How To 7 MP Tools

CS Odessa Release of Seven Management and Planning

Tools Available in ConceptDraw Solution Park
Professional Analytical Tools that are supported by ConceptDraw Ofce are now
available in the Business Productivity Area of ConceptDraw Solution Park
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1. Afnity Diagram
How to Group and Structure the Factors That Impact a
Problem
The Afnity Diagram shows the structure of large, complex factors that have an
infuence on a problem, and then divides them up into a smaller and simpler
structure. The Afnity Diagram does not show a causal relationship between the
factors. This diagram is designed to prepare the data for further analysis of the
cause-efect relationships. A typical size for an Afnity Diagram is approximately
40-50 topics in a chart.
How to Structure the Factors of a Problem by Using
ConceptDraw Ofce 2?
Step 1. Use Afnity
Diagraminput template in
ConceptDrawMINDMAP
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Afnity Diagram
Step 2. Brainstorm and collect
all fact ors afecting the
problem
Step 3. Organize items into
a mind map tree structure
that refects the problems
composition
Step 4. Use Output Afnity
Diagramto create a diagram
from mind map
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2. Relation Diagram
How to Identify Causal Relationships
Identify how factors infuence each other. Factors mostly infuencing called
Drivers Primarily afected factors called Indicators. Problem solving further
focuses on changing driver factors by corrective actions. Indicator factorshelp
establish KPI (Key Performance Indicators) to monitor changes and the efectiveness
of corrective actions in resolving a problem.
How to Identify Relationships between Factors Afecting a
Problem by Using ConceptDraw Ofce 2?
Step 1. Use Relations Diagram
input template in ConceptDraw
MINDMAP
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Relation Diagram
Step 2. Brainstorm and collect
all factors afecting problem
Step 3. Create links between
factors using the ConceptDraw
MINDMAP relations feature
Step 4. Use Output Relations
Diagramto create a Relations
Diagram from your mind map.
You are now ready to defne
factors-drivers and factors-
indicators

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3. Prioritization Matrix
How to Prioritizethe Driver Factors to Order Corrective
Actions
The Prioritization Matrix ranks driverfactors based on a set of criteria. The process
allows one to identify the factors that are the frst priority. These factors can then be
analyzed for possible corrective actions. The Prioritization Matrix allows the factor
weighting foreach identifed criterion. The total sum of weights for each factor
determines the priority.
How to Rank Driver Factors for Priority in ConceptDraw
Ofce 2
Step 1. Create new Document
using Prioritization Matrix
template in ConceptDraw PRO
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Prioritization Matrix
Step 2. Enter criteria, factors,
and rank factors
Step 3. Select three of the
highest priority factors to work
with
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4. Root Cause Tree Diagram
How to Perform Root Cause Analysis
Analyze the root causes of factors that infuence the problem. A diagram is
constructed separately for each high priority factor. Identify the root causes for
a factor and then propose possible corrective actions. The diagram displays the
structure of causes for a factor and possible corrective actions. The Root Cause Tree
Diagram is used for further formulation of actions.
How to Identify the Root Causes of a ProblemAfecting
Factors by Using ConceptDraw Ofce 2
Step 1. Use Root Cause
Diagraminput template in
ConceptDraw MINDMAP
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Root Cause Tree Diagram
Step 2. Create a mind map of
root cause tree
Step 3. Apply appropriate topic
types to topics of factors, causes
and corrective actions
Step 4. Use Output Root Cause
Diagramto create a diagram
from ConceptDraw MINDMAP
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5. Involvement Matrix
How to Identify What People and Groups Are Involved in
Corrective Actions, and What Their Role is in Every Action
The Involvement Matrix is constructed for all highly-prioritized corrective actions. It
defnes the participants and their roles in identifed corrective actions.
The matrix displays all of the parties involved, defnes the level of involvement
and nature of participation. The diagram shows the degree of involvement for all
identifed parties in the execution of corrective actions.
We assign who participates, who performs, consults, who should be informed, who
checks the work, and who accepts the results. The Involvement Matrix can identify
the distribution of responsibilities and identify roles in a group or team. The matrix
can be used company wide.
How to Determine Participants and Their Involvement in
Corrective Actions by Using ConceptDraw Ofce2
Step 1. Create new Document
using Action Involvement
Matrixtemplate in
ConceptDraw PRO
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Involvement Matrix
Step 2. Enter corrective actions
and roles
Step 3. Specify involved people
and groups
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6. PERT Chart
How to Build a Schedule of Actions
The PERT Chart is constructed as a way to create a schedule of corrective actions.
The PERT Chart shows the logical sequences of corrective actions on the time scale.
This PERT Chart shows the time period for problem solving and the corrective
actions along the critical path. The PERT Chart is also known as a Precedence
Diagram or Project Network Diagram. Creating the PERT Chart defnes the schedule
of work.
How to Schedule Corrective Actions by Using ConceptDraw
Ofce2
Step 1. Open a new schedule
document in ConceptDraw
PROJECT
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PERT Chart
Step 2. Enter all corrective
actions , set start and fnish
dates, connect the actions by
logical links
Step 3. Use PERT Chartoutput
in Reportsto generate a PERT
chart in ConceptDraw PRO
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7. Risk Diagram (PDPC)
How to Identify Possible Risks When Carrying Out
Corrective Actions, and Defne Preventive Actions
The Risk Diagram determines the risks of potential obstacles during corrective
actions, and helps develop preventive actions.
How to Identify Possible Risks and Develop Preventive
Actions by Using ConceptDraw Ofce2
Step 1. Use Risk Diagram
input template in ConceptDraw
MINDMAP
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Risk Diagram (PDPC)
Step 2. Copy all corrective
actions from ConceptDraw
PROJECT schedule document,
and paste into the mind map as
actions tree
Step 3. Add subtopics of risks
to terminal topics of corrective
actions
Step 4. Add subtopics of
preventive actions to topics of
risks
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Risk Diagram (PDPC)
Step 5. Use built-in template
topic types Riskand
Preventive Action
Step 6. Create Risk Diagram in
ConceptDraw PRO by selecting
the Risk Diagramoutput in
ConceptDraw MINDMAP
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