PAYMENT BATCHES

Step 1:
Use the below URL to login into Oracle system
https://etax.apps.smith.com:8081/pls/etax/OracleMyPage.home








Step 2:
Select the Payables Payments- Smith Romania


Step 3: go to PAYMENTS ENTRY PAYMENT BAYCHES

Step 4: Payment batches screen will open enter the following information to create the new
payment batch.
Note: The fields highlighted in yellow color are mandatory. The system will not allow you to
create the payment batch if you dont enter the values in these fields.
Batch Name - Enter the batch Name - LDAPID-DDMMYY CURRENCY
Payment date: the day when the payment is made

Bank account - Select the bank account from which you wish to make the payment depending
on the currency
-CITI - RON
-CITI - USD
-CITI - EUR
Document- (depending on the payment method: wire, electronic, etc.)


Pay through date - Update the pay through date to pick-up the invoices which are going to be
due on the following days or weeks.


First document: this tab is filed automatically


Step 5:
Once all the mandatory fields are updated in the payment batch click on ACTION button to
build the payment batch. Click on Select Invoices, Build Payments and click OK to build the
payment batch.


It will return in this screen were you have to click VIEW PROCESSES so that the details can be
updated and the status of the payment batch to change from NEW to BUILT.




The below screen will open click on Refresh Data till the status shows as COMPLETED.




Click on REQUERY BATCH in order to change the status in BUILT.

Step 6: Go to Payments tab in order to choose the vendors/invoices that should be included in
the payment

Step 7: In the below screen select the vendor and change the pay status to No which you
want to remove from the payment batch. And again click on BUILT option so that this vendor
will be removed from the payment batch.

If you wish to remove any particular invoice from the vendor, you can remove that invoice from
selected invoices and change the pay status to NO as shown in the below screen and again click
on BUILT.

Step 8: Once the payment batch is built you can go to ACTION 1 and select Format payments
and Print preliminary register and click OK


Click on Refresh Data till the status shows as COMPLETED



Click on REQUERY BATCH in order to change the status in FORMATTED

Step 9 : In order to see the invoices that are scheduled to be paid go to tool bar View and select
Request to print the preliminary payment batch.

Click on Find button to view the request.

Click on View output to view the preliminary payment register file

Output of Preliminary Payment Register







Step 10: Once the payment batch is formatted you can go to ACTION 1 and select Confirm
payment batch and Print final register and OK


Step 11: On the screen below we must choose the status always Printed and the TO tab must
be filed with the numbers of invoices that are included in the batch (see the Preliminary
Payment Register number of negotiable documents)- we calculate it depending on what is
mentioned on FROM tab. Then click Confirm.

Click on Refresh Data till the status shows as COMPLETED



Click on REQUERY BATCH in order to change the status in CONFIRMED


MANUAL PAYMENT
Step 1:
Use the below URL to login into Oracle system
https://etax.apps.smith.com:8081/pls/etax/OracleMyPage.home





Step 2:
Select the Payables Payments- Smith Romania

Step 3:
click PAYMENTS ENTRY PAYMENTS

Step 4: FILL THE MANDATORY FILDS (The fields highlighted in yellow color are mandatory)
For manual payment the type is MANUAL
The BANK ACCOUNT fild must be always fild with CITI- RON for Smith Romania
PAYMENT DATE-the day when the payment is done
PAYMENT AMOUNT- must be filed also






Supplier enter the Supplier name the supplier number will be filed automatically and so the
supplier site depending on the currency


Step 5:
Once all the mandatory information are entered in the system click on Enter / Adjust invoices
the system will ask you to update the invoice number.





Step 6:
In this tab we will enter the invoice number that we what to pay manually and click SAVE


Now the invoice will apear paid



In we what to check details regarding the invoice that was just paid click on INVOICE OVERVIEW
and then INVOICES if we what to see how it was booked.




VOID AN INVOICE
Step1 .Login to Oracle
Login into LDAP with Username and Password



Use the below mentioned URL to access login ORACLE

http://etax.apps.smith.com:8081/OA_HTML/AppsLocalLogin.jsp






Step 2: Go to click PAYMENTS ENTRY PAYMENTS


Step 3: go to the SEARCH ICON in order to appear the search screean. In order to find the
invoice fill in the supplier name and the amount( ore any other detail) and click FIND.




Step 4: In the below screen the payment details will appear, verify all the information before
voiding the payment.
Click ACTION 1 VOID OK



Step 5: The system will prompt you the warning message before you click OK button. Once you
click the Ok button the payment will be voided in the system.




Step 5: Click on PAYMENT OVERVIEW to confirm the status of the payment.