SALORA INTERNATIONAL LI MI TED -

POLICY ON LOCAL BUSINESS TRAVEL (CONVEYANCE EXPENSES)

1 - Objective:
The objective is to spell out the entitlements' of employees who are required to travel on
official business within the city their normal place of work.
2 - Eligibility:
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Applicable to all employees of SALORA INTERNATONAL LIMITED including trainees.
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2.1 -REIMBURESEMENT FOR USE OF PERSONAL VEHICLES - MIL EA GE PLAN
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Mode of Transport Entitlement (Amount)
. . I Two-wheeler
I Four-Wheeler
Rs. 2.00 per KM
Rs. 4.00 per KM (Only for E-3 Grade)
r Office Car or reimbursement in lieu off Rs. 2.50 per KM
2.2-REIMBURSEMENT FOR USE OF PUBULIC TRANSPORT
The reimbursement of actual expenses if using public transport may be made according to
the policy on business travel, which would be as under:
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3 - Category Entitlement
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: . . :<
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-. I Managers & Above
Taxi
.. . > Assistant Managers/Executives Auto
. . i Nonf Executive Bus
Note: a. Those who are eligible for reimbursement under the 'Mileage
Plan are not entitled to the above
b. Deviation: - Depending upon the urgency and requirement of work
and taking into account the cost benefit ratio, HODS can authorize
travel by a higher mode of transport to ensure operational efficiency.
Authored by Reviewed by Approved by
Anuruddha Singh Sh. R. Sridharan Sh. R.K. Singh MD
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4 - Procedure for C/aiminq Reimbursement:
The reimbursement may be claimed directly from the account department after the same
has been duly approved by respective ManagersIHODs.
5 - General:
Any false claim made by an employee will be viewed seriously and will lead to disciplinary
action.
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Authored by Reviewed by
Sh. R. Sridharan
,
Sh. R.K. Singh MD
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Clarifications/Modifications on Local Business Travel (Convevance ExD].
Policv No SIL/HRD/POOZ/AO
Calrification-1:
..Any nonr executive, who is responsible for field jobs and using his own or
company provided two-wheeler can claim reimbursement as per mileage plan for
two wheeler. . .
Clarification -2
I n exceptional cases HODS can authorize any person to use a higher mode of ,
transport than his entitlement. However in such cases the HOD 's will have to a
clearly mention the urgency and justify-the expenses.
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P Clarification -3
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I f any employee uses a lower mode of transport than his entitlement he can claim
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reimbursement of Actual Transport he has used,not what he is entitled for. e.g. a
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manager using two wheeler /auto can claim for Two Wheeler /auto expenses only
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not for Taxi or car.
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An employee using higher mode of transport for personal use (such as personal
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Car) can not claim for reimbursement than his entitlement. E.g. An employee in E-
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2 grade will be permitted for two wheelers/Auto only even if he is using the.
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+ personal car for commuting.
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POLICY ON LOCAL CONVEYANCE
FOR SERVICE IN MUMBAI &KOLKATTA
Objective:
The objective of this policy is to spell out the entitlements of employees in Service who are required
to travel on official business within the city.
Scope:
I.This policy would cover all the employees in the Service department including the Trainees i.e.
from the LO-l to E-4 grade
LOCAL CONVEYANCE FOR MUMBAI
Eligibilit)':
1.r:mployees would be eligible for reimbursement for local conveyance from their date of
Joining
2.Local Conveyance entitlement (Per Month) would be as follows
LOCAL CONVEYANCE FOR KOLKATTA
Eligibility:
I.Employees would be eligible for reimbursement for local conveyance, subject to
HR"s sanction after the Head of the Department's recommendation
2. Local Conveyance entitlement (Per Month) would be as follows
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S.NO GRADE ENTITLEMENT
_-.1-1---
TRAIN PASS+RS.20001-P.M
___:-3
TRAIN PASS+RS.17501-P.M
3 E-2 TRAIN PASS+RS.12501-P.M
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4 E-1 TRAIN PASS+RS.10001-P.M
- ---
5 LG-1 to LG-3 TRAIN PASS+RS.7501- P_M
S.NO GRADE ENTITLEMENT
1 E-4
res(Any Vehicle)
1-----
-- --
2 E-3
25 Utres(Any Vehicle)
3 E-2
25 Litres(Any Vehicle)
4 E-1
25 Litres( Vehicl_____----
1---- -----.-
5 LG-'1 to LG-3
25 Litres(Any Vehicle) ----
Effective Date:
This is effective from 1st January'07
Procedure for Claiming Reimbursement:
The reimbursement to be claimed from the accounts department after the same has been duly
verified and approved by the Head of the Departments.
Prepared By:
Rev/
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Zeba Khan
1.R.Sridharan
Approved By:
L~
Managing Director
N~
2.Arvind :V;;h~a
M"~~1Io1-
~. AR.UN SAX.NA
Revision: 0
Dated: ,( ,. s.' o=;-