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EHP3 for SAP ERP

6.0
June 2009
English
Funds Management-Basic
Settings (951)
SAP AG
Dietmar-Ho-Allee !6
69!90 "all#orf
German$
%uil#ing %lo&' (onfiguration Gui#e
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Copyright
/ (o$right 2009 SAP AG. All rights reser0e#.
1o art of this u2li&ation ma$ 2e rero#u&e# or transmitte# in an$ form or for an$ urose 3ithout the
e4ress ermission of SAP AG. 5he information &ontaine# herein ma$ 2e &hange# 3ithout rior noti&e.
Some soft3are ro#u&ts mar'ete# 2$ SAP AG an# its #istri2utors &ontain rorietar$ soft3are &omonents
of other soft3are 0en#ors.
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8%*6 D%26 D%2 9ni0ersal Data2ase6 7S:26 Parallel S$sle46 *;S:ESA6 A8<6 S:3906 AS:=006 7S:3906
7S:=006 iSeries6 Series6 4Series6 >Series6 S$stem i6 S$stem i,6 S$stem 6 S$stem ,6 S$stem 46 S$stem >6
S$stem >96 >:7S6 A)P6 8ntelligent *iner6 "e2Shere6 1etfinit$6 5i0oli6 8nformi46 i,:7S6 P7"ER6 P7"ER,6
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918<6 <:7en6 7S):!6 an# *otif are registere# tra#emar's of the 7en Grou.
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registere# tra#emar's of (itri4 S$stems6 8n&.
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an# imlemente# 2$ 1ets&ae.
SAP6 R:36 4As6 4A6 SAP 1et"ea0er6 Duet6 PartnerE#ge6 %$Design6 SAP %usiness %$Design6 an# other
SAP ro#u&ts an# ser0i&es mentione# herein as 3ell as their rese&ti0e logos are tra#emar's or registere#
tra#emar's of SAP AG in German$ an# in se0eral other &ountries all o0er the 3orl#. All other ro#u&t an#
ser0i&e names mentione# are the tra#emar's of their rese&ti0e &omanies. Data &ontaine# in this
#o&ument ser0es informational uroses onl$. 1ational ro#u&t se&ifi&ations ma$ 0ar$.
5hese materials are su2Be&t to &hange 3ithout noti&e. 5hese materials are ro0i#e# 2$ SAP AG an# its
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3arranties for SAP Grou ro#u&ts an# ser0i&es are those that are set forth in the e4ress 3arrant$
statements a&&oman$ing su&h ro#u&ts an# ser0i&es6 if an$. 1othing herein shoul# 2e &onstrue# as
&onstituting an a##itional 3arrant$.
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Icons
Icon Meaning
(aution
E4amle
1ote
Re&ommen#ation
S$nta4
Typographic Conventions
Type Stye !escription
Example text "or#s or &hara&ters that aear on the s&reen. 5hese in&lu#e fiel# names6
s&reen titles6 ush2uttons as 3ell as menu names6 aths6 an# otions.
(ross-referen&es to other #o&umentation.
Example
text
Emhasi>e# 3or#s or hrases in 2o#$ te4t6 titles of grahi&s an# ta2les.
E<A*P@E
5E<5
1ames of elements in the s$stem. 5hese in&lu#e reort names6 rogram
names6 transa&tion &o#es6 ta2le names6 an# in#i0i#ual 'e$ 3or#s of a
rogramming language6 3hen surroun#e# 2$ 2o#$ te4t6 for e4amle6 SE@E(5
an# 81(@9DE.
Example
text
S&reen outut. 5his in&lu#es file an# #ire&tor$ names an# their aths6
messages6 sour&e &o#e6 names of 0aria2les an# arameters as 3ell as names
of installation6 ugra#e an# #ata2ase tools.
EXAMPLE TEXT
Ee$s on the 'e$2oar#6 for e4amle6 fun&tion 'e$s +su&h as F2- or the ENTER 'e$.
Example
text
E4a&t user entr$. 5hese are 3or#s or &hara&ters that $ou enter in the s$stem
e4a&tl$ as the$ aear in the #o&umentation.
<Example
text>
;aria2le user entr$. Pointe# 2ra&'ets in#i&ate that $ou rela&e these 3or#s an#
&hara&ters 3ith aroriate entries.
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Contents
)un#s *anagement-%asi& Settings +9,!-....................................................................................... D
! Purose................................................................................................................................... D
2 Prearation.............................................................................................................................. D
2.! PrereFuisites.................................................................................................................. D
3 (onfiguration........................................................................................................................... D
3.! Pu2li& Se&tor *anagement (onfiguration.....................................................................D
3.!.! *aintain )* Area...................................................................................................... D
3.!.2 Assign (oman$ &o#e to )* Area............................................................................ G
3.!.3 Assign )is&al Hear 0ariant to )* Area.......................................................................G
3.!.= A&ti0ate A&&ount Assignment Elements....................................................................9
3.!., A&ti0ate Glo2al )un#s............................................................................................. !0
3.!.6 Define %usiness Area.............................................................................................. !0
3.2 )inan&ial A&&ounting (onfiguration.............................................................................. !!
3.2.! Define @e#gers for General @e#ger A&&ounting.......................................................!!
3.2.2 Define (urren&ies of @ea#ing @e#ger......................................................................!2
3.2.3 8n&lu#e )iel#s in 5otals 5a2le................................................................................... !2
3.2.= 8n&lu#e )iel#s-*aster Data (he&'.......................................................................... !3
3.2., Assign S&enarios an# (ustomer )iel#s to @e#ger...................................................!=
3.2.6 Define ;ariants for Real time 8ntegration (7 )8..................................................!,
3.2.D Enter Glo2al Parameters......................................................................................... !6
3.2.G Define Do&ument 1um2er Ranges for Entr$ ;ie3..................................................!D
3.2.9 Define Do&ument 5$es for Entr$ ;ie3...................................................................!G
3.2.!0 Define Posting Ee$s................................................................................................ !G
3.2.!! Define Retaine# Earnings A&&ount..........................................................................!9
3.3 )inan&ials Do&uments................................................................................................. 20
3.3.! (lassif$ G:@ A&&ounts for Do&ument Slitting..........................................................20
3.3.2 Define Iero-%alan&e (learing A&&ount...................................................................2!
3.3.3 Define %usiness 5ransa&tion ;ariant.......................................................................22
3.3.= (lassif$ Do&ument 5$es for Do&ument Slitting....................................................2=
3.3., Define Do&ument Slitting (hara&teristi&s for General @e#ger...............................2,
3.3.6 Define Do&ument Slitting (hara&teristi&s for (ontrolling.......................................26
3.3.D Define )iel# Status ;ariants J )iel# Status Grous.................................................26
3.3.G Define E4ten#e# Do&ument Slitting *etho#..........................................................2G
3.3.9 A&ti0ate Do&ument Slitting..................................................................................... 2G
3.3.!0 Assign Do&ument Slitting *etho#.......................................................................... 29
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
3.3.!! Define Do&ument Slitting Rule...............................................................................29
3.= 1e3 G@ for 5reasur$ an# Pa$roll (onstants................................................................30
3.=.! E#it (onstant for 1onassigne# Pro&esses..............................................................30
3., Grants *anagement.................................................................................................... 32
3.,.! Define 171KRE@E;A15 Grant............................................................................... 32
3.6 )un#s *anagement %asi& Settings............................................................................. 32
3.6.! A&ti0ate Glo2al )un&tions of %(S........................................................................... 32
3.D )un#s *anagement *aster Data................................................................................ 33
3.D.! (reate : (hange Hierar&h$ ;ariant J )un# (enter..................................................33
3.D.2 Assign Hierar&h$ ;ariant to )* Area.......................................................................3=
3.D.3 (reate )* )un# 5$e.............................................................................................. 3=
3.D.= (reate an# *aintain )un#e# Program 5$e............................................................3,
3.G %(S Setu - %u#geting................................................................................................ 36
3.G.! A&ti0ate A&&ount Assignment Elements in %(S......................................................36
3.G.2 Define %u#get (ategor$.......................................................................................... 36
3.G.3 Define %u#get 5$e................................................................................................. 3D
3.G.= Define %u#get 5$e Grous.................................................................................... 3G
3.G., E#it ;ersions........................................................................................................... 39
3.G.6 Define Do&ument 5$es.......................................................................................... =0
3.G.D *aintain 1um2er Range 8nter0als for Entr$ Do&uments.........................................=!
3.G.G *aintain 1um2er Range 8nter0als for %u#get (hange Do&uments.........................=!
3.G.9 *aintain 1um2er Range 8nter0als for Do&ument )amil$.........................................=2
3.G.!0 Define @a$out for %u#get "or'2en&h......................................................................=3
3.G.!! Define E#iting 7tions for %u#get Amounts............................................................==
3.G.!2 A&ti0ate Perio# (ontrol in %u#geting.......................................................................==
3.G.!3 (ontrol %u#geting )lo3 - E#it Status.......................................................................=,
3.G.!= Assign Status to a ;ersion....................................................................................... =D
3.G.!, Define Planner Profile............................................................................................. =D
3.G.!6 Define Planning @a$out........................................................................................... =9
3.9 %(S - A;(................................................................................................................... ,!
3.9.! E#it 5oleran&e Profile............................................................................................... ,!
3.9.2 )ilter Settings for %u#get ;alues............................................................................. ,3
3.9.3 )ilter Settings for (ommitment : A&tual ;alues........................................................,=
3.9.= Define Deri0ation Strateg$ for (ontrol 72Be&ts........................................................,=
3.9., Define Deri0ation Strateg$ for 5oleran&e Profiles....................................................,G
3.9.6 Assign 5oleran&e Profiles an# Strateg$ for (ontrol 72Be&ts....................................,9
3.9.D Sele&t (he&'ing Hori>on for A0aila2ilit$ (ontrol......................................................60
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
3.9.G Define A&ti0ation of A0aila2ilit$ (ontrol....................................................................6!
3.!0 Earmar'e# )un#s........................................................................................................ 6!
3.!0.! Assign )iel# Status 0ariant to (oman$ (o#e........................................................6!
3.!0.2 Define )iel# Status Grous..................................................................................... 62
3.!0.3 Define )iel# Sele&tion String................................................................................... 63
3.!0.= Define Do&ument 5$es.......................................................................................... 63
3.!0., Define Rules for A&&ount Assignment 5ransfer.......................................................6=
3.!0.6 Assign Rules........................................................................................................... 6,
3.!! (ommitment 9#ates an# 8ntegration......................................................................... 66
3.!!.! Assign 9#ate Profile to )* Area........................................................................... 66
3.!!.2 70erri#e 9#ate Profile........................................................................................... 66
3.!!.3 *a'e 7ther Settings................................................................................................ 6D
3.!!.= Assign 1um2er Range to )* Area..........................................................................6G
3.!!., A&ti0ate : Dea&ti0ate )un#s *anagement...............................................................6G
3.!2 (losing 7erations...................................................................................................... 69
3.!2.! 7en Perio#s for )* Postings................................................................................ 69
3.!2.2 Enter Default Settings............................................................................................. D0
3.!2.3 Enter Settings for (ommitment 8tem (arr$ )or3ar# Pa$ment %u#get....................D!
3.!2.= %(S - A&ti0ate %u#get (arr$ )or3ar# for (ommitment...........................................D!
3.!2., %(S J Define %u#get Entr$ Do&uments for (ommitment &arr$ for3ar#..................D2
/ SAP AG Page 6 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Funds Management-Basic Settings (951)
1 "urpose
5his &onfiguration gui#e ro0i#es the information $ou nee# to set u the &onfiguration of this
2uil#ing 2lo&' manuall$.
8f $ou #o not 3ant to &onfigure manuall$ an# refer an automate# installation ro&ess using %(
Sets an# other tools6 refer to the Quick Guide of $our SAP %est Pra&ti&es 0ersion6 3hi&h $ou &an
fin# on this solutionLs SAP 1ote.
# "reparation
#$1 "rere%uisites
Buiding Boc&s
%efore $ou start installing this 2uil#ing 2lo&'6 re0ie3 the PrereFuisite *atri4 for this solution6
3hi&h is a0aila2le on the Do&umentation D;D 0ia the Site ma age.
' Con(iguration
'$1 "u)ic Sector Management Con(iguration
'$1$1 Maintain FM *rea
+se
5he )un#s *anagement Area +)* Area- is the rimar$ stru&tural &omonent that is reFuire# to
2e maintaine# to imlant Pu2li& Se&tor )un#s management solution.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Enterprise Structure Definition Financial Accounting Maintain
FM Area.
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
/ SAP AG Page D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
)8ERS )* Area !000
)85<5 )* Areas te4t )* Area !000
)*K"AERS )* area &urren&$ 9SD
=. Sa0e $our entries.
/esut
5he reFuire# )* Area is &reate# an# is no3 a0aila2le for assignments.
'$1$# *ssign Company code to FM *rea
+se
5he )un#s *anagement area must 2e assigne# in the enterrise stru&ture.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Enterprise Structure Assignment Financial Accounting Assign
Compan code to Financial Management area
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
%9ERS (oman$ &o#e !000
)8ERS )* Area )* Area !000
)85<5 )* area 5e4t )* Area !000
=. Sa0e $our entries.
/esut
5he )* Area !000 is no3 assigne# to (oman$ &o#e !000.
'$1$' *ssign Fisca 0ear variant to FM *rea
+se
A )is&al Hear 0ariant is nee#e# to #efine the a&&ounting $ear an# osting erio#s for the
&oman$.
"rere%uisites
5he )is&al Hear ;ariant is #efine#.
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector management Funds Management Go#ernment
$asic Settings Fiscal %ear #ariant Assign Fiscal %ear #ariant to FM
Area
Transaction
Code
SPRO- OF32
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)8ERS )* Area )* Area !000
(AKPER8; )is&al Hear ;ariant E=
=. Sa0e $our entries.
/esut
5he (oman$ &o#e an# the )* Area no3 has a )is&al $ear ;ariant a0aila2le to &ontrol osting
erio#s as nee#e#.
'$1$1 *ctivate *ccount *ssignment 2ements
+se
5his tas' a&ti0ates the a&&ounts assignment elements +)un#6 )un&tional Area6 Grant6 an#
)un#e# Program- for use in )un# *anagement.
"rere%uisites
)iel# Statuses a0aila2le for #ata entr$ through #ifferent ali&ation aths must 2e re0ie3e#
&arefull$ to insure that the )* a&&ount assignments reFuirements are met &orre&tl$. 8n a##ition6
the integration start #ate 3ith HR 3ill nee# to 2e &oor#inate# 3ith the HR imlementation team.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector management General settings for !u"lic Sector
Management $asic settings& Account assignment Elements
Acti#ate Account Assignment Elements
Transaction
Code
SPRO
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
=. S
a
0
e
$our entries.
/esut
5he sele&te# )* a&&ount assignment o2Be&ts are no3 a&ti0e in )un#s *anagement.
'$1$5 *ctivate ,o)a Funds
+se
5his tas' a&ti0ates Pu2li& Se&tor *anagement fun&tions in the s$stem. 5his a&ti0ation 3ill 2e
reFuire# in or#er to utili>e the )*G@)@E<5:A ta2les in )8.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector management Funds Management Go#ernment
$asic Settings Acti#ate Glo"al Funds Management Functions '!SM(
FM)
Transaction
Code
SPRO
2. Sele&t the &he&'2o4.
3. Sa0e $our entries
/esut
Pu2li& Se&tor *anagement fun&tions are no3 a&ti0e in the s$stem.
'$1$3 !e(ine Business *rea
+se
/ SAP AG Page !0 of D2
Fied -ame !escription +ser *ction
and .aues
Comment
)91DKA(58;E )un# Sele&te# Enter #ate for assignment of
integration 3ith HR
)91(5871KA(58;E )un&tional
Area
Sele&te# Enter #ate for assignment of
integration 3ith HR
GRA15 A&ti0e Grant Sele&te# Enter #ate for assignment of
integration 3ith HR
*EAS9RE A&ti0e )un#e#
Program
Sele&te#
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
5his tas' &reates %usiness Areas in the s$stem. %usiness Areas are use# as on organi>ational
unit that reresents a searate area of oerational resonsi2ilit$. A general gui#eline is to &reate a
2usiness area for ea&h organi>ation unit that 3ill reFuire PM@ an# %alan&e sheet reorting.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Enterprise Structure Definition Financial Accounting Define
$usiness Area
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Business *rea !escription
999G Pa$roll (onstant
9999 5reasurerNs (onstant
=. Sa0e $our entries.
/esut
5he follo3ing 2usiness areas ha0e no3 2een &reate# for $our s$stem.
'$# Financia *ccounting Con(iguration
After a&ti0ating Glo2al )un#s *anagement fun&tions6 log out an# log 2a&' in.
'$#$1 !e(ine 4edgers (or ,enera 4edger *ccounting
+se
5his a&ti0it$ #efines the lea#ing le#ger that is u#ate# for all the a&ti0ities an# &oman$ &o#es.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) *edgers *edger Define *edgers for General *edger
Accounting
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
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SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
3. *a'e the follo3ing entries.
Fied
-ame
!escription +ser *ction
and .aues
Comment
R@D1R @e#ger )A
5A% 5otals ta2le )*G@)@E<5
<@EAD81G @ea#ing
@e#ger
Sele&te# At least one le#ger to 2e #efine# as the
@ea#ing @e#ger that is u#ate# for all
the a&ti0ities : &oman$ &o#es.
=. Sa0e $our entries.
/esut
5he @ea#ing le#ger no3 #efine# for further assignments.
'$#$# !e(ine Currencies o( 4eading 4edger
+se
5he lea#ing le#ger must 2e #efine# as the @ea#ing le#ger that is u#ate# for all the a&ti0ities an#
&oman$ &o#es.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) *edgers *edger Define Currencies of *eading *edger
Transaction
Code
SPRO
2. Dou2le-&li&' the entr$ for the &oman$ &o#e +!000-.
3. 5he s$stem oulates the (oman$ (o#e 3ith #efault 0alues from the glo2al settings for
(oman$ (o#e. *a'e an$ &hanges +for e4amle6 to the se&on# an# thir# &urren&ies- as
nee#e#.
/esut
5he @ea#ing le#ger is no3 #efine# for further assignments.
'$#$' Incude Fieds in Totas Ta)e
+se
5his a&ti0it$ a##s a##itional fiel#s to the 5otals 5a2le )*G@)@E<5. A##ing a##itional fiel#s to the
totals ta2les fa&ilitates reorting an# #eri0ation of a&&ount assignment elements.
"rere%uisites
5he fiel#s must 2e a0aila2le. (reate them if ne&essar$.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
/ SAP AG Page !2 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) *edgers Fields Customer Fields +nclude Fields in
,otals ,a"le
Transaction
Code
SPRO
2. 8n the ,otals ,a"le fiel#6 enter FMGLFLEXT an# &hoose the C-ange 2utton
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
(ost (enter IIE7S5@
7r#er 1um2er IIA9)1R
"%S %rea'#o3n Stru&ture IIPSKPSPKP1R
=. Sa0e $our entries.
/esut
5he 5otals 5a2le no3 has a##itional fiel#s a0aila2le for assignment an# ro&essing.
'$#$1 Incude Fieds-Master !ata Chec&
+se
5his a&ti0it$ a##s a##itional fiel#s for master #ata &he&'ing to the 5otals 5a2le )*G@)@E<5 an#
)*G@)@E<R.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) *edgers Fields Customer Fields Define Master Data
C-eck
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
5otals ta2le )*G@)@E<5
)iel# 1ame IIA9)1R
E4it:5a2le O!3
A##itional 8nfo !
Suerior )iel#s R%9ERS
=. Sa0e $our entries.
/ SAP AG Page !3 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
,. (hoose $ack.
6. Reeat stes 2 to , for the follo3ing information.
Fied -ame Totas Ta)e
Master
data ta)e
(vaidation)
Indicator5
May (ied
)e used
in
panning
set6
-ecessary
(ied (or
master
data
cacuation
Ind$5 27it
(or
additiona
vaues or
additiona
in(ormation
IIE7S5@ )*G@)@E<5 O06 < R%9ERS
IIPSKPSPKP1R )*G@)@E<5 O2D < R%9ERS P!
D. Sa0e $our entries.
/esut
5he a##e# fiel#s to the totals ta2le ha0e no3 2een #efine# for master #ata &he&'s #uring
lanning an# allo&ations.
'$#$5 *ssign Scenarios and Customer Fieds to 4edger
+se
5he s$stem is #eli0ere# 3ith eight s&enarios6 ea&h of 3hi&h in&lu#e a set of fiel#s an# ta2les that
are u#ate# to meet a gi0en 2usiness reFuirement. .
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) *edgers *edger Assign Scenarios and Customer Fields
to *edgers
Transaction
Code
SPRO
2. )rom the *edger fiel#6 sele&t FA.
3. )rom the left ane6 #ou2le-&li&' Scenarios.
=. (hoose the New Entries 2utton.
,. *a'e the follo3ing entries.
Scenario (or ,enera 4edger *ccounting 4ong Te7t
PS*K)A( )un# A&&ounting
PS*KG* Grants management
6. (li&' Enter
D. )rom the Scenarios ta2le6 sele&t the s&enario PS*K)A(
G. )rom the left ane6 #ou2le-&li&' Customer Fields
9. (hoose the New Entries 2utton
/ SAP AG Page != of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
!0. A## the &ustom fiel#s. IIA9)1R6 IIE7S5@6 IIPSKPSPKP1R
!!. Press Enter
!2. )rom the left ane6 #ou2le-&li&' Scenarios
!3. )rom the Scenarios ta2le6 sele&t the s&enario PS*KG*
!=. )rom the left ane6 #ou2le-&li&' Customer Fields
!,. (hoose the New Entries 2utton
!6. A## the &ustom fiel#s. IIA9)1R6 IIE7S5@6 IIPSKPSPKP1R
!D. Sa0e $our entries.
/esut
5he )un#s management an# Grants management S&enarios are no3 assigne# to the @ea#ing
@e#ger.
'$#$3 !e(ine .ariants (or /ea time Integration C8 FI
+se
5his a&ti0it$ #efines 0ariants for the real-time integration of (ontrolling 3ith )inan&ial A&&ounting.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) *edger .eal(time +ntegration of Controlling wit- Financial
Accounting Define #ariants for .eal(time +ntegration
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
<A(58;E R-5ime 8ntegration
A&ti0e
Sele&t
<A((DE5 A&&t. Determination
A&ti0e
Sele&t
%@AR5 Do&ument 5$e SA
5E<5 Des&rition Stan#ar# 0ariant for real-
time 8nt.
/ SAP AG Page !, of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
<9SEK)@AGS
+Sele&t &he&' mar's for
fiel#s-
(ross &oman$ &o#e
(ross %usiness Area
(ross )un&tional Area
(ross )un#
(ross Grant
Sele&t
=. Sa0e $our entries.
/esut
5he real-time integration 2et3een (7 an# )8 is no3 a&ti0ate#.
'$#$9 2nter ,o)a "arameters
+se
8n this a&ti0it$6 $ou &an ma'e 0arious glo2al se&ifi&ations for the &oman$ &o#e. .
"rere%uisites
5he organi>ational unit (oman$ (o#e6 shoul# ha0e 2een &reate# in the QEnterrise Stru&tureR
se&tion of the 8*G.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) Glo"al !arameters for Compan Code Enter Glo2al
Parameters
Transaction
Code
SPRO
2. Dou2le-&li&' the entr$ for (oman$ (o#e !000.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
(hart of A&&ounts 00!0
(re#it (ontrol Area !000
)* Area !000
)is&al Hear ;ariant E=
Do&ument entr$ S&reen 0ariant 2
)iel# Status 0ariant 00!0
/ SAP AG Page !6 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
Posting Perio# ;ariant 00!0
*a4 E4&h. Rate ;arian&e !0S
"or'flo3 0ariant !000
Define #efault 0alue #ate Sele&te#
Proose )is&al Hear Sele&te#
5a4 %ase is 1et 0alue Sele&te#
A&ti0ate (* Sele&te#
,. Sa0e $our entries.
/esut
5he Glo2al arameters for the (oman$ (o#e are set.
'$#$: !e(ine !ocument -um)er /anges (or 2ntry .ie;
+se
1um2er Ranges must 2e set u for Entr$ ;ie3 of the 1e3 General @e#ger.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) Document Document Num"er .anges Documents in
Entr /iew Define Document Num"er .anges for Entr /iew
Transaction
Code
SPRO
2. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
(oman$ (o#e !000
3. (hoose the C-ange +nter#als 2utton.
=. (hoose the ? 2utton to a## a num2er range.
,. (reate 1um2er ranges for 0!6 026 036 0=6 0,6 066 0D6 0G6 096 an# so on.
6. Enter a num2er range 0alue for ea&h num2er range o2Be&t &reate# Te.g. 0! O !00000000 to
!99999999U.
D. Sa0e $our entries.
/esut
5he 1um2er ranges are &reate# for Entr$ ;ie3 #o&uments.
/ SAP AG Page !D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$#$9 !e(ine !ocument Types (or 2ntry .ie;
+se
1um2er Ranges must 2e set u for Entr$ ;ie3 of the 1e3 General @e#ger.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) Document Document ,pes Define Document ,pes for
Entr /iew
Transaction
Code
SPRO
Hou ma$ 3ish to 0ie3 the e4isting #o&ument t$es. 5o #o so6 sele&t the Do&ument
t$e #ro#o3n.
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and
.aues
Comment
Do&ument t$e I; (hoose a t3o &hara&ter &o#e for a
ne3 #o&ument t$e
1um2er range 20
Re0erse
Do&ument 5$e
I;
Sele&t A&&ount 5$es
Asset Sele&te#
(ustomer Sele&te#
;en#or Sele&te#
*aterial Sele&te#
G@ A&&ount Sele&te#
=. Sa0e $our entries.
/esut
5he Do&ument I; is &reate# as sho3n. (reate a##itional #o&ument t$es as nee#e#.
'$#$1< !e(ine "osting =eys
+se
Posting 'e$s are use# to #efine ho3 a line item is to 2e entere# an# ro&esse# #uring a
transa&tion. )or ea&h osting 'e$6 $ou #efine 3hether it is a #e2it or &re#it osting6 3hi&h
/ SAP AG Page !G of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
a&&ounts &an 2e oste# to6 an# 3hi&h fiel#s are #isla$e# or are reFuire# for entr$. As a
gui#eline6 the osting 'e$s #eli0ere# 3ith the s$stem are generall$ suffi&ient to a##ress all
transa&tional s&enarios for most organi>ations. (reating ne3 osting 'e$s is usuall$ not reFuire#.
A more stan#ar# a&ti0it$ is to re0ie3 the fiel# status settings of a gi0en osting 'e$ to ensure that
it #oes not &onfli&t 3ith the fiel# status settings for a gi0en general le#ger a&&ount.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Financial Accounting Glo"al Settings
'New) Document Document Num"er ranges Define !osting
0es
Transaction
Code
SPRO
2. 5o &reate ne3 ostings 'e$s6 ma'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Posting Ee$ Vosting 'e$W 53o &hara&ter
osting 'e$
De2it : (re#it
8n#i&ator
V&hoose as ali&a2leW
A&&ount 5$es V(hoose the A&&ount 5$es
ali&a2leW
1um2er range 20
Sele&t A&&ount 5$es.
Asset Sele&te#
(ustomer Sele&te#
;en#or Sele&te#
*aterial Sele&te#
G@ A&&ount Sele&te#
3. Sa0e $our entries.
/esut
5he Posting Ee$s are &reate# or mo#ifie# as ali&a2le.
'$#$11 !e(ine /etained 2arnings *ccount
+se
Hou assign a fun# 2alan&e a&&ount to ea&h PM@ a&&ount 2$ se&if$ing a PM@ statement a&&ount
t$e in the &hart of a&&ounts area of ea&h PM@ a&&ount. 8n this a&ti0it$6 $ou &reate those PM@
statement a&&ount t$es an# ma them to their fun# 2alan&e a&&ount.
/ SAP AG Page !9 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
"rere%uisites
5he a&&ounts to 2e mae# to a PM@ Statement 5$e as fun# 2alan&e a&&ounts are alrea#$
&reate#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
Master Data G* Accounts !reparations Define .etained
Earnings Account
Transaction
Code
SPRO
2. 8n the (hart of A&&ounts fiel#6 enter 0010 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
">4 Stmt Type *ccount -um)er
A! 33000,
A2 33000,
,. (reate a##itional PM@ Statement 5$es an# ma them to $our fun# 2alan&e a&&ounts as
reFuire#.
6. Sa0e $our entries.
/esut
5he PM@ Statement 5$es are no3 #efine# to $our fun# 2alan&e a&&ounts.
'$' Financias !ocuments
'$'$1 Cassi(y ,?4 *ccounts (or !ocument Spitting
+se
Ea&h 2usiness transa&tion that is entere# is anal$>e# #uring the #o&ument slitting ro&e#ure. 8n
this anal$sis6 the s$stem #etermines for ea&h line item 3hether it is an item that remains
un&hange# or an item that shoul# 2e slit.
So that #o&ument slitting re&ogni>es ho3 the in#i0i#ual #o&ument items are to 2e han#le#6 $ou
must &lassif$ them.
"rere%uisites
5he (hart of A&&ounts is #efine# an# all the reFuire# a&&ounts are &reate#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
/ SAP AG Page 20 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
$usiness ,ransactions Document Splitting Classif G1* Accounts
for Document Splitting
Transaction
Code
SPRO
2. 8n the (hart of A&&ounts fiel#6 enter 0010 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
A&&ount from !00000
A&&ount to !00000
8tem (ategor$ 0=00
A&&ount from !!!000
A&&ount to !!=999
8tem (ategor$ 0=00
A&&ount from =!0000
A&&ount to =,9999
8tem (ategor$ 30000
A&&ount from 6D0000
A&&ount to 6D0000
8tem (ategor$ 20000
All the a&&ounts in the (hart of A&&ounts must 2e assigne# to an 8tem (ategor$. 5he
8tem (ategories &annot 2e &hange#. E0er$ ne3l$ &reate# a&&ount must 2e
maintaine# in this ta2le on an ongoing 2asis.
,. Sa0e $our entries.
/esut
5he &lassifi&ation of a&&ounts 2ase# on 8tem (ategories is &omlete# for further #efinition of
Do&ument Slitting.
'$'$# !e(ine @ero-Baance Cearing *ccount
+se
)or a&&ount assignment o2Be&ts for 3hi&h $ou 3ant to ha0e a >ero 2alan&e setting6 the s$stem
&he&'s 3hether the 2alan&e of a&&ount assignment o2Be&t is >ero after #o&ument slitting. 8f this
is not the &ase6 the s$stem generates a##itional &learing items. 8n this a&ti0it$6 $ou must &reate a
&learing a&&ount for these a##itional &learing items.
"rere%uisites
/ SAP AG Page 2! of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
5he a&&ount to 2e assigne# as Iero-2alan&e (learing A&&ount6 must ha0e &reate# 2efore its
assignment.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Define 2ero($alance
Clearing Account
Transaction
Code
SPRO
2. Sele&t the ro3 for 8tem (ategor$ 0!00! J A&&ount Ee$ an# Posting Ee$s use# for >ero-
2alan&ing6 then in the Dialog Stru&ture ane6 #ou2le-&li&' Accounts.
3. 8n the (hart of A&&ounts fiel#6 enter 0010 an# &hoose Continue.
=. (hoose the New Entries 2utton.
,. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
A&&ount for >ero 2alan&ing !00000
6. Sa0e $our entries.
/esut
A >ero-2alan&ing a&&ount is &reate# for use in the #o&ument slitting.
'$'$' !e(ine Business Transaction .ariant
+se
%usiness transa&tion 0ariants hel #efine #o&ument slitting rules an# narro3l$ #efine the
ro&ess of #o&ument slitting to meet se&ifi& reFuirements.
"rere%uisites
A &ustom Slitting metho# is #efine#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Extended Document
Splitting Define $usiness ,ransaction /ariants
Transaction
Code
SPRO
/ SAP AG Page 22 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
2. Sele&t 5ransa&tion 3333 an# in the Dialog Stru&ture ane6 #ou2le-&li&' Accounting
,ransaction /ariant.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
%5 ;ariant HPAH Pa$roll (onstant
,. Sa0e $our entries.
6. Sele&t the ne3l$-&reate# entr$ %!A% an# in the Dialog Structure ane6 #ou2le-&li&' Assigned
+tem categories.
D. (hoose the New Entries 2utton.
G. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
8tem (ategor$ 0!000
8tem (ategor$ 0!!00
8tem (ategor$ 0!300
8tem (ategor$ 02000
8tem (ategor$ 02!00
8tem (ategor$ 03000
8tem (ategor$ 03!00
8tem (ategor$ 0=000
8tem (ategor$ 0,!00
8tem (ategor$ 0,200
8tem (ategor$ 06000
8tem (ategor$ 0D000
8tem (ategor$ 20000
8tem (ategor$ 30000
8tem (ategor$ =0!00
8tem (ategor$ =0200
8tem (ategor$ G0000
9. Sa0e $our entries.
!0. 5he %5; HPAH is no3 #efine#.
!!. 5o #efine another %usiness transa&tion 0ariant +H5RS- 3ith rese&t to %usiness 5ransa&tion
4333 +Pa$ments-6 reeat stes 2 to 9 3ith the follo3ing information.
5ransa&tion !000
%5 ;ariant H5RS
Fied -ame !escription +ser *ction and .aues Comment
8tem (ategor$ 0!000
/ SAP AG Page 23 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
8tem (ategor$ 0!!00
8tem (ategor$ 0!300
8tem (ategor$ 02000
8tem (ategor$ 02!00
8tem (ategor$ 03000
8tem (ategor$ 03!00
8tem (ategor$ 0=000
8tem (ategor$ 0,!00
8tem (ategor$ 0,200
8tem (ategor$ 20000
8tem (ategor$ 30000
8tem (ategor$ =0!00
8tem (ategor$ =0200
8tem (ategor$ G0000
/esut
%usiness 5ransa&tion 0ariants HPAH an# H5RS are no3 #efine#.
'$'$1 Cassi(y !ocument Types (or !ocument Spitting
+se
E0er$ 2usiness transa&tion that is entere# is anal$>e# #uring the #o&ument slitting ro&ess. 8n
this ro&ess6 the s$stem #etermines 3hi&h slitting rule is alie# to the #o&ument. 8n or#er that
the s$stem &an #etermine the slitting rule6 $ou must assign a 2usiness transa&tion 0ariant to
ea&h #o&ument t$e.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Classif Document
,pes for Document Splitting
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Type Transactn .ariant
AP P0000 P000!
D; P0200 P000!
/ SAP AG Page 2= of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
DI P!000 PH5RS
EI P!000 PH5RS
RE P0300 P000!
SE P!000 PH5RS
H! P0300 P000!
H2 P0000 PHPAH
H3 P0000 PHPAH
H= P0000 PHPAH
IP P!000 PH5RS
IR P!000 PH5RS
=. Sa0e $our entries.
/esut
5he #o&ument t$es are &lassifie# for slitting.
'$'$5 !e(ine !ocument Spitting Characteristics (or ,enera
4edger
+se
8n this 8*G a&ti0it$6 $ou se&if$ for 3hi&h &hara&teristi&s $ou 3ant to erform #o&ument slitting in
General @e#ger A&&ounting.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Define Document
Splitting C-aracteristics for General *edger Accounting
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied Create Aero )aance
(or account
assignment o)Bect
"artner (ied o( account
assignment o)Bect (or
doc$ spittng
Mandatory
Fied
GE%ER:)un# < PGE%ER <
GRA15K1%R:Grant < PGRA15K1%R <
GS%ER:%usiness
Area
< PARG% <
=. Sa0e $our entries.
/ SAP AG Page 2, of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
/esut
5he &hara&teristi&s are se&ifie#.
'$'$3 !e(ine !ocument Spitting Characteristics (or
Controing
+se
8n this 8*G a&ti0it$6 $ou se&if$ on 3hi&h a##itional &hara&teristi&s $ou inten# to al$ #o&ument
slitting. 5he a##itional &hara&teristi&s are not rele0ant for General @e#ger A&&ounting. 8nstea#6
the$ are rele0ant for other ali&ation &omonents +su&h as su2&omonents in (ontrolling- that
use #o&uments transferre# from General @e#ger A&&ounting.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Define Document
Splitting C-aracteristics for Controlling
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied
A9)1R:7r#er
E7S5@:(ost (enter
PSKPSPKP1R:"%S Element
=. Sa0e $our entries.
/esut
5he &hara&teristi&s are se&ifie#.
'$'$9 !e(ine Fied Status .ariants C Fied Status ,roups
+se
8n this a&ti0it$ $ou &an #efine an# e#it fiel# status 0ariants an# grous. Hou grou se0eral fiel#
status grous together in one fiel# status 0ariant. Hou assign the fiel# status 0ariants to a
&oman$ &o#e in the a&ti0it$ Assign (oman$ (o#e to )iel# Status ;ariants. 5his allo3s $ou to
3or' 3ith the same fiel# status grous in an$ num2er of &oman$ &o#es.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) Accounts .ecei#a"le and Accounts
!aa"le $usiness ,ransactions 5utgoing +n#oices 1 Credit Memos
/ SAP AG Page 26 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Make and C-eck Document Settings Define Field Status /ariants
Transaction
Code
SPRO
2. (hoose the Create i&on.
3. *a'e the follo3ing entries.
FSt. Fied Status -ame
00!0 )iel# Status %P
=. Sa0e $our entries.
,. Sele&t the ne3l$-&reate# ro36 then in the Dialog Structure ane6 #ou2le-&li&' Field Status
Groups.
6. (hoose the New Entries 2utton.
D. *a'e the follo3ing entries.
Fied status group -ame o( the (ied status de(inition group
H00! General A&&ounts
H002 Re&on&iliation A&&ounts +AR6 AP-
H003 E4ense A&&t 3ith (ost (enter M 7r#er
H00, 5ra0el PM@ A&&ts +3ith Personnel 1o.-
H006 5ra0el %S A&&ounts +3ith Personal 1o.-
H00D )i4e# Assets +Re&on&iliation A&&ounts-
H00G A&&ounts for )i4e# Asset Retirement
H009 )i4e# Assets Pro&urement A&&ounts
H0!0 *aterial A&&ounts
H0!! "8P ;aluation
H0!2 8n0entor$ A#Bustment A&&ounts
H0!3 Re0enue A&&ounts
H0!= GR:8R Re&on&iliation A&&ount
H0!, General (ash A&&ounts +;alue Date 7t.-
H0!6 8n0entor$ - ProBe&t ma'e to or#er
H03! A&&ounts for Do3n Pa$ments Re&ei0e#
G. Sa0e $our entries.
9. Sele&t the first ro3 H00!6 then &hoose the Edit Field Status 2utton.
!0. )or more information6 see the e4ternal 0ariant file S*%A0K;K500=)K%!!PKJ0AK9,!.t4t to
#etermine ho3 to &onfigure the fiel# statuses.
/esut
5he fiel# status grouing is &onfigure#.
/ SAP AG Page 2D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$'$: !e(ine 27tended !ocument Spitting Method
+se
8n this a&ti0it$6 $ou &an #efine $our o3n metho# for #o&ument slitting. A slitting metho# &ontains
the rules go0erning ho3 the in#i0i#ual item &ategories are #ealt 3ith.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Extended Document
Splitting Define Document Splitting Met-od
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Method Te7t
I000000!!! Slitting for 9S )un# A&&ounting +)ollo3-9 (osts 7nline-
=. Sa0e $our entries.
/esut
5he e4ten#e# metho# is #efine#.
'$'$9 *ctivate !ocument Spitting
+se
8n this 8*G a&ti0it$6 $ou a&ti0ate #o&ument slitting. 5he slitting metho# use# is that #eli0ere# 2$
SAP as stan#ar#6 3hi&h &ontains the slitting rules for the #ifferent 2usiness transa&tions. 8f this
slitting metho# #oes not meet $our reFuirements6 $ou &an first #efine an# then sele&t $our o3n
metho# in (ustomi>ing for #o&ument slitting.
"rere%uisites
5he &ustom Slitting *etho# is #efine#.
"rocedure
,. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Acti#ate Document
Splitting
Transaction
Code
SPRO
6. Sele&t the Document Splitting &he&'2o4.
D. Sele&t the line 2elo3 +n-eritance 6 *e#el of Detail.
G. Sa0e $our entries.
/ SAP AG Page 2G of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
/esut
%usiness 5ransa&tion 0ariants HPAH an# H5RS are no3 #efine#.
'$'$1< *ssign !ocument Spitting Method
+se
8n this a&ti0it$6 $ou &an rela&e the slitting metho# ro0i#e# in the SAP stan#ar# #eli0er$
+&ontaining the slitting rules for the #ifferent 2usiness transa&tions- 3ith a user-#efine# slitting
metho#.
"rere%uisites
Hou ha0e #efine# $our o3n slitting metho#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Extended Document
Splitting Assign Document Splitting Met-od
Transaction
Code
SPRO
2. Sele&t the Document Splitting &he&'2o4
3. Sele&t the &he&'2o4 in the line 2elo3 +n-eritance 6 *e#el of Detail.
=. 8n the $ox Met-od fiel#6 enter Z000000111.
,. Sa0e $our entries.
/esut
5he &ustom Do&ument Slitting *etho# is no3 assigne#.
'$'$11 !e(ine !ocument Spitting /ue
+se
8n this a&ti0it$6 $ou &an #efine the rules for #o&ument slitting 2ase# on $our o3n Slitting
metho#6 %usiness transa&tion ;ariants.
"rere%uisites
Hou ha0e #efine# $our o3n slitting metho#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Extended Document
/ SAP AG Page 29 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Splitting Define Document Splitting .ule
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Slitting metho# I000000!!!
%usiness 5ransa&tion !000
%5 ;ariant H5RS
A&&ount 'e$ 000
8tem (at 0=000
)urther Di0i#e Do&ument Sele&t 1o
=. Sa0e $our entries.
,. Sele&t the ne3l$-&reate# entr$6 then #ou2le-&li&' +tem Categories to "e edited.
6. (hoose the New Entries 2utton.
D. *a'e the follo3ing entries.
Item category !ependence on 4eading Item "rocessing Category
0!!00 ! !
0!!00 2 !
0=000 %@A1E 0
0,!00 %@A1E !
G. Sa0e $our entries.
9. Reeat stes 2 to G for transa&tion 0ariant HPAH6 using %usiness transa&tion 0000 an#
slitting metho# I000000!!!.
/esut
5he &ustom slitting rules are no3 &reate# for #o&ument slitting an# a&ti0ate#.
'$1 -e; ,4 (or Treasury and "ayro Constants
'$1$1 2dit Constant (or -onassigned "rocesses
+se
8n this 8*G a&ti0it$6 $ou #efine #efault a&&ount assignments +for e4amle6 a #efault )un#6 or a
%usiness Area- for se&ifi& line items in ro&esses.
"rere%uisites
Hou ha0e #efine# $our o3n slitting metho#.
/ SAP AG Page 30 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu Financial Accounting 'New) General *edger Accounting 'New)
$usiness ,ransactions Document Splitting Edit Constants for non(
assigned !rocesses
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Constant -ame
H5RS 5reasurers (onstant
=. (hoose Enter.
,. Sa0e $our entries.
6. Sele&t the ne3 entr$ an# in the Dialog stru&ture ane6 #ou2le-&li&' Assigned /alues.
D. (hoose the New Entries 2utton.
G. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)un# 99999999
Grant 171KRE@E;A15
%usiness Area 9999
9. (hoose Enter.
!0. Sa0e $our entries.
!!. Reeat stes 2 to !0 for the follo3ing information.
Constant -ame
HPAH Pa$roll (onstant

Fied -ame !escription +ser *ction and .aues Comment
)un# 9999999G
Grant 171KRE@E;A15
%usiness Area 999G
!2. Sa0e $our entries.
/esut
5he &ustom (onstants are no3 rea#$ for Slit Pro&essor.
/ SAP AG Page 3! of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$5 ,rants Management
'$5$1 !e(ine -8-D/242.*-T ,rant
+se
5he lea#ing le#ger must 2e #efine# as the @ea#ing le#ger that is u#ate# for all the a&ti0ities an#
&oman$ &o#es.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic sector Management Grants Management Grantee
Management Glo"al Settings Set Grant as Not .ele#ant for
Grants Management
Transaction
Code
SPRO
2. *a'e the follo3ing entries in the Setup.
Fied -ame .aues
1ot-Rele0ant Grant 175-RE@E;A15
1ame 175-RE@E;A15
Des&rition 1ot-Rele0ant Grant
3. (li&' Execute.
=. Sa0e $our entries
'$3 Funds Management Basic Settings
'$3$1 *ctivate ,o)a Functions o( BCS
+se
8n this 8*G a&ti0it$6 $ou a&ti0ate the %u#get (ontrol S$stem +%(S- as an oerati0e 2u#geting tool
of the &omonent )un#s *anagement Go0ernment.
"rere%uisites
5he Glo2al )un#s management +PS* J )*- shoul# 2e a&ti0e 2efore %(S ma$ 2e a&ti0ate#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$asic settings 7 Acti#ate Glo"al Functions for $udget Control Sstem
'$CS)
Transaction SPRO
/ SAP AG Page 32 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame +ser *ction and .aues Comment
)* Area !000
Hear A&ti0e from 2000
=. Sa0e $our entries.
/esut
Glo2al fun&tions of %(S are no3 a&ti0ate#.
'$9 Funds Management Master !ata
'$9$1 Create ? Change Eierarchy .ariant C Fund Center
+se
Hou &reate ne3 hierar&h$ 0ariants in this se&tion. 5hese are then use# to #efine a fun#s &enter
hierar&h$ in master #ata.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic sector management Funds Management Go#ernment
Master Data Account Assignment Elements Fund center
8ierarc- /ariant Create 1 C-ange 8ierarc- #ariant
Transaction
Code
SPRO
2. 8n the )* Area fiel#6 enter 1000.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Hierar&h$. ;ariant 000
1ame Pu2li& Se&tor !000
,. (hoose Enter.
6. Sa0e $our entries.
/esut
A &ustom Hierar&h$ ;ariant is no3 &reate#.
/ SAP AG Page 33 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$9$# *ssign Eierarchy .ariant to FM *rea
+se
8n this se&tion6 $ou #etermine 3hi&h hierar&h$ 0ariants are to 2e assigne# to the )* area an#
fis&al $ear as the &urrent 0ali# fun#s &enter hierar&h$.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Master Data Account Assignment Elements Funds center
8ierarc- /ariant Assign 8ierarc- /ariant to FM Area
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)is&al $ear Vlea0e 2lan'W
Hierar&h$ ;ariant 000
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he hierar&h$ 0ariant is assigne#.
'$9$' Create FM Fund Type
+se
Hou &reate fun# t$es in this ste. Hou &an &lassif$ an# grou a fun# 2$ #efining fun# t$es in the
fun#s master re&or#s.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Master Data Account Assignment Elements Fund Create FM
Fund ,pes
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
/ SAP AG Page 3= of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
FM *rea Fund Type Fund Type Te7t Budget Scope
!000 (P (aital ProBe&t )un# Annual %u#get
!000 DS De2t Ser0i&e )un# Annual %u#get
!000 )S )i#u&iar$ )un#s Annual %u#get
!000 G) General )un# Annual %u#get
!000 8S 8nternal Ser0i&e )un#s Annual %u#get
!000 SR Se&ial Re0enue )un#s Annual %u#get
!000 SRG Se&ial Re0enue )un# +Grant- Annual %u#get
!000 5A 5rust M Agen&$ )un#s Annual %u#get
!000 5) 5e&hni&al )un#s Annual %u#get
!000 "E "ater Enterrise Annual %u#get
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he )* )un# 5$es ha0e no3 2een &reate#.
'$9$1 Create and Maintain Funded "rogram Type
+se
8n this 8*G a&ti0it$6 $ou &reate the fun#e# rogram t$es $ou reFuire an# maintain them.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic sector management Funds Management Go#ernment
Master Data Account Assignment Elements Funded !rogram
Create and Maintain Funded !rogram ,pe
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Funded "rogram Type -ame
(AP (aital )un#e# Program
75H 7ther )un#e# Program
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he )un#e# Program 5$es are no3 &reate# as sho3n.
/ SAP AG Page 3, of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$: BCS Setup - Budgeting
'$:$1 *ctivate *ccount *ssignment 2ements in BCS
+se
8n this 8*G a&ti0it$6 $ou sele&t an# a&ti0ate the )* A&&ount Assignment (ategories $ou 3ant to
3or' 3ith to &ontrol the 2u#geting in %(S.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem $udgeting $asic settings 9se of Master
Data Acti#ate Account Assignment Elements in $udget Control
Sstem '$CS)
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)* Area !000
)un# *an#ator$
)un# (enter *an#ator$
(ommitment 8tem *an#ator$
)un&tional Area *an#ator$
Grant *an#ator$
)un#e# Program 7tional
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he A&&ount Assignment Elements in %(S are no3 a&ti0ate#.
'$:$# !e(ine Budget Category
+se
8n this 8*G a&ti0it$6 $ou #etermine the 2u#get &ategories $ou 3ant to use for an )* area in $our
organi>ation.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
/ SAP AG Page 36 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
$udget Control Sstem '$CS) $udgeting $asic Settings
Definition of $udget Data Define $udget Categor
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
FM *rea Budget Category Time EoriAon Start -e7t 0ear
!000 Pa$ment Vlea0e 2lan'W un&he&'e#
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he %u#get (ategor$ is a&ti0ate#.
'$:$' !e(ine Budget Type
+se
8n this 8*G a&ti0it$6 $ou #efine the %(S 2u#get t$es that $ou 3ant to use in $our organi>ation.
"hen setting u $our 2u#geting ro&e#ures6 $ou &an #efine se0eral 2u#get t$es for $our
organi>ation. 5he &om2ination of 2u#get t$e an# 2u#geting ro&ess reresents a &ustomer-
se&ifi& #efinition of 2u#get 0alues.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $asic Settings
Definition of $udget Data $udget ,pes Define $udget ,pes
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Budget Type !escription !escription (M) !escription (4)
A! A! %u#get A#Bustment %u#get A#Bustment
A2 A2 %u#get A#Bustment %u#get A#Bustment
A3 A3 %u#get A#Bustment %u#get A#Bustment
%8 %8 %u#get 8nitial %u#get 8nitial
() () (arrie# )or3ar# (arrie# )or3ar#
PR PR Prearation Prearation
,. (hoose Enter.
/ SAP AG Page 3D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
6. Sa0e $our entries.
D. Sele&t the A4 ro36 then in the Dialog Structure ane6 #ou2le-&li&' Assign !rocesses.
G. 8n the Assign !rocesses ane6 for the first four ro3s6 sele&t .ecei#e: .eturn: Send6 an#
Supplement rese&ti0el$.
9. (hoose Enter.
!0. Sa0e $our entries.
!!. (hoose $ack.
!2. Reeat stes D to !! for the remaining 2u#get t$es +A26 A36 %86 ()6 PR-.
)or A2 an# A36 use the same 0alues as A!.
)or %86 sele&t onl$ the Enter 0alue.
)or PR6 sele&t onl$ the !repare 0alue.
/esut
5he %u#get 5$es are no3 &reate# an# ro&esses #efine#.
'$:$1 !e(ine Budget Type ,roups
+se
8n this 8*G a&ti0it$ $ou &an 2un#le #ifferent 2u#get t$es in a 2u#get t$e grou. %u#get t$e
grous ena2le $ou to #efine multile 2u#get t$es to 2e use# for &onsumtion.
"rere%uisites
%u#get 5$es to 2e groue# shoul# alrea#$ 2e &reate#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $asic Settings
Definition of $udget Data $udget ,pes Define $udget ,pe for
Consuma"le $udget Define $udget ,pe Groups
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
FM *rea Budget Type ,roup !escription
!000 (H (urrent Hear %u#get
!000 PH Prior Hear %u#get
=. (hoose Enter.
,. Sa0e $our entries.
6. Sele&t the ne3l$-&reate# entr$ C% an# in the Dialog Structure ane6 #ou2le-&li&' Edit $udget
,pe Group.
/ SAP AG Page 3G of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
D. (hoose the New Entries 2utton.
G. 8n the ne4t fi0e ro3s6 sele&t 2u#get t$es A!6 A26 A36 %86 an# ().
9. Sa0e $our entries.
!0. (hoose $ack.
!!. Sele&t the ne3l$-&reate# entr$ !% an# in the Dialog Structure ane6 #ou2le-&li&' Edit $udget
,pe Group.
!2. (hoose the New Entries 2utton.
!3. Sele&t 2u#get t$e ().
!=. Sa0e $our entries.
/esut
5he %u#get 5$e Grous are &reate#.
'$:$5 2dit .ersions
+se
8n this 8*G a&ti0it$ $ou &an 2un#le #ifferent 2u#get t$es in a 2u#get t$e grou. %u#get t$e
grous ena2le $ou to #efine multile 2u#get t$es to 2e use# for &onsumtion.
"rere%uisites
%u#get 5$es nee#e# shoul# ha0e &reate#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $asic Settings
Definition of $udget Data Edit /ersions
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
;ersion %P!
Plan Sele&te#
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he ;ersion %P! for %u#get Plan is no3 &reate#.
/ SAP AG Page 39 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$:$3 !e(ine !ocument Types
+se
8n this 8*G a&ti0it$6 $ou #efine the #o&ument t$es $ou 3ant to use for 2u#get ostings in )un#s
*anagement. Hou &an use #ifferent #o&ument t$es to &lassif$ $our 2u#get entr$ #o&uments. %$
using #ifferent #o&ument t$es6 $ou &an &lassif$ 2u#get entr$ #o&uments a&&or#ing to $our user-
se&ifi& &riteria6 2$ assigning meaningful names to the in#i0i#ual #o&ument t$es use# 3ithin
$our organi>ation.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget entr $udget
entr Documents Document definition Define Document ,pes
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
!oc
Type
Te7t - /ange
Seected
For&(o; Scenario (or
.aue Type
Carry 8ver
Scenario
000! Do&ument
5$e 000!
0! %lan' Statisti&al %alan&ing er
(8 (ategor$
002 Do&ument
5$e 0002
02 %lan' Statisti&al %alan&ing er
(8 (ategor$
%ADJ %u#get
A#Bustment
02 %lan' %u#get %alan&ing er
(8 (ategor$
%P() %u#get (:)3# 06 %lan' %u#get %alan&ing er
(8 (ategor$
%9DG %u#get Entr$ 0! %lan' %u#get %alan&ing er
(8 (ategor$
")0! "or'flo30! 0! Sele&te# Statisti&al %alan&ing er
(8 (ategor$
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he %u#get Do&ument 5$es are &reate#.
'$:$9 Maintain -um)er /ange Intervas (or 2ntry !ocuments
+se
8n this 8*G a&ti0it$6 $ou #efine the num2er range inter0al for 2u#get entr$ #o&uments of an )*
area for ea&h fis&al $ear for the in#ustr$-se&ifi& &omonent )un#s *anagement.
/ SAP AG Page =0 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget entr $udget
entr Documents Document definition Maintain Num"er range
+nter#al for Entr Documents
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose the Create 2utton.
3. (hoose the C-ange +nter#als 2utton.
=. (hoose the +nsert +nter#al 2utton
,. *a'e the follo3ing entries.
-um)er /ange 0ear vaid to /ange starting (rom /ange ending ;ith
0! 9999 0!00000000 !99999999
6. (hoose Enter.
D. (hoose the +nsert +nter#al 2utton
-um)er /ange 0ear vaid to /ange starting (rom /ange ending ;ith
02 9999 0200000000 299999999
G. (hoose Enter.
9. Sa0e $our entries.
/esut
5he 1um2er ranges are no3 &reate#.
'$:$: Maintain -um)er /ange Intervas (or Budget Change
!ocuments
+se
8n this 8*G a&ti0it$6 $ou #efine the num2er range inter0al of 2u#get &hange #o&uments in an )*
area for ea&h fis&al $ear in the &omonent )un#s *anagement.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget entr $udget
entr Documents Document definition Maintain Num"er range
+nter#al for $udget C-ange Documents
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose the Create 2utton.
3. (hoose the C-ange +nter#als 2utton.
/ SAP AG Page =! of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
=. (hoose the +nsert +nter#al 2utton
,. *a'e the follo3ing entries.
-um)er /ange 0ear vaid to /ange starting (rom /ange ending ;ith
0! 9999 0300000000 399999999
6. (hoose Enter.
D. Sa0e $our entries.
/esut
5he 1um2er Ranges for (hange Do&uments are no3 &reate#.
'$:$9 Maintain -um)er /ange Intervas (or !ocument Famiy
+se
8n this 8*G a&ti0it$6 $ou #efine the num2er range inter0al to assign #o&ument famil$ num2ers.
Se0eral 2u#get entr$ #o&uments are groue# together un#er one #o&ument famil$ that is &reate#
at the same time in a mass a&ti0it$. .
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget entr $udget
entr Documents Document definition Maintain Num"er range
+nter#al for Document famil
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose the Create 2utton.
3. (hoose the C-ange +nter#als 2utton.
=. (hoose the +nsert +nter#als 2utton
,. *a'e the follo3ing entries.
-um)er /ange 0ear vaid to /ange starting (rom /ange ending ;ith
0! 9999 0=00000000 =99999999
6. (hoose Enter.
D. Sa0e $our entries.
/esut
5he 1um2er Ranges 8nter0al for Do&ument famil$ is &reate#.
'$:$1< !e(ine 4ayout (or Budget For&)ench
+se
8n the 2u#geting 3or'2en&h6 $ou &an #efine 3hether a se&ifi& inut fiel# aears in the hea#er
area of the 2u#geting 3or'2en&h or in the %"% ta2le area of the s&reen. 5he ta2le area &ontains
/ SAP AG Page =2 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
the #o&ument lines of a 2u#get entr$ #o&ument. "hether an inut fiel# is la&e# in the hea#er
area or as a &olumn of the ta2le affe&ts ho3 the user ma'es entries.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.

IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget entr $udget
entr Documents Document definition Define *aout for $udget
;ork"enc-
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Coumn
"osition
Comment
@a$out ;ariant HP000!
Des&rition :
5e4t
Pu2li& Se&tor !000 %u#get
@a$out
Hear of (ash
Effe&ti0it$
Hea#er
%u#get 5$e Hea#er
Grant 1o Disla$
)un# (olumn !
)un# (enter (olumn 2
(ommitment
8tem
(olumn 3
)un&tional
Area
(olumn =
)un#e#
Program
(olumn ,
Perio# Hea#er
Distri2ution
Ee$
!
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he @a$out HP000! is no3 &reate#.
/ SAP AG Page =3 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$:$11 !e(ine 2diting 8ptions (or Budget *mounts
+se
8n the 2u#geting 3or'2en&h6 $ou &an #efine 3hether a se&ifi& inut fiel# aears in the hea#er
area of the 2u#geting 3or'2en&h or in the %"% ta2le area of the s&reen. 5he ta2le area &ontains
the #o&ument lines of a 2u#get entr$ #o&ument. "hether an inut fiel# is la&e# in the hea#er
area or as a &olumn of the ta2le affe&ts ho3 the user ma'es entries.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.

IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget entr $udget
entr Documents Define Editing 5ptions for $udget Amounts
Transaction
Code
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
De&imal la&es for %u#geting 2
Sign for Re0enue Positi0e
Sign for E4en#itures Positi0e
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he E#iting 7tions for %u#get Amounts are no3 sele&te#.
'$:$1# *ctivate "eriod Contro in Budgeting
+se
8n this 8*G a&ti0it$6 $ou a&ti0ate erio# &ontrol for 2u#geting er )* area an# 2u#get 0ersion. Hou
&an also se&if$ all 0ersions 2$ entering an asteris' +X- in the &orreson#ing &olumn. 8f erio#
&ontrol is not a&ti0ate# +no entr$-6 all erio#s are oen for 2u#geting 2$ #efault. entries.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting Control $udget Flow
Acti#ate !eriod Control
Transaction SPRO
/ SAP AG Page == of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Code
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)* Area !000
;ersion 0
Perio# (ontrol A&ti0ation Sele&te#
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he Perio# (ontrol for ;ersion 0 is no3 a&ti0ate#.
'$:$1' Contro Budgeting Fo; - 2dit Status
+se
8n this 8*G a&ti0it$6 $ou #efine 3hi&h hases the 2u#geting &ontains #uring the &ourse of a fis&al
$ear. Hou #efine a 2u#get status here for ea&h hase.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting Control $udget Flow
Edit Status
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)* Area !000
Status S5A50!
Des&rition+S- All
Des&rition+@- All (om2inations +Pa$ment %u#get-
=. (hoose Enter.
,. Sa0e $our entries.
6. Sele&t the ne3l$-&reate# ro36 then in the Dialog structure ane6 #ou2le-&li&' Status control
settings '"udget).
D. (hoose the New Entries 2utton.
/ SAP AG Page =, of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
G. *a'e the follo3ing entries.
Budget Category Interna Budgeting "rocess Budget Type
Pa$ment (arr$ )or. Re&0. ()
Pa$ment (arr$ )or. Sen# ()
Pa$ment Enter %8
Pa$ment Preare PR
Pa$ment Re&ei0e A!
Pa$ment Re&ei0e A2
Pa$ment Re&ei0e A3
Pa$ment Return A!
Pa$ment Return A2
Pa$ment Return A3
Pa$ment Sen# A!
Pa$ment Sen# A2
Pa$ment Sen# A3
Pa$ment Sulement A!
Pa$ment Sulement A2
Pa$ment Sulement A3
9. Sa0e $our entries.
!0. (hoose %a&'.
/esut
5he status #efinition is &onfigure#.
'$:$11 *ssign Status to a .ersion
+se
Status management in the 2u#get &ontrol s$stem +%(S- allo3s $ou to su2#i0i#e the 2u#geting in
)un#s *anagement into su&&essi0e 2u#geting hases. 5he in#i0i#ual 2u#geting hases #iffer in
that onl$ &ertain 2u#get ro&esses &an 2e e4e&ute# +%u#geting Pro&ess in &om2ination 3ith a
%u#get 5$e-. Ea&h hase is mae# in the s$stem as a status. "hereas $ou #efine all reFuire#
statuses an# the e4e&uta2le 2u#geting a&ti0ities for ea&h status in (ustomi>ing6 $ou sele&t the
&urrent 0ali# statuses in the &urrent fis&al $ear in the menu of )un#s *anagement.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
*ppication
Menu
Accounting !u"lic Sector Management Funds Management
$udgeting $udget Control Sstem '$CS) /ersion Assign Status
to a /ersion
/ SAP AG Page =6 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Transaction
Code
FMBOSTAT
2. Enter !000 in the Determine "or' Area. Entr$ s&reen.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)is&al Hear V! minus &urrent $earW
;ersion 0
Perio# (ontrol A&ti0ation S5A50!
%u#get a##ress &he&' @ea0e 2lan'
=. *a'e the same entries for the &urrent $ear an# the su2seFuent fis&al $ear.
,. *a'e the same entries for 0ersion %P!.
6. (hoose Enter.
D. Sa0e $our entries.
/esut
5he ;ersion 0 an# %P! are assigne# status S5A50!.
'$:$15 !e(ine "anner "ro(ie
+se
8n this 8*G a&ti0it$6 $ou #efine lanner rofiles 3ith 3hi&h $ou &an &ontrol lanning. 8n a lanner
rofile6 $ou #efine 3hi&h lan tas's are use# 3ith 3hi&h #efault arameters for ea&h ta2le. Hou
&an #efine an$ num2er of lan tas's for ea&h ta2le. 9sing the rofile item that #efines the
seFuen&e of the lan tas's for a ta2le6 $ou &an assign the same lan tas' to a lanner rofile
se0eral times6 2ut 3ith #ifferent #efault arameters.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.

IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget Entr
!lanning Define !lanner !rofile
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Planner Profile %P0!(
=. (hoose Enter.
,. Sa0e $our entries.
/ SAP AG Page =D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
6. Sele&t the ne3l$-&reate# entr$ an# in the Dialog Stru&ture ane6 #ou2le-&li&' ,a"les w-ic-
can "e !lanned.
D. (hoose the New Entries 2utton.
G. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Summar$ 5a2le )*%D5
Distri2ution Ee$ @ea0e %lan'
9. (hoose Enter.
!0. Sa0e $our entries.
!!. Sele&t the ne3 &reate# entr$ an# in the Dialog Stru&ture ane6 #ou2le-&li&' the !lanning
tasks for t-e ta"le
!2. (hoose the New Entries 2utton
!3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
8tem 0
@a$out %P0!
70er3rite < A&ti0ate &he&'2o4
8ntegrate# e4&el < A&ti0ate &he&'2o4
!=. (hoose Enter.
Ste !! to != is onl$ reFuire# if $ou are &reating a la$out that is integrate# 3ith e4&el6
other3ise the ro&ess en#s 3ith the assignment of the ta2le for lanning. 8f $ou are
&reating a la$out 3ith e4&el integration6 then &omlete the remaining stes.
!,. Sa0e $our entries.
!6. Sele&t the ne3 &reate# entr$ an# in the Dialog Stru&ture ane6 #ou2le-&li&' the Default
!arameters
!D. Enter a 0alue for ea&h of the arameter fiel#s
!G. (hoose the Form("ased ra#io 2utton
!9. (li&' the 5#er#iew Screen 2utton.
20. (hoose Ena"le Macros
2!. Sa0e $our entries
22. (li&' the $ack 2utton
23. (hoose Sa#e All
2=. Remo0e all entries in the arameter entr$ s&reen
2,. (li&' the $ack 2utton
26. Sa0e $our #ata
2D. Sa0e $our entries
/ SAP AG Page =G of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
/esut
5he Planner Profile is no3 &reate#.
'$:$13 !e(ine "anning 4ayout
+se
8n this 8*G a&ti0it$6 $ou &reate @a$outs to 2uil# Planning #ata 2$ ;ersion.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting $udget Entr
!lanning Define !lanning *aout
Transaction
Code
SPRO
2. Dou2le-&li&' Create !lanning *aout.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Planning @a$out 1ame %P0!
1ame : #es&rition Planning @a$out J All Dimensions
=. (hoose the Create 2utton.
,. 7n the .eport !ainter& Create F+(S* planning laout FM$D, s&reen6 &hoose Edit Gen
Data Selection Gen Data Selection .
6. 7n the Element definition& General data selection #ialog 2o46 sele&t the follo3ing ten
C-aracteristics fiel#s6 then &hoose the arro3 2utton in the mi##le to mo0e them to the
Selected C-aracteristics ane.
%u#get 5$e
Posting Perio#
%u#get Pro&ess
)* Area
@e#ger
Re&or# 5$e
;ersion
)is&al Hear
%(S ;alue 5$e
"or'flo3 Status.
Grant
D. *a'e the follo3ing entries.
Characteristic .aria)e From .aria)e To
/ SAP AG Page =9 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
%u#get 5$e PR
Posting Perio# < ! < 2
%u#get Pro&ess PREP
)* Area !000
@e#ger 9)
Re&or# 5$e !
;ersion < !
)is&al Hear < !
%(S ;alue 5$e %!
"or'flo3 Status P
G. (hoose the C-eck 2utton.
9. (hoose Confirm.
!0. 5o hi#e the ;orkflow status fiel#6 &hoose 43 ;orkflow Status6 an# then &hoose the 8ide
2utton.
!!. (hoose Continue.
!2. 5he ne3 Planning la$out temlate is #isla$e#6 sho3ing t3o &olumns. *ead Column +in re#-6
an# Column 4 +in 2lue-. Dou2le-&li&' Column4.
!3. 7n the #ialog 2o46 &hoose 0e figure wit- c-aracteristics.
!=. (hange the 0e Figure selection from ,ransaction Currenc to *ocal Currenc.
!,. (hoose the C-eck 2utton.
!6. (hoose Confirm.
!D. (reate &olumns for the fi0e &hosen (hara&teristi&s J )un#6 )un# (enter6 (ommitment 8tem6
)un&tional area M )un#e# rogram.
!G. 5o &reate the first &olumn6 #ou2le-&li&' *ead Column +in re#-.
!9. 8n the #ialog 2o46 sele&t the Funded !rogram &hara&teristi&. an# mo0e it to the left using the
arro3 2utton.
20. A## otion of lo&al 0aria2le 3ith a range of ! to 2.
2!. (omlete the sele&tion 2$ &hoosing C-eck an# then &hoosing Confirm.
22. 7n the @ea# &olumn stru&ture. )un#e# Program #ialog 2o46 &hoose the C-aracteristic #alue
ra#io 2utton6 then &hoose Confirm.
23. Reeat stes !G to 22 for )un&tional Area6 (ommitment 8tem6 )un# (enter6 an# )un# +in that
or#er-.
5o a## &olumns for the other four (hara&teristi&s6 &hoose the 1e3 @ea# (olumn
2utton.
2=. 7n&e all the &olumns are #efine#6 &hoose the C-eck 2utton to 0ali#ate $our 3or'. (orre&t
errors6 if an$.
2,. (hoose Enter.
/ SAP AG Page ,0 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
26. Sa0e $our entries.
/esut
5he Planning @a$out %P0! is no3 &reate#.
'$9 BCS - *.C
'$9$1 2dit Toerance "ro(ie
+se
A toleran&e rofile ools #ifferent toleran&e limits for a0aila2ilit$ &ontrol 3hen ro&essing a&tual
transa&tions.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) $udgeting A#aila"ilit Control
Edit ,olerance !rofiles
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Toerance "ro(ie -ame !escription Currency Category o( Toerance "ro(ie
I00! 9ser "arnings 7nl$ 9SD 7nl$ 9sage rates are allo3e#
I002 9ser "arnings 7nl$ 9SD 7nl$ 9sage rates are allo3e#
=. (hoose Enter.
,. Sa0e $our entries.
6. Sele&t 5oleran&e Profile I00!6 then from the Dialog Stru&ture #ou2le-&li&' Maintain ,olerance
*imits.
D. (hoose the New Entries 2utton.
G. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
(eiling 5$e E4en#iture - 7utgoings
A&ti0it$ grou ??
(ategor$ of 5oleran&e Profile 7nl$ 9sage rates are allo3e#
7r#er for &he&'ing 0
*essage 5$e "arning
9sage : @imit 90S
A;( E0ent @ea0e %lan'
/ SAP AG Page ,! of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
(eiling 5$e E4en#iture - 7utgoings
A&ti0it$ grou ??
(ategor$ of 5oleran&e Profile 7nl$ 9sage rates are allo3e#
7r#er for &he&'ing !
*essage 5$e Error
9sage : @imit !00S
(eiling 5$e E4en#iture - 7utgoings
A&ti0it$ grou G0
(ategor$ of 5oleran&e Profile 7nl$ 9sage rates are allo3e#
7r#er for &he&'ing 2
*essage 5$e "arning
9sage : @imit !00S
A;( E0ent @ea0e %lan'
9. (hoose Enter.
!0. Sa0e $our entries.
!!. (hoose $ack.
!2. Reeat stes 6 to !! for 5oleran&e Profile I002 3ith the follo3ing information.
Fied -ame !escription +ser *ction and .aues Comment
(eiling 5$e E4en#iture - 7utgoings
A&ti0it$ grou ??
(ategor$ of 5oleran&e Profile 7nl$ 9sage rates are allo3e#
7r#er for &he&'ing 0
*essage 5$e "arning
9sage : @imit !00S
A;( E0ent @ea0e %lan'
/esut
5he 5oleran&e Profiles I00! an# I002 are no3 &reate#.
'$9$# Fiter Settings (or Budget .aues
+se
8n this 8*G a&ti0it$6 $ou #efine 3hi&h 2u#get 0alues shoul# 2e in&lu#e# in a&ti0e a0aila2ilit$
&ontrol.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
/ SAP AG Page ,2 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Settings for
A#aila"ilit Control *edger Define Filter Settings for $udget /alues
Transaction
Code
SPRO
2. Dou2le-&li&' Define t-e Consuma"le $udget.
3. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
=. (hoose the New Entries 2utton.
,. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
;ersion 0
;alue 5$e Sele&tion %
6. (hoose Enter.
D. Sa0e $our entries.
G. 8n the Dialog Structure ane6 #ou2le-&li&' Select $udget ,pes.
9. (hoose the New Entries 2utton.
!0. *a'e the follo3ing entries.
Budget Type 4ong !escription o( Budget Type
A! %u#get A#Bustment
A2 %u#get A#Bustment
A3 %u#get A#Bustment
%8 %u#get 8nitial
() (arrie# )or3ar#
!!. (hoose Enter.
!2. Sa0e $our entries.
/esut
5he )ilter settings for %u#get ;alues are &reate#.
'$9$' Fiter Settings (or Commitment ? *ctua .aues
+se
8n this 8*G a&ti0it$6 $ou #efine 3hi&h 2u#get 0alues shoul# 2e in&lu#e# in a&ti0e a0aila2ilit$
&ontrol.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Settings for
A#aila"ilit Control *edger Define Filter Settings for Commitment 1
/ SAP AG Page ,3 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Actual /alues
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and
.aues
Comment
A;( @e#ger 9H
)is&al Hear starting )rom ;alue 5$e
Sele&tion
2000
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he )ilter settings for (ommitment : A&tual are &omlete.
'$9$1 !e(ine !erivation Strategy (or Contro 8)Bects
+se
8n this 8*G a&ti0it$6 $ou &an #efine $our o3n strategies for #eri0ing )un#s *anagement a&&ount
assignments +)* a&&ount assignments- for a0aila2ilit$ &ontrol.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Settings for
A#aila"ilit Control *edger Define Deri#ation Strateg for Control
5"<ects
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Deri0ation Strateg$
1ame
9H0!
Des&rition %est Pra&ti&es Strateg$. (ontrol
72Be&ts

=. (hoose Enter.
,. Sa0e $our entries.
6. Dou2le-&li&' the ne3l$-&reate# entr$.
/ SAP AG Page ,= of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
D. (hoose the Displa =7 C-ange 2utton.
G. (hoose the Create Step 2utton.
9. 7n the Create Step #ialog 2o46 sele&t Deri#ation .ule6 then &hoose Continue.
!0. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition %est Pra&ti&es )un# to )un#
Sour&e )iel#s )91D
5arget )iel#s R)91D
!!. (hoose Enter.
!2. Sa0e $our entries.
!3. (hoose the Condition ta2.
!=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Sour&e fiel# for (on#ition )*KAREA
7erant for (on#ition O
Sour&e fiel# for (on#ition !000
!,. (hoose Enter.
!6. Sa0e $our entries.
!D. (hoose $ack t3i&e.
!G. Dou2le-&li&' the 9H0! entr$.
!9. (hoose the Create Step 2utton.
20. 7n the Create Step #ialog 2o46 sele&t Deri#ation .ule6 then &hoose Continue.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition %est Pra&ti&es (8 to (8
Sour&e )iel# (**585E*
5arget )iel# R(**585E*
2!. (hoose Enter.
22. Sa0e $our entries.
23. (hoose the Condition ta2.
2=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Sour&e fiel# for (on#ition )*KAREA
7erant for (on#ition O
Sour&e fiel# for (on#ition !000
2,. (hoose Enter.
26. Sa0e $our entries.
/ SAP AG Page ,, of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
2D. (hoose $ack.
2G. (hoose $ack t3i&e.
29. Dou2le-&li&' the 9H0! entr$.
30. (hoose the Create Step 2utton.
3!. 7n the Create Step #ialog 2o46 sele&t Deri#ation .ule6 then &hoose Continue.
32. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition %est Pra&ti&es )un# (tr to )un# (tr
Sour&e )iel# )91DS(5R
5arget )iel# R)91DS(5R
33. (hoose Enter.
3=. Sa0e $our entries.
3,. (hoose the Condition ta2.
36. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Sour&e fiel# for (on#ition )*KAREA
7erant for (on#ition O
Sour&e fiel# for (on#ition !000
3D. (hoose Enter.
3G. Sa0e $our entries.
39. (hoose $ack.
=0. (hoose $ack t3i&e.
=!. Dou2le-&li&' the 9H0! entr$.
=2. (hoose the Create Step 2utton.
=3. 7n the Create Step #ialog 2o46 sele&t +nitiali>ation6 then &hoose Continue.
==. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition %est Pra&ti&es 8nitiali>e )un&tional Area
)iel# R)91(AREA
=,. (hoose Enter.
=6. Sa0e $our entries.
=D. (hoose the Condition ta2.
=G. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
1ame A@D1R
7erant for (on#ition O
/ SAP AG Page ,6 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
;alue 9H
=9. (hoose Enter.
,0. Sa0e $our entries.
,!. 7n the Create Step #ialog 2o46 sele&t +nitiali>ation6 then &hoose Continue.
,2. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition %est Pra&ti&es 8nitiali>e )un#e# Program
)iel# R*EAS9RE
,3. (hoose Enter.
,=. Sa0e $our entries.
,,. (hoose the Condition ta2.
,6. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
1ame A@D1R
7erant for (on#ition O
;alue 9H
,D. (hoose Enter.
,G. Sa0e $our entries.
/esut
5he Deri0ation Strateg$ for (ontrol 72Be&ts is no3 #efine#.
'$9$5 !e(ine !erivation Strategy (or Toerance "ro(ies
+se
8n this 8*G a&ti0it$ $ou #efine the #eri0ation rules 3ith 3hi&h $ou &an rela&e the stan#ar#
toleran&e rofile 2$ an alternati0e toleran&e rofile.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Settings for
A#aila"ilit Control *edger Define Deri#ation Strateg for ,olerance
!rofiles
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
/ SAP AG Page ,D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
1ame 9H02
Strateg$ Des&rition %P Strateg$ for 5oleran&e Profiles
=. (hoose Enter.
,. Sa0e $our entries.
6. Dou2le-&li&' the 9H02 entr$.
D. (hoose the Displa =7 C-ange 2utton.
G. (hoose the Create Step 2utton.
9. 7n the Create Step #ialog 2o46 sele&t Deri#ation .ule6 then &hoose Continue.
!0. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition Profile for Pa$roll
Sour&e )iel# )*KAREA
5arget )iel# 57@PR7)
!!. (hoose Enter.
!2. (hoose the Rule 0alues i&on.
!3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and
.aues
Comment
)inan&ial *anagement Area !000
5oleran&e Profile for A0aila2ilit$
(ontrol
I003
!=. (hoose (ontinue.
!,. Sa0e $our entries.
!6. (hoose %a&' t3i&e.
!D. Dou2le-&li&' the 9H02 entr$.
!G. (hoose the Displa =7 C-ange 2utton.
!9. (hoose the Create Step 2utton.
20. 7n the Create Step #ialog 2o46 sele&t Deri#ation .ule6 then &hoose Continue.
2!. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Ste Des&rition Assign 9sers to 70erri#e Profile I002
Sour&e )iel# 91A*E
5arget )iel# 57@PR7)
22. (hoose Enter.
23. (hoose the Details i&on un#er 5arget )iel#s.
/ SAP AG Page ,G of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
2=. 8n the #ialog 2o46 sele&t the ra#io 2utton 70er3rite "ith 1e3 ;alue 8f 1e3 ;alue is 1ot
Emt$
2,. (hoose Enter.
26. Sa0e $our entries.
/esut
5he Deri0ation Strateg$ for 5oleran&e Profiles is no3 #efine#.
'$9$3 *ssign Toerance "ro(ies and Strategy (or Contro
8)Bects
+se
8n this 8*G a&ti0it$ $ou #efine the #eri0ation of a0aila2ilit$ &ontrol o2Be&ts an# the assignment of
the toleran&e rofile for ea&h a0aila2ilit$ &ontrol le#ger.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Settings for
A#aila"ilit Control *edger Assign ,olerance !rofiles and Strateg for
Control 5"<ects
Transaction
Code
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction
and .aues
Comment
@e#ger 1ame 9H
)rom Hear 2000
5oleran&e Profile I00!
Der. Strateg$ for
5oleran&e Profile
9H0!
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he 5oleran&e Profiles an# Deri0ation Strateg$ are no3 assigne# to (ontrol 72Be&ts in 9H0!.
'$9$9 Seect Chec&ing EoriAon (or *vaia)iity Contro
+se
/ SAP AG Page ,9 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
8n this 8*G a&ti0it$ $ou #efine the #eri0ation of a0aila2ilit$ &ontrol o2Be&ts an# the assignment of
the toleran&e rofile for ea&h a0aila2ilit$ &ontrol le#ger.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Settings for
A#aila"ilit Control *edger Specif C-ecking 8ori>on Select
C-ecking 8ori>on for A#aila"ilit Control
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
@e#ger 1ame 9H
(he&'ing
Hori>on
Annual &he&'s +#efault- &an 2e o0er3ritten
2$ strateg$

,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he (he&'ing Hori>on is no3 set for A;( @e#ger 9H.
'$9$: !e(ine *ctivation o( *vaia)iity Contro
+se
8n this 8*G a&ti0it$6 $ou a&ti0ate a0aila2ilit$ &ontrol 2$ assigning an a&ti0it$ status for ea&h le#ger
an# fis&al $ear +from $ear-. Hou &an &hoose 2et3een fi0e a&ti0ation statuses for ea&h a0aila2ilit$
&ontrol le#ger.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
$udget Control Sstem '$CS) A#aila"ilit Control Define Acti#ation
of A#aila"ilit Control
Transaction
Code
SPRO
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
/ SAP AG Page 60 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and .aues Comment
@e#ger 1ame 9H
)rom Hear 2000
@e#ger Status assignment A&ti0e 3ith stri&t &he&' logi&
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he A&ti0ation of 9H 3ith Stri&t @ogi& is no3 set.
/esut
5he rogram generates a reort sho3ing the results of re&onstru&t ta'ing into the t3o #ata
sour&es as #efine#.
'$1< 2armar&ed Funds
'$1<$1 *ssign Fied Status variant to Company Code
+se
8n this 3or' ste $ou assign a fiel# status 0ariant to $our &oman$ &o#es. Hou &an assign a fiel#
status 0ariant to as man$ &oman$ &o#es as $ou 3ant.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.

IM, Menu !u"lic Sector Management Funds Management Go#ernment
Funds Management(Specific !ostings Filed Control for Earmarked
Funds ? Funds ,ransfers Assign Field Status /ariant to Compan
Code
Transaction
Code
2. Dou2le-&li&' (oman$ (o#e !000.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)iel# Status ;ariant )*RE
,. (hoose Enter.
6. Sa0e $our entries.
/esut
5he )iel# Status 0ariant )*RE is no3 assigne# to (oman$ (o#e !000.
/ SAP AG Page 6! of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$1<$# !e(ine Fied Status ,roups
+se
8n this ste6 $ou #efine fiel# status grous. Hou must assign the fiel# status grous6 along 3ith a
fiel# status 0ariant6 to a fiel# sele&tion string6 an# enter them 3hen #efining #o&ument t$es.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.

IM, Menu !u"lic Sector Management Funds Management Go#ernment
Funds Management(Specific !ostings Filed Control for Earmarked
Funds ? Funds ,ransfers Define Field Status Groups
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)iel# Status Grou !000
1ame Des&rition Pu2li& Se&tor
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he )iel# Status Grou !000 is &reate#.
'$1<$' !e(ine Fied Seection String
+se
8n this ste6 $ou &an #efine the fiel# sele&tion strings - that is6 $ou &an se&if$ 3hi&h fiel#s are
rea#$ for entr$6 reFuire# or hi##en #uring Earmar'e# fun#s an# transfers. 8n another ste6 $ou
must assign a fiel# status 0ariant an# fiel# status grou to the fiel# sele&tion string.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.

IM, Menu !u"lic Sector Management Funds Management Go#ernment
Funds Management(Specific !ostings Earmarked Funds ? Funds
,ransfers Field Control for Earmarked Funds ? Funds ,ransfers
Define Field Selection String
Transaction
Code
SPRO
2. Sele&t the )iel# Sele&tion String M+,,E*.ESE.6 an# &hoose Cop As.
/ SAP AG Page 62 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
3. 1ame the ne3l$-&oie# o2Be&t as I)RK%P.
=. Sele&t the I)RK%P entr$6 an# in the Dialog Stru&ture ane6 #ou2le-&li&' Maintain Field Status
for Field Selection String.
,. *a'e the follo3ing )iel#s settings.
!escription Eide !ispay 8pt$entry /e%$entry
)un# (enter Sele&te#
)un# Sele&te#
)un&tional Area Sele&te#
Grant Sele&te#
%usiness Area Sele&te#
Re0ie3 all other )iel# statuses for $our 2usiness ro&ess nee#s.
6. (hoose Enter.
D. Sa0e $our entries.
/esut
5he )iel# Status String I)RK%P is no3 &reate# : maintaine#.
'$1<$1 !e(ine !ocument Types
+se
8n this 8*G a&ti0it$6 $ou &reate the #o&ument t$es for the #o&uments in )un#s *anagement.
Do&ument t$es are use# to &lassif$ the #o&uments. Hou &an #efine &hara&teristi&s for ea&h
#o&ument t$e that &ontrols ho3 the #o&ument is entere# or the$ ma$ 2e re&or#e# in the
#o&ument itself. )or ea&h #o&ument t$e6 $ou must se&if$.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Funds Management(Specific !ostings Earmarked Funds ? Funds
,ransfers Define Document ,pes
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and
.aues
Comment
Do&ument 5$e (ategor$ 30 J )un#
Reser0ation
Do&ument 5$e !!
1um2er Range 03
/ SAP AG Page 63 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Fied -ame !escription +ser *ction and
.aues
Comment
)iel# Status Grou !000
Grou Ee$ for Earmar'e# )un#s
(o$ing 5emlate
)*RE
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he Do&ument 5$e )un# Reser0ation is maintaine# 3ith a2o0e sele&tions.
'$1<$5 !e(ine /ues (or *ccount *ssignment Trans(er
+se
8n this ste $ou #efine 3hi&h a&&ount assignments are to 2e transferre# from the earmar'e# fun#
to the follo3-on #o&ument 3hen osting a #o&ument 3ith referen&e to an Earmar'e# fun#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Funds Management(Specific !ostings Account Assignment ,ransfer
Define .ules for Account Assignment transfer
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
Rule !000
Des&rition %P Rule !000
=. (hoose Enter.
,. Sa0e $our entries.
6. Sele&t the ne3l$ &reate# entr$6 an# in the Dialog Structure ane6 #ou2le-&li&' Maintain Field
to "e ,ransferred.
D. Grou the fiel#s as follo3s.
,roup 1 ,roup # ,roup '
7r#er 1um2er6 )un#6 )un# (enter6
)un&tional Area6 Grant
(ost (enter6 1et3or'
1um2er6 "%S
G@
A&&ount
G. Sa0e $our entries.
/esut
5he a&&ount assignment Rule !000 is no3 #efine#.
/ SAP AG Page 6= of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
'$1<$3 *ssign /ues
+se
8n this 8*G a&ti0it$6 $ou assign the rules for the a&&ount assignment transfer from the earmar'e#
fun#s to in#i0i#ual a&ti0ities +su&h as ur&hase or#er6 G:@ a&&ount osting-.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Funds Management(Specific !ostings Earmarked Funds and Funds
,ransfers Account Assignment ,ransfer Assign .ules
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
A&ti0it$ X
Rule !000
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he ne3l$ &reate# Rule is no3 assigne# to A@@ a&ti0ities.
'$11 Commitment +pdates and Integration
'$11$1 *ssign +pdate "ro(ie to FM *rea
+se
8n this ste $ou #efine $our u#ate rofile er )* area. 9#ate rofiles suort s$stem
&onfiguration as a result of the 2usiness an# e4e&uta2le features the$ &ontain for the &ontrolling if
u#ates. ;ia the u#ate rofile6 for e4amle6 $ou &an #efine 3hether a ur&hase reFuisition
&onsumes 2u#get or not +statisti&al ostings-.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Actual and Commitment 9pdate 1 +ntegration General Settings
Assign 9pdate !rofile to FM Area
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
/ SAP AG Page 6, of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)* Area !000
9#ate Profile 000!02
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he 9#ate Profile 00!02 is no3 assigne# to )* Area !000.
'$11$# 8verride +pdate "ro(ie
+se
this 8*G a&ti0it$6 $ou &an o0erri#e the 0ali# settings of an u#ate rofile in the stan#ar# s$stem.
70erri#e for a 0alue t$e. Hou &an in#i0i#uall$ se&if$ for ea&h u#ate rofile an# 0alue t$e6
3hi&h #o&ument #ate shoul# 2e &alle# for the erio# assignment of &ommitment an# a&tual #ata
in )un#s *anagement. 5his refers to the erio# in 3hi&h the a&tual #ata in the 8nformation
s$stem shoul# 2e #isla$e# for the a$ment 2u#get an#:or the &ommitment 2u#get. 5he u#ate
erio#s are #etermine# 2$ one of the follo3ing. +a- Posting:Do&ument #ate +2- Due #ate +&-
Deli0er$ #ate
8n a##ition6 $ou &an se&if$ for ea&h 0alue t$e that the u#ate in )un#s *anagement shoul#
onl$ 2e statisti&al. 5his means that the osting is not su2Be&t to a0aila2ilit$ &ontrol an# #oes not
use an$ 2u#get.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Actual and Commitment 9pdate 1 +ntegration General Settings
5#erride 9pdate !rofile
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction
and .aues
Comment
9#ate Profile 000!02
;alue 5$e V0alue t$eW @ea0e 2lan' or enter
;alue as ali&a2le +su&h
as 60-
Perio#-2ase# En&um2ran&e
5ra&'ing for Pa$ment %u#get
Sele&te#
=. (hoose Enter.
,. Sa0e $our entries.
/ SAP AG Page 66 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
/esut
5he 9#ate Profile 00!02 is no3 o0erri##en as sho3n.
'$11$' Ma&e 8ther Settings
+se
8n this 8*G a&ti0it$6 $ou &an #efine.
"hen the goo#s re&eit shoul# 2e in&lu#e# in )un#s *anagement
5he ro&ess 2$ 3hi&h ta4 shoul# 2e #isla$e#
"hether the #eri0ation of )* A&&ount Assignments onl$ o&&urs for real (ontrolling
72Be&ts or also for statisti&al (ontrolling o2Be&ts
"hi&h #o&uments shoul# 2e use# for #etermining the (arr$ for3ar# @e0el
"hi&h (urren&$ 5$e is use# for &urren&$ integration +see se&tion CDefine (urren&$ 5$e
for (urren&$ 8ntegrationC-
"hether sales or#ers shoul# 2e u#ate# in )*.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Actual and Commitment 9pdate 1 +ntegration General Settings
Make ot-er Settings
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)* Area !000
Sales 7r#er 8ntegration.
Dea&ti0ate 9#ate
Sele&t or #esele&t6 as
ali&a2le
Re0ie3 the other setting on this s&reen6 an# ma'e an$ ali&a2le a#Bustment.
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he other settings are &omlete# as nee#e#.
'$11$1 *ssign -um)er /ange to FM *rea
+se
/ SAP AG Page 6D of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
8n this 8*G a&ti0it$6 8n this ste6 $ou store a num2er range inter0al for a&tual #ata #o&uments for
ea&h )* area.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Actual and Commitment 9pdate 1 +ntegration $asic Settings FM
*ine +tems Assign Num"er .ange to FM Area
Transaction
Code
SPRO
2. 8n the !000 ro36 enter the follo3ing 0alue.
Fied -ame !escription +ser *ction and .aues Comment
1um2er Range 0!
3. (hoose Enter.
=. Sa0e $our entries.
/esut
5he 1um2er 0! is no3 assigne# to )* Area !000 a&tuals #ata.
'$11$5 *ctivate ? !eactivate Funds Management
+se
8n this ste6 $ou a&ti0ate the )un#s *anagement +)*- a&&ount assignment #eri0ation an#
u#ate of #o&uments from the fee#er &omonents for )* to )* for se&ifi& &oman$ &o#es. 8f
$ou ha0e &om2ine# a num2er of &oman$ &o#es un#er an )* area6 $ou ha0e the otion of
a&ti0ating se&ifi& &oman$ &o#es onl$ or of lea0ing other &oman$ &o#es #ea&ti0ate#.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Actual and Commitment 9pdate 1 +ntegration Acti#ate 1 Deacti#ate
Funds management
Transaction
Code
SPRO
2. 8n the ro3 for (oman$ (o#e !0006 )* Area !0006 ma'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
A&&ount Assignment Deri0ation Sele&te#
A&ti0ation )* 9#ate Sele&te#
3. (hoose Enter.
=. Sa0e $our entries.
/esut
/ SAP AG Page 6G of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
5he A&&ount Assignment Deri0ation an# )* 9#ate is no3 a&ti0ate# for (oman$ (o#e !0006
)* Area !000.
'$1# Cosing 8perations
'$1#$1 8pen "eriods (or FM "ostings
+se
8n this ste6 $ou &reate a num2er range inter0al for fis&al $ear &hange #o&uments for ea&h )*
area. )is&al $ear &hange #o&uments are &reate# for )un#s *anagement #o&uments that are
&arrie# for3ar# to a ne3 fis&al $ear using rogram (losing 7erations. (arr$ for3ar# of 7en
8tems6 or 3hose &arr$ for3ar# 3as reset again using rogram (losing 7erations. Reset (arr$
for3ar# of 7en 8tems +R))*(()R-.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Additional Functions Closing 5perations 5pen and Close !eriods 1
Fiscal %ear %ears !osting +ndi#idual !rocessing
Transaction
Code
FMIR
2. 8n the FM Area fiel#6 enter 1000 an# &hoose Continue.
3. (hoose the New Entries 2utton.
=. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
%u#get &ategor$ 9H
)is&al Hear 2009
A&&ounts Assignment Element:s All A&&t Assgmt.
)rom Perio# 0!
5o Perio# !2
,. (hoose Enter.
6. Sa0e $our entries.
/esut
Posting erio#s 0! through !2 are assigne# for )is&al $ear 2009 for )* Area !000.
'$1#$# 2nter !e(aut Settings
+se
8n this 8*G a&ti0it$6 $ou #efine er )* area6 3hi&h &losing oerations &an 2e &arrie# out at the
fis&al $ear &hange. +!- (arr$ing for3ar# &ommitmentsY +2- (arr$ing for3ar# 2u#get for
&ommitmentsY +3- (arr$ing for3ar# resi#ual 2u#getY
/ SAP AG Page 69 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Closing 5perations Enter Default Settings
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and .aues Comment
)* Area !000
(ommt &f3# all3# Sele&te#
%#gt () &mt allo3 Sele&te#
Res.2gt &f all# Sele&te#
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he %asi& settings for (arr$ )or3ar#s are no3 set for the )* area !000.
'$1#$' 2nter Settings (or Commitment Item Carry For;ard
"ayment Budget
+se
8n this ste6 $ou se&if$ er )* area6 fis&al $ear6 an# 0alue t$e +su&h as ur&hase or#ers or
in0oi&es-6 3hether &arr$ing for3ar# &ommitments for the a$ment 2u#get to the ne3 fis&al $ear is
allo3e# or not. 5he settings ma#e here o0erri#e an$ #efault settings that alrea#$ e4ist.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Closing 5perations Commitment Closing 5perations Enter
Settings for Commitment +tem carr Forward !ament $udget
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
FM *rea Fisca 0ear .aue Type I( C?Fed$ Is ao;ed
!000 2009 ,! Sele&te#
!000 2009 G! Sele&te#
=. (hoose Enter.
/ SAP AG Page D0 of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
,. Sa0e $our entries.
/esut
5he &arr$ for3ar# settings for a$ment 2u#get 2$ 0alue t$e are set as sho3n.
'$1#$1 BCS - *ctivate Budget Carry For;ard (or Commitment
+se
8n this 8*G a&ti0it$6 $ou #efine for 3hi&h 0alue t$e an# 2u#get &ategor$ the &arr$ for3ar# of
2u#get for &ommitment shoul# 2e a&ti0ate# or #ea&ti0ate# for ea&h )* area:fis&al $ear. Hou &an
#efine the settings for in#i0i#ual 0alue t$es or for all 0alue t$es that are use# in the fiel# 0alue
t$e.
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Closing 5perations Closing 5perations for $CS Acti#ate $udget
carr Forward for Commitment
Transaction
Code
SPRO
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
FM *rea Fisca year .aue Type Budget Category I( *ctive
!000 2009 ,! 9) A&ti0e
!000 2009 G! 9) A&ti0e
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he &arr$ )or3ar# settings for %(S for @e#ger 9) +A;( le#ger 9)- are no3 a&ti0ate#.
'$1#$5 BCS C !e(ine Budget 2ntry !ocuments (or Commitment
carry (or;ard
+se
%$ #efault6 the 2u#get &arr$ for3ar# for &ommitment is logge# in a 2u#get entr$ #o&ument 3ith
2oth a sen#er an# re&ei0er line an# for the sen#er line of the transa&tion6
"rocedure
!. A&&ess the a&ti0it$ using one of the follo3ing na0igation otions.
IM, Menu !u"lic Sector Management Funds Management Go#ernment
Closing 5perations Closing 5perations for $CS Define $udget
Entr Document for Commitment carr Forward
/ SAP AG Page D! of D2
SAP Best Practices )un#s *anagement-%asi& Settings +9,!-. (onfiguration Gui#e
Transaction
Code
2. (hoose the New Entries 2utton.
3. *a'e the follo3ing entries.
Fied -ame !escription +ser *ction and
.aues
Comment
)* Area %P()
Hea#er te4t : 1ame %P J (:)3#. Do& t$e
Settings for Re&ei0er J %u#get 5$e ()
Settings for re&ei0er - Perio# 0!
Settings for re&ei0er J Distri2ution
Ee$
00
Settings for Sen#er J %u#get 5$e ()
Settings for Sen#er J Perio# !2
=. (hoose Enter.
,. Sa0e $our entries.
/esut
5he Do&ument settings 3ith %u#get 5$e an# erio# settings are set for (arr$ )or3ar# for %(S.
/ SAP AG Page D2 of D2