Procurement assistant

Confidential Company
Job Purpose :

To procure specialized and routine commodities, negotiates for the
purchase of supplies, equipment and services.

Accountabilities :

DUTIES :
- To maintain updated supplier-related documents for ready reference,
such as :
* Price contracts
* Supply contracts
* Approved Vendor List
* Supplier contact details
- To look up the updated MOC file for material to order or call off and
compare the quantities against any pending orders in the PO details file
before raising a Purchase Order (PO).
- To call off material out of the pending order to local suppliers based on
the latest versions of Monthly Production Plan. Preferably discuss with
the concerned line supervisor before the call off is made.
- To update the PO details file following approval of PO.
- Explore sources of supply, studies new products, receives and reviews
requisitions.
- Studies quality of product; determines vendor from whom purchases
will be made; places orders; negotiate and renew contract; investigates
complaints and; follow up on deliveries.
- Visit suppliers to discuss proper maintaining of the quality of their
products / deliveries.

E/M STORE :
- Receiving / reviewing the Purchase Request for the Equipment, spare
parts, Lab supplies & consumable materials and getting quotations for
the local / imported items ans required from time to time.
- Studies quality of material, determines vendor from whom purchases
will be made, negotiates and places orders.
- Explore sources of new suppliers, new vendors and contacts.

CUSTOMS CLEARANCE :
- Company has appointed two custom clearance agencies for clearance
of imported goods - one for the seaport and other for the airport.
- Receives / obtain original Bill of Lading, Air waybill and other relevant
documents required by the customs authority to release the cargo.
- Fax the consignment arrival notification and send Bill of Lading and
other documents to the concerned clearing agency, to enable them
release cargo.
- Following payment of custom duty, and clearance by the customs
laboratory.
- Following up for the arrival of goods from the customs after final
release.
Skills
Qualifications :
- minimum 5 years experience in purchasing
- Computer-literate (minimum MS Excel& MS Word)
- Proficient in English & basic communication skill in Arabic

Personal Skills :
- Team leadership
- Imagination, innovation and lateral thinking
- Organized and planned approach
- Analytical ability
- Good communication skill
- Ability to deal with multinational workforce

Technical skills : Not applicatble

Characteristic / Personality Required :
- Honest
- Hard working
- Persistent
- Confident
- Organized, punctual, disciplined
- Responsive
- Can cope with pressure