57th JCRC, King Edward VII Hall

Annual General Meeting Report

KING EDWARD VII HALL
National University of Singapore

ANNUAL GENERAL MEETING
Reports from the Committees Cluster
8.30pm, 10
th
September 2014
Dining Hall







57th JCRC, King Edward VII Hall
Annual General Meeting Report
Annual Report from Alumni Relations Committee 2013/2014
Alumni Relations Committee (ARC), previously known as Alumni Committee served to foster a better
relationship with hall residents and alumni. This year, ARC tried to reach out to more alumni and
invite them to join various hall activities. With the increase in participation of the alumni, we hope to
form stronger bonding between current residents and alumni.

Major Events
Starting from Semester 1, ARC had updated the alumni database from 2008 to 2013, as the current
hall alumni database was not completed and outdated. Many of the email address were their NUS
email, which had already expired. With the updated database, we managed to contact more alumni
to join hall annual events such as Inter Cultural Night and Graduation & Alumni Appreciation Night,
thereby building stronger bonds between current hall residents and alumni.

Our newsletters were sent out every other week, with the aim of updating exciting events
happening in hall and keeping alumni always informed. On 17 April 2014, we organized a Graduation
& Alumni Appreciation Night for the graduating hall residents. This year, we had changed the timing
from the usual Friday night to a Thursday night so as to avoid Good Friday. Every graduating senior
received an exclusive KEVII bear sponsored by SCRC and a booklet filled with wishes from fellow hall
residents as farewell gifts. Sponsored graduation gifts from NUS Office of Alumni are presented at
the same time.

Recommendations for Future
For the alumni database, there were still quite a number of alumni within the recent 5 batches that
we did not manage to contact, as their email addresses and phone numbers had changed. To
prevent this problem in the future, it should start from the graduating seniors, whereby their
personal email addresses were taken down instead. Afterwhich, the committee could reach out to
more senior batches of alumni. Class champions are chosen for Class of 2014 and with their help, we
can reach more alumni and keep in touch with them.

Acknowledgements
I would like to extend my gratitude to my committee members, who have put in effort to make sure
all our events run successfully. Next, I would like to thank Mr. Chen Yuan Dong for his guidance as
the JCRC-in-charge of the committee. Last but not least, I would like to acknowledge with much
appreciation the crucial role of NUS Office of Alumni Relations for their support in our events.

Prepared by: Miss Yin Yue
Chairperson, Alumni Relations Committee 2013/2014




57th JCRC, King Edward VII Hall
Annual General Meeting Report
Annual Report from Election Committee 2013/2014

The Elections Committee (EC) serves to facilitate a fair and transparent electoral process for the Junior
Common Room Committee (JCRC) President and Vice President posts.
This year, we had a total of seven officers to handle election related matters. However, the 56
th
JCRC
assisted when we were lack of manpower, without which the election would not have been made
possible.
Initially, we received nomination from Mr. Naresh Rajoogopal and Ms. Ethanyn Lim. However, due to
some reasons, the nomination was not accepted. Eventually, we had Mr Sritam Patnaik and Ms Jessica
Tan Mei Yu on a joint ticket as 58
th
JCRC presidential candidates. Both of them had sought approval
from the 57
th
JCRC to run for elections, in compliance with Articles 16 and 17. The whole process was
carried out within a very short notice and a period of three days. Mr. Sritam Patnaik and Ms. Jessica
Tan were successfully named the 58
th
JCRC President and Vice President respectively.
SCRC involvement was evident when the electoral processes were approved in a meeting and the Hall
Master oversaw the vote counting process.

Problems encountered
Problems Recommendations for the future
Nomination were received on the
Monday of week13
Week13 is a blackout period for hall CCAs so that hall residents
can prepare and focus on upcoming final examinations, hence
make sure that the official close date for nomination is by
week11.

Acknowledgement
Election Committee would like to extend our most genuine gratitude to the SCRC and 56
th

JCRC for their assistance and support. KE Media was wholly responsible for the publicity of the events
and CMB for the audio and visual technical assistance. Special thanks to KE Media, CMB and 56
th
JCRC
for their help in such a short notice.

Jenny Wee
Returning Officer
Election Committee
AY2013/2014






57th JCRC, King Edward VII Hall
Annual General Meeting Report
Annual Report from King Edward VII Welcoming and Orientation
Committee (KEWOC) 2014/2015
General Comments
All safety measures were kept in place and there were no major incidents.
Achieved our KEWOC Vision of building a strong Hall spirit by first forging a close-knit
community within OGs and House.
Freshmen-seniors interaction still maintained after KEWOC.
Total sign-ups: 172, Day 0 (Welcome Dinner): 140, Day B (Block Day): 100
Flag : Bronze Award, raised $13,348.35
Block Day (13
th
August) : 120 sign-ups
Night Cycling (22
nd
August) : 117 riders
Factors Leading to Success
Sign-ups for KEWOC increased as compared to previous years because of the emphasis on
publicity of KEWOC using Social Media platforms such as Facebook.
OSA allocated dates did not clash with matriculation fair and other faculty camps;
attendance throughout the camp was good.
Agreement between RAG and KEWOC on timings for RAG practices maximised attendance
throughout KEWOC.
Initiatives
Brought back the tradition of hand-painted banner from years ago as a decoration for the
Dining Hall, this created a good first impression for the incoming freshmen as the banner
was grand.
Window Decals as part of Hall decorations throughout the year to make the Dining Hall
more suited to our medieval orientation theme as we welcome the freshmen.
Hall merchandise
o Kept Hoodie and Lunch box as part of Orientation Goodie bag
o Changed the usual ceramic mug to tumbler mugs
o Included thumbdrives
o Bandanas as part of House identity
o All goodie bags are given out to all incoming freshmen
Introduced Showcase during Welcoming Dinner to introduce SCRC and Hall Leaders.
Stage plays between different segments of the programme to tie in with the storyline.
Introduced King Edward Kindness Event (KEKE) which consists of random acts of kindness
which KEWOC has planned for freshmen and seniors throughout the camp.
o Birthday celebration: Celebrate KEVIIANs birthdays which are not during school
term
o Milo Giveaway after wet games
o Movie Screening



57th JCRC, King Edward VII Hall
Annual General Meeting Report
o Room Spruce: Decoration of door with House sticker and KE7 Balloons after the
camp for freshmen and seniors who participated in KEWOC for appreciation
Planned for more OG time during the camp so that the freshmen and seniors can have more
bonding sessions.
Introduced Harry Potter style Block Initiation and Block Pledges which were came up by
respective Block Heads.

Areas for Improvement and Suggestions for next KEWOC
4 Orientation House Leaders (OHLs) to be part of KEWOC, playing specialised roles for their
respective houses. Ie. Plan for House Activity or programmes to bond 2 OGs together, come
up with House Cheers, House Identities. With OHLs in KEWOC Main Committee and playing
only their OHL roles, they would not be overtaxed with planning of the programmes as well.
At the same time, they would be familiar with the programme and activities and help
facilitate the activities.
Dissemination of information between KEWOC and OGLs can be enhanced by having
morning briefing and night debrief sessions.
Re-introduce Amazing Race outside of campus to familiarise freshmen with nearby areas.
Re-introduce Mass War Game, but take note of safety as well.
Have a balance between OG night bonding time and programmes at night. Can introduce 1
or 2 more programme in the night.
Start recruitment of KEWOC Main Committee and OHLs early so that OGL recruitment can
start earlier as well.
Propose to have 2 persons to have dual roles of Treasurer and Secretary so that they can
share their workload at different points of time.
Suggestion: Introduce a new department, Media and Marketing Department which is in
charge of design, publicity, and marketing sponsors as publicity was mainly taken charge by
programmes which was not in their job scope.
Good to have all Block Heads to be in the KEWOC Main Committee as well so that they can
plan for Block Day/ orientation within KEWOC period.
Suggested new structure: Programmes, Logistics, Media and Marketing, Flag.
If possible, we should have an individual Flag Committee to concentrate on getting freshmen
to sign up and work on gathering donations.
Flag and Carnival
Flag Day was well-organised and participants got to experience flagging as a freshmen
NUSSU Carnival in conjunction with Rag was well received by many people and KE7s booth
was one of the most popular booths selling Chewy Junior.
If NUSSU is going to adopt same system for Carnival, initial selling of carnival tickets before
the carnival needs to be improved so that the capital for actual carnival can be higher.
Suggestion: Sell food during carnivals if NUSSU is going to continue to have carnival the
following years.



57th JCRC, King Edward VII Hall
Annual General Meeting Report
Block Day
Laser Tag was well received as expected and we were not able to accommodate more
players due to the limited number of equipment.
Introduced Archery Tag which most people enjoyed as well.
Negotiate with Laser Tag Company to allow more participants.
Night Cycling
Initial recce and final recce was sufficient for safety riders to be familiarised with the route
and lead their respective groups on the actual night cycling.
Route was safe and no major incidents.
Should order 10% less bikes from sign ups as we would expect people to pull out last
minute.
Acknowledgements
I would like to extend my heartfelt gratitude and thanks to the SCRC, 58
th
JCRC, Hall Office, ROCKE
Head Ms. Jessica Tan, KEWOC Members, KE MediaX Vision and Motion, CMB, KEWOC OHLs, and
KEWOC OGLs for all your support and assistance for KEWOC Orientation Camp, Flag Day, Carnival Day,
Block Day, and Night Cycling.

Prepared by:
Mr. Gan Ghim Joo
Head, KEWOC 14/15

Ms. Cai Tian Tian
Vice-Head, KEWOC 14/15




57th JCRC, King Edward VII Hall
Annual General Meeting Report
Annual Report from Merit Awards Board (MAB) 2013/2014
General comments
The Merit Awards Boards function last year was to serve as the JCRC and SCRCs adjutant in the
creation and processing of the KE Merit Awards, a set of awards meant to recognise and celebrate the
contributions of KEVIIans to the Hall.
The Merit Awards Boards aims were to publicise and market the awards to the hall, and also to
supervise and facilitate the judging and award process. Overall, as MAB Head, I feel that the MAB has
not been successful in accomplishing its objectives for the year, in a satisfactory manner. Several
factors were crucial to the MAB not being as successful as last year; these include the lack of serious
publicity for the awards during the nomination and voting phases, the lack of interest generated, and
the lack of a large suitable pool of candidates for the awards. Furthermore the MAB failed to
implement its post publicity plans due largely to a lack of time resources, for which I as MAB Head
take full responsibility.
Improvements and new initiatives and problems
The MAB attempted first to streamline the process of judging and voting by reducing the nomination
and voting phase into a single phase. However this created confusion as people were unaware of the
changes and were confused as to whether to follow the previous format or the new format.
There was also a greater attempt at transparency by publishing the requirements and judging criteria
of the Awards before the nomination and judging process. This move was suitably well received, but
the confusion caused by the unclear process overshadowed and made this improvement and
adjustment go unnoticed.
Another change to the MAB process was the movement of the award ceremony to the KEVIIans day
ceremony. This move was intended to bring up the profile of the KEVIIans day supper, as per the plans
of the 57
th
JCRC. However, instead this devalued the ceremonys importance and significance and
should not be repeated.
Recommendations for the future
Of utmost importance is the relocation of the Awards ceremony back to its proper place in Dinner
and Dance, or at least to a more semi-formal setting. This would re-strengthen and establish the
importance of the MAB back into the mind-set of the residents.
Another suggestion would be to further formalise the procedure, either by clarifying the previous
years system, or to go back to the AY 12/13 system.
Acknowledgements
I would like to acknowledge Hall Masters patience and guidance in the process, as well as the active
support rendered onto the MAB by the SCRC. I would also like to thank my team for doing yeomans
work despite the problems inherent with the leadership, as well as the 57
th
JCRCs tacit and moral
support for the MABs endeavours.
Prepared by:
Lee Bor Ray
MAB Head, AY13/14



57th JCRC, King Edward VII Hall
Annual General Meeting Report
Annual Report from RAG 2014/2015
General Comments
The RAG performance this year earned the silver award.
Collaborating with Raffles Hall once again, we put up a spectacular performance with the
theme Carnival of Dreams.
We received a lot of praises from the audience for our floats, performers and performance.
Overall, the performance was successful because the different departments worked very
hard for their individual goals and complemented each other closely.
Areas for Improvement/Problems Encountered and Solution/Suggestion
The RAG head position is not an easy position to hold, which explains the substitutions in
this position when the project was ongoing. The main committee has put in a lot of effort in
making this project a success, and they deserve more than what they are being rewarded.
This also applies to the dancers, who had very intensive dance practices.
Attendance and participation of the members (non-main committee raggers) were not very
good. Lack of manpower was one of our main concerns. This issue resolved with much help
from JCRC and KEWOC, trying their best to encourage more freshmen to join RAG and create
opportunities for the RAG team to publicize RAG.
Minor injuries were encountered when the project was ongoing. The team should have at
least one first-aid certified member or equivalent to deal with injuries. Cutting of sharp
objects like tin cans and CDs should be minimized. Members should always wear personal
protective equipment when operating hot glue gun and other machinery, and have enough
rest.
Use of spray paints, adhesives and Styrofoam should be minimized as these have negative
impacts on the environment and may be harmful towards the members health.
Homecoming
Transport was being provided from King Edward VII Hall to Raffles Hall. However, no
transport had been provided from Raffles Hall to Kent Ridge MRT station and King Edward
VII Hall. This may discourage some KEVIIans and alumni to attend Homecoming for the
upcoming year.
We received a lot of feedback on our performance, which gave us an opportunity to make
necessary changes and improve on our overall performance.
Due to limited resources, the lighting was not ideal for the audience to watch the whole
performance. The light sources also caused some discomfort for some of the members,
especially the dancers.
Due to time constraint, pre-judging has been cancelled. Pre-judging is an important part and
the pre-judging I/C plays a significant role. Rehearsal during homecoming is strongly advised
to gather feedback on the I/Cs performance.

Prepared by,
Miss Lim Lour Chiee
KE7 Co-Head, RAG 2014/15