Q'(\\Q City of Troy

TUESDAY, SEPTEMBER 9, 2014,5:30 PM

Streets & Sidewalks CommiHee
TROY CITY COUNCIL
COMMITTEE MEETING NOTICE
COUNCIL CHAMBERS, CITY HALL
100 S. MARKET STREET, TROY, OHIO
(Phillips [Chm.], Heath, Snee)
1. Provide a recommendation to Council regarding the preliminary consent legislation from the Ohio
Department of Transportation to perform a bridge deck sealing project at no cost to the City, with the work
done in State FY 2016. Emergency legislation requested based on ODOT format.
2. Provide a recommendation to Council regarding the preliminary consent legislation from the Ohio
Department of Transportation for ODOT's Urban Paving Resurfacing Program for the paving of W. Main from
Cherry Street to 1-75 in State FY 2019 with City paying 20% of cost. Emergency legislation requested based on
ODOT format.
Recreation & Parks CommiHee (Heath [Chm.], Oda, Tremblay)
1. Provide a recommendation to Council regarding the request of the Board of Park Commissioners that two
park parcels be declared as surplus and not needed for a public purpose. Parcels are .82 acres of Kings
Chapel Park (off Westhaven Drive) and the undeveloped area of Meadowpoint Park by the creek.
2. Provide a recommendation to Council regarding declaring as surplus and not needed for a public purpose
a 0.52 acre parcel on Staunton Road.
Finance CommiHee (Kendall [Chm.], Schweser, Tremblay)
1. Provide a recommendation to Council regarding accepting the tax levies as certified by the Miami County
Budget Commission for both the Troy School District and the Miami East School District. Emergency legislation
requested as acceptance due by October 1 .
2. Provide a recommendation to Council regarding declaring as surplus and not needed for a public purpose
vehicles, a dump truck, and miscellaneous shop equipment, which equipment will then be offered for sale.
3. Provide a recommendation to Council regarding authorizing the Director of Public Service and Safety to
advertise for bids and enter into a contract for a fleet maintenance program, in an amount not to exceed
$400,000 for each calendar year, with the contract based on three years with two renewal options of one
year each.
Community & Economic Development CommiHee (Twiss [Chm.], Kendall, Schweser)
1. Provide a recommendation to Council regarding declaring as surplus and not needed for a public purpose
a 0.49 acre parcel off Foss Way so that the parcel may be offered for sale to the highest bidder.
Other Committees/items may be added.
9-5-2014
cc: Council
Mayor
Mr. Titterington
Mr. Livingston
Mr. Stickel
Department Heads
Chamber of Commerce
Government Class
Board of Education
Media
STREETS & SIDEWALKS
COMMITTEE
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of
Patrick E. J. Titterington
September 2, 2014
Patrick E. J. Titterington
Director of Public Service and Safety
Troy, Ohio 45373
www. troyohio.gov
phone: (937) 335- 1725
fax: (937) 339-8601
patrick. titterington @troyohio .gov
SUBJECT: ODOT CONSENT (PRELIMINARY) LEGISLATION, 1-75 BRIDGE DECK SEALING
PROJECTS
RECOMMENDATION:
That Council approves the preliminary consent legislation provided by the Ohio Department of
Transportation (ODOT) related to ODOT's bridge deck sealing project at no cost to the City.
BACKGROUND:
ODOT has provided the preliminary consent legislation for a project of bridge deck sealing on several
bridges over 1-75. This project will be bid in State FY 2016, and will be at no cost to the City. However,
consent of the City is required.
Staff has recommended that the City authorize the consent legislation. As is standard with ODOT, their
consent legislation would be an emergency measure.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of this consent
legislation.
Cc: Mayor Beamish
D. Swan
TO:
FROM:
SUBJECT:
DATE:
City of Troy
Engineering Department
Patrick E.J. Titterington, Director of Public Service and Safety
Deborah Swan, P.E., City Engineero\6
ODOT Preliminary Legislation
PID #96364
September 2, 2014
Attached is a copy of the Preliminary Legislation for the above reference ODOT
project. This project is for bridge deck sealing on several bridges over 1-75.
This project is expected to be bid in SFY 2016 and will be done at no cost to the
City of Troy.
Staff is requesting that legislation be prepared to approve this maintenance
project.
If any additional information is necessary, please let me know.
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of
Patrick E. J. Titterington '(-11J
September 5, 2014
Patrick E. J. Titterington
Director of Public Service and Safety
Troy, Ohio 45373
www. troyohio .gov
phone: (937) 335- 1725
fax: (937) 339-8601
patrick. titteri ngton @troyohio .gov
SUBJECT: ODOT CONSENT (PRELIMINARY) LEGISLATION, URBAN PAVING RESURFACING
PROGRAM, STATE FY 2019
RECOMMENDATION:
That Council approves the preliminary consent legislation provided by the Ohio Department of
Transportation (ODOT) related to the paving of West Main Street (Cherry Street to 1-75) in State FY
2019.
BACKGROUND:
ODOT has provided the preliminary consent legislation for a paving project as part of ODOT's Urban
Paving Resurfacing Program for State FY 2019. Under this program, ODOT will pave West Main Street
from Cherry Street to 1-75. The City would be required to pay 20/o of the final paving cost. At this time
the 20/o is estimated at $216,300.
Staff has recommended that the City authorize the consent legislation. As is standard with ODOT, their
consent legislation would be an emergency measure. At a later date, ODOT will request final legislation.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of this consent
legislation.
Cc: Mayor Beamish
D. Swan
City of Troy
Engineering Department
TO: Patrick E.J. Titterington, Director of Public Service and Safety
FROM: Deborah Swan, P.E., City Engineer9Q
SUBJECT: Preliminary Legislation
Urban Paving Resurfacing Program
PID #97966
DATE: September 5, 2014
Attached is Preliminary Legislation from ODOT for their Urban Paving Program.
ODOT has scheduled to pave 1. 78 miles of SR 41 within the City of Troy. This is
the segment from Cherry Street to l-75. The work will be completed in SFY
2019 at an estimated cost of $1,081,500. The costs will be split 80/20 so the
City's share will be $216,300. Using the Urban Paving Resurfacing is a very cost
effective way to have this paving completed.
RECREATION & PARKS
COMMITTEE
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of C&cil
Patrick E. J. Titterington f Zi7/;)
September 5, 2014
Patrick E. J. Titterington
Director of Public Service and Safety
Troy, Ohio 45373
W'NW. troyohio.gov
phone: (937) 335- 1725
fax: (937) 339-8601
patrick. titterington@troyohio.gov
SUBJECT: BOARD OF PARK COMMISSIONERS SURPLUS LAND
RECOMMENDATION:
That Council declares as surplus and no longer needed for a public purpose the following parcels of park
land:
.82 parcel of Kings Chapel Park, located on Westhaven Drive, Parcel Number D08-250418
1.44 acres of Meadowpoint Park, located by the creek.
BACKGROUND:
Recently the Board of Park Commissions completed the annual review of park land. As a part of that
process, the Board is recommending to Troy City Council that the above parcels be declared as surplus
and offered for sale.
Regarding the Kings Chapel Park parcel, the playground equipment on this parcel is being moved which
will make this a vacant parcel. The parcel could be split into three residential lots, with the Board
reserving a portion to serve as an access to the adjoining parkland. If the land is declared surplus, a lot
split can be prepared by staff.
The Meadowpoint Park land is basically unimproved land by the creek that the Park Department mows
about once a month. Adjacent property owners may be interested in this land to increase yard sizes.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of declaring as
surplus the above listed parcels of Park property.
Cc: Mayor Beamish
Alan Kappers
Jeremy Drake
rage 1 or 1
http://www.troyohiogis.org/display _ map.asp?Size=Large
9/5/2014
ragt: 1 01 1
http://www.troyohiogis.org/display _map.asp?Size=Large 9/5/2014
TO:
FROM:
. DATE:
MEMORANDUM
Mrs. Baker, President of Conil
Patrick E. J. Titterington
September 5, 2014
Patrick E. J. Titterington
Director of Public Service and Safety
Troy, Ohio 45373
W'W'N. troyohio.gov
phone: (937) 335-1725
fax: (937) 339-8601
patrick. titterington@troyohio .gov
SUBJECT: PROPERTY TO BE DECLARED SURPLUS- 0.52 ACRES ON STAUNTON ROAD
RECOMMENDATION:
That Council declares as surplus and no longer needed for a public purpose parcel D08-250083 located
on Staunton Road so that it may be offered for sale.
BACKGROUND:
Located on Staunton Road is a 0.52 acre parcel that is old Wastewater Treatment Plant land. This is
parcel D08-250083. A map is attached. This land is not needed for a public purpose. By selling the
land the City will not need to maintain or expend any funds to further secure the land. If the land is
retained, funds will need to be expended to repair/replace fencing.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of declaring as
surplus Parcel D08-250083, consisting of approximately 0.52 acres, located on Staunton Road
encl.
cc: Mayor Beamish
D. Swan
http://www.troyohiogis.org/display _ map.asp?Size=Large 9/5/2014
FINANCE
COMMITTEE
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mrs. Baker, President of
Patrick E. J.
September 2, 2014
TAX LEVIES
RECOMMENDATION:
Patrick E. J. Titterington
Director of Public Service and Safety
100 S. Market Street
P. 0 . Box 3003
Troy, Ohio 45373
www .troyohio.gov
phone: (937) 335-1725
fox: (937) 339-8601
patrick. titterington@troyohio.gov
That Council as a matter of necessity approves Legislation accepting the tax Levies for the City of Troy
as certified by the Miami County Budget Commission for both school districts - Troy and Miami East.
BACKGROUND:
The Miami County Budget Commission has certified to the City the rates of tax to be Levied on the
general duplicates for 2014 for collection in 2015. That certification was received from the County
today, as the Miami County Budget Commission routinely meets the last week of August. The
certifications are primarily based on the prior tax budget of the City, which was approved by Council and
forwarded to the County in July. County Budget Commission certifications are done geographically by
school districts. As a small portion of Troy (located off Troy-Urbana Road and the Nottingham
Subdivision) is within the Miami East School District, certifications are provided for both the Troy City
School District and the Miami East Local School District.
REQUESTED ACTION:
It would be appreciated if this matter could be assigned to a Committee of Council. As the acceptance
of the levies is to be provided to the Miami County Auditor no later than October 1, we ask for
consideration of emergency legislation.
cc: Mayor Beamish
Mr. Stickel
TO:
FROM:
DATE:
SUBJECT:
Mrs. Baker, President of
Patrick E. J. Titterington 7lf/7
September 4, 2014
SURPLUS PROPERTY
RECOMMENDATION:
Patrick E. J. Titterington
100 S. Market Street
P. 0 . Box 3003
Troy, Ohio 45373
www. troyohio.gov
phone: (937) 335-1725
fax: (937) 339-8601
patrick. titterington @troyohio .gov
That Council authorizes the sale of the attached listing of surplus vehicles and
equipment.
SUMMARY:
Currently we have a listing of several vehicles and pieces of equipment from various
departments that are surplus. The equipment is basically that remaining from when
vehicles were maintained in-house. Council action is required to dispose of property
with a value exceeding $1,000. We would propose to use the internet auction site,
GovDeals, to advertise the sale of the items. The internet company does receive a
percentage of the sale price, usually 7%-7.5%.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of
declaring the below items as surplus and authorize the sale of the items.
cc: Mayor Beamish
ITEM DESC.
2
3
4
5
6
7
8
9
10
11
2009 Ford Crown Victoria Sedan VIN# 2FAHP71V99X124970
2008 Ford Crown Victoria Sedan VIN# 2FAFP71V08X114382
2010 Ford Crown Victoria Sedan VIN# 2FABP7BV2AX115133
2010 Ford Crown Victoria Sedan VIN# 2FABP7BV1BX103170
2011 Ford Crown Victoria Sedan VIN# 2FABP7BV9BX181826
2011 Ford Crown Victoria Sedan VIN# 2FABP7BV3BX103168
1997 GMC 3500HD 1 ton Dump Truck VIN# 1GDKC34J9WF025890
Heavy Duty Truck Lifts and Stands Sold as a Group
Black Hawk Transmission Jack 1 Ton Model T-6
Tru-Lift Transmission Jack 1.5 Ton Model Tru J-1500
NAPA 1.5 Ton Jack Stands
5 Ton Jack Stands- 4 Total
Black Hawk Wheel Dolly Model 67548
Truck Wheel Dolly
Back Buddy Brake Hub Lifter
Lincoln Engine Hoist Model W-93808 4000#
1 Motor Stand
Skid of Various Shop Tools Sold as a Group
OTC Rear Axle Remover Model #7027
MAC Timing Light
Ford EEC IV System Breakout Box
MAC Diesel Digital Tachometer Model PT3661
OTC SCAT Code Reader Model 3445
OTC Monitor Model #61151
MAC Digital Thermometer
MAC Ball Joint Kit
MAC Master Tech with Manuals
OBD-11 DLC Breakout Box
Hand Held Tach/Dwell Meter
KD Tools Piston Installing Tool
Vaccum Leak Tester VT184
Brake Caliper Compressing Tool
Blue Point 1/2 Inch Impact and 6-1/2 Inch Drive Sockets
Hub Nut Sockets 2-3/8 Inch- 4-1/8 Inch
13 Piece Heavy Duty Seal Installers
Freeze Plug Installer
Misc. Transmission Tools
Cylinder Hone/Piston Ring Installer
Toe In/Toe Out Checker
Truck Tire Balancer
1 Box Ford Weather Pack Terminals
1 Box GM Weather Pack Terminals
1 Marquette Tachometer/Dwell Meter
1 Marquette Battery Charger
1 NAPA Outdoorsman Battery Charger
John Bean Tire Changer
John Bean Tire Balancer
EST. VALUE
$5,900.00
$4,500.00
$5,900.00
$6,900.00
$7,200.00
$6,900.00
$1 1100.00
$1,800.00
$ 4,700.00
$ 3,000.00
$2,500.00
12
13
BJ Enterprises Oil Filter Crusher
Kansas Jack Body Shop Power Post Floor Pull System
Entier System Entact
$1,500.00
$3,500.00
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mrs. Baker, President of
Patrick E. J. Titterington
September 4, 2014
BIDDING FLEET MAINTENANCE PROGRAM
RECOMMENDATION:
Patrick E. J. Titterington
Director of Public Service and Safety
P. 0. Box 3003
Troy, Ohio 45373
'WWVII. troyohio .gov
phone: (937) 335-1725
fax: (937) 339-8601
patrick. titterinqton@troyohio.gov
That Council authorize the Director of Public Service and Safety to advertise for bids and enter into a
contract to privatize all elements of maintaining the fleet of vehicles and equipment, including the tracking
and scheduling of preventative maintenance, and the tracking of the cost of preventative and non-routine
repairs.
SUMMARY:
In 2012, Troy outsourced the maintenance of nearly all vehicles and equipment. Through a bidding
process, Troy Ford was awarded a Fleet Maintenance contract. That contract expires at the end of this
year, and we are seeking authorization to again bid this project. Staff has estimated that the annual
savings in outsourcing has been approximately $105,000, with the vehicles and equipment being
maintained, serviced, repaired and ready to go.
The current contract expires at year end. We are requesting authorization to bid this program bid for a
three-year period, with two mutually agreeable one-year renewal options, at a not to exceed amount of
$400,000 per each calendar year of the contract.
The authorization for calendar year 2014 is $525,000. Through July of this year, about $167,000 has
been expended in fleet maintenance. For the contract starting 2015, the requested authorization is
$400,000 per year. While we would not necessarily anticipate spending that amount, the authorization
would be in place in the event major repairs are needed. As a part of the program, the successful vendor
will be required to provide the scheduling, the tracking and maintenance and repairs, and the cost per
vehicle or piece of equipment.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public
Service and Safety to advertise for bids and enter into a contract for a fleet maintenance program, in an
amount not to exceed $400,000 for each calendar year.
cc: Mayor Beamish
COMMUNITY&
ECONOMIC DEVELOPMENT
COMMITTEE
TO:
FROM:
DATE:
MEMORANDUM
Mrs. Baker, President of C/111
Patrick E. J. Titterington
September 3, 2014
Patrick E. J. Titterington
Director of Public Service and Safety
Troy, Ohio 45373
www.troyohio.gov
phone: (937) 335-1725
fax: (937) 339-860 l
patrick. titterington @troyohio .gov
SUBJECT: PROPERTY TO BE DECLARED SURPLUS- 0.49 ACRES LOCATED OFF FOSS WAY
RECOMMENDATION:
That Council declares as surplus a 0.49 acre parcel located off Foss Way so that it may be offered for
sale.
BACKGROUND:
Many years ago the City was deeded a parcel of land off Foss Way that provided access to an apartment
building. That apartment building has burned, has been demolished, and access is not required as the
lot can no longer be considered a buildable site. A map is attached.
A neighboring property owner is interested in purchasing the City's parcel of land. The process is that if
Council declares it as surplus, the City can advertise the land for sale to the highest and best bidder.
City staff has evaluated this parcel, and does not feel there is any need to retain it or maintain it.
REQUESTED ACTION:
It would be appreciated if you would assign to a Committee of Council consideration of declaring as
surplus Parcel ID DOB-250107, a piece of land located adjacent to 56 Foss Way, consisting of
approximately 0.49 acres.
encl.
cc: Mayor Beamish
D. Swan
City of Troy
Engineering Department
TO: Patrick E.J. Titterington, Director of Public Service and Safety
FROM: Deborah Swan, P.E., City
SUBJECT: Sale of Property
Foss Way, adjacent to 56 Foss Way
DATE: September 2, 2014
Decades ago, the City of Troy was deeded a parcel of land on Foss Way. It is
approximately 50' wide and about 427 feet deep. The property is vacant and
has never been used by the City. Parcel ID is DOS-250107, and it is 0.49 acres.
Previously the parcel did provide access to an apartment building that has
recently burned and has since been demolished. Access is no longer necessary
to be provided as this lot is not buildable as it sits.
The True Life Community Church has requested to purchase the parcel. In order
for the City to sell the parcel, it is necessary for the parcel to be declared as
surplus.
Staff is recommending that City Council declare this parcel of land as surplus and
begin the process set forth to take bids for the sale.
.LUo'-' .L V.l .L
http://www.troyohiogis.org/display _ map.asp?Size=Large 9/2/2014
Troy, OH 45373 --approximate
Foss Way
Street View - Aug 2007
f . .
https://WJvW.google.comlmaps/@40.050211,-84.195206,3a,75y,203.64h,89.49t/data=! 3m4! 1e1!3m2! 1sFFg7dgChmriSFe8dUFOshW. 2e0! 6m1! 1e1 1/1