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{Ya.
Anita Karwal
IAS
CbiefElectoral Ofticer
Principal Secretary
Gujarat State
&
Qorticipatin
fof
a Stroflger Aanocroc)
D.O.No, ELC-1O2O13-718933 (1)-CHH
General Administration Department
Block No. 7.2nd Floor.
Saldrrr Bhalau, Sachivalaya,
Gandhinngar- 380 010
Date | 28-10-2013
)
il
Dear
During ceneral Election to State Legislative Assembly Electio[ 2012,
Systematic Voters' Education and Electoral
participation
{SVEEP)
campaign was
organized specifically for
youth,
Women and otler excluded categories. lt had
been possible
due to active participation
ofyour department in generating
mass
awareness under your guidance
and supervision. In fact, votey's turnout in
General Election to State Legislative Assembly Election, 2012 had increased by
more than 100/6 compared to all previous elections due to tiese efforts,.
2. The Elecuon Commission of India has now introduced
'Systematic
Voters' Education and Electoral Participation' (SVEEP
phase-llJ
for the next five
years
beginning from 2013-14. It becomes all the more relevant with tie
forthcoming General Elections for Lok Sabha in t}le first half of 2014. In this
context Election Commission of India has started countrywide campaign for
complete enrollment and for motivating voter to come out and vote. In this
regards I look forward to your
sustained participation in the process
of further
strengthening the electoral facilities as you have been giving in recentpasl
3. Accordingly, I would request you to extend your pro-active
support in
the second phase
of SVEEP activities as well and thereby be a part ofthe pious
electoral process.
Some of the points are given betow, which your
department
had either already undertaken in the past or can consider to take up now. Also
you
may add other innovative ideas to achieve the goal to augment the health of
our democracy.
Telephone :
{O)079-2325O37a,079-23250316,
Fax : 079 23250317
E_mail i ceojuiarat@eci.gov.in, ceogui@g|liamt.gdv.in
-1-'
I
4.
ln this context,
I will be holding
a meeting
with tie concerned
representative
ofyour
Department
as under'
3. .....
4. ....
To,
As
per the list
As
per tlle Attached
list
Date
Time
Vet oe
: 19-1102013
Tuesday
; 11.30hrs.
:
: Committee
Room No'z
Block No.1, 4th Floor,
sachivalaya,
Gadhinagar'
I would
request
you that the bepartment
may take a view on all the activities
that they shal be undertaking
before this meeting' so that
qualitative decisions
can be bken in the said meeting'
Yours
na\/
Activities that can be undertaken
by the Department :
)
Name of Partner
Department
/
Organisation
Activities
(1)
(2)
Education
Department
Primary Education
Department
Visible Banners giving details of Designated
Officers and the work to be done by t]lem to be
put up in all colleges.
District coordinators appointed for the purpose
of clordinating the activities of all colleges in a
district, will be tlle institutional channel that
will be used to convey the messages of voters
education to all college campuses. They should
accordingly be informed and their list and
contact details conveyed to us,
Instruct to all cluster coordinnators to work
actively towards this end.
Grassroot level workers i.e. Mid-Day-workers
should be trained to facilitate regisfation of
young female voters' and increasing tbeir
electoral participation
NSS
yolunteers
should actively pafticipate in
crea6ng awareness through skits, sports event
and other activities amongst youtll
NSS volunteers to take the responsibillity of at
least ten households to check if all eligible
members are registered, and if not, motivate
tllem to register.
0n the basis of tlle Covt. Resolution dated
29.4.20L0, it has been made mandatory for
every College to have Designated Officer for the
purpose of getting students to fill up their from
and also to collect them and send it to the
concerned officials for voter registration, The
heads of all such institutions to give
certificates
5.
7.
6.
9.
ofcompletion.
8. The database of students is avilable with tlle
Department, therefore the target group is
identifiable. In this regard close follow up to be
done with tie Principals of the Collegs to
ensure maximum registration of eligible young
voters.
Holding special programmes in colleges for
generating awareness.
Facilitating Campus Ambassadors
Facilitating school Ambassadors
Educational Institutions to take pledge on
National Voters Day.
Educational Instituuons to orEanise debates.
10
1,7
t2
13
[et
on democracy on National Voters Day'
14. F;cilitating
training to Campus /
School
Ambassadors.
15. To make
'search
Facilities'
available in all
Government colleges.
of Telephone Number is available
with Urban
Local Authorities.
In this regard
to send bulk
SMS for voter awareness.
2. To
give instuctions
to all the I Muncipal
Corporations
of the state to
put up one Moving
Meisage Display Board of minimum
Z fcby 7-A
ft in alrom-inent
place of their offices to relay
SVEEP messages uPtill MaY,2014
3.
Just
before p;ll daywe have a system of
placing
posters in every society
giving details of &ir
i.
-Tit"
p.pe.tv
ta" information
ofthe entire state
in urban areas is computerized.
The information
polling station address. For this
purpose the
beoarbnent was requested
to give instruction to
eniure that this is facilitated
by Resident
Welfare Associations
(RWAS).
4. To give instruction
to all its urban formations to
,po-nro. and/or
facilitate the display of
Dubliciw materials for voter's awamess'
5. To ensure that the Corporations
and
MuniciDalities
will facilitate the
process of
disolav of
publiciry material
for votet/s
".".ni.t, "nd
hoardings by sponsoring
some
hoardings.
6. At the ti;e of marriage registeration,
it should
be made mandatory
to fill up form for voter
registeration
for females.
7. To ekhibit our Helpline
number
prominently on
all Urba Transport
including
BRTS'
8. To exhibit out Helpline and sear facilities
prominently in all recreations
places maintained
by Corporation,
Municipality
such as Gardens'
Polls, Gym etc.
9, To give election related services
from CScs'
10. Arrange wall
painting competitions
in the city to
raise awareness.
Urban Development
Department
15 crore members
in all the
cooDerative societies
and most of the members
of tie Milk Marketing
Federation
are Females'
To identiry
dtose members
who are
motivate
them to register and to
Agriculture
& Cooperation
Department