SAP FICO SAP ECC 6.

0 & SAP R/3

Collection of Sample Questions with Answers for
Certification Exam (For Quick Reference and Study)



Prepared By:
Ms. Pramila Nagaraj
First Class MBA Finance Graduate (2009-10) - FRESHER
Global Academy of Technology, Bangalore (VTU- Belgaum)
Trained up in SAP FINACIALS @ SAPTAC Bangalore


Note: Answers Indicator is **




SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS

1. While entering exchange rates, if one unit of local currency is quoted for foreign currency, it is
the case of:
Indirect Quotation **
Direct Quotation

2. Documents with open items cannot be archived because open items represent incomplete
transactions.
False
True **

3. The automatic clearing program cannot carry out automatic postings.
True
False **

4. You can always display the line items of a GL account.
False **
True
You can only display the line items if the account is managed with line item display.
5. Posting periods are opened and close automatically.
True
False **

6. The payment program needs the ___________ to determine whether an open item has to be
paid now or in the next payment run.
Posting date
Run date
Document date
Next Posting date **

7. You can only work with one window session at a time in an SAP system.
False **
True
You can work in up to 6 window sessions simultaneously per log on.
8. General Ledger Accounts have which type of number assignment.
External **
Internal





SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS

9. Which of the following controls the field display for the company code data in the GL Account
master data?
Account number
Chart of Accounts
Reconciliation account
Account Group **

10. You maintain the Customer/ Vendor master data record centrally ,if you
Create the SD/MM Segment first and later create the FI Segment.
Create the FI and CO Segments together.
Create the FI Segments at the same time as the SD/MM Segments. **
Create the FI Segment followed by the SD/MM Segments.

11. The number of characteristics in interest indicator is
One
Three
Four
Two **
12. All company codes in the payment run parameters must be in the same country.
True **
False
Company codes from different countries cannot be processed in the same payment run.
13. One number range can only be assigned to one account group
True **
False
A number range can be assigned to several account groups.
14. Every company code may define its own document types.
False **
True
The same document types are valid for every company code since they are defined at the
client level.
15. The following personalisation options are available in the SAP GUI:
You can have system messages displayed in a dialog box. **
Every user can display a picture of their choice on the SAP Access Screen.
You can change the font size (within limits) in the SAP GUI. **
You can use a personal input history on your front end. **
You can change the size of the input fields.
You can suppress the display of pictures in the SAP GUI system. **
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
Numerous personalisation options are available, using the Extra menu, the customizing of
local layout push button, the status bar and Hel Settings End users cannot, however change
the size of input fields. You cannot use the SAP GUI to display a picture of your choice on the
SAP Easy Access Screen.
16. The R/3 System generates the exchange rate differences automatically.
False
True **

17. __________ Number assignment means that the R/3 System assigns the number automatically.
External
Internal **

18. Every company code may define its own document number ranges.
True **
False

19. You can also call the Context Sensitive SAP Library using the F 1 Key.
True **
False
You can call the Context Sensitivity help using the Application help push button in the F 1
Help window.
20. Banks that are used by your company are defined as :
Associated Banks
House Banks **
Designated Banks
Partner Banks

21. One number range can be assigned to several document types.
True **
False

22. IBAN stands for:
Integrated Bank Account Number
International Business Account Number
International Bank Account Number **
Indian Bank Account Number

23. A Name for the interest calculation indicator is mandatory.
True
False **
A Name for the interest calculation indicator is useful but not mandatory.

SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
24. ____________ must be defined in every company code before a cross company code transaction
may be carried out.
Tax accounts
Clearing Accounts **
Account Groups
Posting Period

25. The __________ is a variant that contains the structure and the basic information about General
Ledger Accounts.
Business Area
Posting Period
Company Code
Chart of Account **

26. GL Accounts that are managed in local currency can only be posted to in this currency.
True
False **
GL Accounts in Local currency can be posted to in any currency.
27. GL Accounts with open item management must have line item display activated.
False
True **

28. In which of these cases Cross Company Code transactions can occur
Central Payment **
Central Purchasing **
Sale of Goods to Customer
Transfer of goods & services between company codes in same group. **

29. You can void a check and reverse the payment document at the same time.
True **
False
30. The dunning text for dunning level 6 is stored in text module 616.
True **
False
Text module 616 is used for dunning level 6.
31. Many business transactions occur in the system for which documents are created, but no
accounting document is created because there is no effect for accounting. An example of this
would be:
Payment of Salaries to Staff
Goods Receipt
Receipt of Invoices
Purchase order in Materials Management **
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
32. The following strings are valid entries in the command field
From SAP Easy Access : SM04 **
From SAP Easy Access : Search_Sap_menu **
/nend **
?SM04
/nsm 04 **
/nex **
You can enter valid transaction codes directly on the SAP Easy Access Screen. I f you are in
another transaction, you need to enter /n in front of the transaction code. /end and /nex are
two different log off options. ? SM04 is not a valid entry. Search_sap_menu is a valid entry; it
creates a Screen Search for entries in the SAP menu.

33. Which Cash Discounts are used in the Net procedure:
Cash discount Clearing Account **
Cash discount Revenue Account
Cash discount Expense Account
Cash discount Loss Account **
34. Reconciliation accounts are updated on a daily basis
True
False **
Reconciliation Accounts are updated on real time basis.
35. The SAP standard includes the standard controlling area _________ which can be used as a
template for creating other controlling areas.
0002
0001 **
1000
IDES

36. After the dunning proposal has been created, changes to the dunning data items or master
records are ignored in the current dunning run.
True **
False
The data has already been selected from the database.
37. If the user assigns the document number manually this is _________ number assignment.
Internal
External **






SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS

38. The authorization group in the posting period variant applies only to authorization for posting in
special periods.
True
False **
The authorisation group applies to the first period interval. This can also be an internal with
normal posting periods.
39. You can use the F1 Key to:
Display a list of possible input values
End the session you are in
Display detailed technical information on a field **
Change your user data (For Example : The log on Language)
Display an explanation of a fields uses **
The F1 help provides documentation and technical information on a field.
40. The Parameters specify the accounts and documents that are to be considered in the dunning
run.
True **
False
You can use the parameters to select the accounts and documents for the dunning run.
41. A Controlling area must consist of a single company code.
True
False **
Multiple Company Codes can be assigned to a controlling area
42. Account Master Data must contain an interest calculation indicator for interest calculation to
take place.
True **
False

43. A ______________results in the open invoice and the incoming payment remaining in the
customer account as open items.
Posting with Clearing
Reversal Entry
Partial Payment **

44. The __________ Specify the accounts and documents that are to be included in the payment
run.
Payment Media
Parameters **
Payment Program
Proposals
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
45. The Exception list is part of the payment proposal
True **
False
The Exception list is usually checked by the User department.
46. The Payment proposal can be edited, deleted and recreated as often as necessary
True **
False
The Payment proposal does not make any changes to the values at document/ master
record level.
47. Customer and Vendor Account:
Can have either internal or external number assignment. **
Can only have external number assignment.
Can only have internal number assignment.
Need not have any number assigned to them.

48. A dunning notice is only sent if the dunning data has changed since the last dunning run or if
Always dun is selected
True **
False

49. It is possible to dun vendors as well as customers
True **
False

50. In the R/3 Standard system, Company code ________ is a template for a general company code
with chart of accounts INT and special country specifications.
0002
1000
0001 **
2000

51. A complete vendor account consists of the following parts:
General Data **
Purchasing Organization Segment **
Company Code Segment **
Sales Area Segment
Note: Sales Area Segment pertains to Customer Accounts.



SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
52. The day limits define the dates of the cash discount periods
True
False **
The day limits are used to store several versions of terms of payment under the same terms
of payment key.
53. The latest dunning level is equal to the legal dunning procedure
True
False **
The last dunning level triggers the manual dunning procedure, which often ends in the legal
dunning procedure. The legal dunning procedure itself does not correspond to any dunning
level.
54. Posting with clearing can be carried out only for one account at a time
True
False **
It can be carried out for several accounts simultaneously.
55. Posting periods are opened and closed automatically
True
False **
The posting period variant that contains the opens has to be maintained manually.
56. SAP Net weaver Platform was introduced by SAP AG by in ____________.
January 2003 **
14
th
March 1999
March 2005
September 2001

57. The types of taxation that can be represented in the R/3 System are
Taxation at International level
Taxation at National level **
Taxation at Global level
Taxation at Regional/Jurisdictional level **

58. The chart of Accounts is defined using a _________ ID
Three character alpha numeric
Four character numeric
Four character alpha numeric **
Five character numeric


SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
59. The ________ is a variant that contains the structure and the basic information about general
ledger accounts.
Company code
Posting Periods
Chart of Accounts **
Business Area

60. The Cross Company code transaction number is a combination of:
First Company Code number **
First Company Code document number **
Fiscal Year **
Second Company Code

61. Every installment of an installment plan must have its own terms of payment
True **
False

62. How many tab pages does the company code data of a customer or vendor master record have?
Six
One
Four **
Three
The Company Code data of a customer / vendor master record consists of all the areas (Tab
pages) Accounting Information, Payment Transactions, Correspondence and Insurance
(Customer accounts) or Withholding Tax (Vendor accounts)
63. Match the Exchange rate types with their descriptions:
B <------------- > Selling Rate
M < ------------ > Average Rate for Posting and Clearing
G < ------------- > Buying Rate

64. A payment method can be used only if it is entered in the account master data
False **
True
A payment method can also be entered in the line item.
65. Tax amounts of a cross company code transaction are automatically distributed to company
codes in which the expenses / revenues occurred.
True
False **
The Tax is completely posted to the first company code.

SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
66. In R/3 currencies are defined using which of the following?
Currency Index
Currency Keys **
Exchange Rates
Currency Table

67. While entering exchange rates, if one unit of foreign currency is quoted for the local currency, It
is a case of:
Indirect Quotation
Direct Quotation **

68. The number of characters in interest indicator is :
Two **
One
Four
Three
69. You can void a check and reverse payment document and the vendor invoice all at the same
time.
True
False **
Reversing the vendor invoice is a separate transaction from voiding the check and reversing
the payment document.
70. Before you can create cost centres, you must first create a _____________ hierarchy
Standard **
Complete
Logical
Optimum

71. The Company Codes assigned to a controlling area can all have different chart of account
True
False **
The Company codes assigned to a controlling area must all use the same operational
chart of accounts.
72. Clearing a credit memo with an open invoice is an example of :
Account Clearing **
Open Item
Residual Item
Post with Clearing




SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
73. Posting a payment for an open invoice with a resulting zero balance is an example of:
Posting with Clearing **
Archiving
Residual Item
Account Clearing

74. IBAN contains a maximum of __________ characters.
34 Numeric
25 Numeric
34 Alpha Numeric **
4 Alpha Numeric

75. In R/3 a document is saved for every posting, this principle is called :
Data Integration
Document Principle **
Mutual Posting
Automatic Configuration

76. Cash Journal identification is done by a ____________
2 Digit Alpha numeric key
3 Digit Numeric key
4 Digit Alpha numeric key **
4 Digit Numeric key
77. Cross Company code clearing accounts must be GL Accounts
True
False **
Cross Company code clearing accounts can be GL accounts as well as Customer/ Vendor
accounts.
78. During the transfer of Salary Expense data to financial accounting the period was already closed.
How does the system react?
The system automatically reopens the closed periods.
The Salary expense data is transferred without any problem
Nothing happens
An error message is displayed for the HR document. The document has to be recreated
in HR.
79. A GL accounts consists of which Segments:
Chart of Accounts Segment **
Sales Area Segment
Company Code Segment **
Purchasing Organization Segment
Sales Area Segment pertains to Customer Account. Purchasing Organization pertains to
Vendor Account.
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
80. A company code may be assigned to more than one controlling area
True
False **
One company code may be assigned so only one controlling area.
81. Every dunning procedure must have at least for dunning levels
True
False **
Every dunning procedure can have between 1 and 9 dunning levels.
82. What data is required for the automatic account determination for tax accounts
Posting Key **
Tax category
Rules **
Tax accounts **
83. Customers without dunning procedure in the master record are dunned with a default dunning
procedure.
True
False **
Customers without a dunning procedure in the master record cannot be dunned.
84. The dunning run updates the dunning data in the dunned items and accounts
True
False **
The dunning data is not update until the dunning notices are printed.
85. Document number ranges must not overlay
True **
False

86. GL Accounts must be defined for exchange rate losses or gains
True
False **

87. The R/3 System generates the exchange rate differences automatically
True **
False

88. Every document is uniquely identified by the following fields:
Document number **
Line item
Company code **
Fiscal year **

SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
89. _____________ data is short lived and assigned to master data
Fixed
Default
Transaction **
Master

90. The ___________ is the data that the system uses to determine the due date of the invoice
Invoice
Baseline date **
Invoice receipt date
Date of goods receipt
In order to calculate cash discount, the system must be able to access a baseline date as well
as the start date.
91. You can create Secondary cost elements in Financial accounting module
True
False **
Secondary Cost elements are created only in Controlling.
92. IBAN was designed by:
International Organization for standardization (ISO)
International Organization for Standardization (ISO)and European Committee for
Banking Standards (ECBS) **
European Committee for Banking Standards (ECBS)
World Bank

93. Documents with open items cannot be archived because open items represent incomplete
transactions.
True **
False

94. The Run Date is always the date when a certain dunning run is supposed to be started.
True
False **
The Run on field is also used to identify dunning runs. It does not have to be the date
when the dunning run is actually performed.
95. The Maximum length of a GL account number is ___________ digit.
16
10 **
12
4

SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS

96. One dunning form can be used for all dunning levels and dunning areas :
True **
False
You can decide to use one or more dunning forms.
97. The Sequence in which the payment methods are entered in the payment parameters reflects
their priority.
True **
False

98. Credit memos can be linked to invoices to ensure that invoices to ensure that invoice and credit
memos are due on the same date
True **
False

99. You should use open item management for the which of the following accounts:
Salary Clearing accounts **
Clearing accounts for Goods Receipts/Invoice Receipts **
Bank Clearing accounts **
Material Stock accounts

100. Every company code may define its own document number ranges
True **
False

101. General Ledger accounts have which type of number assignment?
External **
Internal

102. What are the essentials of SAPs product strategy ( in just a few words) All words to be in lower
case without full stop
extend rather than replace (Answer)

103. The types of interest calculations in SAP R/3 are:
Item interest calculation **
Account balance interest calculation **
Interest calculation on payables
None of the above

104. You can configure SAP R/3 to calculate interest for customers/vendors that owe you money. You
cannot calculate interest, however if you owe your business partner money.
True **
False
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS

105. While entering exchange rates, if one unit of local currency is quoted for the foreign currency; it
is the case of:
Indirect Quotation **
Direct Quotation
106. Cross Company code documents cannot be reversed
True
False **
Cross company code documents can be reversed, to do this use the reversal functions for
cross company code transactions.
107. One number range can be assigned to several document types.
True **
False

108. A _____________ clears the invoice and the payment to create a new open item.
Partial Payment
Account Clearing
Posting with Clearing
Residual item **

109. Match the standard types with their description.
KZ Customer Invoice ( DR)
DG Automatic Posting (ZP)
AB Vendor net invoices & credit memos (KN)
KR Vendor Payments (KZ)
ZP Vendor Credit Memos (KG)
SA Vendor Invoices (KR)
DZ General Documents (AB)
KN GL Account Postings (SA)
DR Customer Payments (DZ)
KG Customer Credit Memo (DG)

110. The use of Business Area is ___________
Automatic
Mandatory
Unavoidable
Optional **
111. You can assign a business area to a company code directly
True
False **
Business areas are not directly assigned to company codes. Business areas are primarily used
for creating reports across company codes.
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS

112. A clearing document must have at least two line items
True
False **
A clearing document may have no line items.

113. The company codes of a cross company code transaction may have different local currencies
True **
False

114. The Automatic clearing program cannot carry out automatic postings.
True
False **

115. GL Accounts that are managed in foreign currency can only be posted to in this foreign currency.
True **
False
116. _______________ Accounts contain the total of the transaction figures for the corresponding
Sub Ledger Accounts.
Customer
Reconciliation **
General Ledger
Vendor
117. My SAP Business Suite contains the following
Cross Industry Solutions **
Services **
Industry Solutions **
Technology **
My SAP Business Suite is a family of open business solutions that integrates people,
information, and processes to drive efficiency and profitability from business relationships.
My SAP Business Suite features Cross Industry Solutions, Industry Solutions, Technology,
Infrastructure and services.
118. One number range can only be assigned to account group
True
False **
A number range can be assigned to several account groups.
119. You can use the F4 key to:
Call the SAP Library
Start another Session
Display detailed technical information on a program
Create a print request of the screen currently displayed.
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
Display possible entries for an input field. **
The F4 Key provides a list of possible entries for a selected field.
120. On a given account, SAP R/3 cannot calculate different operational chart of accounts, you cannot
carryout cross company code controlling
True **
False
You can carry out Cross Company Code controlling if each company code uses the same
operational chart of accounts.
121. The relationship between currencies must be maintained per exchange rate type and currency
pair using __________.
Currency key
Inversion
Translation Ratios **
Average of buying and selling rate.

122. One can automatically generate and save the IBANs for several master records
True
False **
The IBAN can only be entered in a vendor/customer master record if the business partner
provides his IBAN and requests the entry. One has to enter the IBAN manually in each
master record.
123. Dunning procedures with only one dunning level are referred to in the system as __________.
Single Level Dunning
Dunning Notices
Nil Dunning
Payment Reminders **
124. You can also call the Context Sensitive SAP Library using the F1 Key
True **
False
You can call the Context Sensitive help using the application help push button in the F1 help
window.
125. The posting keys to be used in the clearing document are defined in Clearing documents
True **
False

126. A complete customer account consists of the following parts:
Purchasing Organization Segment
Company Code Segment **
General Data **
Sales Area Segment **
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
Purchasing Organization Segment pertains to Vendor Account.

127. No more than two periods can be open at the same time
True
False **
As many periods a required can be open simultaneously. However, only two period intervals
can be open at the same time.
128. ___________ data contains information that remains the same over a period of time
Master **
Fixed
Default
Transaction

129. The payment terms of a credit memo usually do not apply and due date is either the due date of
the associated invoice (or) the base line date of the document.
True **
False

130. A Cross Company Code Transaction consists of at least ________________documents.
Four
Two **
Three
One
131. The dunning proposal can be edited, deleted and recreated as often as required.
True **
False
Because the database has not changed until the dunning notices are printed.
132. The Customer/Vendor accounts must always be maintained centrally.
True
False **
Customer/Vendor accounts can be maintained centrally or decentrally.
133. Two documents can not have the same document number.
True **
False

134. At the beginning of a new fiscal year the system always starts the document number assignment
again at the start of the number range.
True
False **
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
The system only restarts numbering at the beginning of a new year, if the document range is
defined per fiscal year.

135. __________ must be defined in every company code before a cross company code transaction
may be carried out.
Tax Accounts
Posting Periods
Account Groups
Clearing Accounts **
The Clearing accounts may be GL accounts, Customer or Vendor Accounts.
136. Name the tools for maintaining the exchange rates.
Bank Buying Rates
Exchange Rate Spreads **
Inversion **
Base Currency **
Currency Keys

137. Which of the following statements accurately describe a client in SAP System?
A client corresponds to a customer.
A client represents a completely independent business entity. **
A client has its own database.
A client may represent an entire company. **

138. The data for all clients in an SAP system is stored within a single common data base.
This data is never the less divided by client so that different companies can be
administered and controlled in different clients. A client is not a customer within an SAP
system.

139. The possible field status definitions in the order of their priority are:
Optional Entry, Required Entry, Display, Hide.
Hide, Display, Required Entry, Optional Entry. **
Display, Hide, Required Entry, Optional Entry.
Required Entry, Optional Entry, Display, Hide.

140. Document types and Posting keys are defined at ___________ level.
Client **
Document
Company Code
Business Area

141. Which Cash discount accounts are used in the Gross Procedure?
Cash Discount Expense account **
SAP FINANCIALS/CONTROLLING SAMPLE CERTIFICATION QS WITH AS
Cash Discount Clearing account
Cash Discount loss account
Cash Discount Revenue account **

142. An account is only dunned if all the overdue items have exceeded the minimum days in arrears.
True
False **
If one overdue items has exceeded the minimum days in arrears, the account is dunned.