REF:TQC/OD/MIAL/ISO14K2K4/V1.

PROPOSAL
FOR ESTABLISHMENT OF
ENVIRONMENT MANAGEMENT SYSTEMS

CLIENT: Mumbai International Airport Pvt.

Ltd.

8th December 2009

TRANSCENDENT QUALITY CONSULTING

A-515, SHIV CHAMBERS, SECTOR-11, CBD BELAPUR, NAVI MUMBAI-400614

contact: 91 22 2070037, e-mail: tqcindia@tqcindia.com

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INDEX

1 ISSUES REQUIRING MANAGEMENT ATTENTION..........................................................3

2 DEVELOPING AND IMPLEMENTING AN ISO 14001:2004 EMS......................................4

A-515, SHIV CHAMBERS, SECTOR-11, CBD BELAPUR, NAVI MUMBAI-400614...........2

3 ACTION PLAN FOR ISO 14001:2004 EMS DEVELOPMENT & IMPLEMENTATION......5

4 SCOPE OF WORK...............................................................................................................6

5 PROFESSIONAL CHARGES FOR ISO 14001:2004 SYSTEMS DEVELOPMENT...........7

6 ABBREVIATIONS USED IN THIS DOCUMENT.................................................................8

A-5 15 , SHI V C HAMB ERS, SEC TO R- 11 , C B D BEL APUR, N AVI MUMB AI -4 00 61 4

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1 ISSUES REQUIRING MANAGEMENT ATTENTION

There are various administrative matters which require management attention while
implementing an ISO 14001:2004 EMS. Some of those are:

1.1 Involvement of top management is crucial to send right message down the line.

1.2 The top management has to identify and depute an environment representative
on the activity of EMS development and implementation.

1.3 The environment representative should be the person who has access to senior
management, knows the activities of the organization and commands respect
from the fellow employees.

1.4 The environment representative will have to take time off from routine activities.

1.5 Some persons will have to take the time to write / review procedures and work
instructions.

1.6 There may be some resistance from the staff, as changes may have to be made to
existing systems.

1.7 The process of assessment, development & implementation shall take nine
months from the start date.

1.8 Resources shall have to be allocated for the system development

1.9 The system may fail if the cooperation of all concerned is not obtained.

1.10 Periodical review by the EMS Team has to be made for tracking the development
of project.

A-5 15 , SHI V C HAMB ERS, SEC TO R- 11 , C B D BEL APUR, N AVI MUMB AI -4 00 61 4

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2 Developing and Implementing an ISO 14001:2004 EMS

The methodology for establishing an ISO 14001:2004 environmental management

system depends on a number of factors such as the nature of business, current status
of environmental issues, market, statutory & regulatory requirements.
Following are the steps to be followed for effective implementation:-

2.1 Commitment from senior management

2.2 Appointment of environment representative

2.3 Start environmental awareness programmes in the organization

2.4 Aspect Impact Analysis

2.5 Environmental Objectives formulation

2.6 Action plan (where areas requiring the formulation of procedures and work
instructions have been identified, an EMP for establishing the EMS should be
developed)

2.7 Training

2.8 Develop EMS documentation

2.9 Implementation of the developed system

2.10 Internal audit

2.11 Corrective and Preventive action

2.12 Management review

2.13 Certification & registration

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3 Action Plan For ISO 14001:2004 EMS Development &

Implementation

Particulars M1 M2 M3 M4 M5 M6 M7 M8 M9
1
ISO 14001:2004 EMS    
training &
awareness campaign
2
Aspect Impact  
Analysis
3
EMS activity  
mapping

4 Environment policy
& objectives 
5
Develop   
Environmental
Management
Systems Manual
6
Develop the EMP  

7
Develop the OCP   

8
Implementation of      
the EMPs and OCPs
9
Internal Audit 
10
ATR and Closure of  
NCs
11
Management Review 

12
Assessment by 
certification Agency

Note: M1, M2,… in the above table means Month 1, Month 2, etc..

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4 Scope of Work

The scope of work to be carried out by the Company shall include the following;

4.1 In house training of the staff on ISO 14001:2004 environmental management

systems

4.2 Aspect Impact Analysis

4.3 Formulation of Environmental Objectives

4.4 Development of EMS flow charts

4.5 Development of EMP

4.6 Development of OCP Manuals

4.7 Development of EMS Manual

4.8 Implementation of the developed system

4.9 Internal Audit

4.10 Preparation of ATRs and closure of non conformances

4.11 Management Review

4.12 Coordination of the certification Audit

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5 Professional Charges for ISO 14001:2004 Systems Development

The total consideration payable to the company, for the scope of work mentioned in
Clause 4, above shall be Rupees Eight Lakhs Eighty Five Thousand Only ( Rs 8,85,000 )
**, which shall be payable as follows:-

5.1 An amount equal to 20% of total charges (i.e. Rs 177000/-) shall be paid in
advance at the time of awarding the assignment (issue of P.O), which shall be
considered as on account payment.

5.2 An amount equal to 20% of total charges (i.e. Rs 177000/-) shall be paid in with
the submission of Aspect Impact analysis report.

5.3 An amount equal to 20% of total charges (i.e. Rs 177000/-) shall be paid in with
the release of 1st draft of EMS documentation

5.4 An amount equal to 20% of total charges (i.e. Rs 177000/-) shall be paid after
conducting the Internal Audit of the implemented systems.

5.5 The balance of 10% (i.e. Rs 177000/-) shall be paid after the completion of
certification audit by the certification agency auditors.

5.6 The company shall arrange for the certification agencies of ISO 14001:2004
system for the client, if required.

5.7 The professional charges mentioned in the document are valid for 45 days from
the date of issue.

Note:
1. The Company & The Client wherever mentioned above means M/S Transcendent
Quality Consulting, Mumbai & Mumbai International Airport Pvt. Ltd. ,
respectively.
2. Service Tax @ 10.3% (or the current rate as notified by the government) shall be
payable by the client on each bill amount.

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6 Abbreviations used in this document

Abbreviation Explanation
1 EMS Environmental Management Systems
2 OCP Operational Control Procedures
3 EMP Environmental Management Program
4 ATR Action Taken Report

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