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Modern Data Protection

Built for Virtualization


Bringing Automation
to the Datacenter
Mike Resseler
Veeam Product Strategy Specialist, MVP, Microsoft
Certifed IT Professional, MCSA, MCTS, MCP
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Bringing Automation to the Datacenter
1. NIST defnition of cloud computing: http://csrc.nist.gov/publications/nistpubs/800-145/SP800-145.pdf
Introduction
Being an IT administrator requires a whole different way of working and thinking
compared to a couple of years ago. IT professionals used to talk about servers
on a day-to-day basisthat time has gone. Today they are spending their time
dealing with the growing demand for business services to support end users
and customers in an increasingly complex infrastructure. At the same time, IT
professionals need to deliver very high quality services and are working under
more budget stress than before. There are multiple reasons behind this change.
One of the reasons is the Bring Your Own Device (BYOD) principle. Customers
and end users are more demanding today than they were a couple of years
ago. They are also much more IT aware. The generation entering the workforce
now has grown up with digital equipment and has never experienced the
sound of an old modem. And they cant imagine a day without Internet. These
workers request the best services and they want them anywhere, anytime and
on any device.
Another reason for this transformation is virtualization. What started a couple
of years ago as a cost-saving solution quickly became much more than that.
Virtualization offered the possibility of quickly reacting to demands of the
business and provisioning services much faster. But virtualization has become
an enabler for more.
The third reason for the shift in thinking is cloud computinga buzz
word for a couple of years now, it is quickly becoming a reality in many
organizations. And even if it is not a reality, it will be on the design table for
sure. Cloud computing is defned by fve essential characteristics, one of
which is automation.
While IT organizations are working hard to cope with these new paradigms,
they are discovering a lot of challenges:
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Bringing Automation to the Datacenter
Manual processes. IT professionals who have been in the feld for a while
know that they used to do everything manually. With the current demands
on IT, this is no longer an option. Everything has to be done immediately
and is automated. Today business owners and application owners are
exploring available cloud services to get their jobs done. Internal IT
organizations need to cope with this reality and make sure that they are as
fexible as those cloud services. Besides being as fexible, they need to prove
their added value compared to cloud services.
Underutilization of assets. For years IT professionals bought resources for
each specifc project. This led to a lot of hardware never being used fully.
Virtualization is a game changer in this area, but too many assets are still
over-provisioned and therefore cost more money than they should.
Overutilization of assets. The other way around is also seen more
frequently. Using techniques such as overcommit or dynamic memory can
be a great asset in your environment, but when the pressure becomes too
large, it can lead to performance degradation when your services need
additional resources.
Changes. Virtualization has already brought the possibility of rapidly
deploying new assets and services. The private cloud continues on that
path and delivers self-service. It becomes even more diffcult to know what
is deployed and who is using what in your environment and to have it
documented.
Always on principle. IT has to be there 24x7 and cannot fail. Because
there are better technologies to provide 24x7 uptime, end users and
customers expect it and they see it as normal. After all, in their experience,
FaceBook is never down and is always available.
Complexity. Shared storage, virtual networking, cluster shared volumesall of
these new concepts bring in new technologies and add a lot of complexity. And
every added layer in your infrastructure can become the failure point.
Benefts of datacenter automation
Automation in the datacenter brings a lot of advantages and addresses
challenges introduced by BYOD, virtualization and cloud computing. Lets look
at a few of these advantages:
Compliance and standardization
Its no secret that people do not perform tasks in the exact same way. It is also
not a big secret that any IT professional who has to do a job multiple times
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Bringing Automation to the Datacenter
starts to do it blindly, leading to mistakes. And last but not least, doing tasks
manually leads to steps being forgotten. No matter how good you are at
creating lists, chances are you will forget that one server in the corner or will
miss a rather crucial step in the process. By bringing in automation, you ensure
that every time repetitive tasks are performed they are done in the exact same
way, which leads to standardization of your environment and compliance.
No more forgotten patches (or forgotten servers, for that matter). No more
different server deploymentsall are rolled out in the exact same way.
Automation will make your life much easier and you will be able to manage
your environment better.
Server effciency
I talked about underutilization (and overutilization) in a white paper I wrote on
capacity planning. Having good automation processes in place can help ensure
that your VMs are implemented correctly and have the resources they need.
With automation, your VMs are adjusted on the fy by monitoring different
thresholds when more resources are needed.
Order
Automation and streamlined processes bring order to the daily chaos you are
working in. This revolution has changed industry (e.g., assembly lines in an
automobile manufacturing plant) and is now on its way to the IT industry. With
reference to the automotive industry, it used to take days before a car was
fnished, and after bringing in automation it took less than two hours. Bringing
automation to your datacenter will ensure that you can respond faster and in
the same way over and over again.
Costs
Automation simply reduces costs across your IT operations life cycle. Less
manual work, fewer human errors, easier and faster troubleshooting because of
standardization, fewer incidents because of compliance and less downtime are
just some of the cost-reducing factors in your environment.
Note: If you are worried about losing your job as a result of automation, then read
on to set your mind at ease.
Better change management
If you are working in a production environment, you will have to deal with
change management. I used to spend many hours in CAB (change advisory
board) meetings, preparing endless documents on how to handle the change
and lag time between every step of a process, and it was sometimes huge.
Automation can handle a lot of those issues.
2. A good read on assembly lines can be found here: https://en.wikipedia.org/wiki/Assembly_line
3. CAB: Change Advisory Board: http://en.wikipedia.org/wiki/Change_Advisory_Board
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Bringing Automation to the Datacenter
Better productivity
Even if you are not automating every part of a process in your datacenter,
automating a part of it can beneft your organization. For example, IT operators
have more information after an alert because an automation process has
gathered that information.
What to automate?
One of the major challenges for your automation strategy is the question:
what are we going to automate and what are we not going to automate? No,
this is not an easy question to answer and you wont fnd a straight answer to
this question in this white paper, but here are a few tips to help you resolve this
question:
Are you or your fellow administrators performing a certain task on a regular
basis? If the answer is yes, then all of these tasks can potentially be automated.
Do you have issues with keeping your documentation up-to-date? Or are
you spending too much time creating and maintaining documentation? If
so, automation is an answer to this problem.
Have you experienced too much human error with some tasks? Then look
into that task and try to automate it. This will eliminate the human error and
the resulting diffculties.
Are you suffering from inconsistent servers and services? Then you should
consider automation.
What about known issues in your datacenter? Are errors coming out of your
monitoring solution on a frequent basis? This can be automated as well.
These questions and others lead to the same point: Will automation save you
time and possible issues (and, therefore, money)? For each task you want to
automate, ask yourself these questions:
How much time will it take to automate?
How many hours will it save when the automation is in place?
Is it critical? For example, the level of criticality could be assessed by asking
whether speed is important for a particular task or if human error could end
up costing a fortune.
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Bringing Automation to the Datacenter
How many times will you need to adapt your automation script or workfow
in the future? Of course it is diffcult to foresee what will come to your
environment but if you are creating automation tasks for a service that
changes every six months, then it might not be necessary.
Do you need up-to-date documentation based on rules, compliance or
another reason? If so, then automating this is a no-brainer.
Choosing an automation solution
strategy
There are a few ways to automate tasks. The most well-known is probably using
scripts. You have been doing this for years and probably have a full set of scripts
in your environment. Depending who has written the script, it will be in scripting
language A or B and will be fully documented or not. There are a number of
strategies you can apply today to automate your datacenter.
Note that Im not suggesting you throw out everything you have today, but it is
wise to decide on an automation strategy that can be applied throughout the entire
company and create any new automation task according to that strategy. Older
scripts can be changed to the new strategy when they are due for change. Consider
your automation strategy from now on as a part of your datacenter vision.
Scripting
Scripting has evolved over the years and todays standard is PowerShell.
Almost every vendor has a specifc PowerShell module for its solution and
because of the consistency in language, it is pretty easy to learn this language
and create automation.
Figure 1: PowerShell window
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Bringing Automation to the Datacenter
If you choose an automation strategy based on scripting, then PowerShell is
certainly something to look at. Not only is it fully usable throughout the entire
Microsoft stack, but many vendors such as VMware and Citrix have embraced
PowerShell as the standard in scripting automation.
PowerShell is very easy to learn and there are a lot of good courses out there
that will get you started. Here are some important basics to get you started:
A commandlet (cmdlet) is a basic instruction.
A module is a collection of different commandlets, which are mostly grouped by
a specifc technology.
PowerShell works with objects, so each commandlet has methods and
properties.
Pipelines are a series of connected segments, which allow you to use the output
(or result) of one commandlet and feed that (input) to another commandlet.
Common parameters are very handy to test your scripts, debug them or get
more information about what it is doing.
Automation software
Automation software is very popular in datacenter automation today. There
are a few kinds out there, like Citrix Workfow Studio or vCenter Orchestrator,
but because both tools are limited when it comes to using them outside
of their own solutions, this white paper will only look at Microsoft System
Center Orchestrator, which integrates with Microsoft solutions and third-party
solutions such as VMware, HP and more.
Microsoft System Center Orchestrator
Part of the Microsoft System Center suite, Orchestrator is an automation
workfow engine that allows you to automate many processes or tasks in your
datacenter.
There are a few basic terms you need to know:
A runbook contains individual activities that make up a workfow. In other
words, runbooks contain the instructions for an automated task or process.
An activity is an individual step within a runbook.
An Integration Pack (IP) is a collection of activities that are related to a
specifc technology. For example, the VMware IP is a collection of activities
that allow you to do specifc jobs on your VMware infrastructure.
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Bringing Automation to the Datacenter
System Center Orchestrator consists of a few components:
The management server is the communication layer between the Runbook
Designer and the orchestration database. Your runbooks will continue to run
when this server is down but you cant create new ones or change existing ones.
A Runbook Server is a server where a runbook runs. Runbook servers
communicate directly with the orchestration database. You can deploy
multiple Runbook Servers to increase capacity and redundancy but you can
also deploy specifc Runbook Servers in an isolated network environment or
for specifc purposes.
The Orchestrator Database is a Microsoft SQL Server database that contains all
of the deployed runbooks, status, log fles and confguration data.
Runbook Designer is a tool that allows you to build, edit and manage runbooks.
It can be deployed on workstations or management servers.
The Runbook Tester allows you to test your runbooks.
The Orchestration Console is a website that allows you to start, stop and view
real-time status.
The web service is a REST-based service that allows applications and services to
connect to Orchestrator to start and stop runbooks. It can also allow you to feed
information to runbooks and to receive results from those runbooks.
Deployment Manager is a tool used to deploy Integration Packs, Runbook
servers and Runbook Designers.
Figure 2: System Center 2012 Orchestrator Overview
4. REST: Representational State Transfer: http://en.wikipedia.org/wiki/Representational_state_transfer
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Bringing Automation to the Datacenter
To create automation workfows, you use the Runbook Designer (Figure 3).
Figure 3: System Center 2012 Orchestrator Runbook Designer
Runbook Designer allows you to use the Integration Packs and their activities
that are deployed into your environment.
When designing your runbooks, you can use a variety of activities to create
your workfow. By using Integration Packs you will be able to have more
activities that can be used in your workfows. And if you dont have a specifc
technology, you can always incorporate scripts into your runbooks.
Challenges in automation
Automation brings challenges to the table. Here are a few that you might
encounter during your automation adventure
Help, Ill lose my job
One of the biggest misconceptions is that you will lose your job because of
automation. After all, when many of your tasks are going to be handled by
automation workfows, why are you still necessary?
Its true that bringing automation (such as assembly lines) into factories
resulted in a reduced need for employees. But automation in the IT industry
will not cause you to lose your job. Your responsibilities will change, so you
might have to reinvent yourself, but in the end you still will have a job. Instead
of being the person who works on the assembly line, you will become the
5. For more information on deploying and registering Integration Packs:
http://technet.microsoft.com/en-us/library/hh420346.aspx
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Bringing Automation to the Datacenter
person who invents and builds the assembly line. This will lead to less adhoc
frefghting, giving you a more relaxed life, and it will also lead to more
challenges. And automation is never fnishedIT transforms so quickly that the
need for automation and change will be ongoing.
The best advice is to embrace automationit will become your best friend and
will give you more than job security.
I cant write scriptsIm not a programmer
For those who have never written scripts and prefer to work with a graphical
user interface, automation sounds intimidating at frst. Today, with the latest
version of PowerShell, there is no need to be intimidated by scripting. And with
automation tools, you may not be scripting at all.
Dont just start automatinghave a strategy
In many cases you will see quick wins by automating easy tasks as a starting
point. This leads to the belief that you can automate everything that crosses
your path. Look back at the What to automate? topic and think about every
task before you start automating. Even when you have thought about the
different tasks you want to automate, dont just start automating them. Agree
on a strategy frst. Read the Best Practices section for more information.
If you are going to use scripting languages such as PowerShell, then stick to
one (1!) scripting language and let your IT administrators follow a specifc
training. If you are going to use an automation solution, make sure that you
offer a training for that tool also.
When using automation scripts or workfows, people tend to forget the
need for logging, error-handling or exception handling. Make sure that you
implement mechanisms to catch issues.
Finally, do monitor the automation scripts. You can use monitoring tools to look
at specifc events or specifc monitoring through System Center 2012 Operations
Manager for Orchestrator. Without monitoring, you wont know whether your
workfows have run or succeeded, and that can lead to very bad situations.
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Bringing Automation to the Datacenter
Best practices
There are several best practices that can point you in the right direction as you
are starting your automation adventure.
Naming conventions
It is always a good idea to agree on naming conventions when you start
creating scripts or runbooks. Besides using naming conventions inside scripts,
script names and runbooks, it is also a good idea to think about a naming
convention when you are using folders in System Center 2012 Orchestrator.
Rename your activities
Rename your activities in System Center 2012 Orchestrator so they are easy to
read. Here is an example:
Figure 4: Runbook with standard activity names
While you can imagine something with this workfow (and the workfow works),
it is unreadable for somebody who hasnt created the workfow.
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Bringing Automation to the Datacenter
Now lets look at the same workfow with changed activity names:
Figure 5: Runbook with changed Activity names
The second one is much more readable, not only for you, but more importantly
for your colleagues too.
Built-in error handling
Even when you are using automation and workfows there is the possibility
that something will go wrong. You will save yourself lots of trouble by building
in error and warning handling. Connect errors and warnings to an incident
management system (such as Microsoft System Center 2012 Service Manager)
or event viewer to get all the information about a failed workfow.
Figure 5 illustrates how activities can be used to catch warnings and errors in
this runbook. It is a common practice to put warnings on top and errors at the
bottom.
Use colors
Use predefned colors to defne workfows. For example, use green lines when
the previous activity has succeeded, orange when you have encountered a
warning and red when the activity went wrong.
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Bringing Automation to the Datacenter
Figure 6: Added colors to the runbook
Name your links
Give specifc names to the links between activities to make it more readable.
Figure 7: Adding link labels
Use logic
Whatever the output from your workfow, use that information in the rest of
your workfow to make sure that you do the right activity next.
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Bringing Automation to the Datacenter
Start smallvery small
Dont create runbooks that contain lots of activities and a lot of data
manipulation and logic. Start with small, easy-to-create runbooks. Its better
to create smaller runbooks and link different runbooks together than to create
large runbooks, which become unreadable and uneditable after a while.
Dont automate your garbage
There are too many cases where people try to automate bad workfows that
they have been performing manually for years. Review your manual workfow
frst, because automating a bad workfow will not magically transform it into
a better workfowa bad workfow will remain a bad workfow, even if you
automate it.
PowerShell scripts
Even if you only want to use PowerShell scripts, it is interesting and benefcial
to investigate System Center 2012 Orchestrator. By using the Run .NET Script
activity, you can add simple and short PowerShell scripts and one-liners and
write the output on the data bus. You still will be able to use Orchestrator to
make it more readable and use advanced triggering for your scripts.
Call runbooks from others
Here is an example showing why its a best practice to keep your runbooks
small. By using small runbooks and connecting them using the invoke runbook
activity, you will be able to use a specifc runbook in multiple fows, making the
troubleshooting/updating process much easier.
Figure 8: Using invoke activities
Another advantage of building smaller runbooks and calling runbooks is that
you will be able to reuse already created runbooks.
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Bringing Automation to the Datacenter
Some scenarios
Here are several examples of scenarios that are candidates for automation in
many organizations.
Administrative tasks
Think about the tasks that you need to do as an IT administrator, such as user
provisioning and deprovisioning, SharePoint site creation, mailbox creation, cleaning
of log fle folders and many more. These are the tasks that are performed on a
regular basis and are time-consuming (and easily forgotten, too).
Many companies start with those scenarios because they are very easy to
implement. In many cases, the workfows exist on paper and can be quick
wins for the IT department. Having those tasks in place gives you time to start
automating other scenarios.
Cloud, virtual machine, datastoreprovisioning
Every task in your datacenter is up for automationfrom virtual machine (VM)
provisioning to a predefned template and advanced workfows that include
provisioning storage, network and a VM based on user-requested parameters. This
is why its a good idea to start small and divide large workfows into smaller chunks.
Disaster recovery planning and testing
Bringing automation into your disaster recovery (DR) planning is always a good
idea. You can use automation to test your recoveries on a regular basis and you
can create workfows to be used when a real disaster strikes.
But whenever new assets are created within your infrastructure it is also a good
idea to automate the creation of a backup job for those assets or to modify
existing backup jobs to include those new (or changed) assets.
You can easily add Veeam Backup & Replication into your workfows
because of its PowerShell support. Some of the examples that have been built
are found later in this document.
Event handling, incident and problem management
As stated earlier, you can create runbooks or workfows based on specifc
events. System Center 2012 Orchestrator includes some activities that can be
used to support these kinds of workfows.
A few of the available activities are:
Monitor Date/Time, Monitor Disk Space, Monitor Event Log, Monitor Internet
Application, Monitor Process, Monitor WMI, Monitor Service, Monitor File
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Bringing Automation to the Datacenter
or Folder, Find Text in logfles, Monitor Alert (through Operations Manager),
Monitor State of a component, service or Distributed Application (through
Operations Manager) and Monitor objects (tickets) that are created in System
Center Service Manager.
Automation with Veeam and
Microsoft System Center
This fnal topic looks at what Veeam Software and System Center can do in your
automation adventure.
These examples are automation workfows that have been built on various
occasions by and for customers. They are reference examples that can be used
in your own environment. The last example is shown with more details and can
give you a head start on how to build automation in your environment.
Self-service backup request
Figure 9: Self-service backup request
Technologies used:
Veeam Backup & Replication
Microsoft System Center 2012 Service Manager
Microsoft System Center 2012 Orchestrator
Description of the scenario:
In this scenario, an end user or customer wants to create a backup of a VM.
The end user requests the backup through the self-service portal of Service
Manager 2012 and its request catalog. A request ticket is created and awaits
approval (optional). The users line manager approves the request and an
automation runbook kicks in. This runbook runs a PowerShell script against the
Veeam Backup & Replication server and creates a backup job with the specifc
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Bringing Automation to the Datacenter
needs for that server and then runs a backup of that server. Finally, the end
user is notifed that the request (in this case, a server backup) has succeeded
and closed.
Self-service virtual machine recovery
Figure 10: Self-service recovery
Technologies used:
Veeam Backup & Replication
Microsoft System Center 2012 Service Manager
Microsoft System Center 2012 Orchestrator
Description of the scenario:
In this scenario, an end user wants to automatically restore a virtual machine.
The end user browses to the self-service portal of System Center 2012 Service
Manager, selects the virtual machine and indicates whether or not this restore
is urgent.
Optional: An approval from IT or a line-manager can be required within this
workfow.
The runbook starts and, depending on the urgency, an Instant or Full VM
Recovery will be triggered through PowerShell.
Finally, the ticket will be resolved/closed and the end user will be notifed.
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Bringing Automation to the Datacenter
Automated recovery
Figure 11: Automated recovery workfow
Technologies used:
Veeam Management Pack for VMware
Veeam Backup & Replication
Microsoft System Center Service Manager
Microsoft System Center Orchestrator
Microsoft System Center Operations Manager
Description of the scenario:
In this scenario, System Center Operations Manager and Veeam Management
Pack (MP) for VMware are used to monitor your VMware infrastructure.
Operations Manager detects that a VM has become corrupt or is missing and
creates an incident in System Center Service Manager.
A runbook will start and through the use of PowerShell in the runbook, an
automated recovery of that VM will be started. When this job has succeeded,
the incident will be solved automatically and a change request will be created
to handle the unexpected issue.
Snapshot handling
Figure 12: Snapshot handling
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Bringing Automation to the Datacenter
Technologies used:
Veeam MP for VMware
Microsoft System Center Service Manager
Microsoft System Center Orchestrator
Microsoft System Center Operations Manager
Description of the scenario:
In this scenario, System Center Operations Manager and Veeam MP are used
to monitor your VMware infrastructure. Operations Manager detects that a VM
has a snapshot that is overdue or has become too big. An incident is created
in Service Manager and an Orchestrator Runbook is started. The runbook will
remove the snapshot, update and close the incident.
Virtual machine optimization
Figure 13: Virtual machine optimization
Technologies used:
Veeam MP for VMware
Microsoft System Center Service Manager
Microsoft System Center Orchestrator
Microsoft System Center Operations Manager
Description of the scenario:
In this scenario, an IT administrator reviews the VM resource allocation
regularly (weekly, monthly) and, based on the information, requests a
reconfguration of a VM.
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Bringing Automation to the Datacenter
Step 1: Reviewing the Right-Sizing report
In System Center Operations Manager with the Veeam MP, the IT administrator
runs the Right-Sizing VMs Oversized for Memory and CPU report.
Figure 14: Oversized report for virtual machines
Based on this information, the IT administrator requests a confguration change
for a VM (DC02). Because there is an entire workfow for this job, the IT admin
requests this through the System Center Service Manager self-service portal.
Figure 15: Self-service portal
The IT administrator flls in the requested data in the self-service portal and
confrms the request. Now the request will be created as a service request in
System Center Service Manager.
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Bringing Automation to the Datacenter
Figure 16: Service request information
The person responsible for the service request can now see the ticket and
review the user input, all the information necessary for this request and the
activities that are associated with this request.
Figure 17: Activities in the service request
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Bringing Automation to the Datacenter
In this case, there are two activities associated with this requesta review
activity and an automated runbook activity. For this scenario, the review activity
is needed in the workfow because a manager needs to approve this request.
Figure 18: Review activity
After that, the manager approves the request; the runbook activity starts and
performs the confguration automatically.
Figure 19: Runbook
Figure 19 shows that specifc runbook. The frst activity in the runbook collects
the user input. Based on that information, the runbook queries the VM on the
VMware infrastructure with that specifc VM name. The next activity uses that
information to query all the properties of that VM. You will need to stop the
VM to reconfgure it and restart the VM after you have reconfgured it (note
that this is carried out automatically in the next three activities).
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Bringing Automation to the Datacenter
Figure 20: Status in vCenter
Figure 20 shows the status in vCenter, which you can follow while the runbook
is running.
Finally, when everything is fnished, the service request is closed and the end
user can see the steps that were performed for his or her request.
Figure 21: Updated and fnished service request ticket
Conclusion
Automation in a modern data environment has become a very important
strategy. This white paper shows you the advantages, challenges, best practices
and some examples for building automation workfows in your environment.
Using the Microsoft System Center suite and Veeam technologies together
allows you to enhance that automation process, so that you can build advanced
workfows that include automatic backup and recovery scenarios, DR testing,
automated error resolution and much more.
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Bringing Automation to the Datacenter
About the Author
Mike Resseler is a Product Strategy Specialist for Veeam.
Mike is focused on technologies around Hyper-V and System
Center. With years of experience in the feld, he presents on
many occasions at large events such as MMS, TechEd and
TechDays. Mike has been awarded the MVP for System Center
Cloud and Datacenter Management since 2010. His major
hobby is discussing and developing solid disaster recovery
scenarios. Additionally, he has enterprise-class experience
in private cloud architecture and deployment, with marked
focus on protection from the bottom to the top. He holds
certifcations in many Microsoft Technologies such as MCITP.
Follow Mike on @MikeResseler or @Veeam and on Google+.
About Veeam Software
Veeam is Modern Data Protection. We believe todays IT requirements have
changed and that 3C legacy backup problemshigh costs, increased complexity
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Veeam Backup & Replication is VMware backup, Hyper-V backup, recovery
and replication. This #1 VM Backup solution helps organizations meet
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Backup & Replication and Veeam ONE in a single integrated solution to
protect virtualization investments, increase administrator productivity and help
mitigate daily management risks. Veeam Management Pack (MP) extends
enterprise monitoring to VMware through Microsoft System Center. Veeam also
provides free tools for the virtualization community.
Learn more by visiting http://www.veeam.com.
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Bringing Automation to the Datacenter
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