Project Monitoring Form 1

FCED Foundation (1849)

Project Name: FCED Municipality: Paco-Pandacan

PA Number: 1849 Province: Manila
Project Name: BCYA Region: NCR
Program Name: BCYA

Project Narrative Summary

Reporting Period: as of April to June 2008

A. Highlights of Project Major Accomplishments

1. Physical Performance

It is worthy to note that within the quarter, the project achieved almost
60% participation of children and youth in child development activities.

Two joint meetings of the children and youth were conducted during the
quarter. The meetings discussed about the upcoming activities which they
planned to implement last summer such as Mini-Olympics and Sports fest (which
include the 1st FCED Basketball & Volleyball Tournament among the youth),
Sessions on Primary Health Care by Junior Health Workers, Arts Session among
the children, and Let’s Enhance Values and Empower Leadership (Level-Up
Camp). Another meeting was conducted among the leaders of each barangay
children association which is the finalization of all the activity that they planned
specifically on the Level-Up Camp. It also tackled about the forthcoming activity
for the month of July which includes the Facilitation’s Training among the
potential leaders.

There were 30 children and youth who were involved in the organizational
capacity assessment (OCA) last April 21, 2008 held at FCED office to assess the
group’s initiatives, direction, and to plan change based on the 15 core
dimensions (Key Quality Elements).

Four (4) child development sessions were conducted, namely, (a) Basic
Leadership Training which was incorporate during the Level-up Camp
participated by 100 children and youth (b) Values Session among the children
and youth, (c) Sessions on Primary Health Care with 70 children participated and
24 Junior Health workers facilitators, and (d) Arts Session during recognition day
in each barangay conducted by the children and youth leaders.

There were child development activities conducted that geared towards

enhancing the children and youth capacity building. This includes Mini-Olympics
held at Rizal Memorial Stadium last May 31 & June 02, 2008 were 3 children who
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won the second place. The activity was sponsored by Sun for All Foundation.
The sports fest were also successfully done last May 24-June 08, 2008 which
includes the 1st FCED Basketball and Volleyball Tournament 2008 held at Brgy.
824 Canonigo Court Paco Manila. Lastly, the Level-Up Camp (Let’s Enhance
Values and Empower Leadership) were also done at BSP Grounds, Los Baños
Laguna last June 4-6, 2008 in partnership of the Boy Scout of the Philippines.
The said activity was participated by 100 youth and selected children leaders.

The project has sent 1 child, 1 youth and 1 project staff to attend the
training on BCYA National Conference last May 18-23, 2008 held at The Legend
Villas Hotel Mandaluyong City.

2. Financial Performance

The expenditures incurred to accomplish the planned activities were within

the projected cost of the activity. The project was able to save from the activities
because of the free use of the office and community facilities for the Arts
Sessions, Primary Health care sessions, Values session to the children and
youth, and 1st FCED Basketball and Volleyball Tournament during the Sports
fest. The project also discounted from payment to the BSP facilitators and ground
facilities and bus rental during Level-Up camp. Through a solicitation letter to the
brgy chairman and council the project have less expense in terms of awarding of
trophy. The volunteerism of the community leaders, children, and youth helped a
lot in the implementation of the activities for the quarter. Furthermore, the
children and youth leaders are the one who facilitates in some activities.

B. Major Issues, Concerns, Bottlenecks, Challenges in Project

Implementation

During this quarter, most of the children and youth are available but there
are some who take their vacation in the province. Some officers of the barangay
children association are in-active thus they have less ideas of the activities given
by the project.

The project has to consider the interest of the group to the kind of child
development activities to be given.

Some of the children and youth leaders missed to attend the meetings and
some project activities. There were activities that are in conflict with the schedule
of the other activities. Some old leaders are not functional because they are
already working and they’re having on the job training.

During the sports fest on 1st FCED basketball and volleyball tournament
there are players who doesn’t like to play to the area because of being afraid and
feeling of uncomfortable to the behavior of the people in the community.
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FCED Foundation (1849)
Moreover, the 1st FCED Basketball and Volleyball tournament were not
implement on the planned time due to late consolidation of the list of players.
There was a difficulty in budgeting during the tournament because the stipend for
the referees and other concern like trophy were also getting from the budget of
mini-Olympics.

The primary health care sessions were not implemented as to the expected
dates prior to the plan of Junior health workers during the meeting. Moreover,
some JHW did not anymore implement the Primary health care session due to
conflict schedule in school.

C. Actions Taken/ Strategies Adopted to Address Project Challenges

and/or to Achieve Project Goals/ Objectives?

 The implementation of the activities was done during the availability of the
children and youth who are going to participate in the different activities.
Parent leaders were mobilized to follow-up and mobilize the children and
youth's participation in the various activities. The project provided
communication letter to the children and youth leaders for them to attend
the meetings and to inform them of the activities of the project. The letter
was sent through the active officers who disseminate the information.
Since some children and youth leaders are inactive and/or not functional
due to conflicting schedules and has low motivation to participate, the
project has developed 2nd liners to become active leaders.

 The project has sent another 1 child and 1 youth during the BCYA National
Conference for them to build the ideas of the importance of forming the
BCYA program and to develop them to become facilitators to help in the
implementation of the activities for the children and youth.

 Due to some conflict in the schedule of the BCYA point person, the project
has mobilized a youth to attend some meetings or activities to represent
the project.

 During the 1st FCED Basketball and Volleyball tournament, the BCYA point
person coordinated to the barangay chairman through the parent
association president of Brgy 824 to ask for the assistance for the peace
and order during the entire events. The youth core group of the said brgy.
helps a lot during the tournament in terms of peace and order, securing of
the facilities, and ensuring the needed materials and supplies. The project
stick to the budget from mini-Olympics thus there was a difficulty in
budgeting. However, the project looks for alternatives such as solicitation
to the brgy chairman and council for the additional budget for the trophy.
The project also looks for a referee where they can pay lower amount as
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their stiphen. The project also looks for the venue where they can utilize it
for free.

 The BCYA Point person communicate to the leaders of Parent Association

and other children and youth leaders to follow-up the implementation of
the primary health care sessions. Although the implementation was not on
the expected dates, it was still implemented during this quarter. The
JHW’s facilitator still looking forward to implement the session to those
who have not yet implement the session.

D. Best Practices and Lessons Learned

 Coordination to leaders of children and youth and leaders of the parent

association is really important to follow-up the implementation of the
activities. On the same manner, coordination to the social worker incharge
to the barangay is much needed to follow-up the status of participation of
the children and youth. It is important reminder that the implementation of
the child development activities should be of interest to the children and
age appropriate. Dissemination of the information about BCYA program to
the children and youth as well as to the community could be of great help
to recognized and internalized the importance of this program especially
the activities. Moreover, tapping of other resources available to the
community can help lessen the expenses of the activities of the project.

E. Project Emerging Impacts/Intermediate Results

 BCYA program through FCED project has given different trainings and
seminars that gain knowledge to the children and youth leaders and
among the 2nd liners. The children and youth who participated in the
different activities given by the project have a great impact in terms of their
facilitating skills and gain interpersonal relationship to the other children.
Some of them are now leaders in the community, not only as brgy children
association but as a whole community. Being part of the BCYA program
under the FCED project is a credit to be known in the community.

F. Integration of Sponsorship Activities to Project

 Building Child and Youth Agency program provides the mechanism of

journalizing and sharing the experiences of the sponsored children to the
other members of the children's coalition. In such a way, the sponsored
children can gather some ideas coming from the other children that they
can share also to their sponsors. Participation of children in child
development activities can results to a more inputs that they can share
when they make letters to their sponsor. The inputs of the program
enhance the quality of letters communicated by the child to his/her
sponsor.
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FCED Foundation (1849)

G. Plans for the Next Quarter

The following activities will be implemented in the next quarter:

 Conduct of Financial Education session to the children and youth leaders

 BCYA Orientation to parents, BCPC, children and youth
 Continuous orientation of CPPS to Parents
 Updating of BCYA Corner
 TOT for Children and youth leaders
 Monthly meeting children/youth facilitators
 Monthly meeting of brgy.children association
 Self-Awareness session
 Team Building Activity
 Activities on Communication and Self-Discipline