,)-

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I
I
,
t
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Codd.odd.
To
All D.lrtDcotr of Oor6trDcot
A
gd&
of Drperecots.
.A||
Diviriolrt CqEi.riodrrt.
All Dilt ict O6cers.
MEMO, NO. V/C I-t021/5S_r342+A
GOVBRNMENT
OF BIITAR APPOINTMBM DEPARTIGNT
{
c Datd the IIth NoverribeL lg1elmrh
Ka ika
IH..
SUbJECI.-ArNsl
Coofdctrtiel Report o! cor.ttGd
@c.rr
Covalldatt havo ohcrvcd that altiough ifftructionr
c,cre i!6ud from time to time thcrr
j!
Ducf,
,confrsio! ovrr prep.ration
ard DaiDtenamc
of aDnual coDfialeDtial rcports ao<l comnunioatior
oiJ
vane lqmorks. A largc pcrcertage
of tbcrc rcports arc recorded indjficrintly
"na
pron" fo tg u*faa"
fi
tl]
?tt*',il
p"P*'.
.rh"
undc*i8Dcdls, thcrlorq
dir.ctcd ro .rDpbadii sonc oi rhc inportui rrpcorr
of thc cri.dr|g itrstruclions and to conviy certain additional
instrutjoDa as bdow :_
(I)
RECORDING OF ANNUAL REPORTS.
.2.
Arnurl coD6daltiol
Fports ar reccrdcd for the pcriod
,st April to tha
gtst
March. OrdiDarily,
no rcport is rcquircd on a Covernnert
servaDt who has served undei the reportirg oftccr for lcer ths;
fou. months. CcrlaiD
rycial
rDorts for Fhort priods,
as for in,lanc,
f""ir;"g i" e. f. S. ." i"i#
t.tiat, hav. td b! entdcd in Character Rolls, A reporting o6cer, who go",
oi'foirle.u"
",
tr.orOr, uta.
holdiDg chargoofa post
for more thatr s;,( months in rhe course of , ,cporrir.g y.rr,
stoula rccoi-n-
nrrtr, which witl bc iDcorlorarcd iD tho arnoal confidentiat ."pon. ooiho ;bordinatr oncer.;
if tho
pctiod
is lhortr tha! sii motrrhs, trore! on irdividuat o6cen should be icfr for the strccclsor.
9.
Rapotts shotld b r.cordad o! thc prcacribed
forej,
The gtadatioD
lurubot of tho oftcar giyao
ir tiG lat.rt edilioi ot tte civil Litt, rtc post
hctd by h:6, and in case bc uu oorc oal om poJ
aGil
tho r.potting
ycor,
thc exact pcriod (with dates)
durr'ng thicb he h.td pa icular posts llust bo s.!!tion
d
clar.ly aDd acrur.tely. Thc rcpo.t dioutd bvariabiy give
thc D3m. ai(l dcsignatioo
of thc r.lbrtiDg
ofi.
c.r slso. A sgcoid.n ofthc {orm ured for ofrccrs ofthe J. C. S.,
the I.A.S,,rhe Sihar
]vI S;ioo
(E!.cutivc Bralch) ad tbe
Julior Civit Scrvicc i! att.ched_Appcndir
A. Difrcrcnt d.p".h;;;;
p.6orlbe for63 ruitcd lo tlcir lcquirements. Thcs forms, litc thc spci4ens, rhould ind-icatc gciraalf,
thc poi0tr to be clver.d by thc rcport, Ior technical 6crvices rhe sdoiDi.tratirc dcpa[tDcnt
,hornd
drrnC
-
lp.rial col'ront, covcriog proftsrio[al
ald techDical qualificatiolsi
but
""ary
.iport shoold boh,dc r
g.oaral ltla$tocDt of thc o6oer rqrorted upon. ,
4. Appedix B ard Apperdix c aetfo*h separrery for the omcers worLiog in tb s.or.teaiit
uod
outridc, dcailr oftho rcpo.tiDg onoors.r ditrcrcot lcuch .!d tho .frccr. r"porrcd on. Thc prilciplo
undatlyi!8 this hicralchical sysieo i! that atrtlual conndndal reoarks erc recorded onty by tbotc
l,ho
cdc itr dircct rl|d itrtimatc coitact witb thc o6cer$ rei|oied otr, Minisl6$
Ecoa6 antrunl co!fidcDti.l
radark'only o,t ofrcers worling ii the Secrctariat,
Heads ofDeprrtmeots anU Divisionaf Connissloierl.
Ita
rdual c.nndrotial ror'Ls otl the. rorL of.o6c.r3 of fic AMtdi, Sariicar, t[o
giha!
Civil
gawic!
(Stacctivc Btaoch) and the Bihrr
Jqnior
Civil Scrviee, rho'3o rereic.s sro ,1,la"cd ar ttr" dispor.l of di.
&nq
Uee4rc1s of Govctrmcot atd rvho sac c8plo)6d in rhQ districrs uador
a!c,L D.pqraoarlta,
6bocd b. r.cordld only by thc District o6cers ard rhc Divisional comdi$eioDcrs wto. ever tbey acc tho
wort ofslcl oftrqi Thc Dcpart'lrrlts of Cov.nmart and Heads of D.prrtoants -nd(t whon lrct
otsccri src o! dqDtatiotr should lrot record snoual coo6d!!tia, rena*! on tha Fortr of such
.onai!.
Therepettnctk of GovenEatrt will lrcwcver, codinue
as hilherto to racord aotrual
folfdatrdrl ,o.
mi*. or thc woak of o6cers of thc dbova scrvices
wbo !! emptopd
uarlcr thorc dcpa't,ocrb
b aho
gd.ta.ist qqd
.ttrch.d o&r.s, !
t
I
{
'2
5- If aly D.p.ttEdf
df Cov.mntat coDc to Lnov of .4f bttt!'t of 8!t
prrticul"lt good or
prrtiolarly bed worl on ltc pert of an o6ccr of ihc abovr s!fvic.! cPployad tndcr sucb drPandhti,
tDat E
y, .s in thc paat-scod a sPccid raport to tha APPoiDtmeot DcPfto.Dt fol
itr.o4tolating il in tbc
ofEc.r's Charactlt
Roll
6. I! ocoordancc
wiih Rdc 28 (t) (xiii) of th' Rd" of Excqrdve B!$i&!s' lunl.l
o"ooto oo om""o
"ppoilred
by ih. s.cr.tery of Sbtc or of th! Afl'Ildh S'wlc'$
rll scr*|iLr ttrd
iiiiiJr
G."trii,"
covem'nt
"'rd
the ptiocipal Heads of DcP'rlDTtt' nte'lv' coddriotra
.r-ilrarcia
r*"t, connissiod.r
of Bxcitc, coomi$ioner of Llbout' chicf conlcnslor of Fo'csq
&Jc
g"gi"*",
o*"ot
of Publlc Jtrtructiotr, Dircctor of Agiculturc' Dirtctot of Ind6trict' DiEctot
"ii*rtl'iG*,
r*p*ot'Gcncnl
of Poticc, Inspoctor-Genetal
of Prisoos' IDsI'cctoFGGcr'l
of R'si''
i.ii""ia"*t"t,-c"'iperativc
societica, Ditlc{or ofAnimal }lusbandry'
st'tc Trrisport coqoi$ioncr
_Joirot_
"tco..p"nchayate
must tlc subrnitted to thc chif Mini'ter through trre chi.f : seorclary
ilf.i".t.y
t* pr"oa
"n
the charsct r Rotls'
i
7. Rcpgrts
rholld bc bascd oo
Pcrsolal
howl'dgc' Tbc teport fot ! priicular ycar tloold Dot
t& lS tccauni
thc tort and conduct of the o6cer reportd od i! a
prcviod y!'r or al r diff'!'nt
;;;, ;il;; ;;""t.ii not basc'd on dircct
perconal tno;lcdgr' but oD soocoiher o6.u'l
""timre'
slch rt a nolc laft by the
Pred"ccrrot
or on mtttcB which coD to light dutiflg inspt'lion ol dn ofr,.rt!
wot! afto!.his trutrsf6r' th. fact should bc m'ntioncd'
8. T[c e$cltial
Point
to bc kept in vicw in rcportiog oa ao o6ccr i! It|at rcportt stould bc
'd
lbll
"t
a itfii."i
"faarltiis
qrratitier, mcrits ar wcll as defctr ald
provide ad'quate materhl fot fornirt
i*iJira:i*r* :ud5,rncnt
as to bow rhc scrvic& of thc omc. may bcst bc utiliscd.
A! an oltcir"
ilJ-f bult tp."cl il"
ycars, it rhould bc possiblo to sssess ltom thc chatactcr RcPott llb plrsona'
it",--,*-""*.
'*a
",cgity,
his abilitics as well ar sLortcomiogp'
The rcco'd should fartbfullv mir'o'
ilt
""
"
-ifr"
t-"*,.
-V"g""
"o-*1.
tite
"Promising
i
(sati3fsctory"
or
"not
up to tho niatL" ar'
""irr.f"i,
por"o
t"qtri!!.p.cial
noticc arc itldu6try,
int'lligelce'
souodnest of.judgp!trt' iutgrity'
Jrr6iirarth,
eot*
ogaiagol ald 5upcrvision,
toct' snnnc$'
telalions with fellov omcc't add ihr
fiiii. f1."oli
o"ctrouaing ofthe rcPort,
Particulr'
iist'occt of good o! bad rvott n'td rot ordin&
fiG;;*.
9, Rapontilg oficars ahoitd try to tnorv
p'rsolrlly thc wotl of tholc
-omc'$
ot wio6 th'y h'v'
a Jt" *irotr..--n. ,.poaiog oftccfl lac! oi ktrowlcdgt about hi! subordi'atcs
eort' which fu
'
tigtr
.i i-J.di. ."e*t'broi,
i, tt
"
b;gg.", ,iogL factor responsiblc for such a larg'.
perc'ntagt Df aDtrurl
coJi.otir r"port" loiog of so littl. u!c' Bcfoie writiog r Eport' soy on ao adsiristtariv' o$c'l' thc
n"-rti, OmL
"m"ftl
consult the returns wbict
'hos'
wheth6r h has ceffied out the presctibed i[i'
if;'."
"i
l"
"m""""a
subo.dinate omccs, wheth6r hb touring has blen a4cquatc, whcthe the coll+
ioa of rcntr ctc., ha3 bcan uP to tho mart, whether thc
progress of his blockhas bcen srtisfactory'
;il;;i;;;il ;fuiatc
a cloat
piauc, ratnc! than too vasuc
'nd
g$crallt aa i'Prcsrioa whictr
i#- r"eoJ t"oa to
"-"0y.
Ho ,hauld ako lcep a note'booL ir s'hichdurilrg
his toui3 h ibould lraLc
ffi
",i*lri-u"
iiatt aoal o6ccrs whosc sort he se""; they *ill bc of hclp at tb! tidc of tha *,titi!*
irT*-r;*oir,
i"
"...rding
a
just atrd comprehensivo
r.pod b83d oo
prsoral Lnocrlodgo.
i
,
10. Tte.trluol
cotrfidontiEl tcPort nult be f.ir 8nd objectivc' It murt be e prop'rly bclrnccd r!'
ndrr. tto regortitg
offiae. Eurt clcrcrso ddiberats carc io writiog the .tEatts' P'rsod'l Frjldicct
for
iiu.r"ii
'.',,i"lai*t.
omccr should bc sclupuloudv tcPt out' Adul'iioq or
trals
i! supcllalivc tern!
*t i it i. oot e*,
., ttso derogrtory abBsivcicror
giving Yent to on of6c'r'3 dillilc of anoth'l' should
i"T
""
oi.*
i"il*"
rcport!. Impafiiatity aod c'ldour are erpccied of a rcporting
omoer; but
'cskoint
-a
*J,t-
"*
t*
"**irry,
pa$icularly ir writing about o{ficcrt of thc
'distdcC
rrok or atovc' or if
.ao
016r" inlagrity
asd
Sood
rePttatiotr 4'e !o bo csllcd iD
qoottioo'
ll.Whileneotioniagaooftocr'sdefcotsintlrcannualrcport'thcrc?ortilgofie'thddd-sttt'
"rpf"iU-y
in
*"" <lurbglho
ycar' thc att.ntio! of thc iubordioste omcc! fas dr!w!
to tbF dcfccts'
I
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rl
lt
(l
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i-
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SsFrbt ofiJcr! arc GtFccd to ruiereir tb eor! of tbcir subordiDat.J, atrd cor.ct tb.D r[!n
they
to
vto!8. This ir .s Duch their persotral
r.spoDi;biti.y a! |ry orber duties. Mi!o! foilirg correctcd
ai
lhe titlle should
aot
_cncunbcr
tbcse reDott& If tbe rubodinatc otficer bas tlade
Seluire s$eapts to
ftecdy aho
dafcds, thaa dbould also bc notcd. GoEf!|naot sould lhc! h.i! a! lpto.datc apprtciation
of oftca!'s wor'l ald the officr world know that his afort! to improvo
had noi'pa$ec uanoticcd.
If
Pcodr_!8
etrquiries erc EdtioDcd itr the annual- reporr, the fioat result of rh etrquirics ahould bc irtt
oatcd ro Govornn.o! in due courr for appropr:are'entry in tle Ctraiaiiei ioit.--'
12:
{
|1 rn-oual repon is incooplete
or obscure, itwiil be rerlrDed by the otEccr ro.whoD the
Ilpon rs .uDmitted to the rcportitrg olncar fo, complction or clarificatio[ $ ttrc case may bo.
.
.{It) COMMUNICATION
OF ;DVBRSB REMARKS.
_
13.
_
Adt$e resiart! recordcd.i! the annual ,eport otr a4 of6cer, rhould bc comnqioaH
ro [i&.
:J.:.1.__y:,-j::
t,. dcfccr! ald try to curc them. But the naEo or alrr;Snatio! of rhc rcporring
ote s oost [cvs. bc coDDunicrted.
Tbe coeeuoicatio!
should be msdc pronp y widril llrce a9a6i
of Fceipt.ofthe lcporr
by tt. authority
who or<lcrs co'rEEoicatiotr,
aU oa""r,. ,-"rf"
*t"iil
about rrmadirble or rh,out ir.cqcdiabb
d;f.cb, should bG comouDicrted U"*"* n i. dificda i! ptae
tice lo dif,cttDtjatc
bctvcc! t[e two. reEarls which bave Do finality bur b which
joatgement
is suspen-.
{-{tJE{n
t9J
F,-q.unicated.
Re6rrr(t $luch indicaro that rhe offcer has triec
to rcmcaly
dcfcct3
w|xon rorc
Douted
out to hif, itr N previous ycar should also * co--uoicat"a.
'_-_
.
'i4.
Tbo forE of . coeEuDicatiotr should be sui(ed to thc temperaBett of tha olficas.
rcportedl
a!siD!t, tha idaa beilg trot to hDra him but to hclp hio, When an odverge remark ha to
be comEuli,
catd, lhe rubrt&ca of the whole repor! hcludirg favourablc and
unfavourable &earts, should bc
::4:cald. - 19!
thir puryoc,
it ir sometiDes lccssary to ealit the r.mart(s bef.* co*aori."ti"A
Mjaot l'ults
which fld
o.ntiod in th rcpoJts aay be porated
out otqlly by the suFtior
otEce!. Bul
S$"ffa
should be browhr to tb. olficr's lotice in writing by fu Heaa or ttc
DcPafinara
Proposols ao co@&iDicate adretsc ,e@arl(s to omcqr, of thc Scclatary of Statc or tle All Itdia
Sesiolr or of the Stqre Sc.vioes sust be suboitted to lhe Chief lr{inister, th;ough thc Chief
Searet&$
&.cfc.coce is itvircd to Rulo 28 (a) (viii) of tlc Ruts of Erecutivj Busiaess,
An cxcption Ir5| b! D.de in ca! of omcers of the Bihar
Judor Civil Servico.
Itre DivisioDil
Coddirlionca will commulbato
adv.sc re6art3 in the ford detroilred
b, him to Sub..ltqruty C_ollcsto.a
rorkiog uudr him. In t'e care of Sub.,Deputy Collectors,
wlo are o,. d;puhtion
to ofi; Dapareaoi,
.!d wlore worl ir lol lccn by a Divi3io!.I
Coqaissionqr tle Hcad of the Dcpartocat
"iX
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cCo sdversc rcnarki ia a forE dcrermin d by hid to the Sob.Deputy Collccor
,co[o!med.
\
h case of omc6r, oftbo Stat! Servicos os.deputstio!
to a Drpertrnott, tha adversa
rcosrks i! to bi
cotamuaicatod th&ugh tbc
D|telt
Dpeatbo3.
Tha Conqisiioners aud Hlaab of Dopartnre4ts, a3 the casc may be, euhulted with ttrc cooburri.
@tion of adv.rrc re'arts to sub'Deputy colleorors, ,hould fo.rard to th! Appoirt'eot
o"nu;;rG
thc lsth Septordber very year, a
jtatoment,
i! duplicate, of the naoes. oi Sub-Deputy
C.lecton.to
Yhgq-lq""*
tearks h4v. be.n comEunicatcal
a!4 the foin id which th.!c corleunicadoa!
brv
-
15.
-An
omcer Eey Dsk t ftpresoltttion
rgahst an advcEe rcEar&. Where atr aalverse r(uart
ir
touud to be rc.lly u4iu3ti6cd it Ery be suiCably modificd, or cxlmagcd.
propordt
to Dodifu o"
"fpopgi
advcrdc !.EadI3 oa olncers of .t Stat! Siwics must be submitted to tho Ciiet Miaictct uoder R;b t8
(a) (viii) of thc RnlGr of8rccstivo Bulira3r. Urlcss theae a.e ercepdoDal reaso{i to, Ooilf io, Oqw.o.
1T!
d:
qot
Soleralb exPu!8e or Eodify advcise ranslts. A confrdeatial roport ir not 6 chargc,rtcdl
?hich thc rDortiry
offce Durt rubl.ltittc witb fai*! aDd GgurE . If, aftcl cxabinatiou of . ,opro."J
tatio't agaitrlt adverrc reoutrr it i! foutrd thai the rcEarks wcrc
ju9!i6ed
and reprasetrt4tion
l'as fri9o.
ldur,. no0c
will bo d!d. i! the Chsr.oirr RoI of th. rcprciclt.tiooi.t
thafU did rrot tsk corr.gdo!
ia good apidt.
I
l:
!.-
..4
,
bodid dcali!8 vitl
vhen a re$rtncc o
chhl s.ct.tsr
n Ooy'ry'/tt.
.1
I
,
(TID MAINTENANCE OF CHAMCTBR
ROLIS.
16, A trqd of thc a!!ar|al con8dential'rcmark3 on csch GovmEcDt scrvrrrl is L6Pt i! hit "P'rot'
tlld Chrf|atcr
Rolt"' The potetrt DepartEcnt m'io\sins the Chatacter
Roll of 6' olfcer on dqrulrtiod
iti& ah" d"p""*"ot.
wlcr. o y oDe copy of thc cfiaFctcr
Roll is
'naiatailod'-
the tlEarl$
of !I
tL
".po*iog
omoo
"tc
cotcred in origiDal.
lvhr sev.r'l coPics of tb Cbarsc&r-nolt
arc.?:"hj]l
tt" origioal
""-"rf" ",c
prescrveal sepaotcly To saftgsard agsiDit loi!' it is dc'i6tlc tom'itrbi!
molt
that olc oopy of rhe Charactar Roll. A tepordpg ofEcer should Dor tep coPies of rnaual reDort rcco''
aA
ff fi., uot"o l" ii, slso thc .uthority ;hich tccps cuetody of thc Permaacd
O'rreslel RoIh'
l?, Chqactaa Rolls should ba kePt uFto''date aDd DlP'rtDelte
of GovGrilD'dt sho|lH crsule
nttt
rh-a,u
pooairg .oquiris are dcltioled ia Charact.r Rolls, the filal rsults of the trquiriq are
'ho
i"b;.4.
wielcvcr any garotty strder th. apProPriatc ditciplilary roL! it ;aoictc'l or rqo&cr'
'
ccoe{ of it thoold be rnadc
ia
thc Characror Roti aDtl a$y modficstioD dadc aub6'qu!
ly !l?y
."1t"
ta atlld. Wbon
per'tr of atr {onual rpo.t ti cxpungcd or modi6cd, thc Ytords-*hic} rrc ti bc delc-
JOof b
p*t"i o""r or scoLd through so tlut-thet caDnot be tcad, old a ttfcr'occ to th| Drnbcr
lA
ql.
of n" ota-
.odi&ing
q
crPslling the .eDails sholld bc
givrB oa tho E|rgin'
,t
{Iv) GENERAL.
It tla ba!i! for
.o annuat r.Dort *$ch iePuags the bo!lty of a gzettcd offiocr rhor d be car+,
ftllt-v.ri6ld,
by tefct.lco
to thc rePorting officcr himslf before the r'Polt it o6ted i! tbo Cha-
im.m;frmrlitiiic;otr
b;t [ot ary proof, .oqdi$. fiould bo initiatcd h{rt !o e!&v tboold
19. To mltc officct reelise the ioportanc of prodpl dilPosal of corruptio! ca'cs, a lote
tbould
bc
ord!
i! ttc alo|ral rcport o! cvcry Hdsd of an omcc and cvcry Hcad of Dcpaflaetrl,
stari!8 wftbr !a
tooh iltcr..t
in ctadiclting cotruPtion aod hsndled co$uplion ca3ca with prompt!'6t and cltrof'Dcy' o'
rhcthlr bG r'&e Ptriiclllrly
re6B3 in th6c maltrs
20. Whrn L rlort i! built up o! tho irdividualsPidons of difer'nt dcpartmetrt-al
s?ri:r-t-i!
fnarfio'q
tlc opiliot e"Prc.rcd tf the hiah$t ol th$c
-suihoritics
rhall prcvail' Wh![ th're il s difG
.-l.*"
of opUio" bet*eo two or !ror./ rcporting ofhoers of equal raDL and thJ contndictior it ilot
ioror*a
ui. superior omcot, Governacot tu tie dcPartne
concemcd will doide wlo66 oPinior
rlq||id t r"cptca Tht&afte! tlc r.@ar!s-of-ll
the reDortiog oftroers in fult' alo!8 with Gov?rlEot
r
Ei6o,
silt 6c recoraed in the charactcr RoU'
:
21. Italc
confrdcltisl raPort! shoutd rot b rcferred to by tribubrls oi otht
didpliDary
c{6.8 til sftlr thly hava artivcd at thei. fitrilidgs o! tb ch'tgc! fraErd'
$! Chrfd.r
Roll 6.y be lsofut to 6ss68 the pelrlty.
l
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2
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22" Bv.r, S.crtsry
to Govcrlnelt dhosld firrlish d certiic'te to the Chif Scor'tsrt bi the 3kt
Jgly
cecn tgar'that
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. c ^ a c
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. u 4 r r ' e i P F | c
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' l r a r 4 ! e d . q
| t a l t l u l o d d y
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e I B s l [ o r - . r . L l J l l p a s o q A
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l o B
r u . q l t d e ( t t E a o F l o d d v
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p a p $ r { r q I c l u
n
f l l a
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t l l t
p e s r a o l o c
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a q l o l s l r E u & ' l
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-
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l s u o F l p P Y
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& q u t e I ^ l
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p u 8
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'
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: t r O N I i I i I Y
p p s . P r s o c t o p r o o c r J o J c 4 9 o o J d
I
. d r r @ \ a u J o
r a q t q a l t l
P ! !
9
I
I
I
I
L
I
I
I
I
6. (i)
Hcdr of Dcp.d.
*
lt|qn6 toi corF
r.hbd xith lhe
&od!o of
. , thfdcF$! Pro"
.
g!a4s''
(!) l+rds of D"Frt-
Dants conconad
Tllh thc crccu'
tloo-of thrcl,oP
Jl|elt Pto8n@Ea
?. ComEisdorct of
EtrciF
L I
Fctor4ooorll
ol
PoUc..
Joilt,
D.FV ad
Additiotrst D;Eity
Oc*topoorn c*
'li|tioF rod
AsisisDt Devclop.
m Coadistio.
Dcr (H-dqu.r&$)
(tncers
on speciEl
drty to envcra-
sclt.
tttat ry, Biltt
Irgldadvc Arscor
blt |!d $ccr.t ry,
B.ih.r Lgiqldir.
Coumil.
Sccacttry to Govcr.
Dor ard Sccrctery
to Cf,tcf Milistcr,
13. Ary off,ccr on de-
lolrlio!
lo Utrion
Col|laelt or otr
Forci8r &rtue.
Xini.lc. i!-r,hrr8c ad
Srdrctsry to Covem-
mcnt i! thc Dcport
dhlc@od'
R!|oi'tl!3 offic.F
u.oad in (a) above
aild DevloptDert
Cootli$i&or
Miallt.r-in .hirgc atrd
MeDbr of th Board
of Rcronuc.
Chiof MinisLr ard
Chief Soqretart.
Chicf Miaictcr (cf,cpt
i! tho ca3c of A$i.lant
DeYdopmcot conDis-
iioftr) Ctief S.crctiry
aod Dcvotop@eni CoE
missioDct.
Miriricr in chargc tnd
Scc.calry to. Govlrtr
meot,
Sp..Lc! or ChrirEsn,
g3
tlE oalc may bc.
Govclnoa or Chief
Mioiltor, as tho crse
nay bc,
Rcportint authorities
Prdcribod by Unlo!
GogemEcDt or th
forrigo c@ploycr, a6
thc orr! Day bc.
TIG Scq.trtt colc.tr.d rilrcood id. rloarb f.at
and ihG!
lrut
uD to tlo Milirtcrb.chrott of OG DF
p! Ecll fG ttco.dilg hi! laosttr. ti $i6.dr d
ofEcen boft
gl
thc crdt! ol L c. S. or l, .{' 8.- os
Sl.te Civil Srvic.
(&.crdvo
Dr.!.[) rill br ftat|r'
ded tcthc Ap{roidtmeot D.parteqt hy tho lSth Mry,
R.trlarts or othr omccls will bc mrbl!ficd
lyibc
Stcreteri6 cotrccrDcd. Alto pl.a,o
so.
psrsgt.ph
6 of
ttc lettcr.
The proc.durc itr (d) .boyc will b. folotrtd. lla
Developncnt Comrtissionar will i!@rd his r.dtb
sapatately and 6cnal them to the Scorctaric| comat
qgd.
The Mcrnbcr
-of
thc Board of Rvoue will r@rl
hfu rEartr and forward thcd to Rcveruo DcDf't.
mcri for bciog put up to tho Mi!i!t.n iHirtlG.
tt
rensrb will bc for*arded to tbe Appointocot
Dc,
partocnt by the l5rb Mly cvary
!'ca!.
Thc Chief Secrct.ry eill r.co.d hls r.b.!}..od?ot
up to thc Chief Mioistcr.
Th. D.v.lop@cnt C@Eissior.r vill Eoold
!L rr,
marks snd forward rhlm ro tb. ADpoiltm.d
D.Dtt-
Eclrt by thc lsrh May carh yoei.
Chilf &rldry
will ahn Fcord his rcm.rlt snd ruhqit to Cbf
MiDistr. to rccord bii r.Earls,
Sccrelety to covartrilrnt *ill record ht! r@rb
!trd
put up !o thc
Xiaidcr in.cbargc to acotd hir r+,
marls (Hc ril! licn Erd thc r.qlrls hy $c t5th .
May to the Departecnt undrr vlorc sdtrlilirtratv!
cotratol tb. officci is p.rmrDcntly pl.cad.)
Appoiotnclt DcpartD.nt will obtli! tbc rco.ttr ht
. tbc lsth Ma], cr.ry
te!r.
Thc rGE rtc if ary, rill bc.ntcFd iltto .b'.cas
roll a. ald *hc! rcctir,d by ihe stalc Ga,aroDaet
i
u,
l0
APPENDD( C
I)critlatio! of .Ofiicri
roDortai upotr
l,
Ia)..Odi+.f!
of thc l.!ilia!
-d{oiqi6h.tivo
Scrvic,
-ti.
Blhal Cieil scnic.
(Erccutivc Bratch) and
-'lic
Biiar Jutrior Civil
Sctvic4 eEployed oa thc
'i,brk
ol'General Admi'
aiSliaiion,
.j.'.
(S
Suah
of th6 abore
froci*
wlto"c
'eorvi"c"
ar6 placd !t thc dtupo'
i;il
of difcrcnt dcpal.
ncnts of Govartment
':irhil
*ho6c worl is seen
-bY,
ibi Dbttict Magistr'
'ldt,
or Divisional
CoDmi$ioDcr;
2, Dc\Elopoctt
Officels
:9f.Dlqt{iot
143L.
(i) District otriccr,
(ii) Divilional Ile.d of
lhe DevlopdeDi
. Dcparlmcnt colce,
rnad.
(iii) Divisional CotDmi-
(iv) Hcad of the Depart-
mcnt concerned.
Rcoarls
lhc Dirtrict Magittrate rlould rco{ iil ran,
tLs to tbc Co@eisoioner not lato! thn tta ljt!-
May clch ycar.
Aftcr rccordiat hir ora rcoe.
rts tho Commissioner sholld forwatd thc rqro-
rr3 in duplicatc lo Goaaftrm.ot nol latcr lhn
the let JuDo eve.y ycar, Tte Dstrict JudSo
wiu rccord his rcrnarks only o!6c tudicirl
work oflhe oFicarc. Dislrict Vsglstrste aDd
Distric{ JudSc shoutd subrnil lhoir rr!||ls oD
the Judicial crork in dutlicstc dircb tq
'Gov..
rDrraDt by ihc |slh.May csct
F!I..
;
Samc as abovc, Thc DivisioDal ColDmir3ioncr
should foryard copics of hi$ arnual coDfdctr
tial rcnarLs direct to thc AppoiDte[t
pcp+
rtbent by lhc Ist Junc cvcry year,
At th! ratnc
tnnc the Divisional CoDmirabicr
yill
foryrrd
onc copy ofthc annual aoDfidFptiel feSlrl on
Ihcsc oficcrs,worling u0dcr difiltlot
Dqr.rL
meDts to thc Densr{ricnlr cdeetncdifor iifot
Eatio'r,
The Dislrict Offic.. will forrttd lfu b*! rcoa.
rts. to thc D;vi6ion.l l|!sd of thc Dev.h9|qcDt I
Department conc.rncd by thc Jst May. Thc
DivisioEl had allcr recotding his
p*,i
rcol-
rks will forward thcm along with ttc Di.lrict
Officcr's raDarts ro the Diyisiolol CmEi6sio-
ner by tho 15th Mry. Thc -.Dirisional
Commissiotrer will forwatd ttc rcmtrlr .
tlong
wifh bis o$rn rmarl to th.Iiad of:tlc Depa.
rtecrt concerned by thc 3I!t Mey,
fhc Hcad
of the Dparlmctrt will $c!..forward thc raoa.
rLs to the Administratiyc DeparitDfdl by ttr
RcDortioS ruttotibl
(i) Districa MagiltrEte
(ii) District Juddc
(iii) Divisiolal Commi-
ssioner.
I
(i) Dist.ict Magiitrate
(ii) Divisional Contli,
ssiorrer.
_!
:
i
I
30th Ju!e.
l
lt
EOVERNMENT
OF BIIIAR
APPOTNTMENT
DEPARTMENT
-.
_..
..
lt do No, V/CI.lo2l/5tA-14517 paraa_Is
tie6th Decmbcr, t95t.
To,,",.-,
All Depart$ents of Govern'rlcnt
All Heads of Deparlm.nt
All Divisiolgl tommiss'oners
All District
Oficers.
Sub;-Annu4l Confidcnliol Rc!$rls on Cazcrted Officeis.
. Ttr, undersigled is djrerhd
(o
refer. to, lie instrucliol8 coltained
in paragraph
4 of Appoint-
rtrclt D.?arlrnent lctacr Do. 1342,{A dated |lth Noy.mbcr, t958 wbcre ir it is iaid iown rhat the D6pa_
rrnoa& af-GovorDtrlcrf
End Headr.of DcparrDent6
should not r'cord nnnual confidential
rearts
or
thc tork of the ofriccrs of the All Jndia Senics,
th. Bihar Civil Srv;ce
lnxccrrti"e nrarctl ana
*
EihrJunior civil scryice who are employcd
in thc
Disrricts uoa.. ,u"rr-af-nrio'"ots
.!d ttsr
.tfb
roDsrls ahould ba rccorded only by tie District
Ofricers onal Divisional
Co.lr|_i..,on"r,
*hu"u*""a
ihoy sce tho
york
ofsuch oficers.
Ilr partial
rnodificalion
of ahese instructlons
Cov.rnmcnt
frave tcCa
ploascd to alccde as follows :-
(i) In thc case of Dist.ict
L.nd Acquisitiron Otricr the
.Djstrict
OfficiJ strouta ,ecorO
tteil"
sotual coDfiddrtial rcoarls and forrard thcrn-to.thc
Dircctor ofLaDA Acquisition
who will racora
hb
nosrls ard E rd thcm to the Commissionrr
o{ th. Division, ffr" C"_.fiJ"*r,.
"ffor
recordirg
.[is .traarls will serld thcd to rhe Rcvetrue
DcpartDent
-but
vhcre o _..*.
Jii"'iifr"r
Civil
Scwic.
(Erocutivc E.anch) or tic Biha! Jutrior Civil S.rvice is concernod
rhe ;;;;:
;;, be sert to thc
At{toi!1e6!t Departalonl.
(ii) T[c s.l|rc p.ocedure
woold be adoped for t]e crso
paDch.yat
Ofricrs oa vtoD the
Dira
ctor OraE
patrchalat,
r@olds raDarls ard also in rcg.rd to thc ivolfare O+arfqont
whcrf .t!e
frlputy Sccretary wto ls cx.ofrioio Directo!
for rhe ficld worl, rcord. n-u"i *o[]r"-
,
D"P",'#;:$:IHI:'#*;.
GOVERNMENT OF EIITAR
.
APPOINTMENT
DEPARTMENT
S!.tlilof :--{i!url codid@tial tgroras ltcprd.otstio!
ogair Advcr6c Reo.rls.
Grdrhrtfrl
Meno No. V/cl.l06/59A-5064
To
- ,,41.1.papa4nontc
of
(}ovemD.!r.
Patna tlc 14 April, 1959,
Tic ufdersiSrd is directcd to aefo, to tho iDrtrucaioB coltaircd
i! para
15 of Appoin{eadt
Dop.rtm.Dt confid.nrial Mc&o No. 1342+4. oarcdrlc rrta r.rqvcubei
tiSf=.ia".
*ti"l.* .iC*S,
tlat
'oar'
a rcp'cseDtation
'gainst
aD a'rve$a tosrts cdarcd in hk J"a""L i_o_rr,
a""aro,o*,
t"""
d." d*.ttat a! ir_ftcT rirating such a reprerenrsri;n
mu$r do !o wirhh ;;;;l;;;;irh";bd;;:
fiotatrt r.@r.L,
td bim. Oiditr rity, repr!!!trIrfiom
suhmitrcd
to rhe iOrJi",l ,rpoio,
ri tt6.lry
F8rlel4p6a ef sir oonths rhoul4 bc
'u4nsrity
&ticted t il;;;try
;;;cr.trr
ro p.ss:
firlt
ot(bri or suoh rcprroDtltio[s.
rr reality *ccpEoo"i
*."" r,o*"""r, iiJlri.lr'_T"rn.ooo
ro,o.ulrr,
tlo di.lctiotr of tic roid cqnpeterl aurloriry
;r, rhG line
"f
*.;;;;;
;;...o ,.."rt"
to rb.
ofiiocJ coloemcd, rhc cornmunicaring
authodry rfould carcfu y eotcJ;;;'';;l*.
date of
doint
-.O
rld *herc.ver
lossibie,
obtain an aclDowlcdgenent
from the officJ;";;;.
:i
, ,,- , L llcs. istnctiots truy be bfought
to the notice of all subarditratc
ollicers.
l2
3. Copi$ .rc boing for*arded ditcct to .l! Hc.6 ol D.Eortncrls, all Comoliseiono* of bivi'ionr
ald dl Dittdct Of,ioer6 with r rcqocst to codnui:.lc thcsc iDstnrtio$ to lhc ofiiocrr
'!bordi!'tc
to
|f,6.
Mloo No. 5064
Fr@
. Irp
No. Vlcl'lml59'3l91'A
aafrw+
dto ot'
No. v/Cl'103/5F5591'A
Govctunrnt
of Bihar
ApPointdent Dep{dment
-
Shri K. K. Sriv$tav&,I.
A. S.
Daputy secrctery to Governmalt
All Scc.etsries to GoverlDcnt
Itrcclopn at Codlissiotr !, Bihar,
Pattre, tho 27tl APril' 1959.
SdJ.R. K. Saiv.ti.v..
DeputY SecrqtarY to GovemscdL
Pstla thc l4th APtil, 1959 ,
copy brt rdcd to all tcods of DoDtts'lco&tlbrio[cta
of DiviriondDirtrict Odicc.'
fot i!ftr|!r'
tio! rdd naccoary actior.
By ord.r ef th. Goi.tddlt
of Ditrd'
Sd-/'f. X. EEifsbtr,
D.PufY Sa!.obrt to GFEtllln.d.
i
9
i-.
t
htrLpt !- Sut
Cy
of o[F coPy of thc a-orual confideDtial
remarts otr DePuty iotl*tgt"
-d
Sub'
Drputy
Collectols to lhc Board of Rcvenuc'
Sir,
l.0di'.otcdtorayrhalo&s.tofthccharactcrrollsofalltteDrPutycollcctolsoddS!b.
Dd;;I*;;;
;airtaiad bv rhc Board of Rcvctrle' I ao, th'tcliog
J:
rsl'at- thal ont c''Pv of
fiJiJ
"oofia"nri"t
trmart5 on DcDuty collectors nad sub'DePlty
collcctoL who art on d'Put'-
;";y"*
D.e.t-*,
mat kitrdly bG
"trt
to th S'c&trry Board of Rcvenuc dircct urdcr itrtim&
ffo, i, iff" Oop",t-*t,
B""idcs, the .Dnual tcdarks should confinuc to b. se,rt to Appottnclq
$pa-.
irJ|0
i! itldiost..
Youtr bilhtullY'
K f. fiivr4rYo.
DaDuty Socrclrrt to GovlnitrtctrL
.lr
, P.tns' th.2ft! Aprll' 1859.
, , cqy. fonrrrdtd
to Dilriot and s'!rio!r
'tdg!'tlDi't'iot
M{8i4r'tdJRegirtraq'
Ifi$
Poll.t
of-fffr*-O.
fofot-"f-
tlh thr r'quolt thot thclotty of tht r'nrtks-
oP
'uditi'h
wch of Dof|oQ'
.O.[eior|
cd Scb.O4tv
Glbcto.tlJudtsi.l
lstitmto
E y rbo haarv b frr*r{i{ td |t'
Yf
eonfidcnrial
IJ
M.rno No. V/Cl-10t4159A.
GOVERNMENT OF BTHAR,
APPOINTMENT DEPARTMENT
Ib
All Dcl|artocntr of Covernnent
All Eaadr of DpsrtDclts
All Diyfuioml CorDmilrionert
All Diitricl Oftcc6.
S{lict r-AdE{,e. r.na!L}a!al procldure
fot dc.ling eith ihm.
Patla,
the 29 AF:l
1950!
Ia AlD.riotncrlt Dop.rtmeni's Confid.Dial M(mo no. Vicl-l02ll5&t3d2+A
d!t,d rtc llth
l{ovaabor, 1958 (coDy aaclorad for rcqdy refarcnce) detoild itrstructiod! w.rc islud aboui the
D6pars-
tion aad mabtgDsncc ofatrtrual confidcntial rcports. GoverDmDt have obsalved tiat
tlara,i, ttil
trtuch coDfusior bvar tho tmrl|er in *hich r|narts rhould bc r.corded ia tlc aDnusl canfiddtial
ttpo-
rts, rbout cdlmunic.tiotr
of sdversc renE t3 and obout tbc Datrtler io which rcprecntrtioDr
alriltt
advars rar4ltE sro to bc dlalt with, Tb: utrdarsigncd is, therefora, dilected to drar youa aitaotio!
s!cislly to somc of the impoataot poiats
in the cxisrjng instluciio$ and to coDvey crtai! additioral
indrurtioor sr bclorr ..-
2. Tha calctrrial poi to bc kopt in vicw in reporting on an ofrcc! ir tbat the rcport brilgt out
clcarly Li8
qualitics,
Dcritr as well as defccts add provides adequaie usterial fo! foraiDg r cortct ald
&fitriac
judgs.obt
ar to hor hir serriccs 6ay trc bcst utilised. Thc rcport should bo tiiaad oD par&lal
IoorLdg.. It rhould bc fsir.trd objcctive. It must be proprrly 6ahnccd.
persoaal
Fdudic.s, fot or
a8!i!4 ftoold li lorupuloudy Lept out. Adul$ion oi proi3e in superlarive tcnbs, *ir"* it i, o"i aui
.r.ho doNgatory tbuiiv. t.ms
tiving
v.nt .o pe$oDal dirlito lhould find rc placo
in ticrc .ol|.frtt
Idl|.rniatt)| |Dd cadd,our !.c cxPcctad of a repoding ofrcar; but .lrtraEt |nd caution |r! I.cataa,
lndioulatly
th6n as.ornccr's itrtog.ity aod good rcputatiol aac to bc caled b quaatio!.
3. lto autFrior oficcrs aod th Dopartmetrts of Gover{rnctt 8hould orsmin ir!.edist*y.
o!
lrcalpt
ofth! r.po.t froe tto repo.tilg ofrc6$ hoxr far thc abov. insuuotiom Aevo Uceo tollpwe( it
qiai!
ad$da r@rala aro nr.dfcrtly unjust, prejudiced o( incorrort, before cntcriag ttoo llorrb
h
&,@rcDtdlDllof tto ofrc. cotrcsrned, tboy should be rcfcr.d bacL to thc reporthg
ofrc;;
forifoorlLrstiotr with 8uc[ observstioa! A! the superior ofrc.r or fhe D.tr]a.luent of OotErnndtt
t@td liL to orlo. Ifthi. it dDoo, tho suparior offi:er and the Dopartment of Govdnrhqtt iill bo
|F|!td. i! 6!|prq the troubb ofettcoding to rovatal lepr$cntat;oar agairrt advcrre remark.
Tlc tai!.
*.hbl'lrj|leaof,haviry to Grputrgo lcmarls will be atsc brouaht uadel
Qontrol. similar rrtiol
4*y
|bo tftLo h"thr c{ro ott!r!r.rb which aptFof to b excorsively laudarory.
r-
a. It a
lo-blc
lt t rr@ .ttcs aclio! ir i.tco in
tio u.lncr i*ticatsd in p.r&
3 .bov.,
rac
rtfatrdtrtior, rill bc trda .g.id .dvnc rcErrb. If .llch . tqr.loDt.tiod is rceii..al, it i. odyfit$
thrr. lr .! rqroriioo i! th. aalverse .etuarks, whioh is disprovd by fac.t or whon
4alioo & Dreoe_r{i|l
bi.rir!rcocl tht.ctior should be t*.r cithcr to expu!8o or Eodify the rcbvatrt portiors
of th.
nd|ttr othrtila. caca lf the adydrro rcmarb .rc a ultlc too [a.sh, !o actio[ naed be tar.ctr !o &odig!
tlrao, blcautc aftar sll thcy arc the pgrroort
iDprlsiiors of tho ,epotti6g ofrcr. It l.
lot
FpFr to
doga a
F.ctiso
ofalloriru caitain rcorrts to atald ifthGy'aro coNiderd unjuat &d, sr th! raqt
.tiAq
to.d6 in tb. chrrrctor rolr ccrtain
otrer ro'urts by r luFrror ofrcer or by tte D.prbr;
Coyffl|tlctrt to corrct the r,rro|rg imprssiotr liloly
io be c.catcd by thc roporftag, ofiofr
Uur]r,,,5
.
8!toe wtcrc,tft.r ajudiciour oooidlrstio! of th.factr irir coaeidered that cirlaiq advcr& rcllarlr
rr.l|li&dt uqirtA ijGorraoi
o f..t$ tho
l|!o!rc!
coursc Bould bc to .xpungc thc offolat"g pOrd
.!dloh&4bdh tb rlprtiog ofrocr rud thc ofrc@&portrd upo! of tho.Eaion hf.a:It
irof G..&t
,
oftbaatt$crt inD{firrtc ttr.t h $rudliriqg aty EdvErrG raEsrkt in thlr duner on a n pt!!aadie
Fcd,
tL! oftc..! oodc.n!.d .hosld.ct lilc jud8or
add vory csrefully rof.ah
frcn iEpertitrt.dy
Fr.ord
fofilodg! lD r|*ing thoir o?D r4raroad.
lr
5. it is alro occess"ry thrt strict actir! .todd be t t o iD .ccordaocc with
!.r.
t5 cf ADgeiDr-
r[!nt Dlpattm6!f,r ColfideDtial Mcmo !o. Vicl-t02ti5&1342+A, dst.d thc ltth Novcmber, 195$ to
aadtiot th! tetrdolcy to fil frivolous reprcscntalionr ag!i!81tdvcJrc rcmrrks. If !ftar areeiDrtion, it ir
tourd th&t thc stlvaara rened.r vcre
justificd
.Dd Uc rqnaaaotrtior wrt &ivoloua, a! cltrt will bc m.&
!trdcr ttc o;d.rs of Covemoclt in thc Chsrscte( Rolt oftha reDtcro ttiorist lh.t ha dld nd tsle lhc
oorcction in good pirit.
-
6. I aD lo arlrpli.sise futtt.r tlar if thc instrsctioni h this lcttcr rre to bo cAtricil olf tlc..6sfully,
prcturlity in ttc subtnission of rtnual confid.trtial repotts on tbo sotL ofNbdtdiratc oAecra ii
'
Finc
occ6sity .Dd' thcrefore, Govcrnmc will take se ous troticc of a|ry dolrya'
?. Th. tbov. irstructiols E.y bo b8ou8it to thc lotic! ofdl rcport!4 ofrcon a.il th.'confca&
I
of
FtB
5 to sll g8z.tt.d o6c.$.
.co1ld!!ad
tr6
All Drpattmcnts of Govromeut'
,
All Hesds of Depsrtolltd.
.All
Cbmlnilsioners of Divi.ions.
All Di.trlct Ofrc.rt.
. All S{Hivisb!.I
Oftcers.
Memo No. ViCl-I0316o A-5319
Governeelt of Bihar.
Ap!'oitrhtent D6p6rtme;t
(M. s. rl.)
Cbif S.ca.t ry to
(i.vlrdtr
dt'
.l
f
-l
Pdttu, thc 9rb Msi 1960.
srqlca
:--'{ c'tlpt od thc part of GovrrnDaot serviots to inffuncc OovernacDt thtough loo'ofiaiak
b
tlc nait
r of
Pronotioos'
trrorf'rq atc'
Thc
uodetsiSn.d is d;rcclcal to invit. 4ttention toshri B, N Sinba's confid'ltisl ld@r$o' lllct
toaru-9?+A
d.tdlhe 3lst January, 1953 (copy enclosed O itr which it wss said lbat ifaflet
laDtlquity'
il'll"-*i**
**ricd tbat en ofrce, aitc-pted to rofluence Gov'totreat
tltou8h @!'ltioirl int['
. ii * of no p.."otion' an Gntry $tould b madc itr htu chdrac{cr Rou ftgatditrg htu coDdust' Goeaa-
iliroc-,
r
tiod
th"t tlp abov6 circular has not had thcild.itEd F.ct of ither alit'otti*oi rcdud"'
iio*irUr"
fi- r, *lat ir cornmonlv Lnown asl'Pairvil'.- on the oth* hand' th"' ls wlddtc' tbdor
;;t.i.ini".ir
o" ttro iacreslc rDd is biog fr.qrcntly
rtlorted to by Governmcnr
senadriD ddlers
'
it r,*""t*
p..motioos, disciPlinc cai$,ct.. GovorDscrit
Yiow thil tetdelsi tith
giv' ci'eaa
if,r.w
a."a"ih"r,
ia tutu$, if any cas! cooes to th'i' @ticc of el oftcct ftavilg at@ptrd to ide'
I oo*.
ty l"it"i io a plrrolal marter conccrtrilg hit
Fomotiot,
tn'4fer'
'tc-
'
iport &oato{tita
'l
Xio f"
ih.""t
"
noll, vhrch would
Projudic.
his ch"ccs of uy
promotior' dr'cic
dit6iPlb'ry
&-
"li "n
tt ,.r* rs.htl hie. Ttiioay be giveo wide
pubLoig ad broudt ro tb"oti4c of dt
'
&rir
$tortiltr.
to
vo{
for thir
guiddcr
M. ,,
";
,:
.
'
.i. Chidscn[ry to Govt.
. Oopy of cotfidcitial lctter no. tlptl02i53 d-97d d'ted Pa!n5, tie 3lrt J.sauary 1953' froor SM
-f, n.
Sir#c,
D.puty Sectrttry to Govt. of Biisr, Appoinfrcnr Dcpotlqc-nt, to rtl Hed! of
Dq|ctbt'
.ihli^i"l".ir.
i,r oivisiodi
atr(l all Disrrict ofrcers
(iacludiag thc Addrrion4l Dirr*t Ms'|i*.ri.
i"f-..
* tm feat' ooputy
Qommtusioncr'
Dhanbad'
---
:CU."A.fp.a b ditlctGd !o roy thot s crro h" leoestly
coEc to thc noti4e of Gol'rnmi ir
.fi"b ;-"ec
6
".,o.prl
ro ilf|lrc' GorcrDolt tbougt t@c nod'ofioirL
itr mlL' tf tb
fi6oo--
,fn- u* r"rirfisi
rt"t t!" om".tr ['d i! f'ct itdcluct ||l
'ttcdpt'
Go!'tr oid'tql r''
fi ..t
-ra"
io li" th.t.oE!
roll .e8.tding his conduct, Covt. hrvr dccidod tbrt {
'ry'|r'!il|I
c..r
. Iil'a,*u
u*
-
t"ture, orth.! sD entry xtill b' ttrsd' in tho Chatsct'i Roll of tbe ofrcq coacq{C'
Iffi'"rn"i
ii,rirh
Du!i;hE!n:
yill bc.ward.d tohi8..Tbirs|ry
b. blousht to rh.
4olic.
s,.dl
didr lubordh|ic
to
tou
fti t!'e
fddr,tcc.''
,
i
s',
rot ttlorlTt
F.oD
To
Coltllt d Up
l!
Nq vlcr-t0r2/50A.
GOVENNMENT
OF BIHAR.
APPOINTMENT
DEPAiTMENT,
R. A. Silrh,
Uldcr 86cr;trty
b Govctrlodri.
TtG $rpcrlrt Ddolt,
rrc$
{t torDs.
Gsva,
(Through
thc Firr;cc Dcr,a.rdcnt)
I
I
I
!
a
I
^
._ _
CoPy with.aropy
of
.,Disrriburior
Lisr,'forwaraca ro gtt'Oistii"t Oeor*;"n O;"i"ioD.t
clr!|!r3sro^oqs/!
D,!,trict*. Scssio!|Judges
inctudios
dre _l"aicdi Crlno;.";,lili.l.i"_*,
ifff
'+i",,,..j1.?:i.:i!..;g{"_i{f.q1J:.,'fil:""#f
tts,
j;*:ll""u"rr*ll"n_ffi
Depattaelt
Meoro Noi
Srbject :-
Sir,
!h.dul. LItI.Fotu
No.
gr.
tl Ap'il' l96t'
Fofm_ofChsrecte.
{oll
of O6ccn
of lnd
L,'u lr..ercc
(Exccurivc r,u*rl
uoa
:"oiofBif;fEl"#:::,".
servicc, Biher
Memo N.r. Vpl.I0l2160A.
46,()
Pat!$ the 2t Ch.itf., lEE3 (S)
]1ours feithfully,
(R. A. Sinsh)
Undr Secretary to Govefnoatrl
Patos, the 2l Chairre, t883 (SJ
Urprti;tmj.
p,*,'lirni":"i'#ijii!iiliilii;ii.Js;,l:
ii$",lj,l.J
fdtil,'ifj,:li.1i.
i",.i-fil
.
? _
rrs tne rccordrng of rnluat confidtrtiat
remorts r.. tt e year
lftri_6i-ll-iiiq"i
for warl of rhe p_rercrib'cd-r
il I
""j'i"-i!q*.t
rbdr romcd,ale 3t.ps ."y unav-U"h.rl$H
Iorrte suppry {,f rbc forms_uodcr
inrirnad;n
to ippoio-uilnib-#i m|ii.-i*u,_*"r36
ro rcqucst you
lrndiy to xote for your
llturc I
Fffi 'jf:li:.#;:#;ii"._,,,,ii[:'.'".:i3::d""ifr
:.iHnf
t?xtr:i"f :J",:,"0J*
3. Rceipl otrhis lctter rDay
lillll'
be actnowl.dged-
DNP. IrE.
3745.A., dated
rtle 23rd l.r"iil,
il6l.
_ By oidcr of thc Goyalnor
ofgih.r,
(R. A. siDsh)
TIN
DIsrRIsurIoN
Ltsr
urdcr sccrelsry lo covcm'Glq
Schcdul
LIU-Forra No. 85.
Form ofCharactc.
Roll of Ofrctrs of Indiaa
^_t"ililf.*:.1...';"S,
Bihar civ,r scrvicc (Ex. 0,.)
rno
Junior Civil Scrvice.
Sl. No, . I N rme of ofncors
Numbcr of foros ro be .upptica
iaifr
Diltdcr Ofrccr,
Patxa
. Grva
Shahohsd
Muzrfarpur
Darb[aog.
Sa.aa \
Chalrrparatr
.
Bhagatpur
MoDghyr
Pltraea
I
L
@
9m (Nitr. Hu"dre.
)
rcrDt aclr
Satrthsl P.rgaras
RaDchi
HazariD|gh
F:
_.
.t6
DLtrlot O6crl,
Palaosu
Ch.ibora
Sohlt3a
Dhatrbsd
All thc Codrmirsiorcn
of Dtuisioor,
All the District & Sdiiois Judgs
iDclu'
dlng rhc Judici.l
CommissioDcr, Renchi.
Undcl Sccrclary
to GoYcrnmcnt, Appoi'
ntmcnt Depattoen!,
Old Secrctsriatc,
)
8fi) (Bgbt H!!dttd) forq.sch.
@
2m
Gro
Hu&rd) forDt .|.b"
@
20o
(Two Hlrndr.d) fondir .tcn.
tO,00O foru6
(T.! ttooiald).
i
2..
l
4,
"a
)
i
IT
6t
;+i
To
No. V/Cl'loll/60{'
covmmcDl of Bihat'-
APPoitrinnt DcP.rltnent.
Shri B. K. Dubcy'
DcputY ScFtarY to Govc.mcnt.
Au Dstrict & srssiols Judg$,
-
iocludins th. Judicial Commissif-l
n
Rsnohi.
. Pstna, thc 22 Chaitr6' lE83 (S)
12 April, 1961.
Subjcctr-
Ariu.l co!fideDtial rcport3 for ihc
ycat 1960.6l o! Dputy Coll'ctoti rd Sub-
'
Dpu9 Crllcotort
cmploycd .t-rudioirl Magi.&at6.
Sir,
t e6 dlr.t.d to invitc
tour
etaaoti,ot to t!6 i!.trociions ootrtgiscd i! Hbb Co{tl'.
tcttcr no. 535+78, datcd the l?!h Junc' t!t60
(coPy .oclor.d) on th! subjcct ofl ttcotdbt
annuol
confidertiai remarl3 o! lhc worl4tlal cotrduct of ofrcea! and to sry that tloa ilttlle
tion3 mry Lindly be kcpt io view whilc rcording aonusl co!fidcdrial rcllart! fol tbc yc.r
1960.61
o0 the work and conduct ofJudici.l M.Sislratc'
Your: fiirtftl$
Deputy Sacretiry to Govcr!@nt
Patoa, tho 22 C'hrilta, 1883.
l2 Ap,rt,196l.
Copy forwirdcd
to th Rcgittr.t ofthc HiSh Court of Judicalur.
at Pirto!
fot
i'tfer'
d|tion wirh ref.r.nce lo coutt's lcttr no. 10653 d.Ed rhe l3th Octobcr,
1960
It may.Lirdly bc .nsurcd that tlc rnou4l cotrfidontial ftEarks for th
ycar l96G6l o! tb'
Fo* oi &aicint
Uagistratcs aro fotwrrdcd (itr iluplicrtc) ro Appoio'm'lt Dcp'tt@g btr
McEo No Vicl-lol11604 46m.
I
.!
.l
i
thr lsth
MaY, 1961, PosilivelY.
Komat
lr/{
By ordc. of th. Covc.lol of Eib.4
( B. K.
Dublg
)
Dcpuiy S.c*l.r, to
g4|9oor.DT
I
&.
r
Oorid-ard t.t '
Fru'
',t7
No. 5360,?&
4
L
J
r
i
Satfu ftar{d Siqh, F6qr,, B, A. B. Ir,.
.,. ReCisEF oftt. IIigh Court ofJudicature ot
p.tro.
To All Districf
qttd
S.r.iors Judge. includitg tho
.
,ldicisl CoFoi3sionct
of Chotaoagpur, Ratrchi,
.
Drted, PatDa, th 27th_J!g9l!ry1
Sqbject :- A0nual Confidentisl Reporls.
Sit,
I r!!r diccted t9 say rhrt somc oflhc Annual Coofidenr ial re n a rh ,acorded by tto
Dirtrict and Sa$iotrs Judgca oD the worL aDd cooduct of the Ofrccrs worlirg undar thcp
B'! !o&d bclos :-
-
t
smsrt !!d ittclligent "
'.
Fair, satirfactory
,'
'!
A good
Judicial
MaSiltrare "
i
With
eoro atp{iencc he stould do wcll.
"
the cou ob8elve that thasa ratrarls aae sketcby aDd i[adquate ard do lot o6f,e a
You$ ftirbfnllt
Sd/- S. P. Silgh,
Rctistrar.
corcd alr.lrDcdt ofthe Oftcer's sense ofpropo ion, fairness, iDpaniality, puDctuality
jn
attclilanco, proDptness in dilpo3al okls.r and co{spoDdence, raSulality in subDiscio! of
r.potts rld tdu.!i, hcaltb aod persoFaliry,
relation wirh menrbets ofrti publio, tbo bat .!d
fello,w oftccfu and eo on._ Suct rcEarl! could have been .voided, if provisionr
coatained ir
rulc 52 ,rnd rhc nots the& urder aC page I 58 of lhe Cou{'s CeDcrll
RutC! snd Circular
.
Ord6., Civil, Vol, I aDd rulc
35 at p.gc
9? of tfi Courr's cen.ral
Rulc. .nd CirEul|t
O.dGn, Clifrin l,Jol. I wcrc atrictty followcd
.
'
Thc Coutt, thereforc, di.cct tbat while rccordiDg tte ADrual Colfdoltitl rcmart!,
tb-o Didab sad Serrion J|rdges .bould give duo rcgard lo the,proviliols coltqj.lad in tbc
lfora.id rules. Thy expect that, in
ilture,
ir sfiollld bc ensured tbat llch,katcbi
and
rtndcquatc ArEuaI Conddortial ramarts arc not recorded again.
. Atlertion is also ilvitd to rhc AppointDenr Department meoo Do. V/Ct,to2U5S:
_1342+A.
dated the llrt Noi.bbcr, .1958, to All Heads of DepattIaclo
tbiah corr.iry the
viasi
Oft[ Stato Goyernmclt
i! tha Eatter.
a
.j'
t
I
Gootrdotlal
'To
No. VlCl.l0?/6t.
Gove.nmcnt
of Bihar,
.1{ppoittBo[t Dpartdent,
Shri B. K, Dubey,
Drputy Secretsry
to GowrllraDt
Thc Dist.ict Msgistrstc;
pattra,
Paha, thr 5 vairat[a,
tE83 (s)
Subj.cr !-
stu,
2j Aprit, 196t.
Auusl colfdrltid
EiuarL!
y
tu y*
l@ei.
_
t&
t
i
I
I
t
Wlth tl9 rdcrncc tg tho corrBpotrd.nce rqting wi0t your tc(cr !o. l2l1c.datqd
F
t8
lgth April, 1961 I.3n dhccted to.sy ihrt witb eyicw to o&ctbg ecomay
jo
fbr* o1
forn5 inetruc{iom wcrc ilru.dis
paro
3 of thri K. A. Rsea.ub.rEdDi|E s aooaid.oti.l ldbr
@.lnlAdatcdiLe 81h April, 1960 ttrt thc Dirtdct Mrgittntc! r.darb @ tL
judici.l
ridc of the sorl ofo6ct* shoold lot bo.tcordcd@ lq|.trte.h.r8 but should bc rtconlci
.
i! thc. approprirtc coluDD of the E!h.h.at of forD o'r wliah
'G!treiil
,FoitidtEtid
nusl lcttcr Do. 47E5 A dated th lSth Ap.il, 1961. I
2, I aE to rcquelt thatiherc ilstructioN da, LiDdly br folowed sttidly .nd &9o.
rt! forwa.ded to thi! Deparlment throuah lh. CoeEi$eiorcr of Divi!i@.
t:
l,
I
t
,,
KrE i
:
2514
' Mao No. V/Cl.l076l
Yodr 6it[frlly,
DaDary SccFtary to GorqlDrot'
'
lfco*-
5396 Pat!a,|!! 5 V.ilakha, 188.1:
. :
25 April 1961.
.
Copy. foarafiH to all ottar Dirtrict O6ccr! fot inforEariotr rld tr.oasrsry actio[{'r
2. It b rciuested ihat recript ofAppointocrt I)qt nDcrt confale8rial lettcr !o. 4it5 A drtcd
thc lSth Ap.il' 196l may Liodly be actlotrledg.d.
( B. i. Dub..v
)
.
Daputy Sacralary to Govcmocrt
MeDo No. V/C1..10261 5396 P6tn., the 5 Vaisshh., 1883.
25 April, 1961.
. Copy forwsded to all Co6Eissioicrs ofDivirioB for itrfordatioB aad nccsaary a4ion.
( B. K. Duboy
)
Dlputy Slcratrrlr to GovcaDolnt
. GOVBRNMENT OF BIHAR
APPOINTMENT DEPARTMENT
MEMO. NO. V/Cl-l{t/62-A t 1320 Prtla tho 17 Sravans, 1884
8 Argrsl, 1962.
All Dqraltoeah oJ Govcr![ert.
Hcad ofDcpartdcnl,
-
Di.tdct o6c.er3.
subJcct !- AlBuil corfidedtial report oa G"zttd O6c.rs.
.Th.
uDdeisigned is directd to $ay
(hat
soEetiEs aha GovcrDdeot or Head ofa DeptttDaot ot
Spcid Bodica oa Comrnilsiotra, ComDittes etc, bruc Lttcrr of apprcistio! for thc
Sood
gotl
doo!
b|
GovaraDaat rarvcnts atd tha qucitioD arisB *hcthcr such app.cciatior of
Sood
work should bo rGcoF
dcit in tbc Petd!trent Choracte! Roll of the Govcmmcot sqrant ootccmd. Thc aacar hat bacD
craEiod
by the Glovemmed! and afle. caitful coffidcratio!, &ey lav. bcc! plo.*d to &cido
sr-.followr :-
0)
Ielters of rppreciatiotr issucd bytho Cover!6.nt or t[.Iload ofa
D9lsrlDcot is
rsprcl ofaoy outstardiDg oa
8ogd
wo.k done Esy be placad irr thc titiDorl ood6dc-
ntiol
Chalactcr Roll of the Govellded servant coroemcd.
-
(4 lrttrfs of apprcciaUotr i!$.d by Spccial Mier or CoDDiriolt or Odoittclt .ct-
- op by Cov.lm;Dt may aho b! pt&od io thc crddcntial Cbrta(icr
Boll.
2. GowrtrEclt hav. allo bec! ple4led to dccide thlt ad cdry rhould hc prde i! thc Clrr|ct!tr
Roll
of
tcovcmmot
ecrvant ia rclpeot of approved courre. of study or tt6i!i!8 undorgorc by
liio
ai lartru-
s$osr iit lodlq.or
qbtord.
T6o
procadqrc to bo follovod i!
(!i!
colloetio! fu lqdicat d b4ovt t-
.:l
j
K@aa
, 2514
1.
l9
(i) Wfrcoovcr aa oficcr aticDds
oD rpFovcd cooBe ofstudy or ttai-oitrg thc fact of hir
'
-
h|Yilg do!! !o should be eoteFdlo tis Charscter Roltl
(it
-lho l.t|on Eccired from tb. Hcrd of tlre ifftiiutio! .houu.ither bc ptaccd i!
originrl io tha Cba.rcter Roll or t[e rubstahe ofit cnto'.al thdeiD.
(iii) An .rtry abdut thc'Repoli' subirittod by tho officer on hir wo* abro.d should.r,.
.
aho ffld Dcndon ir th.
Ch.rrotor RoU if it is outtandirg, or is ofpoor quatity
iodiqltitrg that tho o6cer had lot Eadc good use of hrs pedod
ofltody or tnt;iog.- .
- _ - flgrovcd
"olucs
of traitrbg eay be deftrcd to ircludc courscs spolsorcC by tbe coyemEcDt
or
i!-which ti6 co6t or paat of thdcost i. borie by Gove.mcnt .r also courscr attcndcit
pirh
thc permBsion
dcovcruqllt
or fcr viic[ Govcrtrrtrclt g.ant
rtudy tcavc. Itr rsl,cct of sooc of tbcre counes
it day
lot tc
polribla
or trcco3sary to obtain rqroftc which could bg incoqroiated ir the chsractcrrolli.
For
it|ttrocc,
tlcr a@ part-tiEa
aou$r ,!d refreshor couracs thorg oq,,ars.solt of the cjndid.ate is lot
.
rn(lo. tr auch cars howove., cnt{y i! th6 c[aractct roll ofthe facr of tho omcrr having siteDdcd
the
coul!6 would rever-Oelg$ bo woful it giyiog
a Doao coDplet picture of the omcerrs crFicnce aud
.cco@plitDDdtr.
.
3. Tldc itrst uctioor
4ury be brougftt
to the aotioc ofsll rqrorti!8
ofr..$.
CcrGdcdrl
Sd/- N. Nagmstri
.
7.8.62.
Joiot Seorctari to covcrDEg4t.
GOVERNMENT
OF BIHAR,
APPOI NTMENT DEPARTMENT.
MeEo No. VICR-I!03U64
A 6816
p.r!.,
th6 2l Jayqths 1886.
tl
Juner l9el.
T9,
Arl Dc!fftorDts ofcoverlofft and
All Headr of Dolatb.ot.
l
I
I
Subjoct :- Ldraing of anaual coDfidettial
rsrsrl8 by thc Si.to Minlstn.
I! ooEtisdrtio!
of tbo iDltnrctions
cottqitcd in Appoinreent D.fE!tm.!t lerter !o. Vi
Ct,f02r/5g.
l3uL
4
&tcd thc flth NovoDbcr, 1g58, the uDdcrrigoed
is drecrd ti, s.y ttrat *e St tc G-vernuent
htva booo plcalcd
lo ordlr Oat a Miailrcr of- Stdte rvho i,t in indepndenr chargc of any dcpa.tEc,t
lfodd lccofll anNal cotrGahllial teda.ts o! the wortr of oficers eoployed in ttai deparureat.
Ktta|!.
c.d&&r
(J.
Mutli
)
Ulder Secretary
to CovrrDdreot.
Moo No. V/CR.IO4/64 A 14202.
CoveDtDcDt of Bihar,
AppoiDh.Dt Depsrttrront,
PatDa-1, rhc l? Agr8hana, 1886.
8 DeccEb.r,
l!)64,
All DepattmeDts of Gov.miett.
All Hcqds
of Doprrteaot.
All Divisiotrsl Conoirtlonors.
AU District Oficcrs.
fublct !- Alllal col8dalti.l
roErrts for ioter.rt.arlcn by olf,ccrs rol|ard!
increasiq
ag.hulrur.l
.
DtodT,tio!.
ft! udsrriF.d
L d&.ct d ro lst thst Cov..nmcnt
h.vc bcrn .ttacbiDS gr.st iEporranc.
;o th.
fo
.h
.
i
iioerdag of agrianltural pro'iluction io th oorotr!'. A! otro of thc rtcpi towsr& .chicviri thir obi.c'
drre, GovctlEetrt hove b;n
dca!.d
to ordc.
th4t rqDrti!8 oftcer., f,'hil. r*odila.m.rl oo!6d.ot'Ll
rcroslti o! thc work ol o$c.rs subordilat to thoo who ar. i! aly wE!' Go!tro$'te{
with th' agderltutd
tEodu4tion
paogrsrDee, should oendon ir their colidantial rcma*5 oly cfforts maid bt thc oficcrg
Ftlorted upon tos'aits incrcasiog aSticulaunl ptoductiotr. ln so frt .! o6cel3 of I'A'8" tbc Bih't
i:ivil ilerricc (Ercutive Braoch) .nd Bihar ,unio. Civil ScrvicE sre oooc.ro.d, .och oot ito
+ry
bG rnrdc
i! tlc Sp.cisl Rcport coha!.
.
:fiorc
inrtruotioD!
oey bo brought to the notico of Ell concc.ned.
'_
GovcrDDC[t of Bihar,
.
AppointmcEt Deprrtmeot'
Sd./- K. K. Sttu rBva'
1.rt tit.
S.cret.ry to Goti.rDE@t.
.
C.dddd.f
'
Meoo Nq. ViCR-4o58164 A l?E: P&tra; the 26 Magbs, 1886
(s)
15 FcbluarY, 1965.
All DorErtEcnl3
of Governmetrt
Atl Hc4& of DPnrtn.ots
Subjlct ;- Aonual con6dottul rcPods on Glzttod O6c4.r.
Th. irldorsiSlod
is dircteil to ltate ths!.itr prrtidl Eodificatio! of the instruclio!! oolttilod
ir
prra 4 (s) sitd
(b);ftho APpetrdix'B'to APpoiDtdent DeParhneDt Clrcular No v/Cl'1021i58'A l3l2l
iited ti6 Nov.qlcr, 195& thc S1"te Govern.lr havc bceo plealed to deoide that tl. 66f Mililt l
.otd 1"*16 nolgaltonfilcntial
rcEatk or thc worL of SeqetariaN io GovclD@ntr lhe
folowitrl
laocett[ro
i6 acco.dirgly
preroribad for rccordinS anlual coDfidetrtirl leEsrlr3 o! lh wot\of sao&r'ry
to Gogemeaot.
({) (6) D$i8lstiot of ofroe$
rqrortld uDg!.
Rapoltirg Euthoritios
ia.
tccfct !ic. rd Addi.
tiodll So.rctari* not
co!..r!od {ith d6voloP
t!!qt
Ptoglemme. ,
(b) Sccrcterior and Addi.
'
Seorataria6 cotrcemeil
with developmert
paogr8rloo.
Chif Miristcr, Ministet Thc Dcportdclt conccm+ titl
lot
!p
inch.rge of thc dtart' fote6 to thc Miniltr. tsobsrgc
tto
m6trt concerned ard tb will record lis rcmarlr snd forwatd
Chicf Scrsrary.
ther! to the ApltohtEeDt DlportoEt
bY thc lsttr MaY esch
Ycir.
The Chi.f
S.or.t ry |ill tbeo rccotl hir ronerb
.!d rubmit lho p.p!r to lba CLbf'
.
Midrier to record hir rcoertr.
Chiof Ministr, Mirister Thc MiDltter incharS. pf
thc llepa'
ilcharg6 oflhe depaftmnt rtDent corerned and the DeveloP
concerned, Cbief Scietary Ertrt Coamiscioftr wll rccord tlelt
and DevlopmeDt Cotarni- tloaits ictb8tely .sd |.od tbcq
.sioncr,
to tho APPtt. Dtpttl by tbc l5th
M.Y. The Ohief SGcrcl.D' wi! ther
record hb rcdrlrk &
luboit
to tb.
'
r5:&5.
Secrctsa, to
SoYarlacol,
tcry r?.7,65.
Gooddeatld
To
Fmd
,1.
No' VicR.iS2l/61 A-6{18
.
covcrlacDt of Bihar
AppointDent D.par!!.trt
Shri K, K. Srivarlavr, I. A. S.
'
Scrcttry to Governmtnt
All Sacrcftrias to Govarr6etrt.
, Educrtio! DcpartdcDt,
''
Wclfarc D6lrattDcnt.
,, Lsbour Deplrtmctrt,
'l
PalDa, tbe 19
Jyaisl4
1887.
I June, 1965.
Sutdcct :- co!fidcrtrrl .cnarrr o! scrct.ri! .!d Additioral sccrci.lio. ard Hads ofDcpartnentr
cotco!!.d vith thc Fivc
yc.. pla!,
sir,
In
Dqdirl
eodidratio!
of th. inrtrucriotrs cortrhcd i! ADpoirtDctrt Dcpannclt lEttcr no. Itlcs.
1014i54.9602 dtt.d the l?t[ Novdbr,
t964, I an aircctcd to roy rhit tho.Davclop.lctrrcoDoi!8ionc.
rill tmafodl rccord aDtual conGdco'tiat
rcoarb o! .ll ttr o6ccr' hcDtiolcd
i!-tL lilr ctcjoicd, in
acc..d8c rith tto
8.oc.al
proclduro
as hid dowa i, itc6| 4 (a) md 6 (b) of Appcndk f of AFpoiDt-
ttr.trt DcFrt'anr E Do !o. v/cr-lo2l/58-r342A|
datcd, rlc.rrth Noviabcr, igia rt raoaifia in
APpoldbclt
Dcp.declr No. V/CR.,05164A-I?83
dat d thr Isti Fcboary, t965 ard as frrficr
F.rir
y
.
oodilild i! par.Snph
2 bclow.
,. Ifatryoftbc
omc.n id qucsrio!
i!i! tho SoFi.rtiDe Scale oftbc I.A.S, or t.C.E:, tlc DcwlolF
m.|trt Coll|mit3i.ottca will ierd lis a$aorEctr| io the Chiaf Secrshry, who ,ould then put up drall .cD!-
al6 to tho Chicf Milistaa for corEidcrelio!, o! tbo basb of tLc rbatts rec{rdcd by t}G Dcv.lop|!.lr
C4miroionor dad hi! orr! r!s.|sD@t of lh voit of tho ofi.at, The remarlg o appoved by .hc Chicf
Mirirtlr would bo pl.cad
ir th. Chractr Roll of tbc ofrccr ovei tbe silratuc oi .hc Cticf Milirt r.
'Thir
vill be i! dditio[ to thc
.rco.rl.
recotded. by thc Mini tcr-i!. obarSc of ric l)"Do,u!.nt, riich
roold:tp inlo th. Cl|lrctcr Roll of t[c o6cer .r suoh.
you.s
faititully,
Sd./_
K. K. Srivr|t|va,
S.crct ry to GovcrlEaDi.
Ligt of Sccretrrlcr, Arlditioorl Secreterios rd Heads of DeDrrtneotE
on *bom tho
IhrcJofnod
Co![trslorcl rlll recod Alrud Conidenthl Rcmrr&s. .
.1.
4.
6.
7.
E.
9.
t0.
ll.
12,
t3.
14.
13.
t6.
tI,
(i)
Eccrctarid & Additio'nal Secretaries.
S.crotrr!,, ASriculture & Animsl HBbandry DquitrEcnt.
. Coopcratio!.lttsusarcrdcDcpart$cDt.
,, Ludultti.r.ld T.ohrical EducatjoD
D.psrtn trt.
MiDc! & Ocolory Departmdt.
r
public
Worl6
"rd
publiq
Health E!8i!.odng
f,t ptt,
IrriSatioD asd Elcctricily Dcpafl''lert,
, Revenue Dapartmcnt.
, Local Self Gowrnmcnt Spartrnent,
'
Comrbutrity Dcvclopmcnt &
palchayals
D.parlncot,
r Hoalth Dparrocnt.
D Houei!8 Deparftrcnt.
., Rivcr Vdloy
projccts
Dep.rtmcnt.
'
1 fra$port D6p.rt&etr!.
Pilalco
Dpsrt!|6ot,
Al
.
(ii)
Hcads of Deportneltl
t. Direclor of Health Servics.
2. Di&ctotof Agriculture-
3, Csre Conunissiorer.
l, & 5. Directol & Addi. Dirctor of Adual Hu$andry.
6. Dircctor of Public IDstructiotrs,
?t& E. Dirc(or & Addl. Dircclot ofltrdB(rios.
'-
9. RcSbtrar ofcoopcrative Societis.
, IO. Chiof CoDservalor of Forests.
ll.
Lrbour ComDiasioor.
12
Dircclor of Graln P4ncbayat3.
.
13. Chief Ergineer (s), Public WorkrDp.rhnc!1.
f4.
Cbicf Blgioect (s), l igalio!.
15. Chid Pngitreer, hblic Heslth EDgioe.ri!8.
16.
Cbi.f BlPclrical Engircer.
'
l?.
Dirccto., Soci.l & Youth Welfsro.
t8. Ditotor
of Economics aad Statistics.
f9, Chief Eogiaeor, River Valey Proj.-ots Depsrtoent.
.50.
Tt5a8lort
CorlEissio[er.
21.
Dirwtor, N.tiorel EDployE.it SeNicc 8!d Tccbabal Trd,riD8.
qs
dql io
qic
l-tltl.tsY
ftlr< {rtrf(
'
{kt'rq Bfrrlur
tr| t.
. 1<rr< i c{l B&{
(ff
frwtrE* |
treir,
fiflt{ lY
qt,
f3q(
|
RrlIdir{i
. ftqq r- sRa gf{Td i rlftn cgRtd st rsdn kT(q I
rlf"{,
'
'
ftlxfisrr iEiI a
f* srsrt tt ieii;nflt fo
5u
erni! t-ctl d vrftit ( {fc
qr<')f
i
rt rfft?
rq-ftql ir srs'E t s'e cr d tlt qsfl a{I * erff
i
cI rcl .tt A
qliff
t
I
q{d
sd {'{
,
trr t
fi s.rl t<clit *{di dqcigFr{clEfi{tcR t
dt(
q
{cfi RcR 6r
(sdttrlir
$
icc cr
f(crt t
'
rsi
t(t T.ffi rt'ifr fi tt vr<it
I
r
qrtnt
i
Ee
ql
'tftqir
Rqrt tr ffq fim.
I
fi {r* geff + w-c aqfim q{l t'
frfrr f,E
t frt<, ftit crc dqr sft* gkil t dfid rfr1n lrqR5d tll qrEr s't FRq sqr i {Fr
1ii.6
I
qffi
*cR rrf<fr t {rt xfdg rqRnd dl qrrt fodt e<trtl
qqrGrdf
tllSm si
s] rst
r||t sa ffi eq( ff
qfd
aiit-fff rrqg t
!r
qr
ifr
fi{n rrn
qlfqq
fr l|csh(
qk
dflcFd trtrrrf(fi 51 ff{* i dlf{r rqfrd
d fr it fi i{i, {k xtutd
qrgfiddi
dl
qlar wre t{t{l d {
qt
rI
4,
ris Eq{ t rt-n.t {&.
rir sF;m
i
qt 5r<r REc ftcr
t,
Srsfi xfnfr& rn* gr*d {en
I
t
,
ntnq
I
Ff
qFr ih d t *. .t nt * (q {i
tl
g{{ ss dFqrln {Fflifi i:q{E ir
ftnq|{t
r&Ifrt
rrt fircr< {l ffi fi tX
lls
crqr wr a'i E({t fc*{|il triqrari cqt'
'
firtrRrl
c(
fm
r
qnr arr *r,tnta i ftq i {giq {qi *dlGc sd} r4&6.f(d +1 {{ftta r d
t$til
I
:'
I
t
i
(
qf
.ffio qtr
tr
Wt
!s'rF?qE; rRlrq{ t mrr me
f,
em we{ r
)
qFtr
Qi
{crkdFffqqec"
rtrwfri wFnftd d gc
ftffi(ql Cff firi;l rTR* {
*
F
frQr fffc t lrrq.tq
dstt
ru
d * r*gffi
iftF rr c1
,rt'
r
St s{ttd q}iaFt
a{ t
- -
-
FfiFr t rrqcfi{c I sRrqqfr6
n{crftql tt drftd|
(do
w<o,1
rfi
{E"f,{ &?{!r
?3
i t-t-tr.
q*
{rrft {(rrsha
cafrsrf(c'f
$1
$q
d.
fEnd srf(*
q qd q{
t srqfiga
qpst
ffgftrlt .ifqa
?{t ff
qEl
rtFn as@
rts&
hfn xc&
't
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qtr-
&irf(qT il qfrn
n'l
qt',
n afl r
qfr
qt qR;fl
d.trr
I ri td r
(M)
ftttc
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o 5I
n|aq I
|'
rHc
frqrr ccrr
Frgftr Rrrr
*n d|{t
rlfto
rmo.yotvqt
fro-tottt
||lrt{,
_
.
hF
tu
I
r"
Iqr
u *
j.T::_* *F
^n1-
(amdtsa'arcit)
dr ,tr.idri,
(ron.anslgrnsH)
tntclfi * firrqnea
t
qdftc
r<rfrirRd
cr erififfi
dqfui
fr"'
ri
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r+ rrrr S
Frr
c& fr irt { i
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f"r,r a,n
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e'.r feci ff{FrE{s rr rftr r
*tu rqturt r"l-..g
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qmc
(unifornity)
dI t
I
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sriR i
tF Rqq r{ fif{Erfffi fc_{r( iri * tT{ cE frrliq f{fl-l
f{ TRr irR
frr'rnqflI
cl
o"r ftnqq61*.
61
.t&t fror cqffi, mft , eq*n*q
; niir.""'Lt"]ir,
rjr}
ec_frr,"r. qr
'|ft,
c< vfrr
q,qF6{i
iS friin i
'
ltl t-
'
q*
frflr
/
sff ffltqrqs
frq{
:- {frc
qM|l
{qffi tr
qlqte{
|
cc?r
lt, H$
1l r1tri
tqe6 i.
I Frqt,
lltt
1
E.- f.
t. {flR"
i:c_{l
(sFt
trr
!ft?rdt)
*rnt
I efrr
r
lTnrrnfu*q*r{tenr
'A
'] lo be nlrtit&d for
the lct.ter
Dpariry
thp roc nnfn & Q$' "
rgai-tt
t NorvlcR'ao20167'A {til.
CovcmEcrt ol EI|t,
- i npeoirmlnrrlelt'
FloD
shi P, P. Asnfd,
Artdit'roel Cnief ttaerctrrv to Gqet!!lt.
r
t"
!-.
I t..
t.
1
'1
to'-'
All Dlpartmeds of GovarD&elt'
t
'
1
All ncaas ot th DcDaltDent.
"
I
'
PatD4
.13'
thc 2lrf Ua!!h' ll|67'
.
Ssbjt
:- koc.dsre
fol tcordtlg
aluuat colEttchtisl
rentarlt o! CiYit SgrvaatE
doPutd to Pubff
6!ealo! uld.ltqlings b
thc Stotc.
i
-:
.
'
sit,
t
, c|6.coorrl
ofcstqblirhEicot
ofs lunb'r of indultrirl uld'rlsliDSt
itrtba Public Scctor; tho St4' '
covcmicit
i"t" l"ar out rh. se.vices oflh.ir ciiil
g'rvttrt! to those undcrtrli!8p for lrployrlclt i!
. isriolt ca?aoiaicr otr dap[totio!, oD foteigd
scrvice tcros aDd conditioD!' A
quc.tior b.ai r4rca.:bc'
'
;il; ;; ,.mart'L
tle worL and ;onddcr of such o6cers, as arc_dcputid to these urdcrisLilS,
JJufi m ,"-ra.a
ody by ih cbairmatr of such @dcrt*io8c
ol tlc Secretary' to Covcrno'nt
i! th'
;;;;r,.."t
corce.nei and Mi[i!te!
in'charg of that Dpaltmcnt-sholrld
also rcord th'il reorqtk
liJ'i'it"
i**J.d;"rE.
lrre' c"cr"t *i"id"i"tioo'
tie statc Goveroment
h""" d'"iotd tt4
1to
"
ir,-r.*a" or-fu*"
.t"uld bc adoptcd fo! recordi!8 annull
coDad.trti.l rcesrts on civ,l sdvd'r.'.ltlo-f
tcd to Poblio Slctor uDdttati[g'
-
(i)
'Thc
aaourl con6deatiel
tcm'rtt otr thc woik and conduct of o6cen oo ditutrtion totlc
''
Public sector u,ldeltakings
should b. wfitt.n by theif i6mdiot.
suPeriof oqc.rs 8od
.,
'
-
i""wJ uv ,rt" chicfExccutivc
ofthe unil"talilg corcctlc'l'
'
.ri0 {s the ca3c of chicf Excurive bimself like thc Malrsris
Di'*t"I'll'.Tli',Tgl1Tl
tort snal codtluqt thould bc Ecordcd by tbc Chaifman ofrbc oDdcrt{ridg
atrd t!Frcd..D}'
. tLc SrqrtqtyiPrincipol
Sccltary, to GovcrDocat ir rhc DePafldclt colccttctu
{cpcoornl
or the *oiority ofthc oftci rcportcd tpo4
aiiil
'tfthe
Chrh6;n h.ppctr-s to bc hinsclf th Chicf Executivc' tbc rcrmrb shouH bd r'cotd'd
t"''
it ,n s*""*l"riiiipal
sccretary to covctDEe i! tbc DcPart6elt
colcct!'d &p'6dilt
. oa thc reniority oftb' oncer teporteil upoD
'(ie)
t! the c'sc ofchsiro.tr ofth uodeltalitg tho i' Dot thc Chi'f FrFutiE
hiqrdf sld lr
L the scnior scaL of tic I.A.S. tho 4noual remerlo rhould bo t'ocod'd
by lh! trFpr'tcry/
frincipet Secrcrary to iovcEdcnt in the DepottEctrt
colc'mcd dcP'rdiDg
el tlc araio'
tity of tlr o6ca! teportcd
uDor aod lhc Ministcr'i!'cbrr8'
of thc DcPsrt-t"t'.
i -
(v) Ifaoy of the ofrc""r;l
qocliion is it ctt stp'r-tis'sc8h
of the l'C'SlI'A'So
thc
phctprl
. Socttarv
i! lh! aao.iaisirative
Delartuclt wrll $c!'l lib rlsoslmcnt
to the Chirf l'ctltlrY
'
Yhq
nould thcl
Put
tp'it"ii
rc-*t"r" to tL chief Mioitter br co$id'rstiotr
9t fh"
y{
fib.;il;t"6iitne
parcipat
sccrctarv aod Lir wrr urclogtt
P{t[:Fgr
d
qa
oaocr. r* ,"t"'f"
"" "pp-"";
by thc chi'f Mililte rooll bollaocd
ir tb Chrr.'
. .l.! toll of tb. ofr4toi"""
'iJ
"i"*tul
of tlo Chi'f Mirilter'-
Thi' $iu bo h.|d'idm
to the rinar)$ recordel
bv the Mtister-i!'chargo
of th adbirisrFtivo
Dclarl$ot
whicb
eoutd
go into the Charlcfe'
Rolt ofthc ofiQer as !uch'
:
{vi)
-Aflcr
thc adv9rsa reoarls, ifaay' ai communicstrd to tb' ol6ccr o! dcPuratio in thc
'
naatcr faid do*n io i'r"
is('l
i"iii'
of lh; Rules of Erecuiiw
nusits'
th: oTof-i:T:
-
.idinatqtothccbiefxcutivcmay6ha!.P'!6eltationogailsttno-ao9eneFcmlrra
ttrolgt rhc chief E,t"il;t
aai
tbe'l"t;; tbrorgh tbe cbqims!
of oc u{ctf'u
to
't
:
.
tlG.loirfilfr.riv.
Dcparbrgt of Gov@.!t cotrcorr.d.
Itttc
Chairaar hrs to dr.l.
.
such rlprcscntariotr, be will do so rlrouth lbe AdEitristrslivc Dqrtrtoalt of GoverlDdlt
.
colcarDcd.
-Ihc
l:y:s.ntatioa
shall bc forwarded to rtc parcit Departmear
with th.
,
' caioDcttll of thc Chicf Exccutiv.
Sld
tho Chairmr; lDd th. AdEiDilt]ariyc Dcpart6alt,.r!
.
.l'
Oc dasc Dry bc, .-od
.rill
bc dirpds.d ofin lccord'rce sith tho rbovc ruL of thc Rrtr ol
_
Exccutiyc Business. An o6cer
Faliqg:uch I Jcprcscntario! durr loro rlthio ri.r notlc
. of thr comrdulicotio!
of lhq raoart! to hiD.
I
.,
-
2,'ihcsoins'uc;;"-r*il;ffi".'ilnii"u*0,*r.01;i,o,no,ooooo"*f,
''i
t!
coatrol of
!'orr
Dapartqrat.
-
.--_.f--
' yours
feiitfiruy
(p.
p.
fur.wd)
.
Addirionsl Chicf Scclelrry to Oovemmclr,
':1.
dsr t/fi.
qrt.-Yo
ty/ie f,r*ilytq
fcqn e<rr
f{'gfu frcrrt
I
P8oday
I
*
t
i
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I
tFlf
d qr.
irqft
.
r(rr{ i vitr
.lT t
.
flfr rcEirgti
qcir-t{,
frrin
lE {r{q
lqBq ({)
I
lFrRt
li,qs
frrc t f{fir
gErf{Grit
+ flfirrdl qr
lftqq
irrrr itd} rrql cr .irfi6ci
.
'":
:.
mlCr'
'
itr.
'?
- -
R"t-g(.r(
ryfo
frrn i arg'e Rwr w
ttc\ttrtn ry-l-sq ( {fdfrR
drFr
)
* fi
t!i .tn,
ttu {&T{ Frr trrl t sa.r r'f
qriiti!s
rrwcronirrqfrir
tuctrd
rB n sfi frw&rrf\ql
t nlqJ cr cfcr
qlq-Ac
rqfsci fqsi e*lq Rtv rt fiqt crc fb
t1fi vfir0 an
6fwi
ni{Fi rrcl I ff,ddl R*ed dt
I r
_
.rtr:
T'grlE
t
fr
tqqs-qE Tcr {rit flql iit 4rgftrci f{tn ccr + ftnc ,ht(r l(rq ( Specisl
Rc?ort colunn
)
i Eri il
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r
tirqr rd nFd rl gr+ <' r
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qr"
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prrr
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irlts fro-llytq
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rfth& nrqrq
rrvrftr
t
&{.r'ir fly daT
ttq frrlc
tv-i.qs } rtr S qr{r{ qi.flrqn
1 i{|n
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irid
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lv/qs fq.-9!y{q
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tfirFrfr cn Fcil ccrfrTtil il grir{
i&d | ,
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drtn + Ffar
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qri.
rifi
rrrrr t
(flr
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f(fr
drr r1fr' an"-rotF' it'-irt
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.trt l
i:.
.
dt *s?
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d!li}'
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irl|
rrrrt i t* Rf,Fl
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t|Fu rrrr{t
!rgi{ nI clci fts * {il
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<U
t
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t
fi6
qqA dftn{c rfifin
qofinRd
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cdi{
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Agrf li fqr<eloa t< f'rgtu f<qm rJ
qrr
qq
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qat
qftn ir<i fi
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t flfqs ic-'flq
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renrir s.nr't
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r
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fflr{' d Ft.q;t x
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tdi + ikq tlEI fr?{r m
t
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sr FnrqR
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rftqq rqferi wrFm effirr{ d riqRa * lldt
t
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qfric-{
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t
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i
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q. + {kr frql g{{r t
'{It
+ g(finl
't
d tQ onn
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li
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cflr-lt, Hr t'
q'tr,
r{qt
(")
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frp : rnnton nrfrnfrd
i unl r< <rfsr
'ftrfu
qqifi{ q
fiitl r
i
qlcq,
ll
.
rgr
rC tri
t*rcr
I
fi <rfrr ir{tq rqtf,t ffi, a:f,-egtl-rr
} rri et
tfrT +
H t rnerr ricaa ;n
qi xRit{
qqrficl
i ftq{ {fui{n i ffttt{ t eqlg * {{{'m c(
qft:
I
(r)
(s)
(t)
(q)
(r)
rFtI
qlrqa .rtgrGr rl
'Rrqtr
t
qRqrc
trl cl kqt'frd sri{r{t+.,e Qrt mrfr rfrfizerrfiar'rfffi n
$(agdtfr
fit?
J
rr.frtr
qfrrl
l fttl aft+<t t fi
icnrr
STc
qqt
tfrqr Tgffi n
Frh
fi
t
.t
""1
i**-n*t n*
t
3l qcrn {o regRrfi n ftqf,
A
<{ Fr rrfl
t
rrfr
fl
cn i{
rTi?
k, i\rll
c/or0dF!.!
, .
t. ^-.'
To
GovctDretrt of Eilar,
Appoinrnctr Deplrrocot.
M.rno No. v/CR-a05/61 A l52a{r,
.
PatD&lt
ffF
{ls
llr
l
.
i,
thc 23 lturrfr, r$0 (.).
19 now+bct, 1968.
I
l
All DcpsttDclts
of Govcmmelt.
All Iloedr of DePa:tmenf.
'
Subjcct
:- ADtu.l coddcdial r.o|[b oo Glt ttrd Ofip't&
il
gu.stior hqs 4tit94 fucthqr Mitriet?rs wlq hcrt Cloittcd oico or ofic'tt rho
L
h
frtifdolt orl./t th! loivic6 coltd be .llorcd to racord rcNlartrs ol tl'ic subordiuatc othcers dller
l6.ring oncc !r r tleo lioit sloold bc fircd i! thi! rcspcct. After csreful colsidcratioa thG Statc
Govarnaot harr bcco pLrsld to dacidc ar follors :-
(i) Ofrcrra wlo haF
SoDe
oD ratirmcDt or htl tbc sarvicc ,e.d ;ot ba
irled
ao rccord
rcmarfu ol tfie subordira(e olf,car&
(ii) A Eirilter oD dcaittilg ofroc [9!d lat be asl.d to record remerls oD tli . o6cers, but r,
he wrlo lo cloose to racord rcoaits, tbrc will be ao objcctior, to rcccivilt ttip. Thc
,'
rarlrrta 60 rccordcd by tho MiDistct shoold b placcd on rccord; cvan ift[cJr ea .lcrived
"
afiar Mhlsfars corcerad havc daDitld oftrc. tl'hile placilg tic rma*s oD the c[ar!-
' ctct roll it will bc oledrly ltatcd ar to oD whal alat_ fhc rtrnrrls trvc bec! reaaivd i|l t]c
Dcp.rto.dt old whcl l[. particul.r Lirlrto. tad d.!.it.d offc.
. (ili) Rcosrl(r rccorded by a Miaist.r wha {a did not have aly occariop to obscwe tb.
worl
for atloast 4 Eonth! vill trot bo tatcn iEto co$idtetio! whilo cditing roark.nd it.
.
should be bro!8ht to the dotice of all coDccraed tbat the Miristers are Dot rrDeoi.d ta
2. Ttc Minii!.ts lorErlty.re crDcctld to rvstch ctosely the work oi.Sc.etsties,
Addiuolsl
Sadctarics to Govcm|tretrt atd IIGsda of DapaneeDt in tle Secretariat. Buf in accordaDce witl cxis,
ting ilrtrEltio!. rcoarLs aro b.hg rccotded by Mirislars evea on o6cel" below th.sc talrrs. Ir
partid lodfrcotlol of oo hitructio' cotrtailcd in it es 5 ald 9 of tbc Appldir
.B'
to Appoinr.cnt
Dopatuelt oifculor tro. VICI-lozUst-llA2A A daf.d the tlur Novebcr, I95E the Stato corerlEctrt
hv., tl.iefota, tcea
DLsrcd
to dccidr t[st irirtr-i!-cbr8c or tle chief Minister, a3 tlo ca5o Da,
ta, ?ill lot low &cord a'io|tal oDfdoltial thsrts
o[ tha worL atral conduct of Jofut Ssctarie;,
Dcpdlsco..tatias; Utdct Slcrtstioi, Arsist.nt Scc..taries to Gov.!!6!t aqd Joirl Deputy ali
A(Adoosl Deldy Dcvelop@Glr CoeDilsioler and AlriltaDt DevelopDctrt Co--t4tonc;
aE
rd
q.u!f-te.
).
-
Tlc folowilg
lr.occdue
i! ac{ordi!8ly prescdbd.fot
recordiDg alwatcolfd@tial
&effLs
o! thc worl ofthc! ofrcon.
Ooljarid:of omcare
rtportad upotr
I
I
.l
1
I
't
I
t
!
I
I
h
Rcportirt luthority
Rcaarts
8. Joilt Scretari.s Dqtuty'
Sacr.tarics, Utrdor
Saorltrri.ts & Assat.
Serdrrbr{o Cl'ovei!.
lnc!t.
Srcrotary to GovcrD-
Dcrt i! tlc Dep6rt-
mtot ooicrincd and
Cbid Slcrotary.
Tho Sccretariei oftlc Del|arlmaDtr
colcrDad
Fill racoad ahir roarLs e[d tlFn foward
lo
the AppoinlDetrt Dcpt, not latcr thatr the lsrh
Mrt rcb yca., Ciid Sacrctaty will than ,eoord
htu |eaarks and AtqgirtEcDt
Dqr.flEent
will
fotTard copies of tutaals to the ScrGrade!
'
concr&d itr rcspacf of thc oitcers
*hor ciatr_
eter.rolls are |lot Daitltailcd
iD Oe A!Doi_!t-
Ecrt DctrartmcDt.
The DcvclopEaat CodDaissioDer
sill racord
li!
reDarl$ s.Dd fo&eld thco to tb6 Appor{.&cnt
Depertment by the l5th May each yar.
Chicf
t toint, D.Euty e Addl.
Dflt D.ydopolt
Coe[ilsiolaf,a.ld Assis-
t8trt Dcvalo!@at CoDmi-
.rbrcr (H!edqua8a.rc,
Esj4
rrryrt
IrlYololdat ootni.
arl'orcr & Chief
Seratary.
secrotary will then rrcord hrs remaftis,
( $ V, Sohori
)
Cliof lccrotarJ to Gov.rDDert.
"l
',
ftq< errn r
,
rigns t|l$r I
{l F
t :l
t.u i[rT,
qfifRq
|
!'
.:?
errni rfi vFr
,-
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.18
.
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r\c,6c .
tcs
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n-lL fili|. l.
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It ff{F.F, ttrc
a
v
fii:
-rfta{k{.|
n nft. rrgfrnd fi a!-di fritr I
'ir*.
-
F fqFn gi q{.t
t
fi5
qH{!t
eR{rte
(drer qc Trft tiIE
)
t rRw drm
:
1u:
firrir tr-r-trqq
nn frtkfirrq i cr ir{r
-ttllt
Eii6
q
c-rq{., l1qe
rr{ f{'f I fit ti
!E{q
i
qc't ffin ir
fir[$r(, l1i
c rn alq+ {*-d
Fc
6<i{ri {ft tr{lrF(c'I d *fral d nFi ngkt
!d rtrtr cr id, rtr tRrde {cgfud d qlir drl rdqril *{t
tro
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* t'tu{.8 EfitrBI, rl
rfir t,{ ifi TQi ct I c( c.ar trK idt
E'f
trrI
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i
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rl t
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.
frFmfiTi'
qo-ftfn ftqO tn
G( $rr
i
nq r{qr-t|rft"
rfio-Y.t'!rqs Gro-lsi,l4
qrfl-t{,
Riir to asdl 11+
.
11 ftsrlt
j1!sl
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ttfft-{hrn sflq|qq d
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18"!
-E
5
F*B
I
:
C..fa+l
I
lh
No. V/C2- l0Gl5/6&A 197?.
.
Cova rhcit of Bihlr,
AppeiDtm?tt Dcpathtlcrt
fo
M.oo No. A' lYrt
Patrra,
rt6t
will lctrd
rpo
I
th6 5 Fcb$ary;
I
I.
.l
All DqnttDcd{of
covcrneent.
All Hcrdr
of ltqertacat.
All Dlvi.ioBl Coomi$iotrcls-
..
.
AIf Dturiot Omcelr.
.- SubjGc't t-AlDqsl oo!6d.Dtisl tq)ort on Oazqlied Ofic.n
Tho ladersiglrd is directld to t.fcr to the iftructio codrhed in
peragraph I (i) o[- A!0oi!l:
m,m"lffi
#*'nl;#l1'#^1"i.ff"i'3Rtrffi'Jif
'f
r#'i:ffi .-5:i
riit
-"-i
"""na"t,iil
icoarks an<l for*ard tich to th Dir..to! of Lond Acquisio'l wlo
tir
"cotd
Iiooa*s
ald scnd thes to th. Comlrbsioier of the Divhio'l- for r'cotding his t'marl|8'
'
h
Panir -
Ilitprtioo
oftfotc iostructions GovrDtnent hav' beetr plcased to dccide as follows :-
(l) I! tho crre of District Lard Acquisiti"l.om"""1
tb:
119t191,c.'llTY1
rbe]
oro
il iliJi"i.
.op..vision
chatgs of lan<t acquisitio! vorh {hould recotd
1$-"ty]
;;L--fi;;.'d.
theDbtrict Ofrc.rwho- si!
:cco1. lis
relarls *:]1"11
i{
to tbc
itlriif"ta
e"Of.ition' Tte Dircclot of Land Acquisition' aficr-tcco'din8-h:s
.-t t , ,n. n t ou. O.nrllocnt but *hcre a ocdbe-r of.:l': Biha:
:illlO^11Y,14"1i::
)ot
fi-fin.tl"oi-
Crtif s.""i". is coocdoed' tho rcm'rl6 will br sent to thc AppoittEant
2.
lt[.r b..o hid dostr
in
Paragrrph
f (D of the tctt' Do'.lElE-DG
.drrcd
tht March,
irt?
f; thc
Joilt
DevcloPoetrt
comoi!'ioner'
lihat ]lalqe
arnYl co{dit-l
'"-:1:
lbc *orl
fr'.-d*
oi,L s.o.o.iP"E
o' *iu b" t""o'dcd bv- thc colldor
eft:]
:iltt*
I
;friii-9oo.'
aad irom the District
-heads
of tecblic6ldeP$lm*:
"t::i:lJ-*
tb! Blocl
Ple$'d
to dcide th't is lbe case ol LrDd
PrcatrEma.
Govetmcrt havc aho ot'o I
Dcpuq
irbb' bc
District
Dbt.lct
boili"tt'o
Ot
""A
Anchal Adbilsris-assgldcot
otr tlcir worL errd c-oDduct should il
lfiG-
it- the S.D.Os.,
Attditional Collccto$
aod Di'triot Dvclop6ttrr-Omre$' 1
;ffi;
Jl ,*" i",o
accopblce the rePorts of th- s.'D' o' AdditioDal collector
'!d
Ircnclofoltlt
O6clr
nhilo rce'rET
g hil rcoltkt
orl tieo
l$
'
3. ths lcttor tr fu.ued vith
tho concsrence
of Rcwtrue
and C D D'paftt!nts'
sd.t- P. P.
P.t!o, th. 5 Foboary. 1969,
Copy'iorwrdat to All AdditioDol Collcctots'
Atl Dirt. DGveloPE nt Ofrcq!'
All S'D'O''
F6 bto.u{ioo
rld ragdqut sctb!.
sd.i- e.
tl
.
Gor. orol ofDiha.,
APDohta4t D.Pafilent.
Ltldo No. V/CI.1021/58 A 145?1, Patp.,
ttrr
6ih DlctEbcr, ltlS8
lo
All Dap$tn t of Giv6t!@gt
An E6.dt df D.!'arto.trtt'
All Divlgiolil Commircio!.rs.
A[ Dbtrict Ofrce$.
i,'.r
.
subjc.t :- AoD!.I con6dcAtial RcPort! o! G"'ttcd ofr$i'
tho undlt igocd fu dir.ct d to rcfct to thc inttnt'tiels colt io.d h psrr8fi.ph 4 of APpoiltDoDt
!
D.p.ltocnt lcttcr !o. 1342&A dotd I lth Nov., l95E $herei! it b laid do*! rhst th. DcPinmrb ot
-
-
OovdtrDcnt ad llcrds ofDcinrrna[b shoold lgt rccotd auual conodential rcoarl. oa thc wor! of
tl. offprr! ofthe AII JDdia scrvicet, tbc Biba! Civil Scrvice (E .cutive BtaDct) aDd fic Eitatftaiot
Gvll Sefl,icc vho arc cnployed itr lhe Districls |lDdet such dqrrtnelts ald thlt lhc lcotrla stould bc
' rcolded oDly by tho District Offccn ard lbe Divigional CoDmisiion.B shctiaver lh.y 6e! tlc wort o,
ruch ofrcc$, I!
p! irl Eodifc.tiotr of ahcao iDsttuotioDs CovctDmcDt iSg.bcco
plca*d to
@dc
as foltroi,t.,'-
.f
i'
(i)I! tho cas. of Disttict Land AqDi.irioD ofrc.r, lhc Diltricl Ofic.n sholld t cord thcir .!ard
colidcntitl raortt! .nd forwald thcm to thc Diaector of Land AcquisitioD sho will rcord hi! lcos'
t*r ind !.dd thlo to tho Comoilsioner of thc Division. The coDpirsion.r, oft.r r.cordilt hl. l@i'
ttr ii rad thcm to tho Rcvenue DcPPt. but whelc a mcrtbcr of the Bihar Civil S.clvicc (Esccutira
Eralch) o! th. Bihar Jutrior Civil Servico is concefircd the Illtarls rilt be sest ld thc ApPoillelot
D.g.rh.ot.
'
(ii)
'Ttc sema proccduro should be .doptcd for th Giao Paiohayat Oftn$ oa wioo t[o Diro'
clbr, Gram Prlchayrt, rccords reo.rls aod sko in Egttd to !.hc Wclfarc DcDtt. l{bcra ti! D!D[g
llorgtary who L or-oltcio Diractor fqr th
fi.ld wotL. recodr allual rcmark.
..
'
Sd./- X. tr.
gtiedtrv&
Dcputy Sco..trft to Oovt
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4
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,.
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I
1
. CoriStat
:d"{r"-
McEo No. ViCR-50121694 12034.
GOVERNMENT OF BIIIAR,
APPOINTMENT DEPARTMENT
All DcpartmrtqEhPovcrnmeD
t
All Hcadr of D#frnell'
All Divisional commi$io!rr
AI Dis$icf Omcers,
Drrcd Pahs, 15, thc l&n AWud, 1969.
Srba
,-R.*r&olol Amual Co!fidcltial RcPort! ot G&ettcd oficcrt-Distbsal of ttpr|&Dt'io!'
' egai.nst advdse remails.
,
In AppoiDtmitft'Depdtlment's
confidentral n.Do no. ViCl'1021i58'13424'A' dric4 thc lltb
Xo3-U"r,
IiSe
l"ogy..ncloccd
for ready rtfcrencc) dcta;hd itr tuc.ioDr *,"rc i."4dtbout
fhc
pt!p..-
rat'on and nailtcnancc
ofannDal conffdeniial Bpotls, Got'rnrncnt hsvc obsctrcd tb!t- th$c i3
'ti
.oinc coofuriol
o"e. ttte &rndcr in which rcmark. ihould tta lccorded in th aotrual codd'o'tl. raPoJfq
"od.t|oot
|.hr o*o""
in wluclr rcprscntalioD
agai$t the sdvr' r'Errlr arc to bc d"lt
lilu'
TDc
i"iJitid
f, tl*"tore, directedlo
draw
vour
attcntion sP'cially to 3omo- ofthe idPortsDt lrpcts
ot
tic-Jri"iing
io.tru",io";
aDd lo convev crtain addilional iDrtruc'iod as b'low ;-
I
(a) Tho rcpotaing o6err mu6l racord rGaarli by thc duo dalc iircsp'ctive of tho frct wLrhct
'
'
'
rtati"ti""l
"upplemcDts
havo b.cn rcccivad frod tho 6rbordi!4tt ofrs or not' If
'd'
.
i.eportirg omcr frils to r cord tamatks ia rcspcct !f a aubordinatc ofier in timc. r lcriou'
' vicv would bc talcn bv GovcroDctrt.
i
i
{b)'{
R.pirliDt oftcer ihould iirictly ob6rv. thc iorttualiols cont,ioad rl
FrragrPm
]r ro l2 or
thc AppoiDtmcnr-Dcpdr[h.nl
hcmo; r.f.red lo above' ln
Para$rPh
ll ol thcdfot'r'id
i$tructions
it has b(n hid d,wn that whib mcntioning an oficcr'! d.f'cta in tl6 snnurl
rcpo.ts, th reporling.oftccr should st4te .rPlicitl'' rvhcthct durin8 thc
itlr
rhc.sIE ioD ol
rhc subordimte
ofiicei wss drawn to rhe dcfcct3. Governmeni havo raarols lo bali.vc tbar
'
rupcrior ofrcen gei.rilly do not dqw the lttrutior ofrbe s bordilstc ofrocl| 30
fascd'h
cts during lhc
year but rrcv ao rnciriion sucb &f.ct3 itr th. solual rctrttk' ll b{t' thcr}
fo.., bcc; d.cided rhat the rFporling ofliccr 6houLl
givc srffci'lt opPoltutrity to
4
'ubordi'
hata ofrclr to corrbc!,liihsclf, ?halcvar any dafact it troaic.d' Tiia oftotlt]lit:t
I
tnrl't b'
eforded in writing ss fa. ar possible. \lhilc ncDtioiing an oficct'3 dqftctq ir slTrl co!6.
dentirl rcport tb! rcXoriingofrcer r!.uld Ectrrion in thc r'nd ftt'lf *hclhct driot th
dentirl rcport th! rclorlrngoltrcar slDuro I
vcrr .he suention oftlc srboldilate
officsr was draw! lo tic'o aldGctl'
Ithas bcclrnoticcd thsl, shile dedliog sith rcPrscrutid
'gsi'tt
ltc sdv'ilc
(c)
Dcparl&dis
of
Coy|nntct|t
gorcrally
cnll
for
t& e{eeeltt of th.
tt
+"*ryl.
!
I
.rlthout
cr.nlnlrg th.
Dclit ol thc lubnii.io, af ttc reprcrcatrtlorlotr.
corcrlu.ll
.
tlcntforc,
ftl that codnrc
rr! of tho r.norrin, om--
"*"i.i'-li^-^'-1,"",i"l1--
'
"d",r""""il.rr
j..'*il;;:;;ffJ;li*.H..T;ll,Tjj;f
'l*y_tr;T:;
ealld for, the rcportiDg
oficeto shoutd.bc
asted ," iena ir,J
"Lr.i"J;fr,ril.4ri;
prcGraUy
withir a nolth.
They shourd
atso bc,"ra tu,liri"vii'"#id,,ior.o.r*
nt!
vithln thc sriputarcd pcdod,
Goqerno.Dt
youra
ai"po"" oii,Jffrj{$rr""
"_"1U.
Dg that thc reporring oftca$ havc no commenm
to
(fcr.
In.ordcr
#t X4,orriog
oficcr
i, rblc to !.Dd his co&Drents without
d.lsy, he shoutd be cndrr4iciil"*i"i.o
ti,
o.
.
.taristical
and othcr data.oD which
lhe advo!,qrrmarts
a& br;"S
*
'- -*
-
(d)
Iq pardgraph
aS of rhc ,forcsaid
instructions
it h.s been loid doq,D ft.t ths, tc!i. for aD
annual-report q,hich
iDpusns the honesly.ofa
Cazetted
Oftcr rhoold
i
"".ffity,*ri8
A trya
r.fenbncc.o
rhe rclortinq oficrr
h;nselfb.fo..
tf,c,cpoi
i" *i-"a ,"'-*"
Cl"_*,
Rolt. r
/ien
rhe.e is suspicion.
bur no_t anv p,."r .";"i;;'
,i-i
u ,},ij,_ o*
_ cntrt
shoutd be madc in rh. Characr.. Rol. li t" ..ti"J if," f
"'""rn"
i,.l,."i"o
,.*"*.
arc_recorded.q,ithout
sny tangibtc proof.
Cov.rDmcnt
n"*,
,A,r.f.r.,l..ii.a
,n" ,1._
cnct a rcpoating ofrcer records remark
hc
.sbolid
s.o-d .#"';;;;;;;;;;
;:.liji:ll"1Jl,'l:il$#"1":*:."ff.
;ff
bqiis of which suci lemarks
wre rccordcd.
(c)
Superior
ofrccn rhoutd
rccord their positive
opitrioo on thc ssselsEeDt
rcport
rdinato repolting
ofrccrs,
(f)
PrraF.ph
16 ofrhe Appoiormenl
De
"r,o,ra.n.tr*p"oii.,';;;ffi
:r.#""J,,r.".'Tf
;,f
:.,1":ili:.i."frTrtff
ffi
]!lt'.,1c.n"
c"sroay
orr'c pernranint
c. Rs. Lo,_*. r,*"
"o..ii
rr"iiJ
or cor.o
metrt rher rh aforesaid
insrrrrcrion
is nor being srricrty fo owed.
^e["oii-iiL
,.n*C.
.
:i-:_a-"-11
-"r":."*
"r:*
b dr.rwr ro rhe above insrruction l'rd thc Dec.si.y
of !! iCb;
:-!8.:TJ::y :f
rh_cotrodetrdat
rcport!
bc enphasiscd. The rporling ofrc., .tl"u
U. ,lO . tror ro trcap
cveo offce copy of tha reoark! recordcd by hi(n.
2, The 6bcvo iostructioos
rlay be broutht to thc nolice of all thc subordi!4lo raportiot
ofrcl[..
Sd.- S. N.
gilsL
Chicf SecrgtsrY ro Chrc''oc!(
Gov.mrDer!
of Bihsr,
Appointment
DqrsrtlncDl.
\
of ttc ar6o.
I
t
M.oo No. V/C& 1032;69-1
2881
To
Pa{r., tt rbc t Bt.dr*
t8et,
30 A{!||.{
196r.
All Dcpartments
of Govemmcnr.
AU H.ads ofDcp|rtecnts
in ttc Secretoriot.
** t-
X;*"8#inual
Contideuiar
Re porls
on S<crion Omcers posr.d
in fic Sccrct.ri.r
.!d
._---__
.9T*":r,
r*b
thc ulArsdrtrbn
of rhc post
of Sct
jotr
Heads into those of Scclbt
Oficorr r
ffffi.t::'J:TrUHjHill*
'XT:
-;,"r -ona:#"r
."po-,,J'"",a'*ii
lr."ra u" ,to .-r.
!d to dccidc a3 fgllow
!t'
(4 Aa[u.l colifdcDtial rcDortr o! seclion
oftce$ rhotrtd bG iiiti'lcd by tta Rrsi'f'r
ofthe
Drpertlcnr wDo has
pcnolal how'tdSc of the wotl alal tie coraluct of &ctiot
Oftcer6' lr th DcPq'
-itfco6gfGovc"otneri
or attacbcal oficcs whe"e thctc
b !o Registi.r, P. A, or thc Admi'irtratiw
Ofirq. rlould initirte thc rmarks on tle ScclioD Oftclts. ttcrc'ftt, thc rhcetr may bo pui up to
llpotrior offcelr lo snable lhem to tecord thcit rcmerks.
(b)
A! rc't& ttc cultody of c. Rs. of s..iion oficc's,, wh.r! thcrc i. fg|l.f.d8.d c.R. acdio!, c.
Rr,.m"y bo nattaU*
in
-that
sction, but wbere thre i3 no such C R' Sectio!' R'813t1'f' cr P' A'
gr
adsirbtt tiv. o'oef 3bc4d be tbe custodian o1c. Ro.
s.".",""r'" Hl_.
Mcno-No. VICR'1032/69'12881,
Pardcy l-
291.
PatD.-lt, ih. 8 Bha&s, 1891.
30 AuArt, 1969.
Criry forwarded to Seciatary, SuPPly atrd CorDmcrco
D'paflncnt to' information'
2, Tnis dhPosrj of SupPly and Commerce Deparl$ctrt U O'I No 75dated541969'
( V, Narayan
1
Sccrctary to GoYerlEcat.
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No. 1E450-f;r.
Goverloant
of Biha!
Atrpointmlt
ftePartoont
RISOTUTION
:
Pht0a'15
Th' 6th Kqtila' 1892
28th
oc-toberr $ru
tuui.o!
!-
A"'rur
co"'*';f;Tffi1ij,:*:;,:ftT^ilifr'JH' "'
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t9?0'
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2.
fb
ProiolDa
o! whicb
the'rePoits 8re recol'led
iD rdpect
of thcac o6ts
will bc supDlicc
to tL rqPrlilr8
omcer'
r'Pllotcly'
gffiffir5'*g*$$;.+il*l;::n1';'-,''
3. Iroc.du!
idic'rrd
in Appoiotocnt
DeDottmc*
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-:'lf*i''l1t'd
rhe
20th Ausust'
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io the scorc
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holdr
good'