about their technical elective choices that they put.
However, any changes that a student makes should be ones that fulfill the following:

-match the curriculum as listed in the approved calendar curriculum for their major
-helps them with their accreditation scenario so they know the choices they are making will help them
towards graduation requirements
- prepare for your future industry position or research work in the future. At times your thesis supervisor for
ESC499 will request that you take course that complement your research area that you are working with him
or her on for your thesis research work.
-fits in a conflict free or minimized conflict timetable of only an hour a week in that one semester (see
Timetable Conflicts below)

Any available space that the student enrolls into the technical elective course is at a first come first serve
basis.

As well, departments may change course availability at the end of the summer so if the course is not listed in
the faculty timetable site, contact the sponsoring departments undergraduate student counselor to verify if
the course is still offered for the 2013-2014 academic year.

In the middle of July you will receive a graphical timetable with the selections you made from the COS
survey in March where you indicated your choice of major and technical elective choices. It is expected that
this timetable may have conflicts for your technical elective courses as your choices in March did not reflect
the Faculty timetable that was set.

Steps to finalize your timetable:

=>Please make sure you are selecting a course within the approved calendar curriculum which is listed for
your major:
http://www.apsc.utoronto.ca/Calendars/2014-2015/Engineering_Programs.html#Program9

=>Please visit the Registrar's office link for the enrollment details here:
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Academic_Calendar/2014-
2015_Fall_and_Winter_Enrolment_and_Registration_Guide.htm

=>Use the updated timetable information found in the 2014-2014 Course Timetables section to determine
whether the new course you have added fits into your timetable:
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Timetables.htm. Always check
your accreditation scenario using the AU tracker template on the Blackboard organization to ensure that
these possible changes will retain your accreditation status for graduation.

=>Enroll into the available space on ROSI that fits into your timetable. The first date of enrollment into
Engineering classes and Arts and Science classes is already available under the Sessional Dates information
in the calendar. Please look at FALL SESSION (F) 2014 and WINTER SESSION (S) 2015 dates so you are
aware of the first day and the last day you may make changes on ROSI to your Fall/winter timetable.
http://www.apsc.utoronto.ca/Calendars/2014-2015/Sessional_Dates.html


It is imperative that you finalize your timetable appropriately for your final year of academic studies in order
to retain your eligibility to graduate. Ensure your final program requirements for all your core, technical
elective and CS course requirements also fulfill the AU tracker template. Use the AU tracker instructions on
the Apse Esc Undergrad portal organization (particularly the CSE Information instructions, as those courses
are not automatically populated in the technical AU database.) Log on to the APSC ESC Undergrad
Blackboard site at http://portal.utoronto.ca and look at "My Organizations Plus" and then "Graduation
Requirements then Accreditation" for these details.

Q: I have conflicts in my timetable. What do I do?

A:
Students should make their best effort to create a conflict free timetable themselves. However, it is not
uncommon for Year 4 students to have a timetable conflict with their technical electives or CS electives in
Year 4. Although the Division makes every attempt to create conflict free schedules, it is impossible for all of
the courses to be available to you conflict free as we do not retain ownership of all the courses listed in the
option curriculums.

Year 4 students are approved by the Division to have a one hour conflict each semester.

If you decide to take on a conflict in your timetable, it is your responsibility to keep up with the course work,
handing in the assigned work on time, being present to write midterms and for managing your course load.
By taking on a conflict in your timetable, you may not at a future point submit a petition to the Faculty with
the reasoning that the timetable conflict caused you not to do well in your courses.

Instructors are not obligated in any way to assist you if the course evaluation that is due is impacted due to
the timetable conflict. Resolving issues for course work due to timetable changes is up to you and the
instructor to discuss and it is up to the instructor to decide whether you are permitted to get special
consideration from the issues that arise from timetable conflicts or not.

Solutions:

You may change your technical elective or CS elective yourself on ROSI.

- Refer to the 2014-2015 calendar to see your approved calendar curriculum:
http://www.apsc.utoronto.ca/Calendars/2014-2015/Engineering_Programs.html#Program9

-View the Faculty timetable listing here:
http://www.undergrad.engineering.utoronto.ca/Office_of_the_Registrar/Timetables.htm

Note: that some labs are offered on alternate weeks so what appears to be a conflict between labs offered
on the same day and same time, may not be.

-Make sure you are using the AU tracker template when posing these possible technical elective changes in
your accreditation scenario, so you know that your selection will still help you retain your eligibility to
graduate in June.

- After reviewing all this and you have deemed that this course change is the correct one, try to make the
course change yourself on ROSI. Please look at FALL SESSION (F) 2014 and WINTER SESSION (S) 2015
dates so you are aware of the first day and the last day you may make changes on ROSI to your Fall/winter
timetable. http://www.apsc.utoronto.ca/Calendars/2014-2015/Sessional_Dates.html


If you decide take on a conflict in your timetable, it is your responsibility to be aware of the following:

-You must keep up with handing in the assigned work, being present to write midterms and for managing
your course load.

-By taking on a conflict in your timetable, you may not at a future point submit a petition to the Faculty with
the reasoning that the timetable conflict caused you not to do well in your courses.

-midterms for engineering courses are typically scheduled by your instructor for the evening while Arts and
Science technical electives have midterms usually during the lecture time. You are expected to be available
to write all midterms and course work.

-Instructors are not obligated in any way to assist you if the course evaluation that is due is impacted due to
the timetable conflict. Resolving issues for course work due to timetable changes is up to you and the
instructor to discuss and it is up to the instructor to decide whether you are permitted to get special
consideration from the issues that arise from timetable conflicts or not.

Q: ESC499 is showing up as a conflict in my timetable or TBA for the times. What should I do?

A: There are no in class lectures, practicals or tutorials you need to attend for ESC499. The course must
appear in your course enrollment so the Registrars Office can account for who is enrolled in it. However,
the work that you complete is stipulated by what is included in the course outline (see the Thesis section
of the Apsc Esc Undergrad portal organization) and the time spent with thesis is in your scheduled meetings
with your thesis supervisor and the independent work for the course. That is why any conflicts for ESC499 is
acceptable and there is need to be concerned about the time and dates of the course activities for the
ESC499 timetable.

Q: What if I want to take a technical elective that is not in the approved calendar curriculum?

If you are interested in proposing an alternate technical elective that is NOT on the calendar approved list to
resolve a conflict, you will have go through the technical elective substitution procedure and make a
proposal to the Division of Engineering Science. The proposal examines both the curriculum and
accreditation aspect of this course to ensure that you can still maintain your eligibility to graduate.

See the Division Policy section of the Blackboard organization for full details on the procedure.

The deadline to submit a Technical Elective Substitution proposal for the fall session is Friday September
12, 2014 at 11:59PM.

The deadline to submit a Technical Elective Substitution proposal for the Winter session is Friday January
9, 2015 at 11:59PM.

If your substitution request is approved, and you cannot use ROSI to complete the enrollment yourself, the
Year 3 and 4 counsellor will assist you in enrolling into the course.


Q: What if I want to request to take a graduate level course as a technical elective substitution. What do I
need to know about that?

A: Consider the following when asking to take a graduate level course as a technical elective.
Some graduate school admission boards only look at undergraduate level courses when they assess
transcripts and do not consider graduate level courses. With respect to enrollment, you will need the
written approval of the professor to take the graduate level course. Professors will typically give
consideration to students with strong academic standing to take their graduate level courses, so your most
recent sessional average should be at least 80% or above.

If you have decided that you still want to request to take a graduate level course, check the AU tracker
template to find out whether there is an AU value assigned to the course. You will need the AU value to
complete your AU tracker before you can submit the substitution request to the Division.

If your course does not have an AU value, you must first provide Professor Jim Davis
(jwdavis@utias.utoronto.ca) the following information to the Division of Engineering Science so that we can
make an assessment of an AU value.

-Course Description
-Breakdown of lecture, lab and tutorial hours.
-Start and end date of courses.
(Providing us with a direct website link to the information above is highly recommended.)

After we give you an AU value, you can complete the Technical Elective substitution according to the
procedures on the Blackboard site. Look under Division Policy to find these instructions.

The deadline to submit a Technical Elective Substitution proposal for the fall session is Friday September
12, 2014 at 11:59PM.

The deadline to submit a Technical Elective Substitution proposal for the Winter session is Friday January
9, 2015 at 11:59PM.

Note: If your Technical Elective Substitution request is approved, we must ask the assistance of the
sponsoring department to help enroll you into the course as the Division of Engineering Science does not
have access to the course enrollment. You will need to allot additional time for this step to be done so your
timetable is reflected properly.