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RELOCATIONPOLICY GUIDELINES
Please note that the relocation expenses will be reimbursed only if the documentation is complete
and is as per the guidelines specified. In case, the bills/ receipts/ documents do not comply with
requirements specified herein, the relocation expenses will not be reimbursed to the employee.
I. Who can claim:
All new hires relocating from outside NCR to NCR within one month of joining &New hires moving closer
to the office location within one month of joining.

II. What all can be claimed:
1. Travel Tickets -
Only economy travel by Air (ticket and original boarding pass required),second AC railway or any
other State Transport, as per Travel and Expense Policy. If employee is accompanied by his/ her
dependents (spouse and children) travel will be reimbursed as per Travel and Expense Policy
guidelines.

2. Taxi Fare -
a. From the base location to Airport / Railway Station
b. From Airport / Station to the Company Guest House / other location

3. House hold goods and other related goods transportation (Movers& Packers) -
a. Packing: Loading and unloading of goods through a company vendor
b. Shipping: Through a company preferred vendor subject to a maximum of 1 truckload +
1 personal vehicle by the shortest possible road route.
c. Insurance: while shipping as per the insurance norms based on the estimated value
of goods
d. In order to claim this expense, one needs to submit original Invoice as well as original
List of Items being transported from the vendor. In case either of them is not submitted,
it will result it insufficient documentation and the claim will not be processed.
e. Any additional charges (e.g. Godown Charges etc.)cannot be claimed

4. House Brokerage - One time brokerage for accommodation -
a. To be supported with a Lease Deed (ORIGINAL to be shown to HR)
b. Original Bill from the Broker with copy of brokers PAN card and Delivery Challan/
Receipt with the details of good transported (no prints out will be accepted)
c. An amount of up to maximum of per month HRA component of the employees
salary will be reimbursed towards Brokerage

5. Guest House Expenses -
Guest House facility is extended to employees who are outstation candidates for 1 week and the
following expenses are covered apart from the stay:
a. Food bill -only for the approved time period you have stayed in the guest house & will
be reimbursed as follows -
i. Breakfast (usually Complimentary ) - Rs 150 per meal/day


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ii. Lunch - Rs 250 per meal/day can be claimed only for Sat & Sun as its provided in
office in weekdays
iii. Dinner - Rs 250 per meal/day

b. Laundry Bill - for the approved time period will be reimbursed against actual only if the
stay is in a company provided guest house

c. Local Travel- for the first week will be reimbursed on actual if the stay is in a company
provided guest house and the commute is from the guest house to the office and back
only, if it is not complimentary from the guest house

d. Guest house facility is extended to Employees Dependents (defined as Spouse and
children) and they will be allowed one week stay (only room rent plus taxes)

For all expenses enlisted a, b and c above, please ensure you collect the bills with your specific
room nos. of the Guest House and submit the same while claiming for relocation (unless they
are complimentary).

III. General Guidelines:
1. The reimbursement will be settled on actual production of receipts for the above expenses.
2. In case an employee leaves before completion of one year of service, the Company will recover
the expenses incurred towards relocation on pro-rata basis depending on months of service
completed.
3. Relocation has to be claimed one time only, so all bills must be submitted for processing in one
lot only. Bills submitted later without prior approval will not be processed by HR team.
4. An employee cannot claim both House hold goods and other related goods transportation
(Movers & Packers) and Extra Baggage. Only either of the expenses can be claimed as
reimbursement.

IV. Limits for Reimbursement
Maximum limit of relocation reimbursement is as follows:
Asst. Managers and below:
o Relocation from outside NCR to NCR region (Upto a maximum of Rs. 25,000)
o In case of relocation from NCR to NCR region, Household or other related goods
transportation (Movers & Packers)will be reimbursed upto a maximum of Rs. 15,000
Managers
o Relocation from outside NCR to NCR region (Upto a maximum of Rs. 50,000)
o In case of relocation from NCR to NCR region, Household or other related goods
transportation (Movers & Packers)will be reimbursed upto a maximum of Rs. 25,000
AVPs
o Upto a maximum of Rs. 60,000
VPs
o Upto a maximum of Rs. 75,000



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V. Notes:
1. For employees other than Campus hires, relocation will be reimbursed basis:
a. Expenses incurred from Base Location (place of hiring/interview) to EXL Office in NCR
Region
b. In case employee has his/ her Home Town in NCR region, then he/ she will not be
eligible for Guest House facility. Exceptional cases, subject to approval from HR Head,
will be allowed a maximum of 2 days guest house stay. Rest of other expenses incurred
(II Clause, Point 1 to 4) can be claimed upto maximum specified limits

2. For employees who are Campus hires, relocation will be reimbursed basis:
a. Expenses incurred from Base Location (place of campus hiring/interview) to EXL Office in
NCR Region
b. In case an employee hired from Campus in City A, goes to Home Town in City B and then
comes to EXL Office in NCR region, then the expenses borne by the employee while
relocating from last point to EXL office in NCR region will be reimbursed upto maximum
specified limits