Complete Service Manual

2014 SHRM Annual Conference & Exposition
EXHIBIT HALL EVENT SCHEDULE

FRIDAY, JUNE 20
12:30 pm 6:00 pm
Exhibitor Registration & Move-in
SATURDAY, JUNE 21
8:00 am 6:00 pm
Exhibitor Registration & Move-in
SUNDAY, JUNE 22
8:00 am 7:00 pm
Exhibitor Registration
8:00 am 12:00 pm
Exhibitor Move-in
ALL BOOTHS MUST BE SET BY 12:00 pm
4:00 pm 7:00 pm
Exhibit Hall Open

Grand Opening Reception in the exhibit hall
MONDAY, JUNE 23
8:00 am 4:00 pm
9:30 am 4:00 pm
Exhibit Hall Open
9:30 am 10:45 am
12:00 pm 2:00 pm
Coffee Break in the exhibit hall

Lunch in the exhibit hall
3:15 pm 4:00 pm
Refreshment Break in the exhibit hall
TUESDAY, JUNE 24
8:00 am 2:00 pm
9:30 am 2:00 pm
Exhibit Hall Open
9:30 am 10:30 am
Coffee Break in the exhibit hall
11:45 am 1:30 pm
Lunch in the exhibit hall
1:30 pm
Grand Prize Drawing in the exhibit hall
2:00 pm
Exhibit Hall Closes
Note: Exhibitors may begin dismantling at 2:00 pm and must be completed by 5:00 pm on
Wednesday, June 25.
*** Please note that Freeman will begin returning empty containers as soon as the aisle carpet is
removed from the exhibit floor. The entire process takes approximately 6-7 hours. Out of respect
for the show, your neighbors and the conference attendees, please do not pack up your booth
prior to 2:00 pm on Tuesday. Early tear down is a blatant violation of show rules and regulations
and will cause your company to forfeit its early bird rate for the next Annual Conference. Please
plan travel arrangements accordingly.
CONFERENCE-AT-A-GLANCE
COMING SOON
EXHIBITOR CHECKLIST
JUNE
MAY
APRIL
ASAP
ITEM
Complete By
Hotel Reservations through Wyndham Jade
ASAP
Order Enhanced Exhibitor Listing
ASAP
Exhibitor Directory Description due
April 4
Lead Retrieval rental early rate
April 23
HR Magazine (June issue) Advertising Close
May 2
Submit Pre-conference Mail List Form
May 7
Certificate of Insurance to SHRM
May 9
Non-Official Contractor Form
May 12
Lead Retrieval rental advance rate
May 23
Booth Security orders
May 26
Electrical Services orders
May 28
Rigging orders (for 20x20 or larger only)
May 28
Telecommunications orders
May 29
Furnishings & Accessories orders
May 29
Labor orders
May 29
Booth Cleaning order
May 29
Computer Rental orders
May 30
Conference Daily Advertising Close
June 3
Catering orders
June 6
Exhibitor Personnel Registration
June 10
Advance Shipments to Warehouse
June 12
Audio Visual orders
June 13
Submit Post Conference Mail List Form
July 7
FREQUENTLY ASKED QUESTIONS

WHAT COMES STANDARD WITH MY BOOTH?
Each booth will be supplied with the following items: 8 high back wall drape, 3 high side-rail drape and a 7 x
44 identification sign. NO FURNISHINGS, CARPET OR UTILITES ARE INCLUDED. Information on ordering
furnishings, carpet, floral, cleaning or other accessories and services (at a cost to the exhibitor) is included in
this kit under the Freeman and Other Suppliers sections. Please note that all booths are required to have carpet
and/or some form of alternate floor covering.
HOW DO I SHIP MY MATERIALS?

You have two options for shipping your exhibit materials: (1) you may ship in advance to the Freeman
Warehouse by June 12, 2014 or (2) you may ship directly to Orange County Convention Center. Your shipment
direct to the convention center may not arrive prior to Thursday, June 19, 2014. Shipping information is located
under the Freeman section.
WHAT ARE THE MOVE-IN AND MOVE-OUT HOURS?

Please refer to the SHRM Exposition Event Schedule under the Exhibitor Information section of this kit. Once
the show closes at 2:00 p.m. on Tuesday, June 24, exhibitor move-out will commence. Exhibitors are reminded
that it is against Exposition Terms and Conditions to move-out any display equipment or materials until after the
published move-out times. Please make travel arrangements accordingly.
WHO DO I CONTACT TO MAKE HOTEL RESERATIONS?

To make reservations, you can access the SHRM Annual Conference website at
http://www.wynjade.com/shrm2014 or call the Wyndham Jade/SHRM Housing Bureau from 8:00 a.m. to 6:00
p.m. EST, Monday Friday at (888) 241-8401 or (972) 349-7474. Instructions and a list of hotels with exhibitor
blocks can be found under the Registration/ Housing Information section.
HOW DO I OBTAN A CONFERENCE MAILING LIST?

The Pre-Conference mail list will be available for $750 and Post Conference list is available for $900. There is
also an option to purchase both for $1,500. Information on deadlines and mailing dates for Mailing Lists can be
found under the Promotional Opportunities section, along with an order form. Please read instructions
thoroughly, as mail list orders should be sent directly to Infogroup and not to SHRM. Any questions regarding
mailing lists should be directed to Infogroup (shrm@infogroup.com). Please note that SHRM does not sell or
rent email addresses of conference attendees.
HOW DO I CAPTURE THE NAMES AND ADDRESSES OF ATTENDEES ONCE IM AT

THE CONFERENCE?
Lead retrieval is offered by our registration vendor, CompuSystems, Inc. Information regarding lead retrieval can
be found under the Other Suppliers section, along with an order form.
WHAT IF I HAVE MORE QUESTIONS?

A Supplier List can be found under the Exhibitor Information section. Names, addresses, and fax and phone
numbers are provided for SHRM staff, Freeman, and all other Official Service Providers. Feel free to contact
these individuals with questions. Please remember that questions regarding various services should go directly
to the service provider.
1
EXHIBITOR REFERENCE GUIDE

EXHIBIT HALL
West Hall WB3WD2
Orange County Convention Center
9860 Universal Blvd.
Orlando, FL 32819-8199
www.occc.net
Floor:
Aisles will be carpeted in MIDNIGHT BLUE and specialty aisles will be carpeted in PLUM.
Note: The exhibit hall is NOT carpeted and bare floors are not permitted. Exhibitors are required
to cover the floor in their booth space. Carpet may be ordered with the Freeman order forms included
in this kit.
WHATS INCLUDED WITH YOUR BOOTH?

The following is included in the rental fee of each 10x10 booth:
x
x
x
x
x
x
x
x
x
x
One 7" x 44" identification sign

One complimentary Full Conference Exhibitor registration
Four Booth Personnel registrations access to the exhibit hall only
Company listing in the 2014 Exhibitor & Sponsor Resource Guide (subject to print deadlines)
Exclusive non-conflicting exhibit hall hours
Networking opportunities that include luncheons, receptions, and refreshment breaks in the exhibit hall
Complimentary passes to the SHRM Exposition to offer clients (Invite-A-Customer)
Complimentary company listings in pre-conference attendee marketing brochure (subject to deadline)
8 high draped back wall, 3 high draped sidewalls
24 hour exhibit hall perimeter security
EXHIBIT HALL SCHEDULE

Move-In
Friday, June 20
Saturday, June 21
Sunday, June 22
12:30 p.m.6:00 p.m.

8:00 a.m.6:00 p.m.
8:00 a.m.12:00 p.m.
Friday afternoon set-up (until 4:30 pm) is straight labor time, while Saturday and Sunday is all overtime. Please
see information on union regulations located in the Freeman section of this service kit. All exhibits must be set
and ready to open by NOON on Sunday, June 22.
Show Hours
Sunday, June 22
Monday, June 23
Tuesday, June 24
4:00 pm 7:00 pm
9:30 am 4:00 pm
9:30 am 2:00 pm
Dismantle
Tuesday, June 24
Wednesday, June 25
2:00 pm 9:00 pm
8:00 am 5:00 pm
IMPORTANT: Freeman will begin returning empty containers as soon as the aisle carpet is removed from the exhibit
floor. The entire process takes approximately 6-7 hours. Out of respect for the show, your neighbors and the
conference attendees, please do not pack up your booth prior to 2:00 pm on Tuesday. Early tear down is a blatant
violation of show rules and regulations and will cause your company to forfeit its early bird rate for the next
conference. Please plan travel arrangements accordingly. All displays must be completely removed from the exhibit
hall by 5:00 p.m. on Wednesday, June 25.
1

EXPECTED ATTENDANCE
Approximately 14,350 HR professionals (not including exhibitors, press, volunteers or speakers) are expected to
attend the 2014 SHRM Annual Conference & Exposition.
More than 700 exhibitors utilizing 130,000+ net square feet will demonstrate the latest in HR products and
services in the exhibit hall. An additional 4,000 exhibitor booth personnel are expected at the conference.
BOOTH EQUIPMENT & SERVICES

The following order forms are included in this service kit behind the Other Suppliers section. Please check the
actual forms for their deadline dates. Order all services at least 3-4 weeks in advance.
Telecommunications x Electrical x Catering x Audio-Visual x Photography
Floral x Computer Rental x Lead Retrieval
Remember that on-site orders are last on the priority list and usually more expensive. To save time, money and
reduce lines at the Service Center, please order in advance.
LABOR JURISDICTIONS
Please see the Labor Jurisdiction Guidelines under the Freeman link in this service kit. Please read all union
information before arriving on-site. If you have any questions, please contact the Freeman Exhibitor Services
Department at (407) 816-7900.
FLOOR COVERING/CARPET
Carpet and/or alternate floor covering is required for all exhibits. Carpet and/or floor covering can be ordered
through Freeman or exhibitors may bring their own.
BOOTH CLEANING
All carpets from Freeman are installed clean for your use. After carpet installation, cleaning of your exhibit space
is not included. Additional services for debris created DURING SET-UP and SHOW HOURS must be ordered
through Freeman. A form for cleaning services can be found under the section labeled FREEMAN.
EXHIBITOR APPOINTED CONTRACTORS

Exhibitors who plan to use a service contractor other than the official contractor (Freeman) to unpack, erect,
assemble, dismantle, and pack displays and/or equipment must provide the service company name, address
and supervisor name to SHRM Show Management in writing by May 12, 2014. Please refer to the Exhibitor
Appointed Contractor form behind the Show Rules and Regulations section of this service kit.
DISTRIBUTION OF GIFTS, SAMPLES, OR PRINTED MATERIALS

Exhibitors can only distribute free gifts, samples, souvenirs and printed material from the confines of your booth
space. Any materials left outside of your booth will be removed and if the activity persists, your booth may be
shut down.
BALLOONS & STICKERS

Helium balloons and adhesive-backed stickers or similar items are not permitted.

SOLICITATION
All exhibitors must confine their solicitation to their rented booth space. Solicitation cannot take place in the
aisles or any other space in the convention center not leased to exhibitors. Sidewalks, parking lots and
surrounding areas of Orange County Convention Center are property of the convention center. Exhibitor staff,
uniformed personnel, or any person representing the marketing or the promotion of the exhibiting company is
not allowed to utilize this space for solicitation purposes.
USE OF SPACE
Sharing of exhibit space by two unrelated companies is strictly prohibited.
CUSTOM BUILT DISPLAYS

Please refer to the Show Rules and Regulations section in this service kit. SHRM follows industry guidelines
endorsed by the International Association of Exhibitions and Events (IAEE). Any variances in these display rules
must be submitted in writing along with a diagram that includes all dimensions to SHRM Show Management.
Fax to Dennis Rugbart at (703) 535-6477 or (703) 258-6112 by May 2, 2014 for approval.
Please note that the Orange County Convention Center requires all Multi-Level & Covered booths submit an
application and adhere to their guidelines listed under the Facility/Other Suppliers section of this kit.
SHIPPING & STORAGE

There are two basic methods of shipping your display materials and equipment.
1. Shipping to the Freeman Warehouse:
By selecting this method of shipping, you can ship your materials to the freight companys warehouse. To
qualify for this type of shipping, the materials must be crated, boxed or on skids. Included in this service is
acceptance at the warehouse, delivery to your booth, removal/storage/return of empty packing materials
and loading of materials on designated carriers. The advantage of this method is that the shipping time does
not have to be exact since you have an extended window and more flexibility on the carrier used. The
Material Handling Services sheet provided under the Freeman link should cover most of your shipping
needs, please read it carefully.
2. Shipping direct to Orange County Convention Center:
To use this method, your shipment must arrive during exhibitor move-in. There are no personnel at the
Orange County Convention Center to accept shipments prior to our official move-in days. Exhibitors who
wish to ship directly to the Orange County Convention Center must coordinate their shipments with
Freeman. All Independent carriers who deliver freight to Orange County Convention Center will be unloaded
on a first-come, first-served basis. Contact Freeman if you plan to ship direct to avoid delays for your
shipper.
Overnight Packages: Items sent to Orange County Convention Center via Fed-Ex, UPS, or any overnight
carrier must be received, signed for and distributed by Freeman. A severe delay may occur in the receipt of your
box(s) due to the large volume of small packages. It is recommended that whenever possible you avoid shipping
small packages directly to the Orange County Convention Center.

EXHIBIT DIRECTORY DESCRIPTION
Exhibitors will have the opportunity to input their company information and a 50-word description online for
publication in the onsite Exhibitor Directory. Directions and passwords for online directory descriptions were
emailed to current exhibitors at the end of January 2014. All descriptions must be submitted by April 4, 2014 to
be included in the printed Exhibitor & Sponsor Resource Guide.
EXHIBITOR REGISTRATION
All exhibit personnel must obtain a badge before they enter the exhibit hall. Once registered, the badge will
allow an exhibitor access to the exhibit hall two hours before the show opens, and up to one hour after it closes
for the day. Please see the Registration/Housing section of this kit for more information on registration.
Friday, June 20
Saturday, June 21
Sunday, June 22
Monday, June 23
Tuesday, June 24
12:30 pm - 6:00 pm
8:00 am - 6:00 pm
8:00 am - 7:00 pm
8:00 am - 4:00 pm
8:00 am - 2:00 pm
COMPLIMENTARY SHRM EXPOSITION ONLY PASSES

Fifty complimentary Expo Only Passes, each good for the duration of the exposition, will be available for each
exhibiting company via the CompuSystems registration website. Invite your clients, distribute them to your sales
force or use them in direct mail campaigns. Instructions will be emailed separately in early May.
If you need more than the 50 complimentary passes, please e-mail Rebecca Orens at
rebecca.orens@shrm.org. Additional passes, within reason, can be requested at no charge, but requests must
be made as soon as possible.
CONFERENCE LOGOS
Promote your participation in the SHRM Exposition by using the SHRM Conference logo in your advertisements,
company newsletters, or any other creative way you choose. An electronic version of the conference logo can
be obtained by emailing rebecca.orens@shrm.org.
IMPORTANT: It is not necessary to get permission to use the Conference logo, but any use of the Society's HR
logo is strictly prohibited.
PRIZE DRAWINGS
Exhibitors may have prize drawings from their own booths, but all activity must take place within the confines of
the exhibitors booth. Please see Show Rules & Regulations section of this kit for guidelines on prize drawings
and giveaways.
SHRM will not make announcements for prize drawings over the PA system in the exhibit hall.
CHILDREN IN EXHIBIT HALL

Move-in and move-out periods present particular dangers on the exhibit floor. During these times, children under
the age of 18 are specifically prohibited from the exhibit hall (this includes infants/toddlers in strollers). During
show hours, children under the age of 18 must be badged and must be accompanied by an adult.

HOSPITALITY INFORMATION
To ensure the integrity of the SHRM Annual Conference & Exposition, exhibitors are not permitted to hold
hospitality functions or business meetings during official program hours. SHRM has not scheduled any official
events on Monday evening so exhibitors will have the opportunity to host hospitality functions. Please complete
the meeting room request form in the Registration/Housing section. Please note there are no meeting rooms
available for exhibitor functions at Orange County Convention Center.
INSURANCE
All Exhibitors, their contractors and suppliers working in the exhibit hall are required to carry general liability
insurance in an amount of at least equal to $1,000,000 in the aggregate and $1,000,000 per claim, or, if greater,
such amount as may be required by the Orange County Convention Center, and shall supply SHRM with a
certificate evidencing such coverage and naming SHRM as an additional insured with right to at least ten days
advance written notice of termination. Exhibitors must operate and maintain their exhibit so that no injury will
result to any person or property. All exhibitors are strongly urged to obtain full-coverage temporary insurance for
their merchandise and displays while in transit and while at the exposition.
Certificates of insurance, naming SHRM as additional insured, should be emailed to Laura Larson at
laura.larson@shrm.org.
SECURITY & GUARD SERVICES

SHRM will make every reasonable effort to provide the most effective security possible for the protection of your
exhibit materials beginning with installation and continuing through dismantle. However, please be aware that
from the time display materials are delivered to your booth area until after they have been picked up for removal,
protecting all such items is ultimately the responsibility of the exhibiting company. SHRM urges all exhibitors to
carry their own insurance coverage.
A special booth monitoring service is available for exhibitors who wish to order their own security. An order form
can be found in the Other Suppliers section of this kit. Cages to secure smaller removable items, such as
electronic equipment and incentive items are available, but they must be pre-ordered. Neither SHRM, nor the
facility management, official contractors, nor their respective representatives are liable for losses of any kind.
Please report all thefts to the Orange County Convention Center Security Office immediately.
Take precautions and be careful with your property. Remember that move-in and move out hours are
particularly sensitive times when thefts are most likely to occur. Remove or put all small or valuable items in
locking cabinets while working in your booth and at the end of each day. DO NOT LEAVE VALUABLE
MATERIALS UNDER DRAPED TABLES. A list of security guidelines can be found under the Show Rules &
Regulations section of the service kit.
CONFERENCE ATTIRE
The attire for the 2014 SHRM Annual Conference & Exposition is business casual.
FUTURE SHOWS
June 28 July 1, 2015 ............................................................................................. Las Vegas, NV
June 19 22, 2015 ................................................................................................... Washington, DC

SURVEYS
Exhibitors interested in conducting a short poll (up to 10 questions) at the SHRM Annual Conference &
Exposition must adhere to the following guidelines.
1. Notification of intent to conduct a short poll on-site and the subject of the poll/survey must be submitted
to SHRM for approval four weeks prior to the conference. A final instrument must be submitted for
approval at least two weeks prior to the beginning of the conference. SHRM retains the right to reject a
poll for fielding if it conflicts with SHRMs survey agenda and/or does not comply with the survey
guidelines/protocols established by the SHRM Research Department.
2. The poll findings, press releases and other materials related to the poll may not suggest the survey was
endorsed by or conducted with SHRM.
3. Exhibitors agree to supply SHRM with a copy of all materials related to the poll that are made available
to the public.
4. Solicitation to complete the poll must take place within the exhibitors booth space so as not to distract
from other exhibits in the hall.
HELPFUL HINTS FOR EXHIBITORS

1) Take Advantage of Pre-Show Promotions
x Check out the Promotional Opportunities section for some great ideas to increase your
presence at the show.
x Use your FREE Exhibit Hall-Only guest passes to send to clients and prospects via Invite A
Customer. Your personal invitation could persuade the right buyer to attend the conference
and visit your booth!
2) Review the Freeman and Other Suppliers Sections
x Submit all applicable forms by their deadlines to facilitate logistics and save money.
x Complete the EAC (Exhibitor Appointed Contractors) forms found in the Show Rules &
Regulations section if your company is using an outside contractor to set up and dismantle.
This form must be accompanied with a Certificate of Insurance.
3) Reserve Housing Early
x Coordinate travel plans and housing reservations with your planned move-in & move-out
dates and times.
x The SHRM Housing Bureau officially opened in November 2013. To make reservations, call
the Wyndham Jade/SHRM Housing Bureau at (888) 241-8401 or online at
http://www.wynjade.com/shrm14/.
4) Register Exhibitor Personnel in Advance
x Use the password-protected online exhibitor registration website that enables you to add,
view and update your companys booth personnel. Instructions and badge pick-up
information will be emailed to each exhibiting company in March. Advance registration
ensures a speedier badge pick-up process onsite in Orlando.
5) Exhibitor Directory Description
x Exhibitors will have the opportunity to input their company information and a 50-word
description online for publication in the onsite Exhibitor Directory. Directions and passwords
for online directory descriptions will be emailed to each exhibiting company. All descriptions
must be input by April 4, 2014 to be included in the printed Exhibitor Resource Guide.
x Consider upgrading to an Enhanced Exhibitor Listing. For $500, attendees will be able to see
your company description, download a marketing brochure, read your press release and
access social media links from the Online Exhibitor Directory & Floor Plan. Your 50-word
description will also be included in the Conference App.
6) Order Essential Services Early and in Advance
x Electrical, labor, carpet, furniture, Internet access, catering and lead retrieval are just a few of
the services that can be ordered well in advance of the show.
x Place orders early and include payment to qualify for discounts. On-site orders are
expensive. Take advantage of greater discounts by placing orders online.
x Confirm all orders with contractors in advance before leaving for the show.
x Remember to bring all confirmations, transmittal forms and receipts with you to the show. If
you will not be attending the show, designate a point person within your company and share
this information with them.
HELPFUL HINTS FOR EXHIBITORS

7) Shipping
x Shipping instructions can be found behind in Freeman Services section or the Material
Handling section.
x Pre-printed shipping labels for your booth can be found in the Freeman Services section or
the Material Handling section.
x Avoid After Deadline charges by shipping materials to the Freeman Warehouse by
Thursday, June 12, 2014. Late charges will apply to shipments received at the Freeman
Warehouse after this date.
x Freeman will receive shipments at Orange County Convention Center beginning on Thursday,
June 19, 2014. Shipments arriving prior to this date will be refused by the facility.
x Avoid sending overnight packages to the Convention Center. Items sent to Orange County
Convention Center via Fed-Ex, UPS, or any overnight carrier must be received, signed for
and distributed by Freeman. A severe delay may occur in the receipt of your box(es) due to
the large volume of small packages.
x Save money on Material Handling by consolidating smaller shipments into one. Your
shipments are less likely to get misplaced if they are packaged together with larger items.
8) Booth Set-Up
x Review the union regulations found under the Freeman section.
x Consider renting a standard or custom display from Freeman. Information can be found
under Rental Exhibits behind the Freeman tab.
x The exhibit hall will be open for set up on the following schedule:
Friday, June 20
Saturday, June 21
Sunday, June 22
12:30 p.m. 6:00 p.m.

8:00 a.m. 6:00 p.m.
8:00 a.m. 12:00 p.m.
Please note that Friday afternoon set up through 4:30pm is straight labor time, while Saturday
and Sunday is all overtime. Please keep this in mind when arranging your logistical schedule.
All exhibits must be set and ready to open by 12:00 pm on Sunday, June 22.
SUPPLIER CONTACT LIST

SHRM
1800 Duke Street
Alexandria, VA 22314
AUDIO VISUAL
Invnt
1730 Pennsylvania Avenue, NW, Suite 575
Washington, DC 20006
Contact: Emile Davis, CEM

Manager, Exhibits & Sponsorships
(703) 535-6102
emile.davis@shrm.org
Contact : Jon Peknik

(440) 864-3210
jpeknik@invnt.com
Dennis Rugbart
Senior Specialist, Exhibits
(703) 535-6112
dennis.rugbart@shrm.org
Rebecca Orens, CEM
Senior Specialist, Exhibits
(703) 535-6353
rebecca.orens@shrm.org
Laura Larson, CEM
Sponsorship Liaison
(703) 535-6161
laura.larson@shrm.org
SERVICE CONTRACTOR
Freeman
2200 Consulate Drive
Orlando, FL 32837
Contact: Exhibitor Services Department
(407) 816-7900
(469) 621-5605 fax
FreemanOrlandoES@freemanco.com
CONVENTION CENTER
Orange County Convention Center (OCCC)
9800 International Drive
Orlando, FL 32819
PHOTOGRAPHER
Lagniappe Studio
8862 Snowbunting Court
Littleton, CO 80126
Contact: Bob Rabito
(303) 471-2220
(303) 471-2224 fax
AIR FREIGHT
Freeman Exhibit Transportation
th
2940 114 Street
Grand Prairie, TX 75050
Contact: Exhibit Transportation Representative
(800) 995-3579
(469) 621-5810 fax
FLORIST
Floral Expositions, Inc.
2100 Premier Road
Orlando, FL 32809
Contact: Customer Service
(407) 855-0339
(407) 855-0242 fax
TELECOMMUNICATION
Smart City (OCCC)
Contact: (407) 685-2000
Contact: Brett Lasky, CMP

(407) 685-5853
Brett.Lasky@occc.net
COMPUTER RENTAL
National Micro Rentals
28 Abeel Road
Cranbury, NJ 08512
Contact: Jim Clark
(609) 395-0550
(609) 395-7142 fax
jclark@nmrrents.com
CATERING
Centerplate (OCCC)
Contact: Shelley Shackelford (Booth Catering Manager)
(407) 685-5562
shelley.shackelford@centerplate.com
ELECTRICAL
Orange County Convention Center (OCCC)
Contact: Exhibitor Services
(800) 345-9898 or (407) 685-9824
Exhibitor.Services@occc.net
LEAD RETRIEVAL
CompuSystems, Inc.
Contact: Exhibitor Support
(708) 786-5565
exhibitor-support@compusystems.com
TERMS AND CONDITIONS

1. Character of The Exposition. The Exposition, sponsored by the Society for Human Resource Management (SHRM), is a professional show dedicated to human resource
management. SHRM reserves the right to determine the eligibility of any company, product or service and the right to restrict, prohibit or evict any exhibitor or product that,
in the opinion of SHRM, detracts from the character of the exposition or for any violation of the following Terms and Conditions. In the event of such restriction or eviction,
SHRM is not liable for refunding exhibit fees or any other costs incurred by the exhibitor. In particular, and without limitation, excessive audio/visual attention-getting devices
or effects or offensive odors are prohibited. No copyrighted recorded or live music may be played or performed in connection with the exhibit.
2. Terms of Payment. A deposit of 50% of the total cost of the booth space is due with each contract ($1,000 per 10' x 10' space rented is non-refundable). Full payment for exhibit space is due on or before February 21, 2014. After February 21, 2014, full payment must accompany all contracts. All cancellations and requests for
refunds must be in writing. Cancellations received before November 22, 2013, will result in SHRM retaining $1,000 per 10' x 10' space rented. Cancellations received
between November 22, 2013, and February 21, 2014, will result in SHRM retaining 50% of the total cost of the booth space. No requests for refunds will be granted
after February 21, 2014. SHRM reserves the right to resell the exhibit space without notice or refund after February 21, 2014. SHRM reserves the right to deny exhibit
space to companies that have overdue account balances with SHRM or any of its affiliates.
3. Display Regulations. Exhibitor must comply with all rules in the SHRM Exhibitor Manual (and should review that Manual), as the same may be amended by SHRM in
reasonable fashion on reasonable notice to Exhibitor, including without limitation the following rules:
a. No exhibit may block or interfere with a neighboring exhibit as determined by SHRM.
b. In-line exhibits: Maximum backwall height permitted for any booth exhibit will be 8. Sidewalls of these exhibits may not extend more than 5 from the backwall so as
not to box in adjoining exhibitors, with a maximum height restriction of 4 on the front 5 section.
c. Open areas or island booths: Exhibit fixtures, components and identification signs will be permitted to a maximum height of 20. Full use of the island floor space is
permitted, as long as no component exceeds the 20 height restriction. Review the exhibitor manual for current rules.
d. No nails or screws may be driven into the floor. No damage of any nature may be done to the booth structures nor to any part of the exhibit hall.
e. Exhibitors will be charged a fee for any skids, pallets or containers left behind.
f. All booth space must be carpeted.
4. Subleasing and Sharing of Exhibit Space is prohibited. All signs, displays and products in a booth must be related to the exhibitors company.
5. Exhibit Space Assignments are made on the basis of priority, availability and need, with all assignments made in the best interest of the exposition. SHRM reserves
the right to alter an exhibitors assigned space if it is deemed necessary in the best interest of the exposition. Before exercising its discretion, SHRM will consult with
the exhibitor.
6. Sales of Product or Samples for cash, check or credit card are prohibited on the show floor. Contracts and orders may be written for future delivery of products or services.
7. Limitation on Room Drops. Exhibitor may not make any room drops at hotels within the SHRM room block without permission of hotel and SHRM; permission may
be conditioned on payment of a fee or may be denied within the discretion of hotel or SHRM.
8. Displays and Exhibits in Public View are required to be appropriately finished on all sides and surfaces. If such surfaces remain unfinished at the start of the exposition, SHRM may authorize the official contractor to effect the necessary finishing and the exhibitor will be required to pay all costs involved.
9. Damage to Property caused by an exhibitor will be paid for by that exhibitor. Do not paint, tape, nail, screw, drill or tack anything to the walls, columns, floor or ceiling
of the building, adjoining displays or the official contractors display material.
10. Fire Department Regulations and All Other Applicable Laws and Regulations must be complied with by Exhibitor. Display and packing material must be flameretardant. Electrical equipment must be UL approved and must be wired by a licensed electrician.
11. Insurance. All Exhibitors, their contractors and suppliers working in the exhibit hall are required to carry general liability insurance in an amount of at least equal to
$1,000,000 in the aggregate and $1,000,000 per claim, or, if greater, such amount as may be required by the convention facility, and shall supply SHRM with a certificate
evidencing such coverage and naming SHRM as an additional insured with right to at least ten days advance written notice of termination. Exhibitors must operate and
maintain their exhibit so that no injury will result to any person or property. Hazardous and nuisance-causing giveaways are prohibited. All exhibitors are strongly urged
to obtain full-coverage temporary insurance for their merchandise and displays while in transit and while at the exposition.
12. Each Exhibitor Shall Indemnify and hold harmless SHRM and the exposition location for all liability in any way related to Exhibitors exhibit or any act or omission of exhibitor or any of its employees or agents; including, without limitation, infringement of any trademark, copyright or other rights of any third parties, accident or injury to invitees,
guests, exhibitors, their agents and employees and including loss or damage to personal property.
13. Cancellation of Exposition. If SHRM should be prevented from holding the exposition for any reason beyond SHRM control (such as, but not limited to damage to
building, riots, strikes breached by exposition location, acts of government or acts of God), then SHRM has the right to cancel the exposition or any part thereof, with
no further liability to the exhibitor other than a refund of exhibit fees less a proportionate share of the exposition cost incurred.
14. Exposition Location Rules. Exhibitor shall not cause any violation of the rules of the exposition location.
15. Food and Beverages must be purchased from the official concessionaire, unless incident to the exhibitors product lines.
16. Gifts and Contests. SHRM reserves the right to prohibit, limit or discontinue the distribution of gifts, give-aways or similar promotions. There will be no announcements
of exhibitors contests, drawings or winners during the exposition.
17. Soliciting outside the confines of the exhibitors assigned space is prohibited.
18. Labor and Contractors. Exhibitors that plan to use outside contractors must notify SHRM in writing 60 days prior to the exposition. Outside contractors are required
to supply verification of liability insurance coverage. All labor must have local union clearance.
19. Competitive Events, which distract from the conference and exposition, are prohibited.
20. Non-Exhibiting Companies, organizations and individuals that supply products and services to SHRM exhibitors or that supply products or services to SHRM attendees
may not attend.
21. Exhibitor Registration is limited to sales, marketing, management and special booth personnel. SHRM reserves the right to limit the number of exhibitor personnel.
22. Installation, Show and Dismantling hours and dates shall be those specified by SHRM. Packing of exhibits prior to the close of the exposition is prohibited. Exhibitor
shall be liable for all storage and handling charges for failure to remove exhibits by specified time and date.
23. Not Assignable by Exhibitor. This Agreement may not be assigned by the Exhibitor absent the written consent of SHRM.
24. Governing Law and Jurisdiction. This Agreement shall be governed by the internal laws of Virginia. The parties hereby submit to the exclusive jurisdiction of the state and
federal courts in Virginia governing any disputes concerning this Agreement, and further agree that they are subject to personal jurisdiction in Virginia in any such dispute.
25. Merger Clause. The parties agree that this Agreement (and, any other Agreement referred to herein) contain the complete agreement between the parties and supersede
any prior understandings, agreements or representations by or between the parties, written or oral, which may have related to the subject matter hereof in any way.
26. Attorneys Fees. In the event of any dispute concerning this Agreement, the prevailing parties shall be entitled to reasonable attorneys fees.
27. Amendments to Rules and Regulations. SHRM will have the full power in the interpretation and enforcement of all contract regulations contained herein, or in the
SHRM Exhibitor Manual. The ruling of SHRM shall be final in all instances with regard to use of any exhibit space.
12-0430
EXHIBIT BOOTH REGULATIONS

BOOTH DEFINITIONS
Corner and In-Line Booths:
Corner booths have at least one neighbor and are adjacent to an aisle or located at the end of an aisle or
row of booths. In-Line booths have one neighbor on either side of booth.
Signage: Booth signage may not exceed 8 in overall height. No hanging signage from ceiling.
Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any space or location outside
the Exhibitors purchased booth space.
Standard 10x10 in-line booths will be provided back drape and side drape which must be utilized. No
exhibit construction or signage may exceed 8 in overall height on in-line booths. If sidewalls are utilized
on in-line booths, a maximum height of 8 is permitted on the back 5 section and a maximum
height of 4 is permitted on the front 5 section. Exhibit construction and/or signage may not exceed 8
in overall height. These restrictions apply to any booth configuration that is inline and not an island.
Perimeter Booths:
Same as above and located on the perimeter (against a wall, etc.) of the exhibit floor.
Signage: No hanging signage from ceiling. Booth signage may not exceed 12 in overall height.
Exhibitors will not be allowed to project images onto aisles, ceilings, walls or any other space outside the
Exhibitors purchased booth space.
Island Booths:
Exhibit booth with an aisle on all sides of the booth with no adjacent neighbor.
Signage: Hanging signage from ceiling is acceptable. For exhibitors in island booths, the top of
signage may not exceed 20 from overall height. Exhibitors will not be allowed to project images onto
aisles, ceilings, walls or any other space outside the Exhibitors purchased booth space.
On island booths, no exhibit construction, product or signage may exceed 20 in overall height. Exhibitors
are permitted to use the entire span of an island booth for display construction, signage and product, as
long as no component exceeds 20 in height. Please review fire regulations for multi-level or covered
exhibits. No helium balloons or flying objects of any type will be allowed in the exhibit hall. Exhibitors will
not be allowed to project images onto aisles, ceilings, walls or any other space outside Exhibitors
purchased booth space.
All island booths, with constructed booth configurations that contain an unfinished backside, are subject to
review by Show Management. Should Show Management deem the backside of the booth unsightly
and/or does not conform with the overall quality of the show, Exhibitor may be required to drape the
backside of booth at Exhibitors expense.
Questions regarding the above should be directed to Dennis Rugbart,
Sr. Specialist, Exhibits at (703) 535-6112 or via e-mail at Dennis.Rugbart@shrm.org.
EXHIBIT BOOTH REGULATIONS

Children in Exhibit Hall
Move-in and move-out periods present particular dangers on the exhibit floor. During the aforementioned
times children under the age of 18 are specifically prohibited from the exhibit hall. During show hours,
children under the age of 18 must be accompanied by an adult.
Exhibit Hall Catering

All food & beverages served in the exhibit hall must be ordered through the catering department of the
Orange County Convention Center. A corkage fee will apply to all food & beverages not ordered through
Centerplate/Orange County Convention Center. Further information can be found under the Other
Suppliers section of this guide.
Magazine/Publication Distribution
Exhibitors who publish magazines will be allowed to distribute the magazines from their booths and no
other location. Magazines may not be distributed from aisles or other common areas.
Noise
Public address systems must not interfere with the activities of adjoining exhibitors. Electric or electronic
amplification of musical instruments is specifically prohibited. SHRM Show Management reserves the right
to restrict exhibits that may be deemed unsuitable or objectionable. This reservation applies to noise,
persons, things, conduct, printed matter or anything of a character that might be objectionable to the
Exposition as a whole.
Photographs and Videotaping

The taking of photographs and/or video recording is permitted within the exhibit hall provided that the
subjects being photographed or videotaped do not object. If an objection is raised, you will be asked to
discontinue immediately. Show management reserves the right to limit photo/video access when
considered inappropriate.
Prize Drawings/Giveaways
x
x
x
Exhibitors are allowed to register attendees for prizes and giveaways.

All activity must be confined within the exhibitors booth.
NO announcements will be made over the public address system.
Crowding of aisles is a safety hazard and exhibitors may be restricted from doing prize drawings.
Exhibitors may not hold drawings where attendees must be present to win.
Use of Aisles
The aisles, passageways and overhead spaces remain strictly under the control of SHRM. No signs,
decorations, banners, advertising matter or special exhibits will be permitted in the aisles. Uniformed
attendants, models, mascots and other employees must remain in the booth occupied by their employers.
All advertising distribution must be made from the exhibitors booth space.
SECURITY GUIDELINES
Heightened security procedures are in place during this meeting. Please report any suspicious persons
or activity immediately to the nearest security officer.
SHRM will make every reasonable effort to provide the tightest security possible for the protection of your
exhibit materials. However, please be aware that from the time the display materials and/or equipment
are delivered to your booth area until after they have been picked up for removal, protecting all such
items is ultimately the responsibility of the exhibiting company. Neither the Society for Human Resource
Management, nor the facility management, official contractors, nor their respective representatives are
liable for any losses of any kind.
The risks of theft and disappearance can be greatly reduced with a few simple precautions:
Try to avoid leaving small, valuable items in your booth overnight. This includes laptop
computers, lead retrieval machines, and electronic marketing aids.
If appropriate, cover your display with a flameproof drop cloth.
Private Booth Monitors can be arranged though the official SHRM security contractor. Forms
can be found under the Other Suppliers section of this kit.
Eliminate industrial spying or sabotage by removing pertinent component parts from display or
floor models of equipment not being used for demonstrations. This is especially appropriate for
prototypes.
Make back-up copies of DVDs or CDs being used as marketing aids or remove them from the
player each evening.
When possible, run a locking wire or cable through as many display items as possible.
Never leave your exhibit unattended, even for a short time during show hours.
Pack your products and exhibit materials as soon as move-out starts. This is the most
dangerous period for thefts and damage.
Once packed, label all containers of your outbound shipments, and place smaller items within
the confines of your booth space.
Immediately report any theft to the security office. Request an Incident Report and be prepared
to furnish all of the needed information. You will be able to forward a copy of this report to your
insurance company as support documentation for a claim.
There is no guarantee against thefts and losses, but using the above suggestions and focusing
on the security of your materials can greatly reduce the risk of loss. Please contact SHRM
security management if you have questions or need assistance concerning security functions.
Made possible by a generous grant from
TM
Guidelines for Display Rules & Regulations

2011 Update
Contents
(3.048M)
10'
(1.524M)
5'
(1.524M)
5'
4'
(1.219M)
(3.048M)
10'
(1.524M)
5'
PLAN VIEW
LEFT SIDE VIEW
(3.048M)
10'
10'
(1.524M)
5'
(1.524M)
5'
5'
4'
8'
(3.658M)
12'
LEFT SIDE VIEW
10' X 10' LINEAR BOOTH
End-cap Booth
Peninsula Booth
Split Island Booth
(1.524M)
5'
AISLE
AISLE
10'
5'
(1.524M)
12'
10'
(3.048M)
4'
(1 .219 M)
5'
5'
5'
4'
8'
AISLE
(1.219M)
4'
LEFT SIDE VIEW

4'
(1.524M)
(3.0484M)
(2.438M)
8'
(3.658M)
12' 10'
5'
Perimeter Booth
(3.048M)
10'
FRONT VIEW
(1.524M)
4'
(1.219M)
10'
PLAN VIEW
Linear Booth and Corner Booth
4'
(1.219M)
4'
(2.438M)
8'
(3.048M)
10'
(2.438M)
8'
5'
(1.524M)
5'
PLAN VIEW
4'
5'
(1.219M)
20'
(6.096M)
AISLE
10'
8'
4'
(1.219M)
(1.219M)
4'
( 2.438M)
8'
(6.096M)
20'
5'
5'
10'
(1.524M) (3.048M) (1.524M)
MAX. PERMISSIBLE
(1.524M)
5'
(1.524M)
5'
(2.438M)
AISLE
AISLE
(3.048M)
10'
(6.096M)
20'
10' X 10' PERIMETER BOOTH
FRONT VIEW
(1.524M)
5'
20'
10'
(3.048M)
10'
(1.524M)
5'
(1.219M)
4'
20'
(6.096M)
WALL
10'
5'
4'
(1.219M)
WALL
MAX. PERMISSIBLE
AISLE
AISLE
(1.524M)
5'
LEFT SIDE VIEW
END-CAP
BOOTH
WALL
LEFT SIDE VIEW
AISLE
AISLE
(6.096M)
PLAN VIEW
20'
(4.877M)
16'
AISLE
(6.096M)
20'
20'
20'
PENINSULA BOOTH
FRONT VIEW
AISLE
MAX. PERMISSIBLE
20'
(6.096M)
AISLE
PLAN VIEW
FRONT VIEW
20'
(6.096M)
AISLE
WALL
(3.048M)
10'
(.305M)
1'
(.305M)
1'
PLAN VIEW
(6.096M)
20'
(3.048M)
10'
(1.524M)
5'
FRONT VIEW
(2.438M)
8'
(1.219M)
4'
(2.438M)
8'
LEFT SIDE VIEW
PLAN VIEW
(3.048M)
10'
Island Booth
(1.524M)
5'
4'
(1.219M)
(.305M)
1'
(4.877M)
16'
(1.219M)
4'
(2.438M)
8'
SPLIT ISLAND BOOTH
(1.524M)
5'
(3.048M)
10'
(1.524M)
5'
FRONT VIEW
8'
(1.524M)
5'
ISLAND BOOTH
1'
4'
(1.219M)
4'
4'
8'
8'
(2.438M)
8'
LEFT SIDE VIEW
5'
4'
Extended Header Booth
10
Other Important Considerations
11
20'
5'
(1.219M)
4'
(2.438M)
8'
8'
PLAN VIEW
FRONT VIEW
10'
FRONT VIEW
10' X 20' EXTENDED HEADER BOOTH
10'
10'
8'
5'
4'
5'
CANOPIES AND CEILINGS
Issues Common To All Booth Types

Advisory Notes To Exhibition Organizers
This edition of IAEEs Guidelines for Display Rules and Regulations is made possible by a generous grant from
2011 IAEE. No cost to members in good standing for including these guidelines in exhibitor service kits
and/or in their event's rules and regulations at www.tradeshowstore.com non member rates apply.
12-13
14
Guidelines for Display Rules and Regulations 2011 Update

The following Guidelines for Display Rules and Regulations have been
established by the International Association of Exhibitions and Events
(IAEE). Guidelines for Display Rules and Regulations are created to promote
continuity and consistency among North American exhibitions. They are
the model for most domestic exhibitions. It is recommended that exhibition
organizers include a copy in the Exhibition Prospectus and/or Exhibitor Rules
and Regulations.
This revised 2011 edition of IAEEs Guidelines for Display Rules and
Regulations is offered as a resource for exhibition and event organizers to
use in creating consistent and fair exhibiting standards for their events. These
Guidelines afford exhibitors a maximum return on their exhibit investments.
Compliance with fire, safety, Americans with Disabilities Act (ADA), and other
state, federal or provincial government requirements has also been addressed.
However, always check with a local exhibition service contractor and the facility
for local regulations.
It is IAEEs goal that the display rules and regulations, ultimately developed
by each exhibition and event organizer, shall provide exhibitors with all the
information necessary to properly design and build exhibits, as well as plan their
booths layout and content. Show organizers should present the professional
standards expected of exhibitors. Finally, they should assure all exhibitors,
regardless of exhibit size or location, an environment conducive to successful
interaction with their audiences.
IAEE is a global association that serves as the foremost authority on exhibition
management and operations.
For display rules and regulations specific to an exhibition or event,

consult the exhibition or event organizer.
(1.524M)
5'
Linear Booth
(3.048M)
10'
Dimensions
For purposes of consistency and ease of layout and/
or reconfiguration, floor plan design in increments
of 10ft (3.05m) has become the de facto standard
in the United States. Therefore, unless constricted
by space or other limitations, Linear Booths
are most commonly 10ft (3.05m)(3.048M)
wide
and 10ft
10'
(3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m).
A maximum back wall height limitation of 8ft
(2.44m) is generally specified.
(1.524M)
5'
PLAN VIEW
(1.524M)
5'
4'
(1.219M)
(1.219M)
4'
FRONT VIEW
LEFT SIDE
VIEW
10' X 10' LINEAR
LEFT SIDE VIEW
(1.524M)
5'
10'
5'
10'
(1.524M)
5'
5'
5'
4'
(1.219M)
4'
(1.219M)
4'
4'
(2.438M)
8'
8'
(1.524M)
5'
Corner Booth
8'
(1.524M)
5'
(2.438M)
8'
Regardless of the number of Linear Booths utilized,

e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m
by 9.14m), 10ft by 40ft (3.05m by12.19m), etc. display
materials should be arranged in such a manner so as
not to obstruct sight lines of neighboring exhibitors.
The maximum height of 8ft (2.44m)
is allowed
PLAN VIEW
only in the rear half of(3.048M)
the
booth
space,
with a 4ft
10'
(1.22m) height restriction imposed on all materials
in the remaining space forward to the aisle. (See
Line-of-Sight exception on page 8.) Note: When three
or more Linear Booths are used in combination as a
single exhibit space, the 4ft (1.22m) height limitation
is applied only to that portion of exhibit space which
is within 10ft (3.05m) of an adjoining booth.
(3.048M)
10'
10'
(1.524M)
5'
(3.048M)
10'
Use of Space
(1.52
5
(1.524M)
5'
Linear Booths, also called in-line booths, are

generally arranged in a straight line and have
neighboring exhibitors on their immediate right and
left, leaving only one side exposed to the aisle.
(3.048M)
10'
10'
8'
FRONT VIEW
5'
LEFT SIDE VIEW
4'
A Corner Booth is a Linear

Booth at the end of a
PLAN VIEW
series of in-line booths with exposure to intersecting
aisles on two sides. All other guidelines for Linear
Booths apply.
10'
4'
5'
5'
4'
(1.219M)
4'
4'
(2.438M)
8'
8'
10'
10'
FRONT VIEW

Perimeter Booth
(1.524M)
5'
(3.048M)
10'
(1.524M)
5'
(1.524M)
5'
4'
(1.219M)
(1.524M)
5'
10'
(3.658M)
12'
(2.438M)
(3.048M) 8'
Dimensions and Use of Space

All guidelines for Linear Booths apply to
Perimeter Booths except that the typical
maximum back wall height is 12ft (3.66m).
(2.438M)
8'
(3.048M)
10'
(1.524M)
5'
A Perimeter Booth is a Linear Booth that backs

to an outside wall of the exhibit facility rather
than to another exhibit.
PLAN VIEW
4'
(1.219M)
(3.658M)
12'
(3.048M)
10'
LEFT SIDE VIEW
10'
5'
PLAN VIEW
(2.438M)
8'
12'
(3.658M)
12'
LEFT SIDE VIEW
5'
12'
(2.438M)
8'
(1.524M)
5'
(1.219M)
4'
(1.524M)
5'
(2.438M)
8'
(3.658M)
12'
FRONT VIEW
(3.658M)
12'
4'
10'
4'
(1.219M)
4'
8'
5'
4'
(1.219M)
FRONT VIEW
4'
8'
LEFT SIDE VIEW
5'
4'
10'
12'
5'
4'
4'
8'
5'
End-cap Booth
AISLE
(3.048M)
10'
10'
5'
(3.048M)
(1.524M)
4'
(1 .219 M)
5'
(1.524M)
(1.524M)
5'
(3.0484M)
10'
AISLE
AISLE
(3.048M)
10'
5'
(1.524M)
(1.524M)
5'
5'
(1.524M)
Dimensions
End-cap Booths are generally 10ft (3.05m) deep
by 20ft (6.10m) wide. The maximum back wall
height of 8ft (2.44m) is allowed only in the rear
half of the booth space and5' within 10'
5ft (1.52m)
5'
(1.524M)
(3.048M)
(1.524M)
of the two side aisles, with a 4ft (1.22m) height
restriction imposed on all materials in the
remaining space forward to the aisle.
AISLE
(3.0484M)
10'
AISLE
AISLE
An End-cap Booth is exposed to aisles on three

sides and comprised of two booths.
AISLE
LEFT SIDE VIEW
PLAN VIEW
(3.048M)
4'
8'
AISLE
20'
LEFT SIDE VIEW
10'
FRONT VIEW
PLAN VIEWFRONT VIEW
END-CAP BOOTH
(1.524M)
5'
( 2.43 8M)
8'
10'
8'
(2.438M)
4'
5'
(1.219M)
(3.048M)
10'
(1.219M)
4'
(1.524M)
(1.524M)
5' 5'
10'
5'
20'
8'
(1.219M)
4'
FRONT VIEW
(2.438M)
10'
END-CAP BOOTH
20'
10'
END-CAP BOOTH
10'
8'
5'
(2.438M
(2) .438M)
(1.524M)
5'
4'
(1 .219 M)
(1.524M)
LEFT SIDE VIEW

(1.219M)
4'
(3.048M)
5'
( 2.438M)
8'
(1.524M)
10'
(1.524M)
5'
(3.048M)
10' 10'
AISLE
5'
5'
(1.524M)
(3.0484M)
10'
(1.219M)
4'
(1.524M)
5'
(1.524M)
5'
(1.219M)
(3.048M)
10'
AISLE
(1.524M)
5'
4'
(1.219M)
PLAN VIEW
Peninsula Booth
(6.096M)
20'
MAX. PERMISSIBLE
MAX. PERMISSIBLE
(3.048M)
10'
LEFT SIDE VIEW
(6.096M)
20'
(1.219M)
4'
(1.524M)
5'
10'
4'
(1.219M)
5'
LEFT SIDE VIEW
20'
(6.096M)
AISLE
PLAN VIEW
(1.524M)
FRONT VIEW
5'
20'
LEFT SIDE VIEW
PENINSULA BOOTH
4'
(1.219M)
4'
(1.219M)
5'
10'
MAX. PERMISSIBLE
10'
5'
MAX. PERMISSIBLE
(1.524M)
5'
MAX. PERMISSIBLE
(3.048M)
10'
4'
MAX.
PERMISSIBLE
(1.219M)
(1.524M)
5'
PENINSULA
FRONT VIEW
20'
.048M)
10'
(1.524M)
5'
MAX. PERMISSIBLE
4'
(1.219M)
(1.524M)
5'
PLAN VIEW
MAX. PERMISSIBLE
AISLE
MAX. PERMISSIBLE
(6.096M)
20'
20'
(6.096M)
AISLE
4'
(1.219M)
MAX. PERMISSIBLE
(1.524M)
5'
5'
5'
10'
(1.524M) (3.048M) (1.524M)
(1.219M)
4'
(6.096M)
20'
4'
(1.219M)
(3.048M)
10'
AISLE
M)
EW
(1.524M)
5'
(6.096M)
20'
AISLE
(1.524M)
5'
(6.096M)
5'20'
5'
10'
(1.524M) (3.048M) (1.524M)
(1.524M)
5'
AISLE
AISLE
Dimensions
A Peninsula Booth is usually 20ft by 20ft (6.10m by
6.10m) or larger. When a Peninsula Booth backs up to two
Linear Booths, the back wall is restricted to 4ft (1.22m)
high within 5ft (1.52m) of each aisle, permitting adequate
5'
10'
line of sight for (1.524M)
the5'adjoining
Linear
Booths. (See
(3.048M) (1.524M)
Line-of-Sight exception on page 8.) A typical maximum
height range allowance is 16ft to 20ft (4.88m to 6.10m),
including signage for the center portion of the back wall.
20'
(6.096M)
Double-sided signs, logos
and graphics shall be set back
AISLE
5' ten feet (10) (3.05m) from adjacent booths.
M) (1.524M)
PLAN VIEW
AISLE
AISLE
A Peninsula Booth is exposed to aisles on three sides, and

comprised of a minimum of four booths. There are two
types of Peninsula Booths: (a) one which backs to Linear
Booths, and (b) one which backs to another Peninsula
Booth and is referred to as a Split Island Booth.
20'
PENINSULA BOOTH
FRONT VIEW
20'
VIEW
PENINSULA BOOTH
20'
20'
AISLE
20'
(6.096M)
20'
(6.096M)
WALL
WALL
WALL
WALL
20'
(6.096M)
AISLE
AISLE
20'
(6.096M)
A Split Island Booth is a Peninsula Booth which shares

a common back wall with another Peninsula Booth.
The entire cubic content of this booth may be used, up
WALL
to the maximum allowable height,
without any back
WALLA typical maximum
wall Line-of-Sight restrictions.
height range allowance is 16ft to 20ft (4.88m to 6.10m),
including signage. The entire cubic content of the space
may be used up to the maximum allowable height.
Double-sided signs, logos and graphics shall be set
AISLE
back ten feet (10) (3.05m) from adjacent booths.
AISLE
AISLE
20'
(6.096M)
AISLE
20'
(6.096M)
Split Island Booth
AISLE
PLAN
LEFT VIEW
SIDE VIEW
PLAN VIEW
(4.877M)
16'
LEFT SIDE VIEW

WALL
WALL
WALL
WALL
WALL
AISLE
16'
AISLE
20'
20'
(6.096M)(4.877M) (6.096M)
AISLE
20'
(6.096M)
FRONT VIEW
SPLIT ISLA
FRONT VIEW
LEFT SIDE VIEW

AISLE
SPLIT ISLAND BOOTH
(4.877M)
16'
PLAN VIEW
WALL
FRONT VIEW
SPLIT ISLAND BOOTH
SPLIT ISLAND BOOTH
An Island Booth is any

four sides.
AISLE
(6.096M)
20'
size booth
exposed to aisles on all

AISLE
AISLE
AISLE
Use of Space
The entire cubic content of the space may be used up to the
maximum allowable height,AISLE
which is usually a range of 16ft
to 20ft (4.88m to 6.10m), including signage.
(6.096M)
20'
(6.096M)
20'
AISLE
(6.096M)
20'
Dimensions
An Island Booth is typically 20ft by 20ft (6.10m by 6.10m)
or larger, although it may be configured differently.
AISLE
Island Booth
PLAN VIEW
AISLE
FRONT VIEW
(4.877M)
16'
(4.877M)
16'
PLAN VIEW
ISLAND BOOTH
FRONT VIEW
IS
ISLAND BOOTH
(.305
1'
(6.096M)
20'
(1.219M)
4'
(1.219M)
(1.524M)
4'
5' PLAN VIEW
(2.438M)
8'
(1.219M)
4'
(2.438M)
8'
4'
(1.219M)
(2.438M)
8'
(1.219M)
4'
Dimensions and Use of Space

All guidelines for Linear Booths apply to
Extended Header Booths, except that the center
extended header has a maximum height of 8ft
(2.44m), a maximum width of 20 percent of the
length of the booth, and a maximum depth of 9ft
(2.7m) from the back wall.
(.305M)
1'
(2.438M)
8'
An Extended Header Booth is a Linear Booth 20ft

(6.10m) or longer with a center extended header.
(6.096M)
20'
(.305M)
1'
(3.048M)
(3.048M)
10'
10'
(1.524M)
(1.524M)
5'
5'
Extended Header Booth

20ft (6.10m) or Longer
(2.438M)
8'
PLAN VIEW
(3.048M)
10'
(2.438M)
8'
(.305M)
1'
(.305M)
1'
4'
(1.219M)
(1.524M)
5'
(2.438M)
8'
(2.438M)
8'
LEFT SIDE VIEW
FRONT VIEW
10' X 20'
8'
LEFT SIDE VIEW
FRONT VIEW
10' X 20'
4'
1'
8'
4'
8'
1'
4'
8'
5'
8'
8'
8'
4'
8'
4'
5'
4'
20'
5'
10'
20'
5'
10'

10
Other Important Considerations
(3.048M)
10'
(3.048M)
10'
(1.524M)
5'
Canopies and Ceilings
Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors
from ambient light or to allow for hanging products). Canopies for Linear or Perimeter Booths should comply with Line-of-Sight
requirements. (See Use of Space for Linear or Perimeter Booths).
The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle. Canopy supports should
be no wider than three inches 3in (.08m). This applies to any booth configuration that has a sight line restriction, such as a Linear
Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings, and other similar coverings. Check
PLAN VIEW
with the appropriate local agencies prior to determining specific exhibition rules.
(3.048M)
10'
5'
(1.524M)
5'
(1.219M)
4'
10'
(2.438M)
8'
(3.048M)
10'
(1.524M)
5'
10'
(1.524M)
5'
FRONT VIEW
LEFT SIDE VIEW
8'
PLAN VIEW
(1.524M)
5'
PLAN VIEW
4'
(1.219M)
CANOPIES AND CEILINGS
(1.524M)
5'
(1.219M)
4'
(2.438M)
8'
4'
5'
(3.048M)
10'
(1.524M)
5'
(3.048M)
10'
FRONT VIEW
LEFT SIDE VIEW
Hanging Signs & Graphics
(1.219M)
4'
(2.438M)
8'
Most exhibition rules allow for hanging signs and graphics in all standard Peninsula and Island Booths, usually to a maximum height
range of 16ft to 20ft (4.88m to 6.10m) from the top of the sign. End-cap Booths do not qualify for hanging signs and graphics. The
distance is measured from the floor to the top of the sign. Whether suspended from above, or supported from below, they should
comply with all ordinary use-of-space requirements. For example, the highest point of any sign should not exceed the maximum
allowable height for the booth type.
Hanging Signs and Graphics should be set back 10ft (3.05m) from adjacent booths and be directly over contracted space only.
Approval for the use of Hanging Signs and Graphics, at any height, should be received from the exhibition organizer at least 60 days
prior to installation. Variances may be issued at the exhibition
managements discretion. Drawings should be available for inspection.
FRONT VIEW
Towers
A Tower is a free-standing exhibit component separate from the main exhibit fixture. The height restriction is the same as that which
applies to the appropriate exhibit space configuration being used.
Towers in excess of 8ft (2.44m) should have drawings available for inspection. Fire and safety regulations in many facilities strictly
govern the use of towers. A building permit or safety lines may be required.
A Multi-story Exhibit is a booth where the display fixture includes two or more levels. In many cities, a Multi-storied Exhibit requires
prior approval by the exhibit facility, and/or relevant local government agency, as well as show management because it is deemed to be
a structure for building purposes. The city building department generally needs to issue a building permit based on an application
and drawings prepared and submitted by a licensed architect or engineer. Exhibitors should obtain local building regulations early on
to ensure that all time constraints are met. Exhibition organizers should be prepared to assist exhibitors in this application process.
11
8'
Multi-story Exhibit
Issues Common To All Booth Types

Americans with Disabilities Act (ADA)
All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are
encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information
regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line, (800) 514-0301,
and from the ADA Web site at www.usdoj.gov/crt/ada/adahom1.htm.
Structural Integrity
All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by
neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able
to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building
codes that regulate temporary structures.
It is recommended that all 20ft by 20ft (6.10m by 6.10m) and over exhibits require a drawing, plans or renderings,
preferably digital, to be submitted to the show organizer.
Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to
support the product or marketing materials to be displayed.
Flammable and Toxic Materials

All materials used in display construction or decorating should be made of fire retardant materials and be certified as
flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements
should not be used. A flame-proofing certificate should be available for inspection. Exhibitors should be aware of local
regulations regarding fire/safety and environment which must be adhered to.
Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines
established by the Environmental Protection Agency and the facility.
Electrical
Every exhibit facility has different electrical requirements. However, minimum guidelines are suggested:
All 110-volt wiring should be grounded three-wire.
Wiring that touches the floor should be SO cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify
for extra hard usage.
Cord wiring above floor level can be SJ which is rated for hard usage.
Using zip cords, two-wire cords, latex cords, plastic cord, lamp cord, open clip sockets, and two-wire clamp-on fixtures is
not recommended and is often prohibited. Cube taps should be prohibited.
Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors.

(continued on next page)
12
Issues Common To All Booth Types (continued)

Lighting
Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting:
No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space.
Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval.
Lighting, including gobos, should be directed to the inner confines of the booth space. Lighting should not
project onto other exhibits or exhibition aisles.
Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules
and be approved in writing by exhibition management.
Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not
interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
Currently, some convention facilities are not allowing quartz halogen lighting fixtures in exhibits due to potential
fire hazards. Check with exhibition management.
Reduced lighting for theater areas should be approved by the exhibition organizer, the utility provider, and the
exhibit facility.
Storage
Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers, or packing
materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply
of literature or product appropriately within the booth area, so long as these items do not impede access to utility
services, create a safety problem, or look unsightly.
Demonstrations
As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product
demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted
exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to
arrange displays, product presentation, audio visual presentations, and demonstration areas to ensure compliance.
Exhibitors should be aware of local regulations regarding fire/safety and environment which must be adhered to.
Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking
equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish
a minimum setback of 3ft (.91m) and/or install hazard barriers as necessary to prevent accidental injury to
spectators. Additionally, demonstrations should only be conducted by qualified personnel.
Sound/Music
In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the
activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound
into the booth rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels when
measured from the aisle immediately in front of a booth. (Refer to OSHA at www.osha.gov for more information.)
Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws
governing the use of copyrighted compositions. ASCAP, BMI, and SESAC are three authorized licensing
organizations that collect copyright fees on behalf of composers and publishers of music.
13
Advisory Notes To Exhibition Organizers

End-cap Booths: End-cap Booths cause more problems between exhibitors than any other type of booth, because most
exhibitors fail to observe back wall height restrictions. Exhibition managers should be alert to exhibitors reserving End-cap
configurations to ensure they do not violate Linear Booth Line-of-Sight regulations for neighboring exhibits.
Fire Equipment: Fire hoses, extinguishers, and audible or visual devices for fire alarms should be visible and accessible
at all times.
Hanging Signs: Although the Guidelines indicate 16ft to 20ft (4.88m to 6.10m) as a maximum height range from the top
of the sign, some exhibitions permit other heights, or have no height limit. Caution should be exercised so exhibitors will
not compete over air space for hanging signs. Most show organizers limit the height of signs.
Exhibitors should be advised to install hanging points at the time of manufacture of the sign or display. It is also
advisable to have hanging signs labeled and cased separately so that they can be easily identified on site as they usually
must be installed before other exhibit construction can begin.
Hardwall Booths: Exhibitions that provide Hardwall Booths should specify if these structures can be used for display
and attaching products.
Full Cubic Content in Linear Space: It is the responsibility of the exhibition organizer to establish rules to best achieve
the goals for their exhibition based on the nature of their exhibition and industry sector it serves.
Cubic Content Definition: Using the perimeter lines of a booth as a guide, the exhibitor may install a booth up to these
lines and utilize all the volume of space within these lines up to the maximum height permitted by the show rules as
determined by the show organizer.
It is the choice of the exhibition organizer to allow use of full cubic content in linear exhibit space or to observe the
line-of-sight set-back rule. It is common at certain types of exhibitions to eliminate the line-of-sight requirement for Linear,
End-Cap, and Peninsula Booths that back up to Linear Booths. This permits exhibitors to utilize the full cubic content of
the booth.
Organizers that permit use of cubic content in linear booths do so for one or all of these reasons:

Cubic content is more conducive to certain types of product displays or experiences.
Cubic Content maximizes the exhibit space and investment.
International exhibitions generally utilize Cubic Content making the show friendlier to international exhibitors.
Cubic Content reduces the need to police exhibits to enforce setback rules.
Use of Cubic Content may create situations where the organizer must address exhibits that have unfinished walls. A
determination must be made as to responsibility for finishing these areas.
It is prudent for the exhibition organizer considering cubic content to examine the concerns, advantages and disadvantages
prior to putting cubic content guidelines into practice. It is often wise to consult with the exhibitions Exhibits Advisory
Board or perhaps conduct a focus group of the exhibitions exhibitors to determine their interest and gain their feedback
and support for the concept. Exhibition organizers must be proactive in communicating with exhibitors and understanding
the effect it will have on the exhibition.
14
Advisory Notes To Exhibition Organizers (continued)

Perimeter Openings: Large peninsulas and islands with long high walls can create a tunnel-like effect. Exhibitors may
be required to install a minimum 6ft (1.83m) opening every 30ft (9.14m).
Pipe and Drape: These are commonly used at exhibitions to define exhibit space. Exhibition organizers often include in
their rules and regulations that this equipment is not intended as a display fixture. Therefore, product and signs should not
be attached or affixed. Measurements of booths must allow for size of pipe on sides and back.
Product Height: Some exhibitors have products that exceed display height restrictions. Exhibition organizers should
establish guidelines for displaying such products. For example, some exhibitions require that these exhibitors reserve only
perimeter space. Products exceeding height restrictions for Islands and Peninsulas are usually permitted, providing they
are displayed in operating mode, and the names and logos, etc. on the product are as it is sold.
Vehicles: Rules vary depending on the facility, but generally it is required that vehicles on display have no more than
a one fourth tank of gas. The filler cap should be sealed and the batteries disconnected. External chargers are usually
recommended for demonstration purposes. Keys should always be surrendered to show management while participating
in an exhibition or event.
Height Variances: Height Variances may be issued for all types of booths. However, in a linear booth, the back side of
any structure over 8ft (2.44m) must be free of trademarks, graphics, and/or logos.
Environmental Responsibility: Exhibitions, by their very nature, create waste. Properly managed, exhibitions can recycle
excess materials and supplies in useful and meaningful ways, and they can do so using methods that result in minimized
impact on the environment. Exhibits should utilize recycled, renewable and energy efficient materials whenever possible.
15
12700 Park Central Drive

Suite 308
Dallas, TX 75251-1500
www.iaee.com
EXHIBITOR APPOINTED CONTRACTOR FORM
EXHIBITOR INFORMATION
Booth Number
Exhibiting Company
Address
City
State
ZIP Code
Country
Contact Name
Telephone
Email
CONTRACTOR INFORMATION
Company Name
On-Site Contact
Address
City
State
ZIP Code
Cell Phone
Email
NOTE: A Certificate of Insurance MUST accompany this form. If one is not received by SHRM, your
I &D company will not be permitted on the show floor.
Please return this form by May 12, 2014 to:

Laura Larson
SHRM
1800 Duke Street
Alexandria, VA 22314
Email: laura.larson@shrm.org
Fax: (703) 496-5309
EXHIBITOR APPOINTED CONTRACTOR FORM
RULES & REGULATIONS FOR THE USE OF NON-OFFICIAL CONTRACTORS

Exhibitors may appoint their own outside contractor for labor and supervision for set up and dismantle of
booth displays. All other show services must be obtained through the official service contractor,
Freeman. Exhibitor appointed sub-contractors must comply with the following:
1. The exhibitor, in writing, must notify Show Management of their intention to utilize their own
appointed sub-contractor by May 12, 2014 furnishing the name, address and telephone number of the
firm, and the name of the on-site contact that will be in charge of the operation. Notification must come
from the exhibiting company - not from the installation and dismantling company.
2. The exhibitor appointed sub-contractor must have all licenses, permits or bonding required by
federal or county municipal governments, and the exposition hall management prior to commencing
work, and shall provide Show Management with evidence of compliance.
3. The exhibitor appointed sub-contractor must carry a minimum of $1,000,000.00 in bodily injury
insurance, $100,000.00 - $500,000.00 in property damage and $1,000,000.00 in liability and workers
compensation, and shall provide Show Management with a certificate of insurance showing
coverage and amounts.
4. The exhibitor appointed sub-contractor must follow the printed work dates and times or pay any
additional cost incurred because of extended work hours.
5. All exhibitor appointed sub-contractors must have all employees wear badges, stickers or wristbands
as determined by show management at all times when on the show floor.
6. The exhibitor appointed sub-contractor may not solicit business on the exposition floor.
7. The exhibitor appointed sub-contractor must confine their operation to the exhibit area of their
client(s). No service desks, storage areas or other work facilities will be located elsewhere in the
exposition hall.
8. The exhibitor appointed sub-contractor must comply with all labor agreements and practices, and
must not commit or allow to be committed by persons in his employment, any acts that could lead to
labor problems or strikes.
9. The exposition floor, aisles, loading docks, service and storage areas will be under the control of the
official service contractor. The exhibitor appointed sub-contractor must coordinate all his activities
through Freeman.
10. The exhibitor appointed sub-contractor will share with the official service contractor all reasonable
costs related to their operation, including overtime pay for stewards, restoration of exhibit space to its
initial condition, etc. It will be the responsibility of the exhibitor appointed sub-contractor to remove all
tape he installs from the floor and any bulk trash from the exhibit hall (such as skids or crates) or be
billed accordingly by the general contractor for the labor to do so.
MAILING LISTS
Plan your success at the SHRM Annual Conference & Exposition by attracting qualified leads to your
booth with a direct mail campaign. Mailing lists of registered attendees are available for rent only to the
2014 Annual Conference exhibitors. The lists are intended for a ONE-TIME use in conjunction with
the SHRM 2014 Annual Conference & Exposition. ANY OTHER USE IS STRICTLY PROHIBITED.*
Pre-conference
Post conference list
Both lists
$750
$900
$1,500
Payment must be received with this order form. Checks should be made payable to Infogroup.
The pre-conference mail list will be sent via email on May 9, 2014. The post show list will be sent via
email July 9, 2014. Order forms and payment should be received prior to these dates for each in order to
prevent a delay in receiving the lists.
Mail lists are in an Excel format and will be sent to you via e-mail. SHRM mail lists will contain the
following information, provided the attendee supplies the information:
x
Company Size
x
Attendee name
x
Department Size
x
Title
x
Job Function
x
Company
x
Industry
x
Address
E-mail addresses, phone and fax numbers are NOT included on the mailing lists.
Exhibitor Note: SHRM attendees are given the opportunity to opt out of the mailing lists that are sold to
exhibitors therefore the conference mail lists do not necessarily contain the names and addresses of all
attendees.
Based on past conferences, the pre-show list will contain approximately 10,000 names and the postshow list will contain approximately 12,000 names.
Complete the order form on the back and mail with payment to:
Jennifer Polito
Infogroup
200 Pemberwick Road
Greenwich, CT 06830
Please contact Jennifer Polito (SHRMList.Rentals@infogroup.com) or (402) 836-5684 with any
questions.
*This list may only be used ONE TIME and must reference the exhibitors participation in the
SHRM 2014 Annual Conference & Exposition.
**Violation of SHRMs list rental agreement will result in loss of rental privileges and may include legal
action. Please see the list rental agreement following the order form.
MAILING LIST ORDER FORM
Preconference mail list
$750
Post Conference mail list
$900
Both Pre- & Post Conference mail lists
$1,500
PAYMENT INFORMATION
Pre-payment is required and can be paid by check or credit card. Checks should be made payable to
Infogroup and sent to the address below. Please check the box below if you would prefer to pay by
credit card. Do NOT write your credit card information on the form. Someone will contact you for the
information.
I would like to pay by credit card.
EXHIBITOR INFO ALL FIELDS ARE REQUIRED (PLEASE PRINT)

Company Name
Address
City
State or Province
Zip or Mail Code
Country
Contact Name
Phone
E-mail (REQUIRED)
We, the above signed company, acknowledge that we have read, agreed and signed both the Mailing
List Order Form and List Rental Rules & Agreement (found on Page 3) and understand that violation
of SHRM's list rental agreement could result in loss of rental privileges and may include legal action.
Signature_________________________________________________________________________________
**You must fill out this Mailing List Order Form as well as the List Rental Rules & Agreement**
Mail to:
Jennifer Polito
Infogroup
200 Pemberwick Road
Greenwich, CT 06830
Phone: (402) 836-5684

Fax: (402) 836-7042
E-mail: SHRMList.Rentals@infogroup.com
List Rental Rules & Agreement
Please read the following carefully and complete the bottom of the form.
Send this form along with the Mailing List Order Form to Infogroup.
1. This rental is for a one time use only and MUST be used in conjunction with your participation in the
SHRM 2014 Annual Conference & Exposition. No other offer can be used.
2. Phone Numbers and Email Addresses are NOT included and CANNOT be appended from an
outside source. You are not allowed to call or email any of these contacts on the list. Violation will result
in loss of rental privileges and may include legal action.
3. The file will be seeded with decoy names to detect misuse and any method to detect decoy names or
alter or eliminate decoys will be in violation to this agreement and will result in loss of rental privileges
and may include legal action.
4. You may not enhance your house file or any other file by using the names, addresses or any other
information obtained from the list. Retention of the list for coding enhancements, analysis or any other
purpose is prohibited.
5. The SHRM conference attendee list cannot be dumped into your company's list of customers.
The list must be discarded after the mailing has been sent.
6. SHRM and Infogroup will not be held responsible for any and all claims, damages, losses,
expenses including attorney fee, however incurred, which would be from the renter's negligent
maintenance of the list, or any materials, products or goods mailed to services offered by the renter to
persons on the list.
7. Pre-payment is required for all list orders. Payment can be made via check or credit card.
Credit card information must not be printed/written on the form. Any form received with credit card
information will be returned and have to be re-submitted. Someone from Infogroup's credit department
will contact you for the credit card information.
8. This agreement cannot be terminated or modified to any extent.
_____________________________________________
Signature
_________________________________
Date
_____________________________________________
Printed Name
_________________________________
Title
_____________________________________________
Company Name
Any questions, please contact:
Infogroup
SHRMList.Rentals@infogroup.com
(402) 836-5684
ENHANCED DIGITAL LISTING

Enhance your presence at the 2014 Annual Conference & Exposition by upgrading to an Enhanced Digital Listing and stand out
among the 700+ exhibiting companies. With the upgrade, attendees can see your company description, download a marketing
brochure, read the latest information about your company, and access your social media links. In 2013 there were more than
11,000 downloads of the conference mobile app!
Enhanced Digital Listing Includes:
Cost: $500
Online Floor Plan

x
50-word company description
x
Company logo
x
Product categories
x
Press Release (1)
x
Product Showcase Description (2)
x
Social Media Links
x
YouTube Embedded Video (1)
x
Marketing Brochure (1)
Conference Mobile App

x
50-word company description
x
Enhanced designation in exhibitor list
x
Social Media Links
.
PAYMENT INFORMATION
Form of payment:
Check
For credit card payments: I authorize SHRM to charge

American Express
Credit Card
$ 500.00
MasterCard
to my:
VISA
Card Number
Exp. Date
Signature
Cardholders Name
Checks should be made payable to SHRM. Payments should be sent to SHRM2014, PO Box 79482, Baltimore, MD 21279-0482 or faxed to +703.496.5309,
Attn: Laura Larson.
CONTACT INFORMATION
Company
Booth Number
Address
City
State
Postal Code
Country
Phone
Cell Phone
Email
Terms of Payment: You must be an exhibitor to participate. Full payment is due upon receipt. Once payment and form has been received and processed,
we will change the status of your listing within 48 hours. If payment is by check, please make payable to SHRM. Form may be faxed to +703.496.5309 or
mailed SHRM, PO Box 79482, Baltimore, MD 21279-0482. Cancellations must be made in writing. No refunds.
Terms & Conditions: You are responsible for entering any information regarding your company. SHRM reserves the right to restrict or prohibit any product
or promotion that, in the opinion of SHRM, detracts from the character of the exposition or any other violation of the Terms and Conditions. In the event of
such restriction, SHRM is not liable to for refunding fees or any costs incurred by the exhibitor. In particular and without limitation, excessive audio/visual
attention-getting devices, or effects.
EXHIBITOR SOLUTIONS THEATRE

The Exhibitor Solutions Theatre provides exhibitors additional exposure by offering the opportunity to share products and
services in an educational session setting inside the SHRM Exposition. Each presentation will be listed in the Exhibitor
Solutions Theatre schedule, which will appear in the Exhibitor & Sponsor Resource Guide, On-site Conference Program,
Conference Daily and Conference App. Seating at the Theatre will be set for 50.
Cost: $5,000
Each company will get 30 minutes to set-up, present and tear-down. Fee also includes a one-time use of the attendee
pre-conference list for a pre-show mailing.
Sunday, June 22nd
Monday, June 23rd

Slot 4: 12:15 pm 12:45 pm SOLD
Slot 6: 3:30 pm 4:00 pm
Slot 1: 4:30 pm 5:00 pm

Slot 2: 5:15 pm 5:45 pm
Slot 3: 6:00 pm 6:30 pm
Tuesday, June 24th

Slot 7: 10:00 am 10:30 am SOLD
PAYMENT INFORMATION
Form of payment:
Check
Credit Card
For credit card payments: I authorize SHRM to charge $ 5,000.00 to my:
American Express
MasterCard
Card Number
VISA
Exp. Date
Signature
Cardholders Name
Checks should be made payable to SHRM. Payments should be sent to SHRM2014, PO Box 79482, Baltimore, MD 21279-0482 or
faxed to +703.496.5309.
CONTACT INFORMATION
Company
Booth Number
Address
City
State
Postal Code
Country
Phone
Cell Phone
Email
Terms of Payment: Full payment is due upon receipt of this application and contract. Cancellations must be made in writing. Any cancellation
is subject to 50% of the cost of the promotional opportunity. Cancellation requests made after May 1, 2014 will result in SHRM keeping the
entire amount of the listed promotional opportunities.
Terms & Conditions: You must be an exhibitor to participate. Cancellation of your exhibit space also cancels your contract. SHRM reserves
the right to restrict or prohibit any product or promotion that, in the opinion of SHRM detracts from the character of the Exposition or any other
violation of the Terms and Conditions. In the event of such restriction, SHRM is not liable to for refunding fees or any costs incurred by the
exhibitor. In particular and without limitation, excessive audio/visual attention-getting devices, or effects.
MEETING ROOM REQUEST FORM

Please complete this form if you would like to request a meeting room at any of the SHRM hotels. Hotel meeting space
may be available depending on the specific requirements of your event. Requests will be filled on a first-come, firstserved basis.
Exhibitor events cannot conflict with the official SHRM conference program hours. Companies requesting space must
be current exhibitors and in good standing.
EXHIBITOR INFORMATION
Company Name
Contact Name
Booth Number
Address
City
State
Telephone
Fax
Zip
E-mail
MEETING ROOM REQUIREMENTS

Function Date
Function Time
Meeting Room Set up

Type of Function
Estimated Number of People Attending
Requested Hotel
SHRM CONFIRMATION (to be completed by SHRM)

APPROVED
Request is not approved
Comments
Hotel and Meeting Room Assigned
Hotel Contact
After confirmation of your meeting space is received, please direct all further contact to the hotel. Any and all catering and A/V
charges are the responsibility of the exhibitor. All contractual arrangements are between the hotel and the exhibiting company.
Please return this form to Laura Larson at laura.larson@shrm.org or fax to (703) 496-5309.
SHRM Annual Conference & Exposition
PERSONNEL REGISTRATION
HOW TO REGISTER
You must register your booth personnel online using our exhibitor registration website hosted by CompuSystems.
Registration instructions and badge pick-up information will be sent via email to each exhibiting company
in late March. CompuSystems will send your username and password to you.
No badges will be mailed in advanceALL badges must be picked up onsite at Exhibitor Registration.
IMPORTANT DATES
All FULL CONFERENCE EXHIBITORS registered by MAY 2, 2014 will be included on the pre-conference mailing
list. Registration will remain open until June 10 for additions and changes.
EXHIBITORS
Only employees of exhibiting companies may register as exhibitors. Exhibit Hall Only passes are not intended for
booth personnel registration.
BADGE ALLOTMENT
Exhibiting companies will receive one (1) full conference and four (4) booth personnel registrations for every 100
square ft. of exhibit space rented.
Example:
10x 20 booth = 200 square feet

200 sq. ft/100 sq. ft = 2
2 x 1 = 2 full conference registrations at no additional charge
2 x 4 = 8 booth personnel registrations at no additional charge
Full Conference Exhibitors have access to all concurrent sessions, meal functions, the Tuesday Night Show,
and all activities within the exhibit hall. Pre-conference workshops and certificate programs are available at an
additional charge. Only Full Conference Exhibitors will receive the registration bag, which will have the
conference program and the exhibit directory.
Booth Personnel Registrants have access to the exhibit hall and functions within the exhibit hall.
ADDITIONAL BADGES
Additional Full Conference Exhibitor registrations can be purchased through our online exhibitor registration
system for $795.00 per person. Corporate discounts do not apply.
Additional Booth Personnel registrations in excess of your initial allotment can be purchased through the online
exhibitor registration system for $75.00 per person.
EXHIBIT HALL ACCESS

Exhibitors have access to the trade show floor two hours before the trade show opens and one hour after the
exhibit hall closes. No one will be permitted on the trade show floor without proper credentials.
HOTEL & TRAVEL INFORMATION

ACCOMMODATIONS
The SHRM Housing Bureau opened in November 2013. SHRM has secured blocks of rooms at many Orlando
hotels. Reservations can be made online at http://www.wynjade.com/shrm14/ or by calling the Wyndham
Jade/SHRM Housing Bureau from 8:00 a.m. 6:00 p.m., ET, M-F at (888) 241-8401 (U.S.) or (972) 349-7474
(International).
You can submit a request to reserve 10 or more hotel rooms online at http://www.wynjade.com/shrm14/group/.
Please do NOT contact the hotels directly. Although you may make reservations at any of the official SHRM
hotels, hotels that do not have special exhibitor blocks are open to everyone attending the SHRM Conference &
Exposition.
It is highly recommended that you make your reservations early. After May 28, hotel requests will be processed
based on availability and rate. A full description of each hotel is available at http://www.wynjade.com/shrm14/.
Reservations made online will result in the immediate confirmation of your housing arrangements.
All hotels in Orlando require one nights deposit and tax to guarantee your room. Your credit card will be
charged this amount when the reservation is made.
CHANGES/CANCELLATIONS
Deposits are refundable if accommodations are cancelled within the cancelation policy specific to your hotel. A
deposit is required for each reservation. Please refer to your hotel confirmation for the cancellation policy. After
the date indicated by your confirmation, all deposits are non-refundable.
HOSPITALITY SUITES
Exhibitors can request hospitality suites when making sleeping room reservations. Hospitality suites are
reserved for exhibiting companies only. Please remember that no functions are allowed during official
conference hours. A limited number of meeting rooms are also available and may be requested by filling out the
Meeting Room Request Form available in this section of the service kit.
SHUTTLE SERVICE
Complimentary daily shuttle service will be provided between most hotels and the Orange County Convention
Center. Only the Hyatt Regency Orlando (formerly Peabody) is within walking distance. Service will begin
operating on Saturday, June 21, and continue during all official conference functions through closing on
Wednesday, June 25.
TRAVEL TO ORLANDO
Detailed information on getting to Orlando, as well as getting around the city during your stay, can be found
online at http://shrm.orlandomeetinginfo.com/.
SERVICE INFORMATION
BOOTH EQUIPMENT
Each 10' x 10' booth will be set with 8' high blue and white back drape, 3' high blue side dividers,
and a 7" x 44" two-line identification sign.
Each 10' x 10' specialty booth will be set with 8' high plum and white back drape, 3' high plum side
dividers, and a 7" x 44" two-line identification sign.
EXHIBIT HALL CARPET
The exhibit is not carpeted; however, the aisles will be carpeted in midnight blue carpet in the
main aisle and plum carpet in the specialty aisles. All booths are required to have floor covering.
Please see the Carpet Order Form and Brochure for more information and pricing.
DISCOUNT PRICE DEADLINE DATE
Order early to take advantage of advance order discount rates, place your order by May 29, 2014.
SHOW SCHEDULE
EXHIBITOR MOVE-IN
For more information and helpful hints on pre-show procedures and move-in, please go to
www.freemanco.com/preshowFAQ
Friday
Saturday
Sunday
June 20
June 21
June 22
12:30 PM 8:00 AM 8:00 AM -
6:00 PM
6:00 PM
12:00 PM
4:00 PM 9:30 AM 9:30 AM -
7:00 PM
4:00 PM
2:00 PM
EXHIBIT HOURS
Sunday
Monday
Tuesday
June 22
June 23
June 24
EXHIBITOR MOVE-OUT
For more information and helpful hints on post-show procedures and move-out, please go to
www.freemanco.com/postshowFAQ
Tuesday
Wednesday
June 24
June 25
2:00 PM 8:00 AM -
6:00 PM
5:00 PM
DISMANTLE AND MOVE-OUT INFORMATION
All exhibitor materials must be removed from the exhibit facility by 5:00 PM Wednesday,
June 25, 2014.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out
deadline, please have all carriers check-in by Wednesday, June 25, 2014 at 3:00 PM.
Freeman will begin returning empty crates once the aisle carpet has been removed.
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FREEMAN quick facts
SHRM 2014 ANNUAL CONFERENCE & EXPOSITION

JUNE 22 - 24, 2014
ORANGE COUNTY CONVENTION CENTER
ORLANDO, FL
Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement
and labels in advance. Complete the Outbound Shipping form and your paperwork will be available
at show site. Be sure your carrier knows the company name and booth number when making
arrangements for shipping your exhibit at the close of the show.
SERVICE CONTRACTOR CONTACTS / INFORMATION:

FREEMAN
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 fax (469) 621-5605
FREEMAN EXHIBIT TRANSPORTATION
(800) 995-3579 Toll Free US & Canada, (817) 607-5100 Local & International, (469) 621-5810 Fax
SERVICE CENTER HOURS
Friday
Saturday
Sunday
Monday
Tuesday
Wednesday
June 20, 2014

June 21, 2014
June 22, 2014
June 23, 2014
June 24, 2014
June 25, 2014
12:30 PM
8:00 AM
8:00 AM
9:30 AM
9:30 AM
8:00 AM
6:00 PM
6:00 PM
7:00 PM
4:00 PM
6:00 PM
- 2:00 PM
-
FREEMAN ONLINE
Take advantage of discount pricing by ordering online at www.freemanco.com/store by May

29, 2014. Our Internet online ordering service, Freeman Online is available for your convenience
to order all Freeman Services, view show schedule, or print order forms. Once your show is
available online you will receive an email which includes a direct link to Freeman Online.To place
online orders you will be required to enter your unique Login ID and Password. If this is your first
time to use Freeman Online, click on the "Login" link to create a new account. To access
Freeman Online without using the email link, visit www.freemanco.com/store and click the
"Login" link. If you need assistance with Freeman Online please call our Customer Support
Center at (888) 508-5054 Toll Free US & Canada or (817) 607-5000 Local & International.
SHIPPING INFORMATION
Warehouse Shipping Address:
Exhibiting Company Name / Booth # _________
C/O FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824
Freeman will accept crated, boxed or skidded materials beginning TUESDAY, MAY 20, 2014, at the
above address. Material arriving after JUNE 12, 2014 will be received at the warehouse with an
additional after deadline charge.
Warehouse materials are accepted at the warehouse Monday through Friday between the hours
of 8:00 AM - 3:30 PM.
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FREEMAN quick fac ts
POST SHOW PAPERWORK AND LABELS
Exhibiting Company Name / Booth # _________

C/O FREEMAN
9800 INTERNATIONAL DR
ORLANDO, FL 32819-8111
Freeman will receive shipments at the exhibit facility beginning THURSDAY, JUNE 19, 2014.
Shipments arriving before this date may be refused by the facility. Any charges incurred for early
freight accepted by the facility are the responsibility of the Exhibitor.
Please note: All items and materials that must be brought into the facility may be subject to Material
Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered
through the Official Show Vendors. Refer to the Material Handling form for charges for this service.
LABOR INFORMATION
Union Labor may be required for your exhibit installation and dismantle. Please carefully read the
UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman
labor will need to pick up and release their labor at the Labor Desk. Refer to the order form for
Display Labor for Straight time and Overtime hours.
ASSISTANCE
We want you to have a successful show. If we can be of assistance please call our Exhibitor
Services Department at (407) 816-7900.
WE APPRECIATE YOUR BUSINESS!
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Page 3 of 4
FREEMAN quick fac ts
Show Site Shipping Address:
TRANSLATION SERVICES
Freeman is pleased to offer a new service for our international exhibitors that provides quick
interpretation and translation in 150 languages. This service will not only interpret for us on a three
way conversation, but also translate emails from customers. To access this feature you may contact
Freeman Exhibitor Services at (407) 816-7900 or Freemans Customer Support Center at (888)
508-5054 Toll Free US & Canada or (817) 607-5000 Local & International.
HELPFUL HINTS
SAVE MONEY
Order early to take advantage of advance order discount rates, place your order by May 29, 2014.
AVOID DELAY
Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and
business!
SAFETY TIPS
Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can
cause injury to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during movein and move-out. Pay attention. Look for obstacles, machinery and equipment that are in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see
you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to
the drapes or metal framework provided for your booth. This can cause serious injury or damage to
materials.
Children are NOT allowed in the hall during installation and dismantle.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event
fall into this category, please contact Freeman to be sure the material will be allowed at the facility and
by the association. In addition, if authorized by the facility and the association, you will need to make
separate arrangements for the transport and handling of the approved materials, since Freeman will
not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for installation/
dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors
(EACs). Thank you for your cooperation.
EXHIBITOR ASSISTANCE
Call Freeman's Exhibitor Services department at (407) 816-7900 with any questions or needs you
may have.
For more information and helpful hints on pre-show procedures and move-in, please go to
www.freemanco.com/preshowFAQ.
For more information and helpful hints on post-show procedures and move-out, please go to
www.freemanco.com/postshowFAQ.
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Page 4 of 4
FREEMAN general information
FREEMAN GENERAL INFORMATION
2200 Consulate Dr
407-816-7900 Fax: 469-621-5605
INCLUDE THE FREEMAN METHOD OF

PAYMENT FORM WITH YOUR ORDER
NAME OF SHOW: ____________________________________________________________________________________________________

SHRM 2014 ANNUAL CONFERENCE & EXPOSITION / JUNE 22 - 24, 2014
COMPANY NAME ______________________________________________________________ BOOTH #: _____________________________
CONTACT NAME: ______________________________________________________________ PHONE #: _____________________________
E-MAIL ADDRESS____________________________________________________________________________________________________
For Assistance, please call 407-816-7900 to speak with one of our experts.
FREEMAN offers a package price for 10' x 10' Exhibitors only.

Your equipment will be set prior to your arrival.
BOOTH PACKAGE - OPTION A
Option includes the following:

- One (1) 6' blue draped table
- Two (2) Limerick Chairs
by Herman Miller
- 9' x 10' carpet
- Wastebasket
$145.95
$112.90
$166.20
$ 19.90
Choose a carpet color (please circle):

Black
Blue
Tuxedo
Deadline date is MAY 29, 2014.

ENTER TOTALS HERE & COMPLETE METHOD OF PAYMENT FORM
FAX B0TH FORMS TO 469-621-5605
Description - Per 10 x 10 Exhibitor
Price
Total
Package A
$444.95
Sub Total
6.5% Tax
Total
PLEASE NOTE:
* IT IS NOT PERMITTED TO GIVE ANY PACKAGE ITEMS TO ANOTHER EXHIBITOR.
* PACKAGE ITEMS CANNOT BE SUBSTITUTED OR TRADED.
SHRM 2014 (311350)
FREEMAN booth package
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
NAME OF SHOW:
INCLUDE THIS FORM

WITH YOUR ORDER
COMPANY NAME:
BOOTH #:
ADDRESS:
BOOTH SIZE :
CITY/STATE/ZIP:
PHONE:
EXT.:
FAX #:
PRINT NAME:
SIGNATURE:
CONTACT'S E-MAIL:
Check if you are a new Freeman customer
E-MAIL FOR INVOICE:
Invoices will be sent by e-mail; please provide e-mail address of the person who reconciles your invoices if different than contact's email.
METHOD OF PAYMENT
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL
TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
COMPANY CHECK
BANK TRANSFER
Bank transfer to Bank of America, N.A.; Dallas, TX
Wire Transfer
ABA#: 026009593 ACCT# 1252039192 Freeman
International Wire Transfer
Swift Code: BOFAUS3N ACCT# 1252039192 Freeman
ACH Direct Deposit
ABA#: 111000012 ACCT# 1252039192 Freeman
Please make check payable to: Freeman

Checks must be in U.S. funds drawn on a U.S. or Canadian
bank.("U.S. FUNDS" MUST BE PRE-PRINTED on
Canadian checks.)
Please reference (311350) on your remittance.
CREDIT/DEBIT CARD
For your convenience, we will use this authorization to
charge your credit/debit card account for your advance
orders, and any additional amounts incurred as a result of
show site orders placed by your representative. These
charges may include all Freeman companies, or any
charges which Freeman may be obligated to pay on behalf
of Exhibitor, including without limitation, any shipping
charges. Please complete the information requested below:
AMERICAN EXPRESS
MASTER CARD
Please reference Name of Show & Booth Number so we can

properly credit your account.
Note: Customers are responsible for any bank processing fees.
VISA
FREEMAN NOW ACCEPTS DEBIT CARDS
ACCOUNT NO.:
EXP. DATE:
CARDHOLDER NAME (PRINT):
SIGNATURE:
CARDHOLDER BILLING ADDRESS:

CITY/STATE/ZIP:
ENTER TOTALS HERE
FURNISHINGS &
ACCESSORIES
CARPET
MATERIAL
HANDLING
RIGGING
INSTALLATION
CLEANING/
SHAMPOOING
RIGGING
DISMANTLE
PORTER
SERVICE
RENTAL EXHIBITS
& ACCESSORIES
EXHIBIT
TRANSPORTATION
SIGNS
INSTALLATION
LABOR
DISMANTLE
LABOR
GRAND
TOTAL
Remember to order in advance to save time and money. You may place your order by phone, fax, mail, or
use our online ordering service at: www.freemanco.com/store.
Orders received without payment or after the discount price deadline date will be charged at the standard
price.
Copies of invoices may be picked up from the Service Desk prior to show closing.
If you have questions or need assistance with any items not listed, please call and ask for your Exhibitor
Services Representative.
TELL US WHAT YOU THINK

Freeman is committed to providing great customer service. To help us serve you more effectively in the
future, please visit the URL address below upon the completion of your show to provide feedback. Your
input will provide the insight needed to ensure that our customer service is in line with your expectations.
http://feedback.freemanco.com/? 311350
05/10 (311350)
FREEMAN method of payment
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014

In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors, both the
exhibiting company and the third party must complete this form and return it at least 14 days prior to show move-in.
EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING

We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and
agree by submitting this form or ordering materials or services from Freeman, to be bound by all terms and conditions as
described in the Terms & Conditions section of this service manual. In the event that the named third party does not discharge
payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company. All invoices are due
and payable upon receipt by either party. The items checked below are to be invoiced to the third party.
BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN, YOU AGREE TO BE BOUND BY ALL
TERMS & CONDITIONS INCLUDED IN YOUR SERVICE MANUAL.
EXHIBITOR NAME: (PLEASE PRINT)
EXHIBITOR SIGNATURE:
DATE :
EXHIBITING COMPANY INFORMATION

EXHIBITING COMPANY NAME:
BOOTH #:
EXHIBITING COMPANY ADDRESS:

CITY/STATE/ZIP:
EXT.
FAX:
CONTACT'S E-MAIL:
Indicate which services are to be invoiced to the Third Party:

ALL FREEMAN SERVICES
I&D LABOR/SUPERVISION
MATERIAL HANDLING/IN & OUT

RENTAL FURNITURE/CARPET/SIGNS
BOOTH CLEANING
OTHER
THIRD PARTY COMPANY INFORMATION

THIRD PARTY COMPANY NAME:
CONTACT NAME:
THIRD PARTY BILLING ADDRESS:

CITY/STATE/ZIP:
PHONE:
EXT:
FAX:
CONTACT'S E-MAIL:
E-MAIL FOR INVOICE:
Invoices will be sent by e-mail; please provide the e-mail address of the person who reconciles your invoices if different than contact's e-mail.
THIRD PARTY CREDIT/DEBIT CARD AUTHORIZATION

AMERICAN EXPRESS
MASTERCARD
VISA
FREEMAN NOW ACCEPTS DEBIT CARDS
ACCOUNT NO:
EXP. DATE:
CARDHOLDER NAME (PLEASE PRINT):
CARD TYPE:
AUTHORIZED SIGNATURE:
CARDHOLDER BILLING ADDRESS:
CITY/STATE/ZIP:
02/12
(311350)
FREEMAN
PHONE:
third party authorization
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE.
The terms and conditions set forth below become a part of the Contract between FREEMAN and you, the EXHIBITOR. Acceptance of said
terms and conditions will be construed when any of the following conditions are met:
THE METHOD OF PAYMENT FORM IS SIGNED; OR
AN ORDER FOR LABOR, SERVICES AND/OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN; OR
WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN.
DEFINITIONS
For purposes of this Contract, FREEMAN or The Freeman Companies means Freeman Decorating Services, Inc., Freeman Decorating
Ltd., Freeman Exhibit, AVW-TELAV Inc., Freeman Transportation, Hoffend Xposition, Stage Rigging, Inc., Kerry Technical Services, TFC,
Inc., Freeman Electrical Services, and their respective employees, directors, officers, agents, assigns, affiliated companies, and related
entities including, but not limited, to any subcontractors FREEMAN may appoint. The term EXHIBITOR means the Exhibitor, its
employees, agents, representatives, and any Exhibitor Appointed Contractors (EAC).
PAYMENT TERMS
Full payment, including any applicable tax, is due in advance or at show site. All payments must be in U.S. funds and all checks must be
drawn on a U.S. bank. Orders received without advance payment or after the deadline date will incur additional After Deadline charges as
indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the
property of FREEMAN except where specifically identified as a sale. All rentals include delivery, installation, and removal from
EXHIBITORS booth. In case of cancellation of any orders or services by EXHIBITOR, a one-hour per person, per hour charge will be
applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time. If Prestige Carpet, Custom-Cut
Carpet, Modular Rental Exhibits and any other custom-order items or services have already been provided at the time of cancellation, fees
will remain at 100% of the original charge. If the Show or Event is canceled because of reasons beyond FREEMANS control, EXHIBITOR
remains responsible for all charges for services and equipment provided up to and including the date of cancellation. FREEMAN will not
issue refunds to EXHIBITOR of any payments made before the date of cancellation. It is EXHIBITORS responsibility to advise the
FREEMAN Service Center Representative of problems with any orders, and to check the EXHIBITORS invoice for accuracy prior to the
close of the Show or Event. If EXHIBITOR is exempt from payment of sales tax, FREEMAN requires an exemption certificate for the State
in which the services are to be used. Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers. For
International EXHIBITORS, FREEMAN requires 100% prepayment of advance orders, and any order or services placed at show site must
be paid at the show. For all others, should there be any pre-approved unpaid balance after the close of the show; terms will be net, due and
payable in DALLAS, TEXAS upon receipt of invoice. Effective 30 days after invoice date, any unpaid balance will bear a FINANCE
CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an ANNUAL PERCENTAGE RATE of
18%, and future orders will be on a prepaid basis only. If any finance charge hereunder exceeds the maximum rate allowed by applicable
law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess finance charge received by
FREEMAN shall be either applied to reduce the principal unpaid balance or refunded to the payer. If past due invoices or invoice balances
are placed with a collection agency or attorney for collection or suit, EXHIBITOR agrees to pay all legal and collection costs. THESE
PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. In the event of any dispute between the EXHIBITOR and FREEMAN relative to any loss, damage, or claim, such
EXHIBITOR shall not be entitled to and shall not withhold payment, or any partial payment, due to FREEMAN for its services, as an offset
against the amount of any alleged loss or damage. Any claims against FREEMAN shall be considered a separate transaction, and shall be
resolved on its own merits. FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITORS estimate of
charges and the actual charges incurred by EXHIBITOR, or for any charges that FREEMAN may be obligated to pay on behalf of
EXHIBITOR, including without limitation, any shipping charges. If EXHIBITOR provides a credit card for payment and charges are rejected
by the EXHIBITORS credit card company for any reason, FREEMAN hereby provides notice that it reserves the right, and EXHIBITOR
authorizes FREEMAN, to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the
EXHIBITORS account.
LABOR UNDER THE SUPERVISION OF EXHIBITOR

RESPONSIBILITIES:
EXHIBITOR shall be responsible for the performance of labor provided under this option. It is the responsibility of EXHIBITOR to supervise
labor secured through FREEMAN in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to
work in a manner that is in compliance with FREEMANS Safe Work Rules and/or Federal, State, County and Local ordinances, rules
and/or regulations, including but not limited to Show or Facility Management rules and/or regulations. It is the responsibility of EXHIBITOR
to check in with the Service Desk to pick up labor, and to return to the Service Desk to release labor when the work is completed.
INDEMNIFICATION:
EXHIBITOR agrees to indemnify, hold harmless, and defend FREEMAN from and against any and all demands, claims, causes of action,
fines, penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys fees and investigation
costs) for bodily injury, including any injury to FREEMAN employees, and/or property damage arising out of work performed by labor
provided by FREEMAN but supervised by EXHIBITOR. Further, the EXHIBITORS indemnification of FREEMAN includes any and all
violations of Federal, State, County or Local ordinances, "Show Regulations and/or Rules" as published and/or set forth by Facility or Show
Management, and/or directing labor provided by FREEMAN to work in a manner that violates any of the above rules, regulations, and/or
ordinances.
IMPORTANT
PLEASE REFER TO FREEMANS "MATERIAL HANDLING TERMS & CONDITIONS" AS IT RELATES TO MATERIAL HANDLING
SERVICES AND TO THE "SERVICE REQUEST & SHIPPING INSTRUCTIONS CONTRACT" AS IT RELATES TO TRANSPORTATION
SERVICES. CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN. TERMS
& CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN.
Freeman REV 6.11
MATERIAL HANDLING
YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. Acceptance of said terms and conditions will be
construed when any of the following conditions are met: This Material Handling Agreement (MHA) is signed; Exhibitors materials are delivered to Freemans warehouse or to
an event site for which Freeman is the Official Show Contractor; or an order for labor and/or rental equipment is placed by Exhibitor with Freeman.
1.
DEFINITIONS. For purposes of this Contract, Freeman means Freeman
Decorating Services, Inc., and its employees, directors, officers, agents, assigns,
affiliated companies, and related entities. The term Exhibitor means the Exhibitor, its
employees, agents, representatives, any Exhibitor Appointed Contractors (EAC),
and any persons receiving services from Freeman.
2.
PACKAGING/CRATES AND STORAGE. Freeman shall not be responsible for
damage to loose or uncrated materials, padwrapped or shrink-wrapped materials,
glass breakage, concealed damage, carpets in bags or poly, or improperly packed or
labeled materials. Freeman shall not be responsible for crates and packaging which
are unsuitable for handling, in poor condition, or have prior damage. Crates and
packaging should be of a design to adequately protect contents for handling by forklift
and similar means. Freeman will not accept any crates or packaging containing
hazardous materials. Goods requiring cold storage and those in accessible storage
are stored at Exhibitors own risk. FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY
FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE.
3. EMPTY CONTAINERS. Empty container labels will be available at the show site
service desk. Affixing labels to the containers is the sole responsibility of Exhibitor or
its representative. All previous labels must be removed or obliterated. Freeman
assumes no responsibility for: error in the above procedures; removal of containers
with old empty labels and without Freeman labels; or improper information on empty
labels. FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES
AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY
CONTAINER STORAGE.
4. INBOUND/OUTBOUND SHIPMENTS. There may be a lapse of time between the
delivery of shipment(s) to the booth and the arrival of Exhibitor, or a lapse of time
between the completion of packing and the actual pickup of materials from the booths
for loading onto a carrier and during such times, Exhibitor materials will be left
unattended. FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS,
DAMAGE, THEFT, OR DISAPPEARANCE OF EXHIBITORS MATERIALS AFTER
THEY HAVE BEEN DELIVERED TO EXHBITORS BOOTH AT SHOW SITE OR
BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE
CONCLUSION OF THE EVENT. Freeman recommends the securing of security
services from Facility or Show Management. All MHAs submitted to Freeman by
Exhibitor will be checked at the time of pickup from the booth and corrections will be
made where discrepancies exist between the quantities of items on any form
submitted to Freeman and the actual count of such items in the booth at the time of
pickup.
5. DELIVERY TO THE CARRIER FOR RELOADING. Freeman assumes no
responsibility for loss, damage, theft, or disappearance of Exhibitors materials after
same have been delivered to Exhibitors appointed carrier, shipper, or agent for
transportation after the conclusion of the show. Freeman loads the materials onto the
carrier under directions from the carrier or driver of that carrier. Any loading onto the
carrier will be understood to be under the exclusive supervision and control of the
carrier or driver of that carrier. FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS,
DAMAGE, THEFT OR DISAPPEARANCE OF EXHIBITORS MATERIALS THAT ARISES OUT OF
IMPROPERLY LOADED OR LABELED MATERIALS.
6. DESIGNATED CARRIERS. Freeman shall have the authority to change the
Exhibitor designated carrier if that carrier does not pick up the shipment(s) at the
appointed time. Where no disposition is made by Exhibitor, materials may be taken
to a warehouse to await Exhibitors shipping instructions and Exhibitor agrees to be
responsible for charges relating to such rerouting and handling. In no event shall
Freeman be responsible for any loss resulting from such rerouting designation.
7. FORCE MAJEURE. Freemans performance hereunder is subject to, and Freeman
shall not be responsible for loss, delay, or damage due to, strike, lockouts, work
stoppages, natural elements, vandalism, Act of God, civil disturbances, power
failures, explosions, acts of terrorism or war, or for any other cause beyond
Freemans reasonable control, nor for ordinary wear and tear in the handling of
materials.
8. CLAIM(S) FOR LOSS. Exhibitor agrees that any and all claims for loss or
damage must be submitted to Freeman immediately at the show site, and in any case
not later than thirty (30) business days after the conclusion of the show or
exposition. (For purposes of claim reporting, the conclusion of the show shall be
construed as the time when Exhibitors materials are delivered to the carrier for
transportation from the show site or from Freemans warehouse). All claims reported
after thirty (30) days will be rejected. In no event shall a suit or action be brought
against Freeman more than two (2) years after the date of loss or damage occurred.
a. PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any
dispute between the Exhibitor and Freeman relative to any loss, damage, or
claim, Exhibitor shall not be entitled to and shall not withhold payment, or any
partial payment, due Freeman for its services as an offset against the amount of
any alleged loss or damage. Any claims against Freeman shall be considered a
separate transaction and shall be resolved on their own merits.
b. MAXIMUM RECOVERY. If found liable for any loss, Freemans sole and
exclusive MAXIMUM liability for loss or damage to Exhibitors materials and
Exhibitors sole and exclusive remedy is limited to $.50 (USD) per pound per
article with a maximum liability of $100.00 (USD) per item, or $1,500.00 (USD)
per shipment whichever is less. All shipment weights are subject to correction and
final charges determined by the actual or re-weighed weight of the shipment.
c. LIMITATION OF LIABILITY. IN NO EVENT SHALL FREEMAN BE LIABLE TO

THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL, COLLATERAL,
EXEMPLARY, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES,
WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO,
OR ARE ALLEGED AS A RESULT OF, TORTIOUS CONDUCT, FAILURE OF
THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF
THE PROVISIONS OF THIS CONTRACT, REGARDLESS OF THE FORM OF
ACTION, WHETHER IN CONTRACT OR IN TORT, INCLUDING STRICT
LIABILITY AND NEGLIGENCE, EVEN IF FREEMAN HAS BEEN ADVISED OR
HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES. SUCH EXCLUDED
DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS, LOSS OF
USE, AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR
INDIRECT ECONOMIC LOSSES.
9. DECLARED VALUE. Declarations of Declared Value are between the Exhibitor
and the selected Carrier ONLY, and are in no way an extension of Freeman's
maximum liability stated herein. Freeman will use commercially reasonable efforts to
transmit the Declared Value instructions to the selected Carrier; however, FREEMAN
WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF,
OR FAILURE TO TRANSMIT, DECLARED VALUE INSTRUCTIONS TO THE
CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED
VALUE OR ANY OTHER TERM OF CARRIAGE.
10. JURISDICTION / VENUE. THIS CONTRACT SHALL BE CONSTRUED UNDER
THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS
CONFLICT OF LAWS RULES. EXCLUSIVE VENUE FOR ALL DISPUTES ARISING
OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF
COMPETENT JURISDICITON IN DALLAS COUNTY, TEXAS.
11. INDEMNIFICATION. Exhibitor agrees to indemnify and forever hold harmless
Freeman and its employees, directors, officers, and agents from and against any and
all demands, claims, causes of action, fines, penalties, damages (including
consequential), liabilities, judgments, and expenses (including but not limited to
reasonable attorneys fees and investigation costs) arising out or contributed to by
Exhibitors negligent supervision of any labor secured through Freeman; Exhibitors
negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct,
or deliberate act of Exhibitors employees, agents, representatives, customers,
invitees and/or any Exhibitor Appointed Contractors (EAC) at the show or exposition
to which this Contract relates, including but not limited to the misuse, improper use,
unauthorized alteration, or negligent handling of Freemans equipment; Exhibitors
violation of Federal, State, County or Local ordinances; and/or Exhibitors violation of
Show Regulations and/or Rules as published and set forth by Facility and/or Show
Management.
12. LIEN. Exhibitor grants Freeman a security interest in and a lien on all of
Exhibitors goods (including without limitation all equipment) that is from time to time
in the possession of Freeman and all the proceeds thereof, including without limitation
insurance proceeds (the Collateral), to secure the prompt and full payment and
performance of all Exhibitor's indebtedness for monies paid, by Freeman on its
behalf, services performed, materials and/or labor from time to time provided by
Freeman to or for the benefit of Exhibitor (Obligations). Freeman shall have all the
rights and remedies of a secured party under the Uniform Commercial Code, as may
be amended from time to time (UCC), and any notice that Freeman is required to
give under the UCC of a time and place of a public sale or the time after which any
private sale or other intended disposition of any Collateral is to be made shall be
deemed to constitute reasonable notice if such notice is mailed by registered or
certified mail at least five (5) days prior to such action. Freeman may hold and not
deliver any of the Collateral to Exhibitor for so long as there are any Obligations that
remain unpaid or unsatisfied.
13 WAIVER & RELEASE. Exhibitor, as a material part of the consideration to
Freeman for material handling services, waives and releases all claims against
Freeman with respect to all matters for which Freeman has disclaimed liability
pursuant to the provisions of this Contract.
14.
DRIVER LIABILITY WAIVER. IN CONSIDERATION OF FREEMAN
PERMITTING ENTRANCE TO THE PREMISES, YOU, YOUR EMPLOYER, THE
OWNER OF THE TRUCK AND/OR EQUIPMENT THAT YOU ARE OPERATING
(TRUCKOWNER) AND YOU AS AGENT OF YOUR EMPLOYER AND THE
TRUCKOWNER, HEREBY ASSUME ALL RISK OF INJURY OR HARM TO
YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY
BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR
ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES. YOU
AGREE TO ENTER AT YOUR OWN RISK. YOU HAVE FULL KNOWLEDGE OF
ANY RISK INVOLVED IN THIS ACTIVITY. YOU RECOGNIZE THE HAZARDS AND
ARE AWARE OF ALL THE RULES FOR SAFE OPERATION. YOUR EMPLOYER,
THE TRUCKOWNER, AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS
FREEMAN, ITS EMPLOYEES, OFFICERS, DIRECTORS, AGENTS, ASSIGNS,
AFFILIATED COMPANIES AND RELATED ENTITIES, AGAINST ANY AND ALL
LIABILITY, ACTIONS, CLAIMS, AND DAMAGES OF ANY KIND WHATSOEVER
ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE
PREMISE.
Freeman REV 6.11
Freeman
TransportationComplete
Freemans all-inclusive shipping

and material handling package
means transporting your exhibit
materials has never been simpler
Double the convenience...

zero surprises.
Package includes:
R
ound trip standard ground transportation AND material
handling services
No additional fees, no surprises
P
ick-up and transportation from point of origin to either advance
warehouse or show site your choice.
Pre-printed shipping labels & outbound paperwork
Benefits:
Turnkey pricing ensures precise budgeting
No additional handling, pick-up or delivery fees
No additional fuel surcharges or overtime surcharges
No carrier waiting time fees
Experienced on-site transportation reps from move-in through move-out
All charges on your Freeman invoice
LTL (less than truck load) shipping
To take advantage, call 1-800-995-3579 or email

exhibit.transportation@freemanco.com for a quote.
*Services apply to destinations anywhere in the Continental U.S.
or as affordable.
EXHIBIT
transportation
There are many transportation carriers to choose from, but Freeman has more
than 85 years of experience in the events industry. No one understands exhibit
transportation better than Freeman. Allow us to make the shipping process
easy for you.
Between our cost effective solutions, superior customer service and all
inclusive pricing, you will find Freeman Exhibit Transportation to be reputable,
reliable and convenient. Our transportation experts have the ability to quickly
respond to changes when necessary and are available to assist you with all of
your show requirements.
Dont forget about inbound shipping! Complete and send the order
form to order your inbound and outbound shipping.
Call our transportation experts at 800-995-3579. For fast, easy ordering, go to www.freemanco.com.
E X H I B I T T R A N S P O R TAT I O N
services
As the official service contractor, Freeman partners with you and with decision makers at show site making it
easier for you to transport your exhibit to any location.
Some of the benefits of working with Freeman Exhibit Transportation include:
Guaranteed all inclusive pricing with no additional fees for pickups and deliveries, including weekend and night service.
One convenient invoice with all your Freeman show services.
On site transportation experts are available before, during and after the show.
Customer service seven days a week, offering complete shipment visibility and expert oversight.
questions?
For more information regarding our services, rates, shipment deadlines, documentation requirements, ordering and
the terms and conditions of our service offerings, please visit www.freemanco.com
Continental U.S. Exhibitors: Contact our exhibit transportation experts at 800.995.3579 or via email at
exhibit.transportation@freemanco.com
International Exhibitors: Contact our exhibit transportation experts at +1.817.607.5183 or via email at
international.freight@freemanco.com
12/12 - 53593
NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
For Assistance, please call applicable number listed above to speak with one of our experts.
For fast, easy ordering, go to www.freemanco.com/store
EXHIBIT TRANSPORTATION
TIPS FOR EASY ORDERING
Credit card information must be on file prior to pick up, as

charges will be included on your show services invoice.
International Exhibitors remember - Shipments originating
from countries other than the U.S. must be cleared through
customs. Please call for additional information:
(800) 995-3579 Toll Free US & Canada
(817) 607-5100 Local & International
COMPLETE THE FOLLOWING ITEMS

ON THIS FORM:
PICK UP INFORMATION
Items to be shipped
Est. Weight
Number of Pieces
Crates (wooden)
Cartons (cardboard)
Cases/Trunks (fiber) (color ___________ )
Skids/Pallets
Carpet (color ______________________ )
Other ( ______________________ )
Total
Requested Pick Up Date:
Size of largest piece: (H)
(W)
(L)
SHIPPER NAME
NOTE: Shipments will be weighed and measured prior to delivery.
SHIPPER ADDRESS
OUTBOUND SHIPPING
(City)
(State)
(Zip)
DESTINATION
I will be shipping to the WAREHOUSE
FREEMAN / Exhibiting Company Name / Booth #
I would like to schedule outbound Freeman Exhibit

Transportation. Please provide me with a Material Handling
Agreement at show site for my shipping instructions and
signature. So we may print your Outbound Material Handling
Agreement and labels, please complete the following
information if different from pick up address:
Ship to address:

C/O: FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824
MUST BE DELIVERED BY JUNE 12, 2014
I will be shipping to SHOW SITE

FREEMAN / Exhibiting Company Name / Booth #
C/O: FREEMAN
CANNOT BE DELIVERED BEFORE JUNE 19, 2014
TYPE OF SERVICE
Next Day Air: Delivery next business day by 5:00 PM
Number of Labels :
FAX THIS COMPLETED FORM TO:
(469) 621-5810
A TRANSPORTATION SPECIALIST
WILL CALL YOU TO CONFIRM
RECEIPT OF ORDER AND
FINALIZE DETAILS.
Second Day Air: Delivery second business day by 5:00 PM

3-5 Day Service: Delivery within 3 - 5 business days
Declared Value $
Air Transportation charges are billed by Dimensional or
Actual Weight, whichever is greater.
Standard Ground: Dependent on distance
Expedited Ground: Tailored to specific requirements
Specialized: Pad wrapped, uncrated, truck load
09/11
(311350)
SHOW # _____________
FREEMAN exhibit transportation
COMPLETE THIS FORM ONLY IF YOU ARE

SHIPPING YOUR EXHIBIT MATERIALS BY
(800) 995-3579 Toll Free US & Canada

(817) 607-5100 Local & International
MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT
This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation. It specifically limits your rights and possible recovery if your
property is lost or damaged. You must accept all terms and conditions of this Contract. You confirm that you have read and agree with all the terms and conditions of this Contract by receipt without contest.
This Contract may not be waived or varied, except in writing, and then only by an authorized representative of Freeman.
1.
DEFINITIONS. In this Contract, Freeman means Freeman Decorating Services, Inc., and its
respective employees, officers, directors, agents, assigns, affiliated companies, and related entities
including any contractors appointed by Freeman. The term Shipper means the person or business
for whom the property is being transported, and includes their respective employees, officers,
directors, agents, assigns, affiliated companies, and contractors appointed by the Shipper, excluding
only Freeman. Property is all objects of any type received from the Shipper for transport by
Freeman as described herein. Consignee is the party to whom Shipper has designated the goods
are to be delivered.
2.
FINAL CONTRACT BETWEEN THE PARTIES. In exchange for Shippers payments and
Freemans services, which the parties have specified in this Contract, Freeman and Shipper each
agree that this Contact shall govern their respective rights and obligations regarding transportation of
Shippers property. This Contract shall take effect when the property first comes into the physical
possession of Freeman for inbound shipments and after loading on the applicable carrier for
outbound shipments, and the responsibility of Freeman under same shall end when the property has
been placed in the possession of the Consignee or the Consignees designated agent. If any part or
provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable,
the remainder of the Contract shall continue in full force and effect.
3.
FREEMANS RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED. Freeman shall
not be responsible for the performance of individuals or firms who are not under the direct
supervision or control of Freeman. Freeman shall not be responsible for events or causes of loss,
delay, or damage beyond its reasonable control, including (by way of illustration only, and not as a
limitation on the breadth of this clause), strike, lockout, work slowdown or stoppage, power failure,
breakdown of plant or machinery, facility failure, vandalism, theft, Act of God, effect of natural
elements, riot, civil commotion or disturbance, terrorism, act of war or belligerent parties, and any
other cause or causes beyond the reasonable control of Freeman. Freeman shall not be liable for
delay caused by highway obstructions, or faulty or impassable highways, or lack of capacity of any
highway, bridge, or ferry, or caused by breakdown or mechanical defects of vehicles or equipment, or
from any cause other than the negligence of Freeman. Freeman shall not be bound to transport by
any particular schedule, means, vehicle or otherwise, other than with reasonable dispatch.
4.
PACKAGING AND CRATES. Shippers property must be well packaged for safe and secure
handling, storage and shipment using ordinary care. Freeman makes neither representation nor any
warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper
might use for its property. Freeman shall not be responsible for damage to loose or uncrated
materials, padwrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in
bags or poly, or improperly packed or labeled materials. Crates and packaging should be of a design
to adequately protect contents for handling by forklift and similar means. General guidance as to
acceptable packaging systems and procedures may be found in publications such as the National
Motor Freight Classification, published by the National Motor Freight Traffic Association.
5.
PERISHABLE GOODS. Goods of a perishable nature are carried in dry trailers without
environmental or atmospheric control or other special services unless Shipper states on the face of
the Service Request and Shipping Instructions that the goods are to be carried in a refrigerated,
heated, specially ventilated or otherwise specially equipped trailer. This carriage may be subject to
additional charges. Shipper is responsible for bringing the goods to the proper temperature before
loading the goods into the trailer, for the proper stowage of the goods within the trailer, and for setting
the temperature (including maintenance and repair), during all times after the trailer is spotted by
Freeman and before the trailer is received by Freeman. Freeman is not responsible for product
deterioration caused by inherent vice, defects in the merchandise or transit times in excess of
product shelf life. Refrigerated, heated, specially ventilated or otherwise specially equipped trailers
are not equipped to change the temperature of goods (they are equipped only to maintain
temperature). Shipper will give written notice of requested temperature setting of the thermostatic
controls before receipt of the goods by Freeman. When a loaded trailer is received, Freeman will
verify that the thermostatic controls are set to maintain trailer temperature as requested. Freeman is
unable to determine whether the goods were at the proper temperature when they were loaded into
the trailer or when the trailer is delivered to Freeman. Air temperature at the unit sensor will be
maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature
requested by Shipper on the face of the Service Request and Shipping Instructions if the goods
were at that temperature when loaded into the container and if the temperature controls were
properly set when the container was loaded.
6.
REFUSED SHIPMENTS. If the Consignee refuses a shipment tendered for delivery or if
Freeman is unable to deliver a shipment because of fault or mistake of Freeman, Freemans liability
shall then become that of a warehouseman.
(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written
communication as provided on the face of these shipping instructions, if so indicated, to Shipper or
the party, if any, designated in these instructions to receive notice.
(b) Storage charges, if applicable, shall start no sooner than the next business day following the
attempted notification. Storage may be, at Freemans option, in any location that provides reasonable
protection against loss or damage. Freeman may place the shipment in public storage at the owners
expense and without liability to Freeman.
(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freemans
attempted first notification, Freeman will attempt to issue a second and final confirmed notification.
Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of
that notification, Freeman may offer the shipment for sale at a public auction and Freeman has the
right to offer the shipment for sale. The amount of sale will be applied to Freemans invoice for
transportation, storage and other lawful charges. Shipper will be responsible for the balance of
charges not covered by the sale of the goods. If there is a balance remaining after all charges and
expenses are paid, such balance will be paid to the owner of the property sold hereunder, upon claim
and proof of ownership.
(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not
possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property
under such circumstances and in such manner as may be authorized by law.
(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time,
Freeman may dispose of property to the best advantage. When Freeman is directed by Consignee or
Consignor to unload or deliver property at a particular location where Consignor, Consignee, or the
Agent of either is not regularly located, Freemans liability for the shipment shall terminate after
unloading or delivery.
7. INSURANCE. Freeman IS NOT AN INSURER. Shipper is responsible for obtaining insurance for
its property. Freeman provides no insurance for Shipper or its property.
8. LIMITATION ON SHIPPERS RECOVERABLE DAMAGES. Shipper understands that even if
Shippers property is lost, stolen, or damaged, Freeman does not pay replacement or restoration cost
of any property. FREEMANS MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN
ACTUAL VALUE NOT EXCEEDING THE LOWER OF THE FAIR MARKET VALUE (THE FAIR
MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE
LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER
WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS, ARMS LENGTH SALE.) OR $25.00
(USD) PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT
SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED
ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE.
Even if Shipper has made a declaration of value, liability shall never exceed the depreciated original
invoice value or the fair market value of the property, whichever is less. The value per pound for
applying declared valuation charges shall be determined by dividing Shippers declared value for
carriage by the actual weight of the shipment. In all cases not prohibited by law, where a lower value
than the actual value of the said property has been stated in writing by Shipper or has been agreed
upon in writing as the released value of the property upon which the rate is based, such lower value
plus freight charges, if paid, shall be the maximum recoverable amount for loss or damage.
Notwithstanding the above limitations, all shipments containing the following items of
extraordinary value are limited to a maximum declared value of $500.00 (USD): (a) Artworks
and objects of art, including without limitation, original paintings, drawings, etchings, watercolors,
tapestries and sculptures or prototypes; (b) Clocks, jewelry, including costume jewelry, furs, and furtrimmed clothing; (c) Personal effects, including without limitation, papers and documents; or (d) Coin
money, currency, gift certificates, debit cards, credit cards, and any other items of extraordinary
value.
Any declared value in excess of the maximums allowed herein is null and void, and the acceptance
by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums
does not constitute a waiver of these maximums. In any event, (excluding small package program
shipments) Freemans MAXIMUM LIABILITY WILL NEVER BE MORE THAN $100,000 PER
SHIPMENT. Shipper understands that even if Shipper is not able to participate or fully participate in a
Show due to loss of, theft of, or damage to their property, Freeman shall not be liable or responsible
for damages identified by the terms (by way of example only and not in limitation of the breadth of
this clause) such as the following: consequential damages, loss of use damages, loss of profits
damages, business interruption damages, delay damages, special damages, collateral damages,
exemplary damages, damages awarded for gross negligence, direct damages, indirect damages, or
damages for failure of performance, breach of contract damages, fraud damages, or any other sort of
damage for tort or breach of contract. This limitation shall bind the parties: (A) WHENEVER OR
WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR; (B) EVEN THOUGH THE ALLEGED LOSS OR
DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE, STRICT LIABILITY, PRODUCTS LIABILITY, BREACH OF
CONTRACT, BREACH OF STATUTE OR REGULATION, OR ANY OTHER LEGAL THEORY OR CAUSE, AND;
(C) EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE
PROBABILITY OF SUCH DAMAGES.
9.
SHIPPERS RESPONSIBILITIES AND INDEMNIFICATION:(a) Shipper must pay in full for
the services rendered under this Agreement at the time the services are requested. The existence of
a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing
on this duty of payment. No claim may be submitted by or on behalf of Shipper to Freeman unless
Shippers account is current.
(b) Shipper understands and acknowledges that Freeman does not accept or transport illegal or
hazardous materials of any kind or nature. Shipper warrants and will ensure that its property is inert,
and contains no Hazardous Substances, Hazardous Materials, Chemicals, Gasses, Explosives,
Radioactive Materials, Biologically hazardous agents, or any other substance, matter or object in any
form that could pose a threat to the health or saFreemany of persons, property, or the public welfare
in general. Such goods may be warehoused at owner's risk and expense or destroyed without
compensation.
(c) Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents from
and against any and all demands, claims, causes of action, fines, penalties, damages (including
consequential), liabilities, judgments, and expenses (including but not limited to reasonable
attorneys fees and investigation costs) on account of personal injury, death, or damage to or loss of
property or profits arising out of or contributed to by any of the following: Shippers negligence, willful
misconduct, or deliberate act; Shippers violation of Federal, State, County or Local ordinances;
Shippers violation of Show Regulations and/or Rules as published and set forth by Facility and/or
Show Management; and/or Shippers failure to comply with subsection (b) of this section regarding
the inclusion of any dangerous substances in the property placed with Freeman.
10. CLAIMS. Claims must be filed in writing within nine (9) months after the date of delivery of the
property (or in the case of export traffic, within nine (9) months after delivery at the port of export),
except that claims for failure to make delivery must be filed within nine (9) months after a reasonable
time for delivery has elapsed. Suits for loss, damage, or delay shall be instituted against Freeman no
later than two (2) years and one (1) day from the day when written notice is given by Freeman to the
claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the
notice. Shipper shall deliver notice of claim for loss or damage by hand, U.S. mail, courier, facsimile,
or electronic means to Cunningham Lindsey US, Inc., P.O. Box 703689, Dallas, TX 75370, as soon
as loss or damage is discovered. The notice of claim shall invite a prompt joint survey of the damage,
at a time and place to be agreed between the parties, and such survey shall go forward promptly.
However, if in any case the property is received by the Consignee or the Consignees agent without
notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt
of the property, it is agreed between Freeman and Shipper that in that instance the presumption shall
arise that the property was delivered in proper quantity and in good condition. Claims filed more than
nine (9) months following the date on which the property was delivered or should have been
delivered are agreed to be forever time barred.
11. CHOICE OF FORUM / ARBITRATION. THIS CONTRACT SHALL BE CONSTRUED UNDER
THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS
RULES. EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT, TORT,
COMMON LAW OR RELATING TO THE ENFORCEMENT OR INTERPRETATION OF THIS
CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY,
TEXAS. Notwithstanding anything herein to the contrary, any controversy or claim arising out of or
relating to this Agreement, or the breach thereof, shall be exclusively settled by arbitration
administered by the American Arbitration Association in accordance with its Commercial Arbitration
Rules and judgment on the award rendered by the arbitrator(s) may be entered by any court having
jurisdiction thereof.
12. MISCELLANEOUS. (a) Shipper warrants the accuracy of the weight and dimension data
furnished in this Contract; (b) Shipper understands that once its property is shipped by Freeman
pursuant to the instructions contained in this Contract, Shipper has no right to control the shipment,
stop the shipment in transit, or divert or reschedule same. (c) Shipper agrees that this Contract may
be provided to any third party, including common or contract carriers of cargo by air, water, rail, or
road, for the purpose of confirming the right of Freeman to control the handling of the property and all
matters related to payment for the shipment. Shipper agrees that all shipments are subject to
correction and final charges determined by the actual or re-weighed weight of the shipment.
13. SMALL PACKAGE PROGRAM. If items shipped via Freemans Small Packages program are
lost, damaged or destroyed while in Freemans possession, FREEMANS MAXIMUM LIABILITY
SHALL BE $100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A
DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS
AND PAYS THE APPROPRIATE VALUATION CHARGE. If small packages are received by the
Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of
the property, the parties agree that the presumption shall arise that the property was delivered in
proper quantity and in good condition.
Freeman REV 6.11
AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT

In tendering this shipment, the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alte r. This Air Service Request and Shipping Instruction Contract is NONNEGOTIABLE and has been prepared by Shipper, or if by Freeman or another on Shipper's behalf, it shall be deemed, conclusively, to have been prepared by the Shipper. The Shipper agrees that this
shipment is subject to the TERMS stated herein All TERMS, including but not limited to, all the limitations of liability, shall apply to our agents and their contracting carriers.
1. DEFINITIONS: In this Contract, Freeman means Freeman Decorating Services, Inc., and its
respective employees, officers, directors, agents, assigns, affiliated companies, and related entities
including any contractors appointed by Freeman. The term Shipper means the person or business
for whom the property is being transported, and includes their respective employees, officers,
directors, agents, assigns, affiliated companies, and contractors appointed by the Shipper, excluding
only Freeman. Property is all objects of any type received from the Shipper for transport by
Freeman as described herein. Consignee is the party to whom Shipper has designated the goods
are to be delivered.
2. FINAL CONTRACT BETWEEN THE PARTIES: In exchange for Shippers payments and
Freemans services, which the parties have specified in this two-page Contract (including the Air
Cargo Service Request and Shipping Instructions), Freeman and Shipper each agree that this
Contact shall govern their respective rights and obligations regarding transportation of Shippers
property. This Contract shall take effect when the property first comes into the physical possession of
Freeman, and the responsibility of Freeman under same shall end when the property has been
placed in the possession of the Consignee or the Consignees designated agent. If any part or
provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable,
the remainder of the Contract shall continue in full force and effect.
3. FreemanS RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED: Freeman is
responsible for the satisfactory performance of only those services which it directly provides under
this Contract. Freeman shall not be responsible for the performance of individuals of firms who are
not under the direct supervision or control of Freeman. Freeman shall not be responsible for events
or causes of loss, delay, or damage beyond its reasonable control, including (by way of illustration
only, and not as a limitation on the breadth of this clause), strike, lockout, work slowdown or
stoppage, power failure, breakdown of plant or machinery, facility failure, vandalism, theft, Act of
God, effect of natural elements, riot, civil commotion or disturbance, terrorism, act of war or
belligerent parties, and any other cause or causes beyond the reasonable control of Freeman.
EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS, Freeman DOES NOT
GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE.
4. PACKAGING AND CRATES: Shippers property must be well packaged for safe and secure
handling, storage and shipment using ordinary care. Each piece must be legibly and durably marked
with the name and address, including correct ZIP code of the Shipper and Consignee. When a
container is used repetitively by Shipper, Shipper must remove all old labels, tags, markings, etc.,
and Shipper must ensure that the container retains adequate strength for transportation. Freeman
makes neither representation nor any warranty regarding the acceptability or suitability of any
packaging system or procedure that Shipper might use for its property. Freeman shall not be
responsible for damage to loose or uncrated materials, padwrapped or shrink-wrapped materials,
glass breakage, concealed damage, carpets in bags or poly, or improperly packed or labeled
materials. Crates and packaging should be of a design to adequately protect contents for handling by
forklift and similar means. General guidance as to acceptable packaging systems and procedures
may be found in publications such as the National Motor Freight Classification, published by the
National Motor Freight Traffic Association. For shipments of Perishable Commodities, U.S. and
Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup; all
International shipments must be packed to travel without spoilage for 24 hours beyond an agreed
deadline. Freeman reserves the right to periodically embargo regions of the world due to conditions
that may cause damage to perishable commodities.
5. REFUSED SHIPMENTS: If the Consignee refuses a shipment tendered for delivery or if Freeman
is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee,
Freemans liability shall then become that of a warehouseman.
(a) Freeman shall promptly attempt to provide notice, by telephonic, electronic or written
communication as provided on the face of these shipping instructions, if so indicated, to Shipper or
the party, if any, designated to receive notice in these instructions.
(b) Storage charges, based on Freemans applicable rates, shall start no sooner than the next
business day following the attempted notification. Storage may be, at Freemans option, in any
location that provides reasonable protection against loss or damage. Freeman may place the
shipment in public storage at the owners expense and without liability to Freeman.
(c) If Freeman does not receive disposition instructions within 48 hours of the time of Freemans
attempted first notification, Freeman will attempt to issue a second and final confirmed notification.
Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of
that notification, Freeman may offer the shipment for sale at a public auction and Freeman has the
right to offer the shipment for sale. The amount of sale will be applied to Freemans invoice for
transportation, storage and other lawful charges. Shipper will be responsible for the balance of
charges not covered by the sale of the goods. If there is a balance remaining after all charges and
expenses are paid, such balance will be paid to the owner of the property sold hereunder, upon claim
and proof of ownership.
(d) Where Freeman has attempted to follow the procedure set forth above and the procedure is not
possible, nothing shall be construed to abridge the right of Freeman, at its option, to sell the property
under such circumstances and in such manner as may be authorized by law.
(e) When perishable goods cannot be delivered and disposition is not given within a reasonable time,
Freeman may dispose of property to the best advantage. Where Freeman is directed by Consignee
or Consignor to unload or deliver property at a particular location where Consignor, Consignee, or
the Agent of either is not regularly located, Freemans liability for the shipment shall terminate after
unloading or delivery.
6. LIMITATION ON SHIPPERS RECOVERABLE DAMAGES: Freemans LIABILITY FOR
DAMAGES ON DOMESTIC SHIPMENTS, INCLUDING BUT NOT LIMITED TO THOSE DAMAGES
ARISING FROM OR RELATED TO MISDELIVERY, INCOMPLETE OR OTHERWISE INADEQUATE
DELIVERY (INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR
CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT
INSTRUMENT), NONDELIVERY, MISSED PICKUP, AND LOSS OF OR DAMAGE TO CARGO,
SHALL BE LIMITED TO THE HIGHER OF $50.00 (USD) PER SHIPMENT OR $.50 (USD) PER
POUND ($1.10 (USD) PER KILOGRAM) OF CARGO ADVERSELY AFFECTED THEREBY, PLUS
TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY
AFFECTED THEREBY, UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A
DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE
REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION
CHARGE. IN NO EVENT SHALL Freemans LIABILITY EXCEED THE DECLARED VALUE OF THE
SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED, WHICHEVER IS
LOWER. IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN
ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF
DEPARTURE, Freemans LIABILITY FOR CARGO LOST, DAMAGED OR DELAYED SHALL BE
LIMITED TO $9.07 PER POUND ($20.00 PER KILOGRAM) FOR CARRIAGE SUBJECT TO THE
UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY
THE HAGUE PROTOCOL OF 1955, 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR
CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL
PROTOCOL NO. 4 OF 1975, OR $9.07 PER POUND ($20.00 PER KILOGRAM) FOR CARRIAGE
WHERE THE WARSAW CONVENTION, INCLUDING ITS AMENDMENTS, DOES NOT APPLY
FOR ANY REASON, UNLESS A HIGHER DECLARED VALUE IS REQUESTED, AND THE FEES
SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID. FOR
INTERNATIONAL SHIPMENTS, THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION
CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW
CONVENTION.
Notwithstanding the above limitations, domestic shipments containing the following items of
extraordinary value are limited to a maximum declared value of $500.00 (USD):
(a) artworks and objects of art, including without limitation original paintings, drawings, etchings,
water colors, tapestries and sculpture;
(b) clocks, watches, jewelry (including costume jewelry), furs and fur-trimmed clothing;
(c) personal effects;
(d) and other inherently fragile or unique items, including prototypes, etc.
Any declared value in excess of the maximums allowed herein is null and void, and the acceptance
by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums
does not constitute a waiver of these maximums. Shipper understands that even if Shipper is not
able to participate or fully participate in a show due to loss of, theft of, or damage to its property,
Freeman shall never be liable or responsible for damages identified by the terms (by way of example
only and not in limitation of the breadth of this clause) such as the following: consequential damages,
loss of use damages, loss of profits damages, business interruption damages, delay damages,
special damages, collateral damages, exemplary damages, damages awarded for gross negligence,
direct damages, indirect damages, damages for failure of performance, breach of contract damages,
fraud damages, or any other sort of damage for tort or breach of contract. This limitation shall bind
the parties
(a) whenever or wherever the claimed loss or damage may occur;
(b) even though the alleged loss or damage is claimed to result from negligence, strict liability,
products liability, breach of contract, breach of statute or regulation, or any other legal theory
or cause, and;
(c) even though Freeman may have been advised or be on notice of the possibility or even
the probability of such damages.
Freeman makes no warranties, express or implied, and expressly disclaims any and all
warranties. Except for Freemans failure to deliver in accordance with the Guaranteed Service
section of the Service Guide, Freeman will not be liable for misdelivery, incomplete or otherwise
inadequate delivery (including but not limited to failure to follow Shipper or Consignee instructions or
failure to collect or properly deliver a payment instrument), non-delivery, missed pickup, delay on
International shipments, loss or damage unless caused by FreemanS sole negligence.
7 . SHIPPERS RESPONSIBILITIES AND INDEMNIFICATION:
a)
Shipper must pay in full for the services rendered under this Contract at the time the services
are requested. The existence of a dispute between Shipper and Freeman relative to any claim
or other matter shall have no bearing on this duty of payment. No claim submitted by or on
behalf of Shipper will be processed unless Shippers account is current.
b)
Shipper understands and acknowledges that Freeman does not accept or transport illegal,
dangerous or hazardous materials of any kind or nature. Shipper warrants and ensures that its
property is inert, and contains no Hazardous Substances, Hazardous Materials, Chemicals,
Gases, Explosives, Radioactive Materials, Biologically hazardous agents, or any other
substance, matter or object in any form that could pose a threat to the health or safety of
persons, property or the public welfare in general. Such goods may be warehoused at owner's
risk and expense or destroyed without compensation.
Shipper shall defend and indemnify Freeman, its employees, directors, officers, and agents
from and against any and all demands, claims, causes of action, fines, penalties, damages
(including consequential), liabilities, judgments, and expenses (including but not limited to
reasonable attorneys fees and investigation costs) on account of personal injury, death, or
damage to or loss of property or profits arising out of or contributed to by any of the following:
Shippers negligence, willful misconduct, or deliberate act; Shippers violation of Federal,
State, County or Local ordinances; Shippers violation of Show Regulations and/or Rules as
published and set forth by Facility and/or Show Management; and/or Shippers failure to
comply with (b) of this Agreement regarding the inclusion of any dangerous substances in the
property placed with Freeman.
c)
8. CLAIMS: Shipper, Consignee, or any other party claiming an interest in the shipment must notify
Freeman immediately upon delivery, or in the case of loss or damage which could not have been
noted at the time of delivery, within fourteen (14) days of delivery, of any loss or damage to the
shipment. Receipt of the shipment by the Consignee or the Consignee's agent without written notice
on the delivery receipt and/or delivery manifest will be prima facie evidence that the shipment was
delivered in good condition. The amount of the claim may not be deducted from the transportation
charges. Notice of loss or damage MUST be reported to Freeman at 800-995-3579. The shipment,
its container(s), and packing material must be made available to Freeman for inspection at the
delivery location. All shipments are subject to opening for inspection by Freeman; however, Freeman
is not obligated to perform such inspection. All claims for loss or damage MUST be made in writing to
Freeman within one hundred and twenty (120) calendar days after the date of acceptance of the
shipment by Freeman. Please refer to the Service Guide for claim procedures. All claims for service
failure must be made within thirty (30) calendar days from the date of shipment and Freemans sole
liability for such claims arising from Guaranteed Service shipments shall be limited to the
transportation charges as provided in the Guaranteed Service section of the Service Guide. All
claims for overcharge must be made in writing to Freeman within sixty (60) calendar days after the
invoice date. No action for loss or damage may be maintained against Freeman unless (a) claimant
complies with all requirements of this section and (b) for domestic shipments, if the claimant
commences the action within one (1) year of the shipment by Freeman unless otherwise required by
International, Federal or State Law. If the claim is for loss or damage involving International
shipments, claimant must commence the action within two (2) years from the date of acceptance of
the shipment by Freeman unless otherwise required by International, Federal or State Law. For
purposes of this section, no action shall be deemed to have commenced until receipt by Freeman of
service of process of the action on Freeman. Claims for loss or damage must be delivered to the
following address: Cunningham Lindsey US, Inc., P.O. Box 703689, Dallas, TX 75370.
9. CHOICE OF FORUM: THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE
UNITED STATES [INCLUDING ADOPTED INTERNATIONAL CONVENTIONS] AND THE STATE
OF TEXAS WITHOUT GIVING EFFECT TO THE STATES CONFLICT OF LAWS RULES.
FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT
OF OR IN ANY WAY RELATED TO THIS CONTRACT, ITS PERFORMANCE OR
NONPERFORMANCE, OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE
ARBITRATED IN THE CITY OF DALLAS, TEXAS, AND THE RULES OF THE AMERICAN
ARBITRATION ASSOCIATION WILL APPLY. IF BINDING ARBITRATION IS UNAVAILABLE TO
RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE, THE
DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS
COUNTY, TEXAS.
10. MISCELLANEOUS: Shipper warrants the accuracy of the weight and dimension data furnished
in this Contract. Shipper understands that once its property is shipped by Freeman pursuant to the
instructions contained in this Contract, Shipper has no right to control the shipment; stop the
shipment in transit, or divert or reschedule same, and that Shipper will have no control over the
property until it is delivered pursuant to the instructions in this Contract. Shipper agrees that this
Contract may be provided to any third party, including common or contract carriers of cargo by air,
water, rail, or road, for the purpose of confirming the right of Freeman to control the handling of the
property and all matters related to payment for the shipment.
Freeman Rev.6.11
what
are
Freight Service s?
As the official service contractor Freeman is the exclusive provider of freight

services. Material handling includes unloading your exhibit material storing up
to 30 days in advance at the warehouse address delivering to the booth the
handling of empty containers to and from storage and removing of material from
the booth for reloading onto outbound carriers. It should not be confused with the
cost to transport your exhibit material to and from the convention or event. You
have two options for shipping your advance freight either to the warehouse or
directly to show site.
How do I ship to the warehouse?
We will accept freight beginning 30 days prior to show move-in.
To check on your freight arrival call Exhibitor Services at the location listed on
Quick Facts.
To ensure timely arrival of your materials at show site freight should arrive by
the deadline date listed on Quick Facts. Your freight will still be received after the
deadline date but additional charges will be incurred.
The warehouse will receive shipments Monday through Friday, except holidays.
Refer to Quick Facts for warehouse hours. No appointment is necessary.
The warehouse will accept crates cartons skids trunks/cases and carpets.
Loose or pad-wrapped material must bae sent directly to show site.
All shipments must have a bill of lading or delivery slip indicating the number of
pieces type of merchandise and weight.
Certified weight tickets must accompany all shipments.
Warehouse freight will be delivered to the booth prior to exhibitor setup.
Please call the number located on Quick Facts if you want to ship oversized
material that requires special equipment to the warehouse.
How do I ship to show site?
Freight will be accepted only during exhibitor move-in. Please refer to Quick
Facts for the specific exhibitor move-in dates and times.
All shipments must have a bill of lading or delivery slip indicating the number of
pieces type of merchandise and weight.
Certified weight tickets must accompany all shipments.
What about prepaid or collect shipping charges?
Collect shipments will be returned to the delivery carrier.
To ensure that your freight does not arrive collect mark your bill of lading
prepaid.
Prepaid designates that the transportation charges will be paid by the exhibitor
or a third party.
How should I label my freight?
The label should contain the exhibiting company name the booth number and
the name of the event.
The specific shipping address for either the warehouse or show site is located
on Quick Facts.
How do I estimate my Material Handling charges?
Charges will be based on the weight of your shipment. Each shipment received
is considered separately. The shipment weight will be rounded to the next 100
pounds. Each 100 pounds is considered one cwt. (one hundred weight). All
shipments are subject to reweigh.
On the Order Form select whether the freight will arrive at the warehouse or be
sent directly to show site.
Next select the category that best describes your shipment. There are three
categories of freight:
Crated: material that is skidded or is in any type of shipping container that can
be unloaded at the dock with no additional handling required.
Special Handling: material delivered by the carrier in such a manner that it
requires additional handling such as ground unloading, stacked and constricted
space unloading designated piece unloading, loads mixed with pad-wrapped
material, loads failing to maintain shipping integrity, carpet and/or pad-only
shipments, and shipments that require additional time, equipment or labor to
unload. Federal Express and UPS are included in this category due to their
delivery procedures.
Uncrated: material that is shipped loose or pad-wrapped and/or unskidded
machinery without proper lifting bars or hooks.
Add overtime charges for inbound if material is delivered to the booth during
the overtime period stated on Quick Facts. This includes both warehouse and
show-site shipments.
11/06
Add overtime charges for outbound if material is loaded onto the outbound
carrier during the overtime period stated on Quick Facts.
Add the late delivery charge listed on the Order Form if the shipment is accepted
at the warehouse or at show site after the deadline date listed on Quick Facts.
The above services whether used completely or in part are offered as a package
and the charges will be based on the total inbound weight of the shipment.
Shipments received without receipts or freight bills, such as UPS and Federal
Express, will be delivered to the booth without guarantee of piece count or condition.
What happens to my empty containers during the show?
Pick up Empty Labels at the Service Center. Place a label on each container.
Labeled containers will be picked up periodically and stored in non-accessible
storage during the show.
At the close of the show the empty containers will be returned to the booth in
random order. Depending on the size of the show this process may take several
hours.
How do I protect my materials after they are delivered to the show or
before they are picked up after the show?
Consistent with trade show industry practices there may be a lapse of time
between the delivery of your shipment(s) to your booth and your arrival. The
same is true for the outbound phase of the show the time between your
departure and the actual pick-up of your materials. During these times your
materials will be left unattended. We recommend that you arrange for a
representative to stay with your materials or that you hire security services to
safeguard your materials.
How do I ship my materials after the close of the show?
Each shipment must have a completed Material Handling Agreement in order to
ship materials from the show. All pieces must be labeled individually.
To save time complete and submit the Outbound Shipping Form in advance or
you may contact the Service Center at show site for your shipping documents.
The Material Handling Agreement and labels will be processed and available
prior to show closing.
After materials are packed labeled and ready to be shipped the completed
Material Handling Agreement must be turned in at the Service Center.
Call your designated carrier with pick-up information. Please refer to Quick Facts
for specific dates and times. In the event your selected carrier fails to show on
final move-out day your shipment will either be rerouted to Freemans carrier
choice or delivered back to the warehouse at exhibitors expense.
For your convenience show-recommended carriers will be on site to handle
outbound transportation.
Where do I get a forklift?
Forklift orders to install or dismantle your booth after materials are delivered
may be ordered in advance or at show site. We recommend that you order in
advance to avoid additional charges at show site. Refer to the Order Form for
available equipment.
Advance and show-site orders for equipment and labor will be dispatched once a
company representative signs the labor order at the Service Center.
Start time is guaranteed only when equipment is requested for the start of the
working day.
Do I need insurance?
Be sure your materials are insured from the time they leave your firm until
they are returned after the show. It is suggested that exhibitors arrange all-risk
coverage. This can be done by riders to your existing policies.
All materials handled by Freeman are subject to the enclosed Terms and Conditions.
Other available services (may not be available in all locations)
Cranes
Scissor lifts condors
Access storage at show site
Exhibit transportation services (see enclosed brochure)
Security storage at show site
Short-term and long-term warehouse storage
Local pick-up and delivery
Priority empty return


NAME OF SHOW: ________________________________________________________________________________________
COMPANY NAME ______________________________________________________________ BOOTH #:__________________________
CONTACT NAME: ______________________________________________________ PHONE #: _________________________
E-MAIL ADDRESS _______________________________________________________________________________________
Let Freeman OnLine estimate your material handling charges for you. Log on to www.myfreemanonline.
com, select your show and click on Estimate My Material Handling Costs. From Freeman OnLine you can print extra shipping labels,
get tips on how to package your freight and much more.
MATERIAL HANDLING SERVICES
CRATED:
SPECIAL HANDLING:
(See definitions on back)
UNCRATED:
STRAIGHT TIME:
OVERTIME:
Material that is skidded or is in any type of shipping container that can be unloaded at the dock
with no additional handling required.
Material delivered by a carrier in such a manner that it requires additional handling, such as
ground unloading, stacked or constricted space unloading, designated piece unloading, shipment
integrity, alternate delivery location, loads mixed with pad wrapped material, carpet and/or pad
only shipments, no documentation and shipments that require additional time, equipment or labor
to unload. Federal Express, UPS, Airborne Express & DHL are included in this category due to
their delivery procedures.
Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting
bars or hooks.
8:00 A.M. to 4:30 P.M. Monday through Friday
4:30 P.M. to 8:00 A.M. Monday through Friday, all day Saturday, Sunday, and Holidays
(Overtime will be applied to all freight received at the warehouse and/or show site that must be
moved into or out of booth during above listed times.)
Description
Price Per
CWT
200LB
Minimum
RATE CLASSIFICATIONS:
Warehouse Shipment (200 lb. minimum)
Crated or Skidded Shipment ....................................................................... $ 71.25
142.50
Special Handling Shipment ......................................................................... $ 92.60
185.20
Show Site Shipment (200 lb. minimum) ...................................................................
Crated or Skidded Shipment ....................................................................... $ 65.25
130.50
Special Handling Shipment ......................................................................... $ 84.80
169.60
Uncrated or Pad Wrapped Shipment .......................................................... $ 97.85
195.70
Small Package - Maximum weight is 30 lbs per shipment*
Per Shipment .............................................................................................. $ 35.50
*A small package shipment is a shipment totaling any number of pieces with a combined weight not to
exceed 30 lbs that is received on the same day, from the same shipper and delivered by the same
carrier.
Cart Service - Intended for privately owned vehicles*
Per Trip.........................................................................................................$146.75
*A privately owned vehicle is any vehicle that is primarily designated to transport passengers,
not cargo or freight. Included in this category are: pick-up, passenger van, taxi and limousine.
ADDITIONAL SURCHARGES:
Shipment Delivered after Deadline Date (in addition to above rates)
Warehouse Shipment after Deadline JUNE 12, 2014................................. $ 17.80
Show Site Shipment after Deadline JUNE 22, 2014................................... $ 16.30
Overtime Charge - Inbound (in addition to above rates)
Crated or Skidded Shipment ....................................................................... $
Special Handling Shipment ......................................................................... $
Uncrated or Pad Wrapped Shipment........................................................... $
Overtime Charge - Outbound (in addition to above rates)
Crated or Skidded Shipment ....................................................................... $
Special Handling Shipment ......................................................................... $
Uncrated or Pad Wrapped Shipment .......................................................... $
Description
Weight
CWT
Price per
CWT
35.60
32.60
16.30
21.20
24.45
32.60
42.40
48.90
16.30
21.20
24.45
32.60
42.40
48.90
Estimated Total
Cost (200 lb. Min.)
100 =
Surcharges
100 =
Tips to Save on Material Handling
Consolidate shipments - when total weight is less than 200 lbs. For Example:
3 Separate Shipments
60 lbs. charged @ 200 lbs. $ 130.50
52 lbs. charged @ 200 lbs. $ 130.50
65 lbs. charged @ 200 lbs. $ 130.50 = $391.50
O07/01/12
(311350)
Tax(6.5%)
Total
1 Consolidated Shipment
3 pieces (1 shipment)
177 lbs. charged @ 200 lbs = $130.50
Added benefit - your shipments are less likely to get misplaced
if they are packaged together with larger items.
FREEMAN material handling

(407) 816-7900 Fax: (469) 621-5605
FreemanOrlandoES@Freemanco.com
for frequently asked questions and material handling estimator tools, go to www.myfreemanonline.com
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to
require additional labor/handling, such as ground unloading, constricted space unloading, designated piece
unloading, carpet/pad only shipments or stacked shipments. Also included are shipment integrity, alternate
delivery locations, mixed shipments, and shipments without individual bills of lading. Shipments loaded in
this manner require additional time, labor, or equipment, to unload, sort and deliver.
What is Ground Loading/Unloading?
Vehicles that are not dock height, preventing the use of loading docks, such as U-hauls, flat bed trailers,
double drop trailers, company vehicles with trailers that are not dock level, etc.
What is Constricted Space Loading/Unloading?
Trailer loaded high and tight shipments that are not easily accessible. Freight is loaded to full capacity of
trailer top to bottom, side to side. One example of this is freight that is loaded down one side of a trailer
that must be bypassed to reach targeted freight.
What is Designated Piece Loading/Unloading?
Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select
the next piece, having to remove freight from the trailer then reload to fit or the trailer must be loaded in a
sequence to ensure all items fit.
What are Stacked Shipments?
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery
to booth. Stacked or cubed out shipments, loose items placed on top of crates and/or pallets constitute
special handling.
What is Shipment Integrity?
Shipment integrity involves shipments on a carrier that are intermingled, or delivered in such a manner that
additional labor is needed to sort through and separate the various shipments on a truck for delivery to our
customers.
What is Alternate Delivery Location?
Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some
shipments to different levels in the same building, or to other buildings in the same facility.
What are Mixed Shipments?
Mixed shipments are defined as shipments of mixed crated and uncrated goods, where the percentage of
uncrated is minimal and does not warrant the full uncrated rate for the shipment, but does require special
handling. Freeman defines special handling for mixed loads as having less than 50% of the volume as
uncrated.
What does it mean if I have No Documentation?
Shipments arrive from a small package carrier (including, among others, Federal Express, UPS, Airborne
Express & DHL) without an individual Bill of Lading, requiring additional time, labor and equipment to
process.
What about carpet only shipments?
Shipments that consist of carpet and/or carpet padding only require special handling because of additional
labor and equipment to unload.
What is the difference between Crated and Uncrated Shipments?
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the
dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly
packed skids. An uncrated shipment is material that is shipped loose or pad-wrapped, and/or unskidded
without proper lifting bars and hooks.
special handling definitions
SPECIAL HANDLING DEFINITIONS
Offices
Directions to the Freemans Marshalling Yard and Warehouse

From Interstate 95
Exit onto Interstate 4, westbound. Take exit # 72, State Road 528, the Beeline
Expressway, eastbound. Take exit # 4, Consulate Drive and turn right at the bottom of the
ramp. At the traffic light turn right. This is Orange Blossom Trail, southbound. Turn left
at the first traffic light, Taft-Vineland Road. Go over the bridge and turn right on the first
street on the right, General Drive. The Marshalling Yard is the second driveway on the
right.
From the Florida Turnpike

Exit off of the turnpike at exit # 254, Orange Blossom Trail / State Road 441, 17-92. Exit
using the south ramp. You will now be on Orange Blossom Trail / State Road 441, 17-92
southbound. Go to the second traffic light and turn left onto Taft-Vineland Road. Go over
the bridge and turn right on the first street on the right, General Drive. The Marshalling
Yard is the second driveway on the right.
From Tampa
Exit off of Interstate 4 at exit # 72, State Road 528, the Beeline Expressway, eastbound.
Take exit # 4, Consulate Drive and turn right at the bottom of the ramp. At the traffic
light turn right. This is Orange Blossom Trail, southbound. Turn left at the first traffic
light, Taft-Vineland Road. Go over the bridge and turn right on the first street on the
right, General Drive. The Marshalling Yard is the second driveway on the right.
Address
10088 General Drive
Orlando, FL 32824
All Drivers need certified weight tickets and bill of lading to check-in at
the marshaling yard or advance warehouse.
Directions for scale ticket
Monday-Friday opens at 6am; Saturday and Sunday opens at 9am
Once on Orange Blossom Trail heading south continue though the light Taft Vineland
Road. Truck stop is about 500 feet ahead on the left hand side.
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
For Assistance, please call (407) 816-7900 to speak with one of our experts.
EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS. WE WOULD BE
HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO
REVIEW AND SIGN. TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE COMPLETE AND RETURN THIS FORM.
FROM: SHIPPER/EXHIBITOR NAME:
BILLING ADDRESS:
CITY:
STATE/
PROVINCE:
ZIP/
POSTAL CODE:
STATE/
PROVINCE:
ZIP/
POSTAL CODE:
SHIP TO: COMPANY NAME:

DELIVERY ADDRESS:
CITY:
ATTN:
PHONE#:
SPECIAL INSTRUCTIONS:
METHOD OF SHIPMENT
PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW
1 Day: Delivery next business day
2 Day: Delivery by 5:00 P.M. second business day
Expedited
Deferred: Delivery within 3-4 business days
Standard Ground
Specialized: Pad wrapped, uncrated, or truckload
Verify the piece count, weight and that

a signature is on the Material Handling
Agreement prior to shipping out.
SHIPMENTS WITHOUT PAPERWORK
TURNED IN WILL BE RETURNED TO OUR
WAREHOUSE AT EXHIBITORS EXPENSE.
OTHER COMMON CARRIER

OTHER VAN LINE
OTHER AIR FREIGHT
Next Day
2nd Day
CARRIER PHONE #:
DESIRED NUMBER OF LABELS:

05/10 (311350)
Once your shipment is packed and ready

to be picked up, please return the Material
Handling Agreement to the Exhibitor
Services Center.
Deferred
Freeman will make arrangements for all

Freeman Exhibit Transportation shipments.
Arrangements for pick-up by other carriers
is the responsibility of the exhibitor. During
exhibitor move-out, when time permits,
Freeman will attempt a courtesy phone call
to your carrier to confirm the scheduled
pick-up.
FREEMAN outbound shipping
OUTBOUND MATERIAL HANDLING

AND SHIPPING LABELS
R U S H
R U S H
DO NOT DELAY
DO NOT DELAY
MUST DELIVER BY JUNE 12, 2014
MUST DELIVER BY JUNE 12, 2014
TO:
TO:
EXHIBITOR NAME
EXHIBITOR NAME
C/O: FREEMAN
C/O: FREEMAN
10088 GENERAL DRIVE
10088 GENERAL DRIVE
ORLANDO, FL 32824
ORLANDO, FL 32824
WAREHOUSE
WAREHOUSE
SHRM 2014 ANNUAL CONFERENCE &

EXPOSITION
EVENT:
BOOTH NO:
NO.
OF
PCS
EVENT:

EXPOSITION
BOOTH NO:
NO.
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.

PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.
IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
OF
PCS
R U S H
R U S H
DO NOT DELAY
DO NOT DELAY
CANNOT DELIVER BEFORE JUNE 19, 2014
CANNOT DELIVER BEFORE JUNE 19, 2014
TO:
TO:
EXHIBITOR NAME
EXHIBITOR NAME
C/O: FREEMAN
C/O: FREEMAN
ORANGE COUNTY
CONVENTION CENTER
ORANGE COUNTY
CONVENTION CENTER
SHOW SITE
SHOW SITE
EXPOSITION
EVENT:
BOOTH NO:
NO.
OF
PCS
EVENT:

EXPOSITION
BOOTH NO:
NO.
THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE.

PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY.
IF MORE LABELS ARE NEEDED, COPIES ARE ACCEPTABLE.
OF
PCS
F R E E M A N
F R E E M A N
RUSH
RUSH
DO NOT DELAY
DO NOT DELAY
TO:
TO:
(EXHIBITOR NAME)
(EXHIBITOR NAME)
C/O FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824
C/O FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824
HANGING OVERHEAD SIGN
MUST BE DELIVERED BY:
JUNE 12, 2014
JUNE 12, 2014
Event SHRM 2014 ANNUAL CONFERENCE & EXPOSITION
Booth No.
Booth No.
No.
of
pcs.
Carrier
No.
of
pcs.
Carrier
F R E E M A N
F R E E M A N
RUSH
RUSH
DO NOT DELAY
DO NOT DELAY
TO:
TO:
(EXHIBITOR NAME)
(EXHIBITOR NAME)
C/O FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824
C/O FREEMAN
10088 GENERAL DRIVE
ORLANDO, FL 32824
JUNE 12, 2014
JUNE 12, 2014

Booth No.
Booth No.
Carrier
No.
of
pcs.
Carrier
No.
of
pcs.
page 1 of 10
FURNISHING
essentials
santana armchair
seating
24"W 20"L 31"H N710102

Modern styling with
ergonomic shape; as striking
as it is comfortable.
When it comes to basic seating needs, look no further than

Freeman. Our wide array of well-designed modern chairs, armchairs
and stools will serve any exhibitors show space requirements.
gray gaslift stool
diva series
24"W 20"L 46"H

With Arms N71048
No Arms N71047
Natural blonde wood and matte chrome

nish highlight this sleek Italian design.
gray gaslift chair
17"W 16"L 36"H N71092

The intermediate 25seating height
makes this stool ideal for theater or
demo areas.
26"W 20"L 38"H

With Arms N71046
No Arms N71045
diva counter stool
diva chair
Telescoping height
adjustment; ve-caster
base rolls with ease.
18"W 16"L 31"H N71091

A natural complement to modern
exhibit designs.
Call customer service at the number listed on Quick Facts. For fast, easy ordering, go to www.freemanco.com.
page 2 of 10
cherry barrel chair

executive chair
Black Tweed
28"W 25"L 45"H N71044
Cranberry or Taupe
23"W 22"L 29"H N71038
Traditional style in a
cherry nish with classic
fabric pattern options.
diplomat chair
Black Diamond Fabric
25"W 28"L 36"H N710144
Comfortable, yet compact
for ofce or conference
table seating.
black diamond side chair

21"W 23"L 32"H N71089
black diamond armchair

20"W 21"L 33"H N71090
For ideas on furniture pairings, go to www.freemanco.com.
page 3 of 10
black diamond stool

22"W 18"L 46"H N71088
casey padded stool

Black or Gray Fabric
20"W 21.5"L 42.5"H C210112
Soho Bistro Table (page 5)
limerick chair
By Herman Miller
Gray
18"W 18"L 33"H C210108
signature loveseat
Black
33"W 60"L 33"H N73091
Deeply comfortable sofa-style seating
in a sleek, contemporary shape.
signature chair
Black
33"W 35"L 33"H N71093
lounge
seating
Give your exhibit a casual yet practical look with Freemans superior lounge seating. Pick from a large selection
of couches, loveseats, chairs and barstools that are sure to take your exhibit design to the next level.
page 4 of 10
glass conference table

Black or Chrome Pedestal
42"W 42"L 30"H N72015
Rounded square glass top
is supported by stylish metal
frame in a choice of two colors.
cherry cocktail table

19"W 36"L 17"H N72026
cherry end table

20"W 20"L 20"H N72027
tables
What Freeman always brings to the table is professionalism, and nothing says more about your
meeting space and/or show site than your surfaces and tabletops. Choose from modern glass
conference tables, traditional cocktail, end tables and much more.
Milano Table (page 6)

Diplomat Chair (page 2)
page 5 of 10
metro series
Black
slate end table

20W 20L 17H N72029
slate cocktail table

20"W 40"L 15"H N72028
pedestal tables
A range of table-top sizes and materials with pedestals
in various heights to t any space.
soho series
Black-Top Mini
Black-Top Caf
Black-Top Bistro
Black-Top Caf
Black-Top Bistro
18"H x 18"W
30"H x 24"W
42"H x 24"W
30"H x 36"W
42"H x 36"W
N72066
N72069
N72070
N72067
N72068
30"H x 30"W
30"H x 36"W
42"H x 30"W
42"H x 36"W
N72063
N72064
N720163
N720164
chelsea series
Butcher Block-Top Caf
Butcher Block-Top Bistro
studio series
black end table
17"W 17"L 18"H C115104
black cocktail table

36"W 20"L 15"H C115103
page 6 of 10
office
furniture
When its time to set up ofce, Freeman offers a wide
selection of superior, professional pieces in eye-catching
shapes and styles to suit any budget and/or design essential.
From classic credenzas and bookcases to professional
seating, weve got all your ofce furniture requirements.
Cherry Tables (page 4)

Cherry Barrel Chairs (page 2)
Black Table Lamp (page 10)
office series
C h e rr y o r O a k
five-foot desk
milano table
42"W 84"L 29"H
Blon de To p with Bla ck Ba s e N72093
Black Top with B la ck Ba s e N72092
Freemans latest seven-foot conference
table, featuring clean curved lines and a
wealth of work space.
30"W 60"L 30"H

Cherry N74061
Oak N74071
credenza
16"W 60"L 30"H
Cherry N74064
Oak N74074
bookcase
hemingway writing table
12"W 36"L 72"H

Cherry N74065
Oak N74075
B lack
24"W 49"L 29"H N720191
luna table
36"W 72"L 29"H
Bla ck Top w it h Bla ck Ba s e N72094
This contemporary six-foot conference table or
writing desk comes with a black laminate top.
page 7 of 10
display
Some of the most essential elements of your
exhibit are the surfaces on which you display
your show materials. Thats why we have an
appealing variety of displays, from standing
cylinders to sleek computer desks to draped
table counters, to ensure your show space will
be both attractive and interactive.
draped or undraped table counters

C olored drapin g in clu des w hit e v iny l t op a nd plea t ed s k i r t o n t h r e e
sides. Fo urth -sid e d rap ing is a v a ila ble. Undr a ped t a b l e s i n c l u d e w h i t e
vinyl tops.
tables (30" height)

Draped
Draped on fourth side
Undraped
counters (42" height)
Draped
Draped on fourth side
Undraped
3'
C130330
4'
C130430
C131330
C131430
C130342
C130442
C131342
C131442
6'
C130630
C12404630
C131630
8'
C130830
C12404830
C131830
C130642
C12404642
C131642
C130842
C12404842
C131842
Black
Blue
Burgundy
Dark Green
Flax
Gold
Gray
Plum
Red
Teal
White
Table-top risers are also available in a variety of sizes.

See order form for details.
page 8 of 10
display cubes
Black
12" small
12"W 12"L 42"H N75030
18" medium
18"W 18"L 36"H N75031
24" large
24"W 24"L 42"H N75032
display cylinders
Black
low
30"W 15"H N75020
medium
18"W 20"H N75021
high
24"W 36"H N75022
display counter
Black
24"W 49"L 42"H N72056
orion computer kiosk

Black
28"L 28"D 40.5"H N75079
Pedestal for computer demo with
keyboard tray and interior storage.
(Computer not included.)
page 9 of 10
a.
b.
c.
accessories
We know that every exhibit is different and requires certain pieces that may be
hard to nd. Thats why we offer an assortment of accessories that will meet your
needs, from literature racks to bulletin boards to refrigerators and le cabinets. No
matter the requirement, your exhibit will always stand out with these striking and
functional pieces.
a. chrome stanchion with 8'

retractable belt
f. chrome easel
C220134
42"H C220121
g. chrome bag rack

b. chrome sign holder
C220110
Holds 22"x 28" sign C220118
h. contempo trash receptacle

c. round literature rack
17"W 17"L 57"H N750135
Revolving black display holds printed
materials for easy access from 20 pockets.
8"W 24"H
Black N75053
Aluminum N75054
wastebasket
d. flat literature rack
10"W 55"H N750136
Forward-facing black display presents printed
materials in six pockets.
Wastebasket color may vary.

C220107
e. chrome coat tree

C220109
d.
page 10 of 10
e.
f.
g.
h.
small refrigerator*
19"W 19"L 34"H N75057
file cabinet with lock

Standard Size
two-drawer
15"W 29"L 28"H N74082
four-drawer
15"W 29"L 50"H N74081
floor-standing
bulletin board
table lamp*
Black
25"H N75052
*Note: Electrical power must be ordered separately.
07/13 - 53793 - online
48"W 96"L 78"H C10201484
special draping
(not pictured)
Special drape is available in a
variety of colors. Refer to the
order form for details.
NAME OF SHOW:
MAY 29, 2014

COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
FURNISHINGS
Qty
Part #
Online Discount Standard

Price
Price
Price
Description
Total
Qty
Part #

Price
Price
Price
Description
TABLES
CHAIRS
Page 5
Pages 1 & 2
N71092
Diva Counter Stool ............
193.15
212.45
270.40
N71091
Pedestal Tables - SoHo Series
Diva Chair ..........................
168.95
185.85
236.55
N72066 Black-top Mini 18"W x 18"H ....
142.60
156.85
199.65
N710102 Santana Chair ....................
166.20
182.80
232.70
N72069 Black-top Cafe 24"W x 30"H ...
181.00
199.10
253.40
N710144 Diplomat Chair ...................
201.60
221.75
282.25
N72070 Black-top Bistro 24"W x 42"H
228.80
251.70
320.30
N71038
Cherry Barrel Chair ............

Cranberry
Taupe
170.75
187.85
239.05
N72067 Black-top Caf Table 36"x30".
181.00
199.10
253.40
N72068 Black-top Bistro 36"W x 42"H ..
238.10
261.90
333.35
N71048
Gray Gaslift Stool w/Arms .
245.25
269.80
343.35
N71047
Gray Gaslift Stool ..............
217.45
239.20
304.45
N71046
Gray Gaslift Chair w/Arms ..
188.20
207.00
263.50
N71045
Gray Gaslift Chair ..............
158.95
174.85
222.55
N71044
Executive Chair ..................
257.35
283.10
360.30
N71089
Black Diamond Side Chair..
106.35
117.00
148.90
N71090
Black Diamond Arm Chair..
124.30
136.75
174.00
Pedestal Tables - Chelsea Series - Butcher Block Top

N72063 Caf Table 30"W x 30"H .........
164.95
181.45
230.95
N72064 Caf Table 36"W x 30"H .........
164.95
181.45
230.95
N720163 Bistro Table 30"W x 42"H .......
210.35
231.40
294.50
N720164 Bistro Table 36"W x 42"H .......
210.35
231.40
294.50
OFFICE FURNITURE
Page 6
CHAIRS
Page 3
N71088
Black Diamond Stool .........
Total
N72093 Milano Table/Blonde Top ........
357.20
392.90
500.10
148.55
163.40
207.95
N72092 Milano Table/Black Top ..........
357.20
392.90
500.10
56.45
62.10
79.05
N72094 Luna Table/Black Top .............
521.35
573.50
729.90
N720191 Hemingway Writing Table .......
354.60
390.05
496.45
N74061 Cherry Desk 5' ........................
461.65
507.80
646.30
N74065 Cherry Bookcase ....................
181.40
199.55
253.95
N74064 Cherry Credenza ....................
357.75
393.55
500.85
N74071 Oak Desk 5' ............................
461.65
507.80
646.30
N74075 Oak Bookcase .........................
181.40
199.55
253.95
N74074 Oak Credenza .........................
357.75
393.55
500.85
C210108 Limerick Chair.................

by Herman Miller
94.05
C210112 Casey Padded Stool ...........

Black
Gray
103.45
131.65
LOUNGE SEATING
Page 3
N73091
Signature Loveseat ...........
615.45
677.00
861.65
N71093
Signature Chair ................
360.05
396.05
504.05
DISPLAY FURNITURE
TABLES
Page 7
Page 4
N72026 Cherry Cocktail Table...........
162.30 178.55 227.20
N72027 Cherry End Table.................
132.95 146.25 186.15
N72015 Glass Conference Table.......
180.35 198.40 252.50
Black
Chrome
N72056 Display Counter.......................
388.80
427.70
544.30
N75079 Orion Computer Kiosk.............
351.15
386.25
491.60
N75030 Black Display Cube/Small.......
184.60
203.05
258.45
N75031 Black Display Cube/Medium....
200.70
220.75
281.00
N75032 Black Display Cube/Large.......
238.40
262.25
333.75
TABLES
Page 5
150.05 165.05 210.05
N72029 Metro Slate End Table.........
136.75 150.45 191.45
C115103 Studio Black Cocktail Table.
104.50 114.95 146.30
C115104 Studio Black End Table........
07/13
Display Cylinders
N72028 Metro Slate Cocktail Table...
(311350)
75.95
N75020
Black Display Cylinder/Low.
161.45
177.60
226.05
N75021
Black Display Cylinder/Med.
189.60
208.55
265.45
N75022
Black Display Cylinder/Lg....
218.15
239.95
305.40
83.55 106.35
Remember to select a color for items

with checkboxes. A color will be
selected for you if not indicated.
Page 1 of 2
FREEMAN furnishing essentials
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
Take advantage of the Online price

by ordering at www.freemanco.com/store
before MAY 29, 2014
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
COMPANY NAME:
BOOTH::
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
FURNISHINGS
Qty
Part #
Description

Price
Price
Price
Total
Qty
Part #
ACCESSORIES
DISPLAY FURNITURE
Page 7 & 8 (continued)
Draped Tables - Tables are 24" wide

Blue
Burgundy
Black
Dark Green
Gray
Red
Plum
Teal
Gold
Online Discount Standard Total

Price
Price
Price
Description
Pages 9 & 10
Flax
White
C220121
Chrome Stanchion w/belt ..
81.50
89.65
C220118
Chrome Sign Holder ...........
81.50
89.65
114.10
114.10
C130330
Draped Table 3'L x 30"H.....
N/A
N/A
N/A
N750135
Round Literature Rack .......
169.05
185.95
236.65
C130430
115.40
126.95
161.55
N750136
Flat Literature Rack ............
144.35
158.80
202.10
C130630
145.95
160.55
204.35
C220109
Chrome Coat Tree ...............
54.25
59.70
75.95
Chrome Easel ......................
34.70
38.15
48.60
91.35
116.25
C130830
181.45
199.60
254.05
C220134
C1240463 4th Side Drape 6'L x 30"H...
24.15
26.55
33.80
C220110
Chrome Bag Rack ..............
83.05
24.15
26.55
33.80
N75053
Black Trash Receptacle .....
83.05
91.35
116.25
N/A
N75054
Aluminum Trash Receptacle
83.05
91.35
116.25
206.10
220107
Wastebasket .......................
19.90
21.90
27.85
220106
Corrugated Wastebasket.....
14.85
16.35
20.80
Small Refrigerator ..............
356.35
392.00
498.90
C130342
C130442
C130642
Draped Counter 3'L x 42"H.

N/A
147.20
176.95
N/A
161.90
194.65
247.75
213.70
235.05
299.20
N75057
24.15
26.55
33.80
N75052
Black Table Lamp ...............
95.85
105.45
134.20
33.80
N74082
File Cabinet/2 Drawer .........
105.90
116.50
148.25
N74081
File Cabinet/4 Drawer .........
136.75
150.45
191.45
10201484 Bulletin Board .....................
198.60
218.45
278.05
C130842
24.15
26.55
Undraped Tables - Tables are 24" wide

C131330
Undraped Table 3'L x 30"H..
N/A
N/A
N/A
C131430
41.60
45.75
58.25
C131630
54.25
59.70
75.95
C131830
67.55
74.30
94.55
C131342
Undraped Counter 3'Lx42"H
N/A
N/A
N/A
12103
Special Drape 3'H (per ft.) ..
17.50
19.25
24.50
C131442
72.00
79.20
100.80
12108
Special Drape 8'H (per ft.) ...
21.75
23.95
30.45
C131642
86.00
94.60
120.40
C131842
98.60
108.45
138.05
Special Drape
Black
Gold
Blue
Gray
Burgundy
Dark Green
Red
Plum
Teal
Flax
White
FREEMAN furnishing essentials
NAME OF SHOW:
C150410
Single Step Riser 4'L x 7"H
41.00
45.10
57.40
C150610
75.55
83.10
105.75
C150810
79.70
87.65
111.60
C150414
Single Step Riser 4'L x14"H
N/A
N/A
N/A
C150614
N/A
N/A
N/A
C150814
N/A
N/A
N/A
C150420
Double Step Riser 4'L .........
N/A
N/A
N/A
C150620
Double Step Riser 6'L ........
N/A
N/A
N/A
C150820
Double Step Riser 8'L .........
N/A
N/A
N/A
TOTAL COST
+
Sub-Total
07/13
(311350)
Remember to select a color for items

with checkboxes. A color will be
selected for you if not indicated.
=
6.5 % Tax
Total Cost
Page 2 of 2

before MAY 29, 2014
Table Top Risers
page 1 of 14
SELECT
seating
furnishings
Sit back and relax your search for comfortable seating is over. Choose from a sleek selection
of sofas, loveseats and chairs that are sure to take your exhibit design to the next level.
l i sbon
chair
loveseat
sofa
Black Leather
40L 36D 34H 81011
Black Leather
64L 36D 34H 8303
Black Leather
88L 36D 34H 8302
newport
possible congurations:
loveseat
armless chair
corner chair
Charcoal Leather
54L 34D 33H 8308
Charcoal Leather
24L 34D 33H 8109
Charcoal Leather
34L 34D 33H 81010
page 2 of 14
south be a c h
possible congurations (featuring the half round ottomans from page 5):
sofa
ottoman
Platinum Suede
69L 29D 33H 8301
Platinum Suede
25L 31D 18H 8151
ke y we st
loveseat
sofa
tub chair
Black Fabric
57L 35D 33H 8307
Black Fabric
85L 35D 33H 8306
Black Fabric
31L 31D 31H 8103
page 3 of 14
allegr o
chair
Blue Fabric
36L 34.5D 30H 81019
sofa
Blue Fabric
73L 34.5D 29.5H 83015
m ar r ake s h
chair
Beige Fabric
34L 37D 38H 810808
sofa
Beige Fabric
83L 36D 29H 83062
m em phi s
chair
Black Fabric
27.25L 31.75D 27.5H 810812
sofa (compact)
Black Fabric
55L 31D 28H 83064
r om a
chair
White Vinyl
37L 31D 33H 81020
sofa
White Vinyl
78L 31D 33H 83016
page 4 of 14
casual seating
Look no further for a great variety of informal, modern seating options. Here you will nd chairs, sofas,
stools, ottomans even sophisticated bar sets that turn exhibits into destinations.
o t t om ans
square ottoman
Black Leather 8154
White Leather 8152
40L 40D 17H
half round ottoman

White Leather 81514
Black Leather 81513
72L 36D 17H
bench ottoman
Black Leather 8155
White Leather 8153
60L 24D 17H
leather cube
edge LED cube
Black Leather 81512

White Leather 81511
17L 17D 18H
High Density Plastic 81526

20L 20D 20H
page 5 of 14
ott om ans
vibe cube
Blue Vinyl 81518
Pink Vinyl 81520
Red Vinyl 81519
Yellow Vinyl 81517
Orange Vinyl 81525
18L 18D 18H
oc c as i onal c h a i r s
madrid chair
madrid chair
Black Leather/Chrome
30L 30D 31H 8102
White Leather/Chrome
30L 30D 31H 810816
meeting chair (espresso)
meeting chair (taupe)
Bonded Leather/Wood Legs

25.5L 23.5D 34H 810835
Microber/Wood Legs
25.5L 23.5D 34H 810836
page 6 of 14
o c c as i onal c h a i r s
t-vac chair
globus occasional chair
Translucent/Chrome Legs
25L 23D 30H 8101
White Vinyl/Chrome Base

28L 26D 28H 810819
razor armless chair
panton chair
High Density Plastic

15.38L 15.5D 30.5H 810837
White Plastic
20L 24D 33H 81017
berlin stack chair

White & Red Plastic/Chrome 810811
White & Black Plastic/Chrome 810810
18L 22D 32H
page 7 of 14
oc c as i onal c h a i r s
ICE side chair
fusion chair (black/white)
Transparent/Chrome Legs
17.25L 20D 32H 810814
White/Black High Density Plastic

19L 21D 32H 810838
jetson chair
new york chair
Black Vinyl/Black Steel

19L 18D 31H 810702
Onyx/Maple Wood/Chrome
23L 32D 33H 81090
iso mesh pull-up chair

26L 24D 38H 810707
page 8 of 14
co nfer enc e c h a i r s
luxor executive chair
tilt executive chair
Black Leather
27L 28D 47H
Adjustable 810807
Onyx Fabric
26L 25D 34H 81075
flex chair
altura conference/
guest chair
Black Plastic/Chrome
24L 22D 31H 81018
Black Fabric/Black Steel

25L 20D 34H 81063
perth highback chair
altura junior executive chair
Black Leather/Chrome
23L 21D 43H
Adjustable 810813
Black Fabric
25L 25D 37H
Adjustable 81073
page 9 of 14
ba r s & bar s t o o l s
martini bar
Grey metal rounded bar with frosted
glass top and chrome legs
67L 50D 47H Radius 76.5 8501
possible congurations:
ohio barstool
Grey Fabric/Chrome 810100
Red Fabric/Chrome 810101
Black Fabric/Chrome 810102
18Round 31H Adjustable
banana barstool
White Vinyl/Chrome 810103
Black Vinyl/Chrome 810104
21L 22D 30H
Tables in coordinating colors are available upon request.
page 10 of 14
ba r s & bar s t o o l s
shark swivel barstool
White Plastic/Chrome
22L 19D 34-44H
Adjustable 810202
oslo barstool
Blue Plastic/Chrome 810200
White Plastic/Chrome 810201
17L 20D 30H
zoey barstool
gin barstool
Vinyl/Chrome
15L 17D 31-35H 810834
Maple Wood/Chrome
16L 16D 29H 810505
jetson barstool
ICE barstool

18L 19D 29H 810706
Transparent/Chrome Legs
16.75L 16D 37.75H 810815
page 11 of 14
tables
Bring professionalism to the table with our sleek variety of surfaces and tabletops.
Choose from modern glass tops and more.
oc c as i onal e n d & c o c k t a i l ta b le s
silverado end table
silverado table
Tempered Glass/Painted Steel

24 Round 22H 82015

36 Round 17H 82014
inspiration end table
inspiration table

24L 28D 22H 82023

42L 28D 18H 82022
page 12 of 14
oc c as i onal e n d & c o c k t a i l ta b le s
geo end table
geo table
Glass/Black Steel 82025

Glass/Chrome 82035
26L 26D 20H

Glass/Chrome 82034
50L 22D 16H
sydney end table
sydney table
Black Laminate/Brushed Steel 82054

White Laminate/Brushed Steel 82055
27L 23D 22H
Black Laminate/Brushed Steel 82052

White Laminate/Brushed Steel 82053
48L 24D 18H
edge LED ligh ted table
candy table
White Plastic/Clear Acrylic

20L 20D 20H 82057
White Plastic/Black Laminated

18L 18D 18H 82056
page 13 of 14
co nfer enc e t a b l e s
nova white oval table
geo conference table
White Laminate/Chrome
71L 35.5D 29H 82060

Glass/Chrome 82051
60L 36D 29H
communal table (maple with grommets)
manhattan table
Laminate/Metal
72L 26D 30H 82058
72L 26D 42H 82059
Glass/Black Steel
42Round 29H 82033
communal table (maple)
communal table (white)
Laminate/Metal
72L 26D 30H 82067
72L 26D 42H 82068
Laminate/Metal
72L 26D 30H 82063
72L 26D 42H 82066
page 14 of 14
p r oduc t di s p l a y
etagere
Black 850604
Silver 850605
30L 16D 70H
locking door
pedestal
Black Laminate
24L 24D 42H 85078
refr i ger at o r s
refrigerator*
White
14.0 cubic feet
20L 30D 65H 8503001
l i ght i ng
mason table lamp*
mason floor lamp*
White/Brushed Silver
16D Round 26H 850707
White/Brushed Silver
18D Round 55H 850708
*Electrical power must be ordered seperately.
Call07/13
customer
- 53792service
- online at the number listed on Quick Facts. For fast, easy ordering, go to www.freemanco.com.
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
MAY 29, 2014

NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
SEATING
Lisbon Group - Black Leather
81011
Chair............................................................................
398.95
438.85
558.55
8303
Loveseat.....................................................................
535.65
589.20
749.90
8302
Sofa...........................................................................
594.80
654.30
832.70
Newport Group -Charcoal Leather

8308
Loveseat.....................................................................
541.85
596.05
758.60
8109
Armless Chair............................................................
306.60
337.25
429.25
81010
Corner Chair..............................................................
359.55
395.50
503.35
South Beach Group - Platinum Suede

8301
Sofa............................................................................
522.05
574.25
730.85
8151
Ottoman......................................................................
229.05
251.95
320.65
Key West Group - Black Fabric

8307
Loveseat.....................................................................
424.80
467.30
594.70
8306
Sofa............................................................................
470.40
517.45
658.55
8103
Tub Chair...................................................................
326.30
358.95
456.80
FREEMAN select furnishings
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
81019
Chair...........................................................................
374.10
411.50
523.75
83015
Sofa............................................................................
597.15
656.85
836.00
810808 Chair...........................................................................
352.10
387.30
492.95
83062
496.20
545.80
694.70
810812 Chair..........................................................................
357.50
393.25
500.50
83064
498.40
548.25
697.75

before MAY 29, 2014
Allegro Group - Blue Fabric
Marrakesh Group - Beige Fabric

Sofa............................................................................
Memphis Group - Black Fabric

Sofa (compact)..........................................................
Roma Group - White Vinyl

81020
Chair...........................................................................
418.70
460.55
586.20
83016
Sofa............................................................................
641.80
706.00
898.50
CASUAL SEATING
Ottomans
8154
Square - Black Leather..............................................
261.10
287.20
365.55
8152
Square - White Leather..............................................
261.10
287.20
365.55
8155
Bench - Black Leather...............................................
314.05
345.45
439.65
8153
Bench - White Leather...............................................
314.05
345.45
439.65
81513
Half Round - Black Leather........................................
326.30
358.95
456.80
81514
Half Round - White Leather.......................................
326.30
358.95
456.80
81518
Vibe - Blue Vinyl........................................................
106.40
117.05
148.95
81520
Vibe - Pink Vinyl.........................................................
106.40
117.05
148.95
81519
Vibe - Red Vinyl.........................................................
106.40
117.05
148.95
81517
Vibe - Yellow Vinyl.....................................................
106.40
117.05
148.95
81525
Vibe - OrangeVinyl.....................................................
106.40
117.05
148.95
81511
Leather Cube - White Leather...................................
91.10
100.20
127.55
81512
Leather Cube - Black Leather....................................
91.10
100.20
127.55
81526
Edge LED Cube.........................................................
142.55
156.80
199.55
Ottomans
01/14 (311350)
Page 1 of 3
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Qty
Part #
Description
Online Price
Discount Price
Standard Price
Total
CASUAL SEATING (continued)

Occasional Chairs
8101
T-vac Chair - Translucent/Chrome ...........................
254.90
280.40
356.85
810819 Globus Occasional Chair - White Vinyl/Chrome........
338.60
372.45
474.05
8102
Madrid Chair - Black Leather.....................................
652.60
717.85
913.65
810816 Madrid Chair - White Leather.....................................
652.60
717.85
913.65
81017
Panton Chair - White Plastic......................................
156.40
172.05
218.95
810814 ICE Side Chair - Transparent/Chrome.......................
170.45
187.50
238.65
81090
153.90
169.30
215.45
810707 ISO Mesh Pull-up Chair - Black Vinyl/Black Steel.....
New York Chair - Onyx/Maple Wood/Chrome............
248.75
273.65
348.25
810811 Berlin Stack Chair - White & Red Plastic/Chrome.....
87.60
96.35
122.65
810810 Berlin Stack Chair - White & Black Plastic/Chrome...
87.60
96.35
122.65
810702 Jetson Chair - Black Vinyl/Black Steel.......................
153.90
169.30
215.45
810835 Meeting Chair (Espresso)..........................................
150.65
165.70
210.90
810836 Meeting Chair (Taupe)...............................................
197.65
217.40
276.70
810837 Razor Armless Chair..................................................
40.50
44.55
56.70
810838 Fusion Chair Black/White...........................................
103.70
114.05
145.20
810807 Luxor Executive Chair - Black Leather......................
346.00
380.60
484.40
81075
Tilt Executive Chair - Onyx Fabric.............................
254.90
280.40
356.85
81018
Flex Chair - Black Plastic/Chrome.............................
128.00
140.80
179.20
81063
Altura Conference/Guest Chair - Black Fabric/Black

Steel............................................................................
261.10
287.20
365.55
810813 Perth Highback Chair - Black Leather/Chrome..........
357.50
393.25
500.50
81073
Altura Junior Executive Chair - Black Fabric.............
286.90
315.60
401.65
Martini Bar - Grey metal rounded bar with frosted

glass top and chrome legs..........................................
1,142.65
1,256.90
1,599.70
810100 Ohio Barstool - Grey Fabric/Chrome.........................
142.85
157.15
200.00
810101 Ohio Barstool - Red Fabric/Chrome..........................
142.85
157.15
200.00
810102 Ohio Barstool - Black Fabric/Chrome........................
142.85
157.15
200.00
810202 Shark Swivel Barstool - White Plastic/Chrome..........
250.55
275.60
350.75
810103 Banana Barstool - White Vinyl/Chrome.....................
155.15
170.65
217.20
810104 Banana Barstool - Black Vinyl/Chrome......................
155.15
170.65
217.20
810815 ICE Barstool - Transparent/Chrome..........................
182.30
200.55
255.20
810505 Gin Barstool - Maple Wood/Chrome..........................
136.65
150.30
191.30
810706 Jetson Barstool - Black Vinyl/Black Steel..................
215.45
237.00
301.65
810200 Oslo Barstool - Blue Plastic/Chrome.........................
195.75
215.35
274.05
810201 Oslo Barstool - White Plastic/Chrome.......................
195.75
215.35
274.05
810834 Zoey Barstool.............................................................
215.45
237.00
301.65

before MAY 29, 2014
Conference Chairs
Bars & Bar Stools

8501
Occasional End & Cocktail Tables

82015
Silverado End Table - Tempered Glass/Painted

Steel...........................................................................
209.30
230.25
293.00
82014
Silverado Table - Tempered Glass/Painted Steel......
221.60
243.75
310.25
82025
Geo End Table - Glass/Black Steel...........................
189.60
208.55
265.45
82035
Geo End Table - Glass/Chrome................................
189.60
208.55
265.45
82024
Geo Table - Glass/Black Steel...................................
209.30
230.25
293.00
82034
Geo Table - Glass/Chrome .......................................
209.30
230.25
293.00
82023
Inspiration End Table - Tempered Glass/Painted

Steel...........................................................................
241.40
265.55
337.95
82022
Inspiration Table - Tempered Glass/Painted Steel....
254.90
280.40
356.85
01/14 (311350)
NAME OF SHOW:
Page 2 of 3
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
Qty
Part #
Online Price
Description
Discount Price
Standard Price
Total
TABLES, LIGHTING & MORE

Occasional End & Cocktail Tables
82054
Sydney End Table - Black Laminate/Brushed Steel..
192.95
212.25
270.15
82055
Sydney End Table - White Laminate/Brushed Steel..
192.95
212.25
270.15
82052
Sydney Table - Black Laminate/Brushed Steel.........
233.25
256.60
326.55
82053
Sydney Table - White Laminate/Brushed Steel.........
233.25
256.60
326.55
82056
Candy Table...............................................................
123.10
135.40
172.35
82057
Edge LED Lighted Table............................................
142.55
156.80
199.55
82060
Nova White Oval Table - White Laminate/Chrome....
429.00
471.90
600.60
82033
Manhattan Table - Glass/Black Steel........................
249.90
274.90
349.85
82041
Geo Conference Table - Glass/Black Steel...............
352.10
387.30
492.95
82051
Geo Conference Table - Glass/Chrome....................
352.10
387.30
492.95
82058
Communal Table 30"H (Maple with Grommets).........
354.80
390.30
496.70
82059
Communal Table 42"H (Maple with Grommets).........
497.35
547.10
696.30
82067
Communal Table 30"H Maple....................................
354.80
390.30
496.70
82068
Communal Table 42"H Maple....................................
497.35
547.10
696.30
82063
Communal Table 30"H White...................................
354.80
390.30
496.70
82066
Communal Table 42"H White...................................
497.35
547.10
696.30
850604 Etagere - Black..........................................................
258.60
284.45
362.05
850605 Etagere -Pewter.........................................................
258.60
284.45
362.05
85078
385.35
423.90
539.50
Conference Tables
Locking Door Pedestal - Black Laminate...................

before MAY 29, 2014
Product Display
Refrigerator
8503001 Refrigerator - White...................................................
646.45
711.10
905.05
850707
Mason Table Lamp - White/Brushed Silver...............
116.70
128.35
163.40
850708
Mason Floor Lamp - White/Brushed Silver................
173.30
190.65
242.60
Lighting
TOTAL COST
+
Sub-Total
01/14 (311350)
=
6.5 % Tax
NAME OF SHOW:
Total Cost
Page 3 of 3

NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME:
PHONE #:
E-MAIL ADDRESS:
ACCESSORIES
Vertical
Horizontal
PERFBOARD - SINGLE SIDED
PERFBOARD - SINGLE SIDED
CHROME GARMENT RACK
COLLAPSIBLE
SECURITY CONTAINER
2 WAY STRAIGHT ARM
4 WAY SLANT ARM
GRID ACCESSORIES
GRID LEGS
PERFBOARD HOOKS
AND ACCESSORIES
TICKET TUMBLER
2 x 8 GRID PANELS
4 WAY CONNECTORS
Qty
Part #
Description

Special
Price
Price Total
Qty
Part #
218.45
129.20
218.45
218.45
8.85
19.20
8.85
278.05 ________
164.45 ________
278.05 ________
278.05 ________
11.25 ________
24.45 ________
11.25 ________
GRIDS
_____ 103028
_____ 103010
_____ 103029
_____ 103029
_____ 103030

Special
Price
Price Total
GRIDS (continued)
PERFBOARD / BULLETIN BOARDS
_____ 10201180 1M x 8H Single Side-Vert .... $198.60

_____ 10201182 M x 8H Single Side-Vert ... $117.45
_____ 10201482 4 x 8 Double Sided-Horz ... $198.60
_____ 10201484 Bulletin Board ...................... $198.60
_____ 10202 Loop Hook per dozen .............. $8.05
_____ 10203 Single Hook per dozen .......... $17.45
_____ 10204 Double Hook per dozen........... $8.05
Description
Chrome Grid .......................... $92.60 101.85 129.65 ________

Black Grid .............................. $92.60 101.85 129.65 ________
Grid Legs - Chrome ............... $35.65 39.20 49.90 ________
Grid Legs - Black ................... $35.65 39.20 49.90 ________
Grid Connectors .................... $11.65 12.80 16.30 ________
_____ 10307
_____ 10403
_____ 10402
_____ 10404
7-Ball Waterfall ...................... $16.70 18.35 23.40 ________

2-way Straight Arm .............. $118.00 129.80 165.20 ________
2-way Slant Arm .................. $118.00 129.80 165.20 ________
4-way Slant Arm ................. $152.15 167.35 213.00 ________
ACCESSORIES
_____ 10405
_____ 15905
_____ 6605
_____ 159011
_____ 159020
____ 159021
_____ 15104
_____ 151010
Garment Rack ....................... $60.85 66.95 85.20 ________

Fish Bowl .............................. $33.90 37.30 47.45 ________
40 Gallon Trash Receptacle $132.85 146.15 186.00 ________
Ticket Tumbler - Small ........... $76.80 84.50 107.50 ________
Ballot Box 12x12 square ..... $59.60 65.55 83.45 ________
Ballot Box 18x18 square ..... $75.50 83.05 105.70 ________
Pad Lock .............................. $49.15 54.05 68.80 ________
Collapsible Security Contr. .. $244.45 268.90 342.25 ________
TOTAL COST
Sub-Total ________ + Tax (6.5%) __________ = TOTAL _____________
Dont see what you need?

Please call an Exhibitor Services Representative @ 407-816-7900.
O07/01/12 (311350)
FREEMAN accessories
2200 Consulate Dr
407-816-7900 Fax: 469-621-5605
Take advantage of the Online Special price

by ordering online at www.freemanco.com/store
by MAY 29, 2014.
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014
carpet
When it comes to making your exhibit stand out on the show floor, we have you
covered. Freeman offers several color options in both classic and prestige carpet
designed to fit the requirements of your exhibit space.
Freeman uses only colorfast carpet, making it a consistent, matching
shade every time

Freemans carpet is manufactured with recycled material
All of our carpet padding is made from recycled foam
prestige
C A R P E T
Freemans prestige carpet combines plush comfort with durable soil and stain resistance, perfect for high-traffic areas.
Five popular colors are available in a luxurious 40-ounce weight and all nine designer colors are available in a 28-ounce weight.
Freemans prestige carpet packages include new, 10-foot-wide carpet, delivery, Visqueen covering, installation, carpet tape,
carpet removal and all carpet material handling fees. Price includes environmentally friendly disposal of carpet after usage.
Foam carpet padding is available for a minimal fee. If you have a large order, please contact us to see if volume discounts
may apply.
custom options
Prestige carpets can also be customized to fit your exhibit needs with unique logos, patterns and borders. Call the phone number
on Quick Facts for assistance.
black*
cardinal
charcoal*
cream
navy*
toast
wedgewood
white*
gray pearl*
*Colors available in both 28 oz. and 40 oz.
classic
C A R P E T
custom cut
Freeman classic carpet is available in a range of colors and includes delivery, Visqueen covering, installation, carpet tape,
carpet removal and all carpet material handling fees. Foam carpet padding is available for a minimal fee. If you have a large
order, please contact us to see if volume discounts may apply.
standard cut
Our classic carpet comes in a variety of sizes: 9 x 10, 9 x 20, 9 x 30, 9 x 40 and larger. Prices include delivery,
installation, carpet tape, carpet removal and all carpet material handling fees. Foam carpet padding and Visqueen covering
are available for a minimal fee.
black
blue
gray
green
latte
midnight blue
plum
red
red pepper
tuxedo
questions?
Call customer service at the number listed on Quick Facts. For fast, easy ordering, visit us at www.freemanco.com.
Actual colors may vary slightly.
12/12 - 53591
MAY 29, 2014
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605

NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
For FREE samples or a quote on orders over 1200 sq. ft. please call our Exhibitor Sales Department at (407) 816-7900.
Orders received after the deadline or without payment will be charged the Standard Price and are subject to availability.
Prestige and Custom Cut Classic Carpet are subject to a 100% Cancellation Charge.
No MATERIAL HANDLING charges apply. Rental prices are for the duration of the show and include delivery to and
removal from your booth space.
All Classic and Prestige carpets contain recycled content and are recyclable.
PRESTIGE CARPET -

includes plastic covering, delivery, material handling, installation and removal**
FREEMAN carpet
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
Guaranteed new, high quality carpet available in a variety of designer colors.

CHOOSE YOUR CARPET COLOR - 40 oz. Carpet:
Black
40 oz. Carpet Rental -
Charcoal
Gray Pearl
Navy
White
Discount
Price
Online
Price
Price per sq. ft. (100 sq. ft. minimum)
Standard
Price
1 - 700 sq. ft.
Booth Size:
sq. ft. @
3.60
3.95 $
5.05
701 - 1200 sq. ft.
Booth Size:
sq. ft. @
3.35
3.70 $
4.70
Total
CHOOSE YOUR CARPET COLOR - 28 oz. Carpet:

Cardinal
Charcoal
Toast
Wedgewood
Gray Pearl
Cream
White
Online
Price
28 oz. Carpet Rental - Price per sq. ft. (100 sq. ft. minimum)
Standard
Price
Discount
Price
1 - 700 sq. ft.
Booth Size:
sq. ft. @
3.15
3.45 $
4.40
701 - 1200 sq. ft.
Booth Size:
sq. ft. @
2.80
3.10 $
3.90
Total
CUSTOM CUT CLASSIC CARPET - includes plastic covering, delivery, material handling, installation and removal**
Our Custom Cut Classic Carpeting is available in custom cut sizes, and in a variety of standard colors.
CHOOSE YOUR CARPET COLOR:

Black
Blue
Gray
Green
Latte
Midnight Blue
Plum
Rental - Price per square foot (100 sq. ft. minimum)

16 oz. Carpet Rental
Booth Size:
Per sq. ft.
CLASSIC CARPET -
sq. ft. @
Red Pepper
Red
Online
Price
2.40
Discount
Price
Standard
Price
2.65 $
Tuxedo
Total
3.35
includes delivery, material handling, installation and removal**
Our 16 oz. Classic Carpeting is available in a variety of standard colors in the following standard sizes.
CHOOSE YOUR CARPET COLOR:

Black
Qty
Blue
Gray
Green
Latte
Midnight Blue
Plum
Description
9' x 10' Classic Carpet .....................................................
9' x 20' Classic Carpet .....................................................
9' x 30' Classic Carpet .....................................................
9' x 40' Classic Carpet .....................................................
Red Pepper
Red
Discount
Price
Online
Price
166.20
332.40
498.60
664.80
$
$
$
$
182.80
365.65
548.45
731.30
Standard
Price
$
$
$
$
Tuxedo
Total
232.70
465.35
698.05
930.70
CARPET PADDING AND PLASTIC COVERING - includes delivery, material handling, installation and removal
Price is per sq. ft.
Qty
Online
Price
Description
Carpet Padding - 1/2" (90 - 700 sq. ft.).............................
Carpet Padding - 1/2" (Over 700 sq. ft.)............................
Discount
Price
.72 $
.52 $
.52 $
Standard
Price
.80 $
.55 $
.55 $
Total
1.00
.75
.75
$
Plastic Covering ................................................................
Our carpet padding consists of 95 -100% recycled urethane foam and is also 100% recyclable according to the
manufacturer's specifications. Our plastic floor covering contains up to 60% recycled content.
**All utility lines must be installed

before carpet installation. Utilities
should be ordered in advance.**
01/13
(311350)
TOTAL COST
+
Sub- Total
6.5 % Tax
Total Cost

before MAY 29, 2014
Black
Navy
NAME OF SHOW:
COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
CLEANING SERVICES
Prices are based on total square footage of booth regardless of area to be cleaned.
100 sq. ft. minimum.
Our exclusive cleaning contract for this show will not permit other service contractors, including exhibitor
appointed contractors to provide this service.
Show Site Prices will apply to all cleaning orders placed at show site.
VACUUMING (per sq. ft. - 100 sq. ft. minimum)

Qty (sq. ft.)
Part #
Advance
Price
Description
Show Site
Price
Total
Includes emptying of your booth's wastebasket(s) at the time of vacuuming.

610100
Booth Vacuuming - One Time .........................................
.46
.65
610200
Booth Vacuuming - 2 Days ..............................................
.78
1.10
610300
1.17
1.65
610400
N/A
N/A
SHAMPOOING
Qty (sq. ft.)
(per sq ft - 100 sq ft minimum)
Part #
Advance
Price
Description
Show Site
Price
630100 Shampoo Carpet - One Time ...........................................
.88
1.25
630200 Shampoo Carpet - 2 Days ................................................
N/A
N/A
630300 Shampoo Carpet - 3 Days ................................................
N/A
N/A
PORTER SERVICE
Qty (# days)
Total
(per day)
Part #
Advance Show Site

Price
Price
Description
Total
Includes emptying of your booth's wastebasket(s) and policing of your exhibit area at two-hour intervals during show hours.
620500
Exhibit Area / Under 500 sq.ft. .........................................
114.85
160.80
6201500 Exhibit Area / 501 - 1,500 sq. ft. ......................................
125.05
175.05
6202500 Exhibit Area / 1,501 - 2,500 sq. ft. ....................................
164.65
230.50
6203500 Exhibit Area / Over 2,500 sq.ft............................................................................ .......... Call for Quote
TOTAL COST
+
Sub-Total
05/10 (311350)
=
6.5 %Tax
Total Cost
FREEMAN cleaning

2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
R E N TA L
exhibits
Package 1
Package 1 upgraded with graphics and cabinet
Package 2
Questions? All packages can be customized or modified, depending on your specific requirements.
To speak with an Exhibitor Sales specialist, or for custom components, call the number listed on Quick Facts.
For fast, easy ordering, go to www.freemanco.com
Package 3
Package 4
* All exhibits include: installation & dismantle of exhibit, material handling of exhibit, classic carpet with nightly
vacuuming, 2 arm lights (per 10 unit), power (500 watts) for lights ONLY and labor to hang arm lights.
Color Options - Classic Carpet
Color Options - Fabric and Hardwall Panels
black
blue
gray
green
latte
midnight blue
plum
red
red pepper
tuxedo
black
Blackfabric
Fabric
blue
Bluefabric
Fabric
gray
Grayfabric
Fabric
white
Whitehardwall
Hardwall
white
Whiteperfboard
Perfboard
Upgrades available for under $500
Slatwall & Shelves
Black Metal
Graphics & Custom Logo
Package 5
Package 6
Upgraded Color Options - Prestige Carpet
Questions?
black*
cardinal
charcoal*
cream
navy*
toast
wedgewood
white*
gray pearl*
*Colors available in both 28 oz. and 40 oz.
All packages can be customized

or modified. To speak with an
Exhibitor Sales specialist, call the
number listed on Quick Facts. For
additional custom examples visit
the link below.
To view additional custom designs
Cabinets & Counters
Colored Panels
www.freemanco.com/customexhibits

Orlando, Florida 32837
(407) 816-7900 Fax: (469) 621-5605


NAME OF SHOW: _______________________________________________________________________________________
COMPANY NAME: _____________________________________________________ BOOTH #: _________________________
CONTACT NAME: _____________________________________________________ PHONE #: _________________________
E-MAIL ADDRESS: _______________________________________________________________________________________
For assistance, please call 407-816-7900 to speak with one of our experts.
All exhibits include: installation & dismantle of exhibit, material handling of exhibit, classic carpet with nightly vacuuming,
2 arm lights (per 10 unit), power (500 watts) for lights ONLY and labor to hang arm lights.
To place your order, please check the appropriate box and complete the remaining selections at the bottom of the form.
RENTAL EXHIBITS
Package 1
Package 2
Package 3
Package 4
Package 5
Package 6
10 x 10
10 x 10
10 x 10
10 x 10
10 x 10
10 x 10
Discount
Price
Standard
Price
3,366.90
2,397.30
3,391.75
4,283.35
2,585.10
2,695.70
4,713.65
3,356.20
4,748.45
5,996.70
3,619.15
3,774.00
10 x 20
10 x 20
10 x 20
10 x 20
10 x 20
10 x 20
Discount
Price
Standard
Price
6,558.15
4,618.95
6,607.85
8,391.00
5,004.25
9,181.40
6,466.55
9,251.00
11,747.40
7,005.95
______
______
______
______
______
5,266.00
7,372.40
______
Total
Orders received after the deadline date or without payment will be charged the Standard Price and are subject to availability.
Orders cancelled after production begins are subject to a 100% Cancellation Charge.
CHOOSE YOUR PANEL

Blue Fabric
Gray Fabric
Black Fabric
White Hardwall
White Perfboard
CARPET
Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibits. The following colors are available:
Check color choice
Black
Blue
Gray
Green
Latte
Midnight Blue
Plum
Red
Red Pepper
Tuxedo
You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line, now available in 28
oz. and 40 oz. weight. Refer to our enclosed Carpet order form for color selections and pricng.
LIGHTING
Each Rental Exhibit includes 2 Arm Lights (per 10 unit).
Note: Power and labor to hang the lights are included in our standard rental exhibit package price. Power consumption not to
exceed 500 watts.
*Additional power must be ordered separately.
HEADER IDENTIFICATION SIGN

Indicate which color lettering you would like. We have a wide variety of standard colors available:
Black
Blue
Brown
Burgundy
PMS Color
Red
Teal
White
Dark Green
Font Type
Indicate exactly how you want your company name to appear:
*Unless font type is indicated, Helvetica will be used.
ENHANCE YOUR EXHIBIT

Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes:
Slatwall & Shelves
Cabinets & Counters
Specialty Colored Metal
Recyclable Graphics
Colored Panels
Creating a Custom Exhibit
Graphics & Custom Logo
White Eco-Board
TOTAL COST
OV7/12 (311350)
Sub-Total____________+ Tax (6.5%) _______ = TOTAL _____________

___________________________
FREEMAN rental exhibits
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014
Custom Exhibit Services

Make a lasting impression with turnkey solutions
that provide convenience and affordability.
Cost-effective, innovative, turnkey exhibit solutions
Rental or purchase
Award winning exhibit design
Complete installation and dismantle services included
Single point of contact from beginning to end
The right exhibit design can invite interaction & engagement.

For further information, please contact:
Freeman Exhibitor Services
407-816-7900
___________________________________
at ______________________
or email ________________________________________
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
NAME OF SHOW:

COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
ACCESSORIES FOR RENTAL UNITS
Qty
LIGHTS (use only on rentals)
SHELVES (use only on rentals)
CABINETS
GONDOLAS
RADIUS CABINET
(does not have doors)
LITERATURE POCKETS
Discount
Price
Description
Part #
Standard
Price
Total
LIGHT FIXTURES
(electrical service & labor to install lights not included)
172512 Arm Light ......
172514 4' Tracklight (3 lights)
17252 Halogen Light ..........
98.90
318.75
106.90
138.45
446.25
149.65
Qty
Part #
Discount
Price
Description
Standard
Total
Price
GONDOLAS
Gondolas
Blue Fabric
Gray Fabric
Perfboard
White PVC
174541
174542
174581
174582
Single Sided 1M x 4' High...

Double Sided 1M x 4' High..
Single Sided 1M x 8' High...
Double Sided 1M x 8' High..
17305 1M x M x 36 High.............. 391.30 547.80
17201
1M Straight (37" x12") ......
88.00 123.20
17306 1M x M x 42 High.............. 421.90 590.65
17206
1M Angled (37" x 12") .......
99.60 139.45
17308 2M x M x 36 High.............. 594.20 831.90
LITERATURE POCKETS
174015 For 8 x 11 Literature ...... 31.40
CABINETS & LOCKS

Cabinets
Black Fabric
Blue Fabric
Gray Fabric
White PVC
17309 2M x M x 42 High.............. 625.35 875.50

173010 1M Radius x M x 36 High.
N/A
335.45
445.95
524.45
696.95
469.65
624.35
734.25
975.75
SHELVES
43.95
N/A
173011 1M Radius x M x 42 High.. 398.80 558.30

(Radius Cabinets do not have doors)
17301 Cabinet Lock ......................
15.90
22.25
Inside Shelves Available ........... Quoted on Request

TOTAL COST
Don't see what you need?
Please call an Exhibitor Sales Specialist at (407) 816-7900.
05/10 (311350)
Sub-Total
* Remember to make a selection for items

with checkboxes. Otherwise, a selection
will be made for you.
6.5 % Tax
Total Cost
FREEMAN exhibit accessories
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014
NAME OF SHOW:________________________________________________________________________________________
CONTACT NAME: ______________________________________________________ PHONE # __________________________
E-MAIL ADDRESS________________________________________________________________________________________
For fast, easy ordering, go to www.myfreemanonline.com
TABLE TOP UNIT

Purchase Units Include:
Rental Units Include:
1-Case
Draped Table (Select color below)
Classic Carpet 9' X 10' (Select color below) One Time Installation & Dismantle
Installation & Dismantle of Exhibit
Material Handling of Exhibit
Nightly Vacuuming
1-200 Watt Halogen Light (Electrical service & labor not included)
Company
Header Identication Sign - (white with black text) Indicate copy below:
RENTAL
Size
Price
40" H x 6' W $1,028.20
40" H x 8' W $1,177.45
PURCHASE*
Size
Price
40" H x 6' W $1,251.85
40" H x 8' W $1,401.15
*Shipping Not Included
QTY.
TOTAL
____
____
_______
_______
____
____
_______
_______
Fabric Panel Colors for All Units:

Black
Gray
Additional Fabric Panel Colors for Purchase Units Only:
Blaze Red
Blueberry
Emerald
Silver
*Other Colors Also Available for Purchase Units*
9'x10' Classic Carpet:
Blue
Black
Gray
Green
Latte
Mid Blue
Red
Red Pepper
Tuxedo
Table Drape:
Berry
Black
Gold
Gray
Blue
Plum
Burgundy
Red
Green
Teal
Plum
White
FLOOR UNIT
Purchase Units Include:
Rental Units Include:
Classic Carpet 9' X 10' (Select color below) 2-Cases
One Time Installation & Dismantle
Installation & Dismantle of Exhibit
1-Podium - 8'H x 10'W unit only
Material Handling of Exhibit
Nightly Vacuuming
1-Podium - 8'H x 10'W unit only
2-200 watt Halogen Lights(Electrical service & labor not included)
Company Name
RENTAL
Size
8' H x 8' W
8' H x 10' W
Price
$1,420.65
$1,917.15
PURCHASE*
Size
Price
8' H x 8' W
$1,624.90
8' H x 10' W $3,110.05
*Shipping Not Included
Header Identication Sign - (white with black text) Indicate copy below:
QTY.
TOTAL
____
____
_______
_______
Fabric Panel Colors for All Units:
____
____
_______
_______
9'x10' Classic Carpet:

Green
Gray
Black
Gray
Additional Fabric Panel Colors for Purchase Units Only:

Blaze Red
Blueberry
Emerald
Silver
*Other Colors Also Available for Purchase Units*
Blue
Plum
Black
Red
Tuxedo
CUSTOM GRAPHIC / PHOTO PANELS

Our custom graphic panels can dramatically enhance your exhibit's appearance.
Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit.
OPTIONAL ACCESSORIES
Description
2-200 Watt Halogen Light Kit
1-200 Watt Halogen Light Kit
Straight Shelf
Angle Shelf
RENTAL
Qty.
____
____
____
____
Price
$186.60
$ 96.95
$ 74.50
$ 74.50
PURCHASE
TOTAL
Price
$265.70
$194.05
$134.40
$134.40
_______
_______
_______
_______
Qty.
____
____
____
____
QUICK TIPS
If shipping literature or products, material handling rates will apply.
Order in advance to save time, money and ensure availability. Orders received after the deadline date or without
payment will cost an additional 40% over prices indicated.
TOTAL COST
O07/01/12 (311350)
Sub-Total____________+ Tax (6.5%)= TOTAL___________

______________________
FREEMAN totalflex
DISCOUNT PRICE
DEADLINE DATE
30 DAYS PRIOR TO MOVE IN

(407) 816-7900 Fax: (469) 621-5605
NAME OF SHOW:

COMPANY NAME:
BOOTH #:
CONTACT NAME:
PHONE #:
E-MAIL ADDRESS:
SHOWCASES
QUARTER VIEW
DESCRIPTION
FULL VIEW
HALF VIEW
SIZE
QTY.
PART#
FULL VISION CASE

Includes 1-8 & 1-10 glass shelves 4 FT.
with adjustable brackets, 26 high 5 FT.
front glass display section
6 FT.
____
____
____
101043
101051
101061
$431.35
$431.35
$431.35
$474.50
$474.50
$474.50
$603.90 $_______
$603.90 $_______
$603.90 $_______
HALF VISION CASE

Includes a glass shelf with
4 FT.
adjustable brackets, 17 high front 5 FT.
glass display section
6 FT.
____
____
____
101042
101050
101060
$431.35
$431.35
$431.35
$474.50
$474.50
$474.50
$603.90 $_______
$603.90 $_______
$603.90 $_______
4 FT.
5 FT.
6 FT.
____
____
____
101044
101052
101062
$431.35
$431.35
$431.35
$474.50
$474.50
$474.50
$603.90 $_______
$603.90 $_______
$603.90 $_______
HALF
____
101090
$431.35
$474.50
$603.90 $_______
1010200
$456.45
$502.10
$639.05 $_______
QUARTER VISION CASE

With 9 5/16 H front glass display
section
CORNER VISION CASE

Rear access and glass shelves
are the same as the above cases
TOWER CASE
Dimensions are 20Lx20Dx80H, 20 X 20 ____
with 3-glass shelves, lights and locks
ONLINE SPECIAL
DISCOUNT
STANDARD
TOTAL
SUBTOTAL
$__________
TAX (6.5%) $__________
TOTAL COST $__________
Include the Freeman Method of Payment form with your order.
All showcases are 20Dx38H, have lights, locks, sliding mirror doors, white exterior, and white
interior frames.
All keys must be left with showcase or a charge of $10.00 will be assessed.
Please order electrical hook-up service from the electrical contractor.
Remember to order in advance to save time, money and ensure availability. Rental prices are for the duration of the show and include delivery
to and removal from your booth space. Save time and money - Order before the Discount/Online Special deadline date.
O07/01/12 (311350)
Take advantage of the Online Special price

by ordering online at www.freemanco.com/store
by MAY 29, 2014.
2200 Consulate Dri

Orlando, FL 32837
407-816-7900 Fax: 469-621-5605
FREEMAN showcases
ONLINE PRICE
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014
page 1 of 1
fabric solutions
comprehensive capabilities
Freeman can digitally print high-resolution, photo-quality images on nylon, stretch fabrics, carpeting and a variety of other
materials. No matter what size, shape, or color, Freeman can print it. We can further customize exhibits with:
Aluminum framing to transform large digital graphics into backwalls and other free-standing structures
Integrated lighting for enhanced effects
A wide variety of opaque and translucent materials
one-stop solutions
Freemans exhibit specialists can deliver a range of services to fit any budget and both long and short-term usage goals.
Design
Fabrication
Custom Graphics
Lighting Effects
Installation and Dismantling
Shipping and Storage
geometric structures
For detailed specifications on structures such as these, or for more information on our wide range of versatile fabric
solutions, please contact our representatives at the number listed in your exhibitor information.
questions?
12/11

NAME OF SHOW: ________________________________________________________________________________________

COMPANY NAME ______________________________________________________________ BOOTH #:_________________________
E-MAIL ADDRESS _______________________________________________________________________________________
STANDARD PURCHASE -- Standard Framing, Sizes, and Fabric
Single-sided graphics, frame hardware and harness included.

Complete the Hanging Sign order form. (Labor and hardware to hang sign are NOT included.)
Orders received after the deadline date are subject to availability and will be charged standard prices.
An Exhibitor Sales Specialist will contact you for details.
Square Signs
Quantity
__________
__________
__________
__________
Length
Height
All Sides
(Linear Ft.)
Discount Price
Standard Price
Total
10 x 10
10 x 10
15 x 15
15 x 15
3
4
3
4
40
40
60
60
$5,402.70
$6,414.40
$7,637.00
$9,020.65
$7,563.80
$8,980.15
$10,691.80
$12,628.90
____________
____________
____________
____________
Length
Height
All Sides
(Linear Ft.)
Discount Price
Standard Price
Total
10 x 15
10 x 15
3
4
50
50
$6,805.60
$7,901.85
$9,527.85
$11,062.60
____________
____________
Diameter
Height
Circumference
(Linear Ft.)
Discount Price
Standard Price
Total
10
10
15
15
3
4
3
4
31.42
31.42
47.12
47.12
$4,770.60
$5,514.45
$6,723.65
$7,784.90
$6,678.85
$7,720.25
$9,413.10
$10,898.85
____________
____________
____________
____________
Length
Height
All Sides
(Linear Ft.)
Discount Price
Standard Price
Total
10 x 10 x 10
10 x 10 x 10
15 x 15 x 15
15 x 15 x 15
3
4
3
4
30
30
45
45
$4,158.50
$4,846.10
$6,421.05
$9,159.40
$5,821.90
$6,784.55
$8,989.45
$12,823.15
____________
____________
____________
____________
Rectangle Signs
Quantity
__________
__________
Circle Signs
Quantity
__________
__________
__________
__________
Triangle Signs
Quantity
__________
__________
__________
__________
Serpentine Signs
Quantity
Length
Height
Double Sided
(Linear Ft.)
Discount Price
Standard Price
Total
15
15
20
20
30
30
3
4
3
4
3
4
30
30
40
40
60
60
$3,495.65
$4,382.10
$5,256.40
$6,188.20
$6,887.60
$8,334.75
$4,893.90
$6,134.95
$7,358.95
$8,663.50
$9,642.65
$11,668.65
____________
____________
____________
____________
____________
____________
__________
__________
__________
__________
__________
__________
Total: _________________ x Tax(6.5%) ____________________ = ______________________
CUSTOM PURCHASE -- Custom Framing, Various Custom Sizes, and Fabrics

Please check the box to have an Exhibitor Sales Specialist contact you regarding FREE Samples of
materials and/or quotes.
O07/01/12 (311350)
fabric solutions

(407) 816-7900 Fax: (469) 621-5605
FREEMAN
DISCOUNT PRICE
DEADLINE DATE
30 DAYS PRIOR TO MOVE IN
page 1 of 1
digital graphics
creating visual excitement

Quality graphics contribute significantly to the impact of your exhibit. Vivid colors and sharp images attract attention, build
traffic, and communicate messages more effectively. Freeman has invested in the latest printing technology and has the
skills to provide you with the finest digital graphic reproduction available.
state-of-the-art capabilities
Freeman can provide four-color, photo-quality, high-resolution digital printing in virtually any size for banners, signage,
exhibit graphics, and more. Each Freeman location has stand-alone printing capabilities, and all are supported by the
Corporate Graphics Center for special requirements. Last minute repairs and replacements are handled efficiently through
our nationwide resources.
superior quality control

Electronic file transfer, in-house printing, and company-wide standardization of procedures allow us to control quality,
cost and scheduling for our customers on a nationwide basis.
depth of resources
VUTEK and Salsa printers provide large format, four-color, high-resolution digital printing of single and double-sided
banners up to 10' wide and virtually any size with seams.

Encad printers provide digital processing of banners up to 5' wide without seams.
All Freeman operations use the same printers, software, ink, adhesives, and laminates for continuity.
Seaming, grommeting, lamination, and mounting are handled in-house.
A variety of fabrics are available, including nylon, vinyl, and mesh materials.
Computer-aided graphic design for your assistance.
freeman specializes in the digital graphic

reproduction and installation of:
Suspended banners
Logo reproduction
Accent graphic photo panels
Backlit displays and murals
Large format signage and banners
four-color carpet image printing
questions?
Call customer service at the number listed on Quick Facts. For fast, easy ordering, go to www.myfreemanonline.com.
10/06
2200 Consulate Dr
Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
NAME OF SHOW:

COMPANY NAME:
BOOTH #:
CONTACT NAME :
PHONE #:
BOOTH SIZE:
E-MAIL ADDRESS :
GRAPHICS
To order your graphics, complete this order form and attach your sign copy or electronic file.
Please see artwork guidelines for electronic files on page 2 of this form.
Note: All graphics are subject to a 100% Cancellation Charge.
DIGITAL GRAPHICS
STANDARD SIZES
Freeman has the capabilities to provide you with

the finest digital graphic reproduction available.
Capabilities include four-color, photo-quality,
high-resolution digital printing virtually any size
for banners, signage, exhibit graphics and more.
L X
W=
sq.ft.
$ 18.90 per sq. ft. discount price

=$
x or
sq. ft.
$ 28.35 per sq. ft. standard price

Minimum order per graphic 9 sq. ft. (1296 sq. in.)
Double sq. ft. for double-sided graphics
Round sq. ft. to next whole increment
File conversion, retouching, cloning or color
correcting may incur additional labor charges.
(See reverse side for graphic guidelines.)
LARGE DIGITAL GRAPHICS

Please call an Exhibitor Sales Specialist for
price quotes on graphics over 80 sq. ft.
File Information:
CHOOSE YOUR SIZE:
Discount
Price
QTY.
7" x 11"
7" x 22"
7" x 44"
9" x 44"
11" x 14"
14" x 22"
14" x 44"
22" x 28"
28" x 44"
20" x 60"
@
@
@
@
@
@
@
@
@
@
Standard
Price
TOTAL
54.25
81.40
55.60
83.40
59.90
89.85
66.75
100.15
70.95
106.45
77.95
116.95
101.40
152.10
110.55
165.85
156.60
234.90
=
=
=
=
=
=
=
=
=
224.15
336.25
(white only)
Note:
File conversion, retouching, cloning or color may

incur additional labor charges. (See reverse side for
graphic guidelines.)
INDICATE YOUR SIGN COPY HERE:
Electronic File Name
* Please feel free to attach additional sign copy on separate page.
Application
PMS Colors
Backing Material:
Foamcore
Masonite
PVC
Plexi
Gatorfoam
Eco-Board
Ultra-Board
Other
The product offered has recycled content or has ecofriendly attributes and is 100% recyclable according to
the manufacturer's specifications.
Vertical
Horizontal
Use Your Judgment

For Sign Layout
Vertical
Horizontal
Use Your Judgment

For Sign Layout
Background Color:
Lettering Color:
TOTAL COST
Special Instructions
+
Sub-Total
01/13
(311350)
=
6.5 % Tax
Total Cost
Page 1 of 2
FREEMAN graphics
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014
FREEMAN artwork guidelines
CUSTOMER GUIDELINES FOR SUBMITTING GRAPHICS ARTWORK

Our desire is to provide you with the best possible quality graphics for your event or exhibit. You can
help us in that effort by providing digital art files using the following guidelines. If you are sending us
completed, print-ready files, please pass the following information on to your graphics designer. Two
overall considerations for submitting acceptable artwork involves proper resolution or size of the file
to avoid poor quality images, and proper color matching information and proofs to ensure accurate
color reproduction.
PLEASE PROVIDE THE FOLLOWING WHEN SUBMITTING ART

Minimum requirements for original artwork, such as logos, when Freeman is providing design and
layout:
300 dpi resolution at a size of 8 x 10 inches (higher resolution files will result in improved
final product)
Minimum requirements for final artwork that Freeman will reproduce exactly as provided:
100 dpi resolution at full size of actual finished product
Minimum requirements for both:
All related PMS and/or CMYK color codes (if submitting CMYK values, please supply
accurate color swatches.)
Accurate color proof print of artwork
Contact name, phone number and e-mail address of art creator if applicable
If submitting a vector file, include all fonts, or convert fonts to outlines or paths
ACCEPTABLE FILE SOFTWARE FORMATS

We are capable of working with both PC and MAC based software, and can accept art created with the
following software programs (listed in order of preference):
ADOBEIllustrator, InDesign, and Photoshop
COREL DRAW
QUARK XPRESS
Files should always be saved in their native format.
ACCEPTABLE FILE TYPES

Files that Freeman can use in order of preference, include:
EPS and AI (especially when submitting logos)
TIF (especially when submitting photos)
JPG (provided resolution is high enough for photo images; not recommended for logos)
File types that Freeman cannot use to reproduce high quality graphics include:
GIF files
Microsoft Office software files such as Word (.doc), or PowerPoint (.ppt) file types
Self-extracting files, such as EXE or SEA files
WAYS TO SEND ARTWORK

Artwork files that are of acceptable resolution as listed above will typically be too large to send via email. Files may be saved and sent via overnight delivery on either a CD-ROM or a DVD, along with the
hard-printed proof copy. (Floppy disks and zip drives are not a good option for sending large graphics
files.)
Files may also be posted to Freemans FTP site. You may get the password and other needed
information from your Freeman service representative in order to post files. However, a hard copy proof
and backup of the files on CD-Rom/DVD are required and must be sent via overnight
delivery in addition to posting the electronic files. Please call (407) 816-7900 for assistance.
01/13 (311350)
Page 2 of 2
page 1 of 1
installation & dismantle

When it comes to installation and dismantling of exhibits, no one does it better than Freeman. With more than 75 years of
experience, our group of specialists is ready to assist you with all of your exhibit requests, from beginning to end.
Whether you choose to supervise or you need the assistance of a full-time Freeman employee, we can meet all your
needs, from shipping and storage to emergency on-site repairs to basic installation and dismantling to support service
coordination including electrical, furnishings and more. Freeman has the resources and the capabilities to help you have
the most successful show experience possible.
do i need to order labor?

As an exhibitor, you are required to follow local labor jurisdictions. Please refer to the enclosed Labor Jurisdictions
information sheet for details.
installation and dismantling services available

Freeman will work closely with you to coordinate every phase of your trade show participation, including:
Preplanning and budget consultation
Support service coordination electrical, furnishings, floral and more
Shipping and storage management
On-site supervisors with dedicated floor managers
Skilled labor and technicians for installation and dismantling
Full, in-house carpentry
Graphics production
Emergency repairs and refurbishing
Postshow evaluations
Multiple show coordination
Supervise any labor yourself, or if you need assistance, Freeman I&D experts will do it for you.
if you use Freeman staff

Exhibits are set up prior to your arrival under the direction of Freeman I&D supervisors. We charge 30% of the total labor
charge, with a minimum $45 fee.
if you supervise yourself

Installation Your labor supervisor must check in at the exhibitor service center to pick up laborers. Upon completion of
work, your supervisor must return to the exhibitor service center to release the laborers. Start time is guaranteed only
when labor is requested for the start of the working day.
Dismantling When scheduling dismantling labor, be sure to allow time for empty containers to be returned to the booth after
the close of your show. Start time is guaranteed only when labor is requested for the start of the working day.
questions?
Call customer service at the number listed on Quick Facts.
For fast, easy ordering, visit us at www.myfreemanonline.com.
10/06 - 48854
To assist you in planning for your participation in this upcoming exposition, we are certain
you will appreciate knowing in advance that union labor may be required for certain
aspects of your exhibit handling. To help you understand the jurisdiction the various
unions have, we ask that you read the following:
EXHIBIT INSTALLATION AND DISMANTLING

Currently we have an agreement with the Local IATSE Union to provide labor for display
erection and dismantling. Full time employees of the exhibiting companies, however, may
set their own exhibits without assistance from this local. Any labor services that may be
required beyond what your regular full time employees can provide, may be rendered by
the Union. Labor can be ordered in advance by returning the Display Labor form, or at
showsite, at the service desk.
MATERIAL HANDLING
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of
dollies, flat trucks and other mechanical equipment, however, is not permitted. FREEMAN
will control access to the loading docks in order to provide for a safe and orderly movein/out. Only full time employees of the exhibiting company will be allowed to hand-carry
items. Unloading or reloading at the dock of any and all contracted carriers will be
handled by FREEMAN.
TIPPING
FREEMAN requests that exhibitors do not tip our employees. They are paid at an excellent
wage scale denoting a professional status, and we feel that tipping is not necessary. This
applies to all employees. Any request for such should be brought to the attention of a
Freeman representative at the service desk or correspondence may be directed to the
attention of the General Manager at the local office address.
SAFETY
Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not
engineered to support your standing weight. FREEMAN cannot be responsible for
injuries or falls caused by the improper use of this furniture. If assistance is required
in assembling your booth, please order labor on the Display Labor order form and the
necessary ladders and tools will be provided.
FREEMAN labor jurisdictions
Union Jurisdictions for

Orlando, Florida

NAME OF SHOW: ________________________________________________________________________________________

E-MAIL ADDRESS _______________________________________________________________________________________
DISPLAY LABOR (One Hour Minimum per Worker)

Description
Advance
Price
Show Site
Price
Straight TimeOvertime-
8:00 A.M. to 4:30 P.M. Monday through Friday ..................................................... $ 88.50

$115.05
6:00 A.M. to 8:00 A.M. and 4:30 P.M. to 12:00 Midnight Monday through Friday
6:00 A.M. to 12:00 Midnight Saturday and Sunday ............................................... $ 132.75
$172.55
Double Time12:00 Midnight to 6:00 A.M. and recognized holidays........................................... $ 177.00
$230.10
Show Site prices will apply to all labor orders placed at show site.
Price is per person/per hour.
Start time guaranteed only at start of working day.
One hour minimum per person - labor thereafter is charged in half (1/2) hour increments.
Supervisor must check in at Service Desk to pickup labor
Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker.
When scheduling dismantle labor, be sure to allow sufcient time for empty containers to be returned to your booth.
Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be
cleared. Please include setup plan/photo, special instructions & inbound shipping information with this order.
INSTALLATION LABOR
Freeman Supervised Labor - Please complete the reverse side of this form.
Installation of your exhibit will be completed at our discretion prior to show opening.
The charge for this service is 30% of the total installation labor bill, with a minimum of $45.00.
Emergency contact: ______________________________________ Phone Number: ____________________________
Exhibitor Supervised Labor (Supervisor must check in at Service Desk to pick up labor)
Supervisor will be: _________________________________________ Phone Number: ____________________________
Date
_______
Start
Time
________
No. of People
_____________
Approx. Hrs.
Total Hrs.
Hourly Rate
Estimated
per Person
Total Cost
x _____________= ___________ @ $ ____________ = $________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________

Freeman Supervision (30%/$45.00)
= $________________
Tax (6.5%) = $
Total Installation
________________
= $________________
DISMANTLE LABOR
Freeman Supervised Labor - Please complete the reverse side of this form.
Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
The charge for this service is 30% of the total dismantle labor bill, with a minimum of $45.00.
Emergency contact: ______________________________________ Phone Number: ____________________________
Supervisor will be:__________________________________________Phone Number: ____________________________
Date
Start
Time
No. of People
Approx. Hrs.
per Person
Total Hrs.
Hourly Rate
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________

Freeman Supervision (30%/$45.00)
Estimated
Total Cost
= $________________
Tax (6.5%) = $
O07/01/12
(311350)
Total Installation
________________
= $________________
Page 1 of 2
FREEMAN installation & dismantle
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014

(407) 816-7900 Fax: (469) 621-5605
COMPANY NAME:
BOOTH#:
CONTACT NAME:
PHONE#:
FREEMAN SUPERVISED LABOR

IN ORDER TO BETTER SERVE YOU - PLEASE COMPLETE THE FOLLOWING INFORMATION
IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY FREEMAN I&D AND YOU WILL
NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE.
INBOUND SHIPPING & SET UP INFORMATION
Freight will be shipped to Warehouse ___________ Show Site _________ Date Shipped ______________________________
Total No. of:
___________________Crates
_____________________Cartons ______________________Fiber Cases
Setup Plan/Photo: Attached ______________ To Be Sent With Exhibit _________________ In Crate No.__________________
Carpet:
With Exhibit _____________ Rented From Freeman _________ Color ________________ Size ________________
Electrical Placement: __________________ Drawing AttachedDrawing With ExhibitElectrical Under Carpet _______________
Comments:_______________________________________________ ___ ____________________________________
________________________________________________________________________________________________
Graphics: With Exhibit ________________ Shipped Separately _____________
Comments: ________________________________________________________________________________________
_________________________________________________________________________________________________
Special Tools/Hardware Required: __________________________________________________________________________
_________________________________________________________________________________________________
OUTBOUND SHIPPING INFORMATION

SHIP TO: _____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
METHOD OF SHIPMENT
Freeman Exhibit Transportation:
Common Carrier
Air Freight
Next Day
2nd Day
Deferred
Expedited
Other (list carrier name & phone number):

Other Common Carrier: ___________________________________________________________________________

Other Air Freight: ________________________________________________________________________________
Van Line: ______________________________________________________________________________________
FREIGHT CHARGES
Prepaid
Bill To:
Collect
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
In the event your selected carrier fails to show on final move-out day, please select one of the
following options:
Reroute via Freemans choice
Deliver back to Freeman warehouse at Exhibitors expense.
PLEASE NOTE: Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor.
(311350)
Page 2 of 2
FREEMAN installation & dismantle
NAME OF SHOW:

(407) 816-7900 Fax: (469) 621-5605


NAME OF SHOW: ________________________________________________________________________________________
E-MAIL ADDRESS _______________________________________________________________________________________
FORKLIFT RIGGING EQUIPMENT AND LABOR

Straight Time Overtime -

6:00 A.M. to 12:00 Midnight Saturday and Sunday
Double Time 12:00 Midnight to 6:00 A.M. and recognized holidays
Show site prices will apply to all labor orders placed at show site
Start time guaranteed only at start of working day
One hour minimum - labor thereafter is charged in half (1/2) hour increments
Supervisor must check in at Service Desk to pick up labor
When scheduling dismantle labor, be sure to allow sufcient time for empty containers to be returned to your booth
Part#
Description
Advance
Price
FORKLIFT LABOR
304050
Forklift w/operator - up to 5,000 lbs - ST .....................................................................$185.60
304051
Forklift w/operator - up to 5,000 lbs - OT.....................................................................$230.35
3040100 Forklift w/operator - up to 10,000 lbs - ST ...................................................................$252.60
3040101 Forklift w/operator - up to 10,000 lbs - OT...................................................................$297.35
3040150 Forklift w/operator - up to 15,000 lbs - ST ...................................................................$279.35
3040151 Forklift w/operator - up to 15,000 lbs - OT...................................................................$324.10
304040
Forklift w/operator - 4-Stage - ST ................................................................................$198.10
304041
Forklift w/operator - 4-Stage - OT................................................................................$242.85
RIGGING LABOR
3020100 Rigger Foreman - ST.......................................................................................................$116.35
3020101 Rigger Foreman - OT.......................................................................................................$174.50
5020200 Rigger - ST...................................................................................................................... $ 89.50
5020201 Rigger - OT......................................................................................................................$134.25
Show Site
Price
$241.30
$299.45
$328.40
$386.55
$363.15
$421.35
$257.55
$315.70
$ 151.25
$ 226.85
$ 116.35
$ 174.50
INSTALLATION
Part #
Description
Date
Start # of Equip/ Approx Hrs

Time
Person
per Person
Total
Hours
Describe work to be done: _____________________________________________________________________________

____________________________________________________________________________________________________
Hourly
Rate
Estimated
Total Cost
Tax(6.5%)
Total
DISMANTLE
Part #
Description
Date
Start
Time
# of Equip/ Approx Hrs

Person per Person
Total
Hours

____________________________________________________________________________________________________
O07/01/12
(311350)
Hourly
Rate
Tax(6.5%)
Total
Estimated
Total Cost
FREEMAN forklift / rigging labor
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014

NAME OF SHOW: ________________________________________________________________________________________
E-MAIL ADDRESS _______________________________________________________________________________________
Straight Time Overtime Double Time -

6:00 A.M. to 12:00 Midnight Saturday and Sunday
12:00 Midnight to 6:00 A.M. and recognized holidays
Description
Advance
Price
A - Manual Equipment Lift with 1 man crew ........................................................................................$161.65

A - Manual Equipment Lift with 1 man crew (OT) ...............................................................................$205.90
B - Electric Man Lift with 1 man crew ..................................................................................................$188.45
B - Electric Man Lift with 1 man crew (OT) .........................................................................................$232.70
C1 - 20 Scissorlift with 2 man crew .....................................................................................................$322.45
C1 - 20 Scissorlift with 2 man crew (OT) ...........................................................................................$410.95
C2 - 26 Scissorlift with 2 man crew ........................................................................................................Quote
C2 - 26 Scissorlift with 2 man crew (OT) ..............................................................................................Quote
D - Telescoping 60 Boom Lift with 2 man crew ...................................................................................$439.40
D - Telescoping 60 Boom Lift with 2 man crew (OT)..........................................................................$527.90
E - Articulating 40 Boom Lift with 2 man crew ....................................................................................$440.90
E - Articulating 40 Boom Lift with 2 man crew (OT) ...........................................................................$528.45
Show Site
Price
$210.15
$267.65
$245.00
$302.50
$419.20
$534.25
Quote
Quote
$571.20
$686.25
$573.15
$687.00
THEATRICAL EQUIPMENT
Pleae make sure to submit the Freeman Theatrical Labor Order Form along with the Rigging Equipment Order Form.
All Freeman rental equipment, overhead rigging, and flown objects must be assembled and disassembled by Freeman.
_____ One Ton Hoist...............................$543.95 $______
_____ Half Ton Hoist .............................$423.10 $______
_____ 20.5 Silver Box Truss (per foot)...$23.80 $______
_____ Small Rotator ............................. $455.55 $______
_____ 12 Silver Box Truss (per foot).....$21.20 $______
_____ Large Rotator...............................$455.55 $______
_____ 20.5 Black Box Truss (per foot)...$23.80 $______
_____ 12 Black Box Truss (per foot)......$21.20 $______
INSTALLATION
Part #
Description
Date
Start # of Equip/ Approx Hrs

Time
Person
per Person
Total
Hours
Hourly
Rate
Estimated
Total Cost
Tax(6.5%)
Total
____________________________________________________________________________________________________
DISMANTLE
Part #
Description
Date
Start
Time
# of Equip/ Approx Hrs

Person per Person
Total
Hours
Hourly
Rate
Tax(6.5%)
Total
___________________________________________________________________________________________________
(311350)
Estimated
Total Cost
FREEMAN truss & theatrical equipment rental

(407) 816-7900 Fax: (469) 621-5605
PLEASE NOTE: HANGING

DISCOUNT PRICE
SIGN RIGGING MUST BE
DEADLINE DATE
ORDERED THROUGH
MAY 29, 2014
ORANGE COUNTY
CONVENTION CENTER PAYMENT FORM WITH YOUR ORDER


NAME OF SHOW: ________________________________________________________________________________________
E-MAIL ADDRESS _______________________________________________________________________________________
THEATRICAL LABOR (Eight Hour Minimum per Worker)

Description
Advance
Price
Show Site
Price
Straight TimeOvertime-
8:00 A.M. to 4:30 P.M. Monday through Friday ..................................................... $ 104.50

$135.85
6:00 A.M. to 12:00 Midnight Saturday and Sunday ............................................... $ 156.75
$203.80
Double Time12:00 Midnight to 6:00 A.M. and recognized holidays........................................... $ 209.00
$271.70
Show Site prices will apply to all labor orders placed at show site.
Price is per person/per hour.
Start time guaranteed only at start of working day.
Eight hour minimum per person - labor thereafter is charged in half (1/2) hour increments.
Supervisor must check in at Service Desk to pickup labor
Labor must be canceled in writing, 24 hours in advance to avoid a one (8) hour cancellation fee per worker.
Please include setup plan/photo & special instructions with this order.
INSTALLATION LABOR
Supervisor will be: _________________________________________ Phone Number: ____________________________
Date
Start
Time
No. of People
Approx. Hrs.
per Person
Total Hrs.
Hourly Rate
_______
________
_____________
x _____________= ___________ @ $ ____________ = $________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________

Tax (6.5%)
=$
Total Installation
Estimated
Total Cost
________________
= $________________
DISMANTLE LABOR
Supervisor will be:__________________________________________Phone Number: ____________________________
Date
Start
Time
No. of People
Approx. Hrs.
per Person
Total Hrs.
Hourly Rate
Estimated
Total Cost
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________
_______
________
_____________
x _____________= ___________ @ $ ____________ = $ ________________

Tax (6.5%)
Total Installation
M07/01/12
(311350)
=$
________________
= $________________
FREEMAN Theatrical Labor
DISCOUNT PRICE
DEADLINE DATE
MAY 29, 2014

(407) 816-7900 Fax: (469) 621-5605
PLEASE INCLUDE THIS FORM

WITH YOUR HANGING SIGN
ORDER FORM
PLEASE NOTE: HANGING SIGN RIGGING MUST BE ORDERED THROUGH

STRUCTURAL INTEGRITY STATEMENT

THIS FORM MUST BE RETURNED
FOR ALL SUSPENDED STRUCTURES
____________________________________________ , the contracted exhibitor at the
SHRM 2014 ANNUAL CONFERENCE & EXPOSITION and (if applicable), the display
house or builder for the aforementioned exhibitor, do hereby certify and guarantee that
the stress points for the hanging structure have been properly engineered and tested.
We further certify that the structure can be hung safely and has been constructed to
meet all applicable regulations and safety measures.
We hereby release, indemnify and forever hold harmless the SHRM, ORANGE
COUNTY CONVENTION CENTER, FREEMAN, and its subsidiaries, their directors,
ofcers, employees, representatives, agents and contractors from and against any and
all liability, claims, damage, loss, nes, or penalties arising from the installation, use
or dismantling of this structure. All hang points supporting in excess of 200 lbs. may
be veried (metered) on site at exhibitors expense.
Exhibiting Company: _________________________________ Booth #: _______

Authorized Signature: _______________________________________________
Authorized Name: ____________________________________ Date: _________
E-Mail: ____________________________________________________________
Display House/Builder (if applicable): __________________________________
Authorized Signature: _______________________________________________
Authorized Name: ____________________________________ Date: _________
E-Mail: ____________________________________________________________
Please complete and return form to:

Orlando, FL 32837
Fax: (469) 621-5605
R07/01/12
FREEMAN structural integrity statement

Orlando, FL 32837
(407) 816-7900 Fax: (469) 621-5605
CompuSystems
Lead Management
Dear Exhibitor:
CompuSystems, the shows official registration provider, also offers a suite of lead retrieval products and
services designed to help you maximize the return on your investment from exhibiting and turn qualified
buyers into sales. This comprehensive approach to lead management will connect you with attendees
both during and after the show.
Onsite, CompuLEAD lead retrieval products are designed to help you quickly and effectively capture and
qualify leads on the show floor. Using lead retrieval to capture sales leads in your booth enables you to
qualify leads with follow-up action codes, eliminates hand-keying leads into your database for quicker
lead follow up and gives you access to complete demographic information on attendees you wouldnt
otherwise receive collecting business cards.
When the show ends, exhibitors that used a CompuLEAD device also
have access to myLeads, our premier post show follow-up service.
You can send follow-up emails to your lead list, print mailing labels
and generate reports to measure ROI all for FREE!
Use the following order forms to learn more and sign up for these
valuable services today. If you have any questions, one of our
knowledgeable exhibitor services representatives is standing by to
help you place your order.
Think Big Picture!

Get the most out of your trade
show investment! Use our
products and services to capture
and qualify attendees on the show
floor and promptly follow up on
your leads when the show ends.
Can you afford not to

take advantage of these
valuable services?
Have a Great Show!

CompuSystems
checklist
Ordered a CompuLEAD lead retrieval device to capture and qualify my sales leads onsite
Used myLeads to promptly follow up with my sales leads
ORDER ONLINE
For assistance (inside the U.S.)

call toll-free: 866.600.LEAD (5323)
RE
TRIEV
LEA
www.compusystems.com/order
CIAL
OFFI
R
D
O V I
For assistance (outside the U.S.)

call: +1 708.786.5565
CompuLEAD Products
CompuSystems offers a suite of lead management products and services designed to help exhibitors quickly and easily capture and qualify leads
on the show floor. Our products read trade show attendee badges and instantly capture comprehensive sales leads. Using lead retrieval enables
you to qualify leads with follow-up action codes, eliminates hand-keying leads into your database for quicker lead follow-up and gives you
demographic information on attendees you wouldnt otherwise receive collecting business cards.
descriptions
CompuLEAD Mobile Elite
A handheld device with robust surveying and qualifying capabilities. Has a large touch screen and
attached stylus. Plus instant online access to sales leads. Electricity needed to charge unit, nightly charging required.
t QWERTY keyboard for extensive note taking and lead editing
t Complete with 10 standard qualifiers and 4 standard survey questions
t Create custom lead qualifiers or survey questions (addl. charges will apply)
t Optional wireless printer (addl. charges will apply)
CompuLEAD Mobile
Capture leads anywhere with this lightweight handheld device, and quickly read attendee badges
without removing badge from holder.
t Leads provided electronically
t Note taking functionality
t Complete with 10 standard qualifiers
t Create custom lead qualifiers (addl. charges will apply)
CompuLEAD Smart
A powerful and easy way to capture sales leads both on and off the show floor using your own
Smartphone! Download the app from your app store after ordering, and activate via a unique
access code. App works with all iPhone and iPad devices with iOS 6.0 and above, and Android with OS Froyo 2.2 and above.
t Scan the barcode on the attendees badge or enter the number found on the badge to capture their
contact information
t Complete with 10 standard qualifiers and 4 standard survey questions or create your own custom
qualifiers or survey questions
t Edit lead contact information and add notes
t Instant online access to sales leads (data plan or Wi-Fi required)
t Send electronic literature immediately to your leads right from within the app (addl. charges will apply)
terms & conditions

By completing the Lead Retrieval Order Form, you agree to be held liable for the return of the CompuLEAD unit and its accessories. If the unit is
not returned within 1 hour after the show floor closes, a $100 late fee will be charged per day to the credit card on file until the unit is returned.
If the unit is not returned or returned damaged, a $1500 replacement fee will be charged. If the CompuLEAD keyboard is not returned a $50
replacement fee will be charged. If the GPRS Modem or Wireless Printer is not returned a $750 replacement fee will be charged. If the snap-on
charger for the Mobile Elite is not returned a $250 replacement fee will be charged. If the power cord for the Wireless Printer or Mobile Elite
is not returned a $100 replacement fee will be charged. If the unit or accessories are subsequently returned to CompuSystems, the fees may
be reduced by CompuSystems. You, not CompuSystems or Show Management, are responsible for the proper use and safekeeping of the
equipment.
LEA
CIAL
OFFI
P
Lead Retrieval Order Form
D
O V I
ORDER ONLINE: www.compusystems.com/order
best
value!
SHRM Annual Conference & Exposition

June 22 - 25, 2014
Orange County Convention Center, Orlando, FL
TRIEV
CompuLEAD
RE
EARLY BIRD DEADLINE: 04/23/14 ADVANCE DEADLINE: 05/23/14
complete packages
Select a package for everything you need to capture, qualify and follow up with your leads.
EARLY BIRD ADVANCE STANDARD
QTY
TOTAL
CompuLEAD Mobile Qualifier Elite (181)

Includes electronic leads, custom qualifiers, instant online lead access, QWERTY keyboard
for note taking and lead editing, wireless printer and delivery, setup and in-booth training.*
$680
$745
$810
____
$________
$535
$595
$655
____
$________
CompuLEAD Mobile Qualifier (113)

Includes electronic leads, custom qualifiers, and delivery, setup and in-booth training. *
mobile app
CompuLEAD Smart App (173A) Smartphone not included. Data-plan or Wi-Fi plan required. One app required per phone.
QTY
TOTAL
____
$________
Includes instant online lead access, and custom qualifiers/survey questions if you place your order online.
Scan the barcode on the attendees badge or enter the number found on the badge to capture a lead.
App works with all iPhone and iPad devices with iOS 6.0 and above, and Android with OS Froyo 2.2 and above.
Device must have a camera with an auto-focus feature to scan the barcode. Price is for one show only. *
Additional CompuLEAD Smart App Activation Code (173B)
3 Activation Codes Included
$450
$450
$450
____ $________
$115
a la carte
Select individual products and dont forget to order valuable enhancements (located below).
See product description sheet for more information.
QTY
CompuLEAD Mobile Elite (176A)

Z Wireless Printer for Mobile Elite (177)
CompuLEAD Mobile (13A)
TOTAL
$485
$510
____ $________
+$85
+$95
+$105
____ $________
$390
$425
$460
____ $________
$450
enhancements
Custom Qualifiers (18, 180) Available for CompuLEAD Mobile and CompuLEAD Mobile Elite. *
$ 85
$100
$120 ____ $________
Custom Survey (179) Available for CompuLEAD Mobile Elite . *
$ 85
$100
$120 ____ $________
Delivery, Setup & In-Booth Training (08) Available for all a la carte products.
$ 95
$105
$115 ____ $________
* Custom Qualifiers and Custom Survey questions must be received at the time your order is placed. Any changes to your qualifiers or survey after your order is processed (either pre-show or onsite) will result in a $50 service fee.
electronic literature
Electronic Literature Solution (EXP) Reduce your cost to exhibit by eliminating the need to print your literature and minimize
paper waste! Purchase up to 15 electronic company brochures (PDFs, up to 5 MB each) to be included in myLeads, the attendee
post-show follow-up system, as well as available on pre-show ConnectME services. If you purchase the CompuLEAD Smart
App, your literature can also be distributed to your leads right from within the app. Available for all a la carte products and the
CompuLEAD Smart App. Give us a call us to learn more!
QTY
$ 50 each ____
TOTAL
$________
Using your own scanning equipment? Please note that the barcode is encrypted. Call 708.786.5565 for information and pricing on obtaining full lead information post-show.
payment
Subtotal
Contact Name/Title
Company Name
Booth # (Required)
Address
$ _____________
Processing Fee
$ _____________
15.00
TOTAL
$ _____________
All applicable taxes will apply.

City
State
Zip Code
Phone
Onsite Cell
Fax
E-mail
Alternate E-mail (to receive leads post-show)
Country
ORDER ONLINE
www.compusystems.com/order
ALL ORDERS SUBJECT TO A
$100 CANCELLATION FEE
Check (payable in U.S. funds to CompuSystems; order form must accompany check)
NO REFUNDS AFTER 06/05/14
No refunds on CompuLEAD Smart

Visa
MC
Amex
Credit card deposit required for all rentals. If paying by check, credit card will not be charged unless unit is
damaged or not returned on time.
By signing this order form, I declare that I have fully read, understand and agree to abide by the Terms and Conditions
listed on the product description page.
Card Number
Expiration Date
Cardholder Name
Cardholder Signature
FAX ORDERS TO:

+1 708.344.4444
MAIL ORDERS TO:

CompuSystems, Inc.
P.O. Box 6271
Broadview, IL 60155, USA
FOR ASSISTANCE CALL:

(INSIDE U.S.) toll free 866.600.LEAD
(OUTSIDE U.S.) +1 708.786.5565
Requires 110v AC Circuit.
enhancements
Dont forget these valuable add-ons!
Custom Lead Qualiers Qualify your prospects in ways that are
Delivery, in-booth setup and training Have your units
unique to your company. This option works just like Standard Lead Qualiers,
except you create and supply us with your own qualiers. You can create up
to 99 custom qualiers, 21 characters long, including spaces. Simply provide
your list of qualiers when you place your order. Option for Mobile &
Mobile Elite.
delivered direct to your booth. A CompuSystems technician will also set the
machines up in your booth and train your sta how to use them.
Wireless Printer This valuable option allows you to print via

Bluetooth from a hand-held device. Option for Mobile Elite.
Custom Survey Survey questions allow you to qualify your

prospects and customize your post-show follow-up eort. Simply provide
your survey questions with your faxed order, and we will program your survey
to print on the paper lead form after a badge is scanned. Option for Mobile
Elite.
myLeads Follow-Up Services

Included FREE with all CompuLEAD rentals
CompuSystems offers premier post show follow-up services for exhibitors and attendees. After the show, both exhibitors and
attendees will receive a personal myLeads email inviting them to view their contacts and take advantage of a powerful suite of
post show follow-up services.
Exhibitors can:
t Easily keep track of the attendees who stopped by their booth
t View and print their leads
t Send broadcast emails to their list of leads
t Print mailing labels from their list of leads
t Create reports based on the following criteria:
Lead Ranking
Leads Profile
Leads by Hour
Leads by Geographical Distribution
Attendees can:
t View and download company information for exhibitors they visited
t Send follow-up emails to exhibitor contacts
Its never been easier to follow up

with your leads and its FREE!
Electronic Literature Solution

Add this option to your order and GO GREEN!
t Reduce printing and shipping costs for the event
t Avoid the literature paper-jam carried around by attendees
t Minimize paper waste and harm to the environment

t Increase your company exposure
The easy and cost-effective way to ensure your information gets into the hands of attendees!
P.O. Box 6271, Broadview, IL 60155

1IPOFt'BY
www.compusystems.com
Join the CompuLEAD

Users Group
Custom Lead Qualifier Template

All the CompuLEAD lead retrieval units come equipped with ten standard lead qualifiers. For an additional charge, you can
choose to create and supply CompuSystems with qualifiers specific to your company using the template below. Simply select
the Custom Lead Qualifiers option on the lead retrieval order form, and fax this template to CompuSystems along with your
order. Your lead retrieval product(s) will then be programmed with the qualifiers you specified.
The following qualifiers come standard with

every unit rented:
You may create up to 99 Custom Lead Qualifiers, up to 21
characters long (including blank spaces).
In addition to letters and numbers, the following characters
may be used: dashes, greater than and less than symbols, and
plus and minus signs.
Standard Lead Qualifiers

Lead Ranking
Follow Up
01 A-Lead
06 E-mail Info
02 B-Lead
07 Mail Info
01. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
03 C-Lead
08 Have Rep Call
02. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Authority
In-Booth Action
03. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
04 Inuencer
09 Gave Literature
05 Decision Maker
10 Gave Demo
04. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
05. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
06. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
07. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
08. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
09. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
10. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
11. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
12. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Use this template to create your

own custom codes, which will
replace the standard qualifiers
listed above. Please keep a copy
for your records.
All qualifiers will be programmed into your lead
13. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
retrieval unit prior to show start. For CompuLEAD
14. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
Mobile and Mobile Elite, you will be able to view
15. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
your list of qualifiers on the units screen. For
16. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
CompuLEAD Smart, you must customize your

qualifiers PRIOR to activation.
17. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
18. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
19. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
20. __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
If you need additional space beyond what this template

allows, you may attach a separate sheet of paper to this
form continuing the number sequence.
Fax with your order form to:
Show Name ____________________________________

Company Name ____________________________________
Booth Number ____________________________________
FLORAL
EXPOSITIONS
2100 Premier Row Orlando, FL 32809 Email: orders@floralexpo.net

Phone: 407-855-0339 Fax: 407-855-0242
PROFESSIONAL FLORAL (A TO Z): ORDER ON PAGE 3

18w x 10h
14w x 12h
4w x 10h
5w x 6h
A
$65
$95
$65
$65
$50
6w x 6h
12w x 18h
15w x 10h
8w x 18h
$55
$85
10w x 14h
$65
$85
$120
L
K
12w x 6h
$65
5w x 12h
$50
$125
20w x 30h
14w x 14h
36w x 48h
6w x 24h
$150
R
36w x 48h
$55
Q
5w x 8h
14w x 12h
$95
20w x 10h
$250
$75
8w x 8h
5w x 5h
$45
$225
$50
4 square
4 round
V1
4 square
V3
V2
12w x 12h
12w x 18h
$25
$25
$25
12w x 10h
$50
8w x 8h
$95
Please call to create a custom design!
$75
$75
Page 1 of 4
GREEN PLANTS 3FT 8FT: ORDER ON PAGE 4

PEACELILY
ARB
RUBBER
ARECA PALM
CROTON
BAMBOO PALM
FICUS TREE
UPGRADED CONTAINER SELECTION: ORDER ON PAGE 4
Page 2 of 4
BLOOMING, FERNS, IVY & POTHOS: ORDER ON PAGE 4
SPECIALTY DESIGNS (A to K): ORDER ON PAGE 4

40 Long
24 Tall
9 Wide
28 Long
30 Tall
7 Wide
34 Long
30 Tall
9 Wide
24 Tall
30in
Diameter
$95
$130
$95
28 Long
30 Tall
7 Wide
$115
$175
42 Tall
32 in
Diameter
$135
34 Long
30 Tall
9 Wide
$100
42 Tall
32 in
Diameter
$175
$75
14 Long
14 Tall
8 Wide
42 Tall
32 in
Diameter
$135
28 Long
30 Tall
7 Wide
$95
Page 3 of 4
FLORAL EXPOSITIONS
PROFESSIONAL FLORAL
Option (A to Z)
Cost
Quantity
Total
Fresh Floral (A thru Z)

Fresh Floral (A thru Z)
Customized Fresh Floral
Arrangement
Clear Bubble Bowl
Color:
Height:
Width:
$30.00
8 For Business Cards
Customized floral arrangements for hospitality suites, luncheons and banquets available.
GREEN PLANTS
Cost
3 Foot Green Plant

4 Foot Green Plant
5 Foot Green Plant
6 Foot Green Plant
7 8 Foot
$41.00
$51.00
$61.00
$71.00
$16.00/ft
Quantity
Total
Standard containers come with all plant orders. Indicate preference: Black______ White_______
Please Call for Specialty Requirements on Topiaries, Exterior Plants, Large Trees, Andonidia Palms and More
UPGRADED CONTAINER SELECTION
Dark Wicker_____ Green Marble_____ Mahogany Marble_____ Black Marble______ TOTAL

White Marble______ Brushed Brass_____ Brushed Chrome_____
*Small - $5_____ (Blooming Plants) *Medium - $10 ______ (3 to 4 Ft. Plants) *Large - $15_______ (5 to 6 Ft. Plants)
Black Urns - *Small -$15___ (11/15Tall) *Medium -$20____(14/18Tall) *Large -$25 ____ (19/22Tall)
Marble Pedestal - $125 Green ______ Mahogany______ Black_______ White________
BLOOMING, FERNS,
IVY & POTHOS
Azaleas
Bromeliads
Mums
Seasonal Blooming
SPECIALTY DESIGNS
Color/Type
Fern______ Ivy______ Pothos______
Red______ White______ Pink______
Red______ Orange______ Yellow______
Yellow_____ White_____ Lavender______
Cost
$35.00
$33.00
$33.00
$22.00
Available Upon Request
Please Call
(A thru K)
Cost
Quantity
Total
Quantity
Total
DELIVERY/MAINTENANCE
Planted Gardens
SUB TOTAL
Planted Gardens
6.5% SALES TAX:
Planted Gardens
GRAND TOTAL:
$15.00
RETURN THIS ORDER FORM WITH YOUR PAYMENT TO FLORAL EXPOSITIONS INC.
SHOW NAME: ___________________________________________ LOCATION: _______________________________
SHOW DATES: ______________ BOOTH#: __________BOOTH REPRESENTATIVE: __________________________
COMPANY________________________________________________ ONSITE PHONE#: (
) _______ - ________
CC BILLING ADDRESS: ______________________________________________CITY: _____________STATE: ______
ZIP CODE#: _____________ AUTHORIZED SIGNATURE: _________________________________________________
PAYMENT ENCLOSED: Check: ______ CC: ______ EMAIL ADDRESS: _____________________________________
Credit Card#: _______________________________________________________ Expiration Date: _______________
Name of Credit Card Holder: ________________________________________ Security Code (CVV)#: __________
*If tax exempt, you must include your tax-exempt form for the state in which the show is being held. RENTAL POLICIESAll materials and plants available on a rental basis only.
Items missing from booth upon dismantling are the responsibility

EXHIBITOR - PLEASE RETAIN A PHOTOCOPY FOR YOUR FILES
of the exhibitor and an additional charge will be applied.
All prices include: delivery, installation, servicing, top dressing,

CALL US 407-855-0339 or FAX US 407-855-0242 or EMAIL US orders@floralexpo.net
decorative containers, and removal at end of show.
The availability of some items is subject to season and geography.

We will happily discuss and price your ideas or offer suggestions for unique, distinctive decorating.
Some specialty items must be ordered in advance to assure availability.

______Enclosed is a photo or layout of our booth. Please have a designer contact me.
PAYMENT POLICIES
Checks need to be drawn from a U.S. bank.

______Please have a designer see us at our booth.
All orders must be paid in full in U.S. currency prior to show date.
Adjustments cannot be made after the close of the show.

Date/Time___________________________ Representative___________________________________________
All orders are final 30 days prior to the show.

Page 4 of 4
1730 Pennsylvania Avenue, NW STE 575

Washington, DC 20006
p. 202.293.3401 / f. 202.293.3407
inVNT.com
OFFICIAL AUDIO-VISUAL EQUIPMENT
RENTAL ORDER FORM
FOR
HUMAN RESOURCE
MANAGEMENT FOR
SOCIETY
S
SO
OCI
C IE
ET
TY SOCIETY
OF HUMAN
RESOURCE
MANAGEMENT
F
ASSISTANCE IN PLACING YOUR ORDER OR
ANNUAL
CONFERENCE
& EXPOSITION
IF
I YOU HAVE TECHNICAL QUESTIONS, PLEASE
AN
A
NN
NUAL
CONFERENCE
ANNUAL
& EXPOSITION
Orange
Convention
Orlando, FL
CONTACT JON PEKNIK AT:
G eo
Ge
Geor
orrg
rgia
Atlanta,GA
Georgia
World County
Congress
Center Center
June 22-24,
JPEKNIK@INVNT.COM OR 440-864-3210
June2014
24-27, 2012
TO FILL OUT AND SUBMIT THIS FORM ONLINE, PLEASE GO TO: http://invnt.com/shrm2014/order.html
PLEASE E-MAIL / FAX THIS FORM TO INVNT ATT: AMANDA KORNREICH (AKORNREICH@INVNT.COM / F. 202-293-3407)
PRICES LISTED ARE FOR THE ENTIRE EVENT, WITH DELIVERY ON OR ONE DAY PRIOR TO THE OPENING DAY OF THE SHOW
BOOTH / DELIVERY INFORMATION
MONITORS (FOR COMPUTER ONLY)

QTY
DESCRIPTION
PRE-SHOW
RATE
20" LCD Monitor (4:3)
$175.00
$210.00
22 LCD Monitor (16:9)
$210.00
$250.00
MONITORS (FOR COMPUTER AND VIDEO)
ONSITE
RATE
TOTAL
Booth Name
Booth #
Show Site Contact Name
Show Site Contact Mobile #
ALL 16:9 FORMAT
27" LCD Monitor
$210.00
$250.00
32" LCD Monitor
$300.00
$360.00
37" LCD Monitor
$450.00
$540.00
42" Plasma Monitor (1080p)
$695.00
$835.00
Show Site Contact E-Mail

DELIVERY DATE
$995.00
$1,195.00
58" Plasma Monitor (720p or 1080i)
$1,295.00
$1,550.00
$1,800.00
$2,160.00
$2,400.00
$2,880.00
WALL MOUNT INCLUDED (SEE NOTE BELOW)

Floor Stand with Shelf
(With Monitor Rental)
$150.00
$180.00
Floor Stand with Shelf

(Without Monitor Rental)
$300.00
$360.00
DVD Player
$80.00
$96.00
42"48" Draped Video Cart
$45.00
$54.00
REQUESTED DELIVERY TIME
/ 14
__________
All equipment will be picked up at 2 PM on Tuesday, June 24

Exhibitor or Representative Must Be Present for Delivery and Pick-Up
ORDER AND BILLING INFORMATION

Ordered By
Billing Address 1
BiIling Address 2
City
State
ZIP
Phone
VIDEO PLAYBACK / ACCESSORIES
Small Sound System With:

(2) Powered Speakers on Tripods
(1) Wired Microphone: Lavaliere,
Handheld or Headset
(CIRCLE ONE)
Large Sound System With:
(2) Powered Speakers on Tripods
(1) 8-Channel Mixer/AMP w/ EQ
(1) Wired Microphone: Lavaliere,
Handheld or Headset
(CIRCLE ONE)
Wired Microphone Lavaliere,
Handheld or Headset
(CIRCLE ONE)
Wireless Microphone; Lavaliere,
Handheld or Headset
(CIRCLE ONE)
CD Player
PAYMENT INFORMATION
Cardholder Name
AUDIO EQUIPMENT
Powered Speaker with Tripod Stand
E-Mail
$150.00
$180.00
$375.00
$450.00
Credit Card Number
Exp. Date
CCV
Authorized Signature
$675.00
$810.00
ORDER SUMMARY
EQUIPMENT TOTAL
$60.00
$72.00
$345.00
$414.00
$75.00
$90.00
SALES TAX (6%)
For video and audio equipment that will be mounted to your booth, inVNT will provide the proper
mounting brackets to the exhibitor or their I&D contractor in advance of equipment delivery. We will
attach monitors and speakers to our brackets once they are attached to the booth structure. Note that
we do not provide screws, bolts or other hardware other than that which attaches our equipment to
the mounting brackets.
RENTAL AGREEMENT: It is understood and agreed that the customer is renting the above
equipment for a specified period only and is responsible for its safe return. Customer agrees to be
billed for any damage to or loss of the equipment other than that caused by normal operation.
DELIVERY, INSTALLATION, PICKUP

EXTENSIVE INSTALLATION MAY REQUIRE
ADDITIONAL COSTS. inVNT WILL ADVISE.
TOTAL RENTAL COST

FULL PAYMENT DUE IN ADVANCE BY CREDIT CARD
_________________________________________________
AUTHORIZED SIGNATURE
ORDERS NOT CANCELED BY JUNE 20 WILL BE SUBJECT TO A 25%

CHARGE FOR ALL EQUIPMENT ORDERED
$125.00
DATE
DEADLINE FOR PRESHOW RATE: JUNE 13, 2014

:
K

K&>
Official Supplier
Call Jim Clark

609-395-4115
NMR Corporate Headquarters - 28 Abeel Road, Monroe Twp. NJ 08831

email: jclark@nmrevents.com Fax Number 609.395.7142
Equipment
Non-Touch Displays
Show Rate
Quantity
Sub
total
Equipment
Multi-Touch Displays
Show Rate
Quantity Sub
total
$750.00
32 Slim HD Monitor (1920 x 1020)
$400.00
SAMSUNG ME32B 32" LED 240Hz w/TOUCH OPTION
$625.00
$1,650.00
$850.00
$2,125.00
$1,250.00
$1,875.00
70 LED, 1080p, 3D Display
$2,550.00
80 LED, 1080p, 3D Display
$3,250.00
Desktop Computers
Floor Stands
LENOVO M91p SFF i7 2600 4G,320G HD DVD RW
APPLE MAC MINI CORE 2.4GHz,4G,32G,NVIDIA
$200.00
3 x 3 46 Seamless LCD Display Pkg (121.2 wide x 68.4 H)
$9,885.00*
LENOVO TP W520 i7 2.2GHz,8G,500G,FULL HD
$335.00
**Wall Mounted or Ceiling rigged available
MacBook Pro 15" Quad Core i7 2.2Ghz Thunderbolt 8GB Ram
$450.00
Additional Items
APPLE iPAD2 32GB WiFi+G3 9.7" MULTI TOUCH
MICROSOFT SURFACE PRO 2
$390.00
All-In-One Computer
HP COMPAQ ELITE 8300 ALL-IN-ONE CORE i7 PC 3.4GHz

$6,850.00*
* Technical Labor is required and will be quoted Separately
$210.00
$225.00
2x2 46 Seamless LCD Display Pkg (80.8 wide x 45.6 high)
$240.00
$45.00
iPAD FLOOR STAND
LENOVO TP T520 i5 2.5GHz,4G,500G,WIDE
Tablets
$175.00
ADJUSTABLE SLIDE SHELF
Seamless Video Wall (Floor based)
Laptop Computers
DUAL-POST 84" FLOOR STAND (SINGLE DISPLAY)

$350.00
$2,850.00
Call
19 Floor Standing Kiosk with Touchscreen Option
$1,155.00
32 LCD Touch Screen Portrait Interactive Kiosk
$1,995.00
HP B/W Laser Printer
$225.00
HP COLOR Laserjet Printer 21ppm (w/ duplex)
$475.00
$390.00
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Other Services Available Nationwide
LED Walls Interactive Content Creation

3D Seamless LCD DisplaysProjection Mapping IT Support
Webcasting Audience Response Systems
For questions about inventory not listed or to discuss Multiple Show Discounts,
Please contact Jim Clark 609-395-4115, jclark@nmrevents.com
OCCC ORDERING
INFORMATION
The Orange County Convention Center is the exclusive provider of the following services to exhibitors: electricity, aerial rigging and lighting, water,
plumbing, compressed air, natural and LP gas, and cable TV services. The OCCC's exclusive on-site service partners include: Internet and telecommunications
by Smart City, booth catering by Centerplate,and business center services by FedEx Office. LMG is the OCCC's preferred A/V provider.
Show Name:
Incentive Deadline Date:
Your Show's OCCC Exhibitor Services Coordinator:
Phone:
Email:
SHRM 2014 Annual Conference & Exposition

May 28th, 2014
Kassandra Woods
(407) 685-5793
Kassandra.Woods@occc.net
How To Order:
Please complete all applicable order forms and a required Method of Payment form in this exhibitor kit. It is very important to include the required Method
of Payment form with your order forms or your order will not be processed. Please read through all of the OCCCs Guidelines & Conditions before ordering
because exhibitors agree to all of the OCCC's Guidelines & Conditions when ordering services. Forms can be emailed, faxed or mailed to the OCCC for order
processing. For assistance, email Exhibitor.Services@occc.net or call the OCCC Exhibitor Services Team at (800) 345-9898 or (407) 685-9824.
To Order Your Services Online:
To Email Your Order To The OCCC:
To Fax Your Order To The OCCC:
To Mail Your Order To The OCCC:
Please visit: www.occc.net/exhibitor

Please send your PDFs to Exhibitor.Services@occc.net
Please fax your order to (407) 685-9884
Please send your order forms to the following address:
ATTN: Exhibitor Services
OCCC Exhibitor Payment Conditions & Guidelines

1. Orders received on-site are subject to a 50% price increase over the base rates. Rates are based on when payment is received by OCCC. Orders without
payment will NOT be processed and service will be withheld.
2. Payment in full and a scaled diagram indicating the number and location of outlets, including the booths dimensions and neighboring booth/aisle
numbers MUST be included before services are provided.
3. Modifications to incentive rate orders received after the 21-day incentive rate deadline are subject to base rates or on-site rates.
4. Cancellation Policy: Notification of cancellation must be received in writing a minimum of fourteen (14) calendar days prior to the scheduled first move-in
date to receive a refund. Cancellations and/or modifications to orders are subject to a $35.00 Administration Fee.
5. All prices are subject to change without notice.
6. A credit card on file with the Method of Payment form is required for all aerial hanging signs (rigging) orders. The credit/debit card will initially be charged
for the Initial Rigging Charge when the order is received. Additional charges, if any, for additional labor or hardware needed to suspend items will be charged
separately to the credit/debit card.
7. Florida State Sales Tax and Public Services Tax, when applicable, must be included with payment. Services will be rendered after payment in full (including
tax) is received.
OCCC Exhibitor Payment Options:
Credit / Debit Cards: OCCC will charge your credit/debit card in full for your advance order and any addition charges for onsite changes or additions. All
aerial hanging sign (rigging) orders require a credit/debit card on file in the Method of Payment form, even if the exhibitor is paying with a check or ETF.
Company Checks: Checks must accompany your order submission and must be received, not postmarked, by the incentive deadline in order to receive
incentive rates. Make check payable to Orange County Convention Center. Checks must be US funds drawn from a US bank. Please include your show name
and booth number on check.
Electronic Funds Transfers (Wire & ACH): OCCC accepts both wire transfers and ACH payments. Payment must be cleared, not sent, by the incentive
deadline in order to receive incentive rates. It is the exhibitor's responsibility to verify with their Initiating Bank that all fees (including Intermediate Bank
fees) are included in their payment. Please contact Exhibitor Services for payment instructions.
Third Party Billings: Exhibitors may request for a third party (EACs, I&Ds, etc.) to be invoiced for services provided by OCCC. In doing so the exhibitor
understands and agrees said exhibitor is ultimately financially responsible for all OCCC-provided services. If an exhibitor's third party has any outstanding
balance at the end of a show, all charges will revert to the exhibitor. The OCCC reserves the right to deny any Third Party Authorization Request, in which
case the exhibitor will be responsible for all charges.
METHOD OF
PAYMENT FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
PHONE:
FAX:
BOOTH TYPE:
EMAIL:
ADDRESS:
CITY:
STATE:
ZIP CODE/PROVIDENCE:
INLINE
PENINSULA
ISLAND
OTHER
I AM:
COUNTRY:
ORDER CONTACT NAME:

PHONE:
BOOTH SIZE:
FAX:
THE EXHIBITOR
AN EAC/I&D:
OTHER:
ORDER CONTACT EMAIL:

EMAIL FOR INVOICES:
**THIS FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION OR YOUR ORDER WILL NOT BE PROCESSED**
OCCC EXHIBITOR SERVICES COORDINATOR:
Kassandra Woods
(407) 685-5793
Kassandra.Woods@occc.net
PLACE ORDER VIA PHONE, FAX, MAIL OR ONLINE:

ORDER ONLINE: www.occc.net/exhibitor
EMAIL US: exhibitor.services@occc.net
SEND VIA FAX: (407) 685-9884
CALL US: (407) 685-9824 or (800) 345-9898
OCCC MAILING ADDRESS:


ATTN: Exhibitor Services
COMPANY CHECK
THIRD PARTY REQUEST
Checks must accompany your order submission and must be received, not
postmarked, by the incentive deadline. Make check payable to Orange
County Convention Center. Checks must be US funds drawn from a US bank.
Please include your show name and booth number on check.
An OCCC Third Party Billing Agreement Request must be submitted in

addition to this Method of Payment form for your order to be processed. If
an exhibitor's third party has any outstanding balance at the end of a show,
all charges will revert to the exhibitor.
CREDIT / DEBIT CARD
ELECTRONIC FUNDS TRANSFER

OCCC will charge your credit/debit card in full for your advance order and any OCCC accepts both wire transfers and ACH payments. Payment must be
additional charges for onsite changes or additions. Please complete all of the cleared, not sent, by the incentive deadline. It is the exhibitor's responsibility
information below if using a credit/debit card:
to verify with their Initiating Bank that all fees are included in their payment.
Please contact Exhibitor Services for payment instructions.
CARD TYPE: VISA MASTERCARD
AMERICAN EXPRESS
CARD NUMBER:
EXPIRATION DATE:
SECURITY CODE:
CARDHOLDER NAME:
BILLING ADDRESS:
I, the undersigned cardholder, acknowledge and agree to all OCCC Terms & Conditions and give the Orange County Convention Center authorization to
charge my credit card for the following services: electrical, rigging, lighting, water & drain, compressed air, propane & natural gas, cable TV and firewatches.
SIGNATURE:
DATE:
I further authorize the following named person(s) to approve additional charges on the above card on show site as deemed necessary by said person(s):
NAME:
SIGNATURE:
NAME:
SIGNATURE:
NAME:
SIGNATURE:
THIRD PARTY
AUTHORIZATION FORM
NAME OF EVENT:
EXHIBITING COMPANY:
BOOTH #:
THIRD PARTY COMPANY:

PHONE:
FAX:
ADDRESS:
CITY:
STATE:
COUNTRY:
THIRD PARTY CONTACT NAME:

DIRECT PHONE:
FAX:

EMAIL FOR INVOICES:
PLEASE SELECT PAYMENT TYPE AND SERVICES TO BE INVOICED

Exhibitors may request for a third party (EACs, I&Ds, etc.) to be invoiced for services provided by OCCC. By submitting this form, the exhibitor understands
and agrees said exhibitor is ultimately financially responsible for all OCCC-provided services. If an exhibitor's third party has any outstanding balances at the
end of a show, all charges will revert to the exhibitor. This form must be submitted with an accompanying Method of Payment form and order form(s). The
OCCC reserves the right to deny any Third Party Authorization request, in which case the exhibitor will be responsible for all charges.
COMPANY CHECK
THIRD PARTY WILL PAY FOR: EXHIBITOR WILL PAY FOR:
ALL SERVICES
ELECTRICITY
RIGGING/LIGHTING
WATER/DRAIN
GASES
OTHER
CARD NUMBER:
NO SERVICES
Checks must accompany your order submission and must be received, not postmarked, by the
incentive deadline. Make check payable to Orange County Convention Center. Checks must be
US funds drawn from a US bank. Please include your show name and booth number on check.
ELECTRICITY
ELECTRONIC FUNDS TRANSFER
RIGGING/LIGHTING
OCCC accepts both wire transfers and ACH payments. Payment must be cleared, not sent, by the
incentive deadline. It is the third party's responsibility to verify with their Initiating Bank that all
fees are included in their payment. Please contact Exhibitor Services for payment instructions.
WATER/DRAIN
GASES
CREDIT / DEBIT CARD
OTHER
OCCC will charge your credit/debit card in full for your advance order and any addition charges
for onsite changes or additions. Please complete all of the information below if using a
credit/debit card:
CARD TYPE: VISA MASTERCARD
AMERICAN EXPRESS
EXPIRATION DATE:
SECURITY CODE:
CARDHOLDER NAME:
BILLING ADDRESS:
I, the undersigned cardholder, acknowledge and agree to all OCCC Terms & Conditions and give the Orange County Convention Center authorization to
charge my credit card for the following services: electrical, rigging, lighting, water & drain, compressed air, propane & natural gas, cable TV and firewatches.
SIGNATURE:
DATE:
I further authorize the following named person(s) to approve additional charges on the above card on show site as deemed necessary by said person(s):
NAME:
SIGNATURE:
NAME:
SIGNATURE:
NAME:
SIGNATURE:
GENERAL ORDERING &

PAYMENT INFORMATION
1.
2.
3.
4.
5.
6.
Orders received on-site are subject to a 50% increase over the base rates.
Payment in full and a scaled diagram indicating the number and location of outlets, including the booths dimensions and
neighboring booth/aisle numbers MUST be included before services are provided. Rates are based on when payment is received
by OCCC. Orders without payment will NOT be processed and service will be withheld.
Modifications or additions to incentive rate orders received after the 21-day incentive rate deadline are subject to base rates or
on-site rates.
Cancellation Policy: Notification of cancellation must be received in writing a minimum of fourteen (14) calendar days prior to
the scheduled first move-in date to receive a refund. Cancellations and/or modifications to orders are subject to a $35.00
Administration Fee.
All prices are subject to change without notice.
A credit card on file with the Method of Payment form is required for all aerial hanging signs (rigging) orders. The credit/debit
card will initially be charged for the Initial Rigging Charge when the order is received. Additional charges, if any, for additional
labor or hardware needed to suspend items will be charged separately to the credit/debit card.
Credit / Debit Cards

OCCC will charge your credit/debit card in full for your advance order and any addition charges for onsite changes or additions. All
aerial hanging sign (rigging) orders require a credit/debit card on file in the Method of Payment form, even if the exhibitor is paying
with a check or ETF.
Company Checks
Checks must accompany your order submission and must be received, not postmarked, by the incentive deadline in order to receive
incentive rates. Make check payable to Orange County Convention Center. Checks must be US funds drawn from a US bank. Please
include your show name and booth number on check.
Electronic Funds Transfers (Wire & ACH)
OCCC accepts both wire transfers and ACH payments. Payment must be cleared, not sent, by the incentive deadline in order to
receive incentive rates. It is the exhibitor's responsibility to verify with their Initiating Bank that all fees (including Intermediate Bank
fees) are included in their payment. Please contact Exhibitor Services for payment instructions.
Third Party Billings
Exhibitors may request for a third party (EACs, I&Ds, etc.) to be invoiced for services provided by OCCC. In doing so the exhibitor
understands and agrees said exhibitor is ultimately financially responsible for all OCCC-provided services. If an exhibitor's third party
has any outstanding balance at the end of a show, all charges will revert to the exhibitor. The OCCC reserves the right to deny any
Third Party Authorization Request, in which case the exhibitor will be responsible for all charges.
Florida State Sales Tax and Public Services Tax, when applicable, must be included with payment for services. Service will be
rendered after payment in full (including tax) is received.
BOOTH SECURITY ORDER FORM

June 22 - 25, 2014
Orlando, FL
Advance Order Date: May 26, 2014
Show Management will provide reasonable security in the exhibit area during installation, show days, and dismantling, however
many exhibitors elect to use Special Booth Monitoring Services. These services are available at the rate of $27.90 per hour
when this form and payment for ordered services are received prior to the above Order Deadline Date, and $32.90 per hour for
all subsequent orders. A six hour minimum per guard per shift is in effect.
Payment in full must accompany order

Please indicate the dates and hours that you will require Special Booth Monitoring Services.
Date & Time Start
Date & Time Finish
Total Hours
Date & Time Start
Date & Time Finish
Total hours
_________________
__________________
_________
________________
_________________
_________
_________________
__________________
_________
________________
_________________
_________
_________________
__________________
_________
________________
_________________
_________
_________________
__________________
_________
________________
_________________
_________
_________________
__________________
_________
________________
_________________
_________
Total Number of Hours__________@ $_____________Per Hour = $__________________

Processing Fee of 3.5%________________ Total $_______________________
Security Personnel should remain in booth until released
Yes
No
Exhibitor is responsible for additional charges
Credit Card Number_______________________________________Expiration Date______________
Visa
Cardholders Name___________________________________________________________________
Mastercard
Billing Address___________________________________________________Date________________
American Express
Check
Corporate Card
Personal Card
Booth No____________ Company Name___________________________________________________________________________

Please Send Form
and Payment to:
Address_________________________________________________________________________________
City____________________________________________________State_____________Zip_____________
DAN TAYLOR
Telephone_________/___________/______________Ext________ Fax_______/_________/_____________
ASSOCIATES, LLC
P.O. Box 2596
Company Representative__________________________________E-Mail_____________________________
Forney, TX 75126
214.734.6560
Authorizing Signature_______________________________________________Date____________________
Fax 888.709.8424
dan.taylor@dtamg.com
PLEASE COMPLETE OTHER SIDE
As requested on the front side of this order form, the contract security company will provide special booth
monitoring services and is authorized to enter said booth at any and all times necessary to perform their duties.
LIABILITY
It is understood that neither the contract security company, nor show management, or their agents is an insurer
of persons and/or property. The CLIENT, if desired, shall obtain such insurance. Sums paid to the contract
security company by the CLIENT are not related to the value of the CLIENTs property or to other property located
on the CLIENTs premises. The sole intent of the contract security company is to provide a visible determent.
The contract security company is being paid for services designed to deter certain risks or losses and all amounts
being charged are not sufficient to guarantee that the service supplied will avert or prevent occurrences, or losses
there from, for which the service is designed to deter or avert. The contract security company and its
subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or
revenues or for any collateral costs that may result from any loss or damage to CLIENTs material, which make it
impossible or impractical to exhibit same. The CLIENT, as a result of this Agreement, does not seek
indemnification from the contract security company, nor show management, or their agents, against any
damages or losses caused by hazards to the CLIENTs property, or to the property or person of any third party
while the contract security company is engaged in the execution of this Agreement. Any dispute about payment
and/or services must be initiated at the time of service, but no later than ten days after the conclusion of services.
The signature on the other side of this form of the authorizing party requesting booth monitoring services also
indicates acceptance of the conditions of this Agreement as stated above.
EMERGENCY INFORMATION
In the event of an emergency, it is requested that the following persons be notified on behalf of the CLIENT.
1._______________________________________ Telephone________/_________/_________
2. _______________________________________ Telephone________/_________/_________

(;+,%,7256(59,&(6
Company Name
Booth / Room
Show Name: SHRM 2014
Billing Name
,IDVKRZGLUHFWRU\LVSXEOLVKHG
GR\RXZDQW\RXUFRPSDQ\QDPH <HV
DQGDVVLJQHGQXPEHUVOLVWHG" 1R
Billing Address
Show Dates:
6 / 22 / 14 To 6 / 24 / 14
Incentive Order Deadline:
City, State / Country, Zip
Email
5/28/14
Contact
Credit Card Number:
Telephone Number
AMX
MC
(
Visa
Fax Number
Expire Date (MM / YY):
Sec Code:
/
Credit Card Billing Street Address
Credit Card Billing City, State / Country, Zip
Print Credit Card Holder Name (as it appears on card)
Card Holder Signature and/or Acceptance of Ts & Cs
Important! Review Product Overview / Glossary literature to assure the services you have selected will provide the functionality for any application(s)
you will be utilizing. View complete descriptions of Services and Terms & Conditions at smartcitynetworks.com/Facilities/Locations.aspx .
Please call if assistance is needed. Note Cancellation Policy Specifics Terms & Conditions item #13 This document, page / thumbnail 2.
Description of Service
Type
QTY Incentive
Base
Total
$ 1,495
$
150
$ 1,245
$
150
1. Internet Networking Services: (10 / 100 Base - T ) Non Routable

a. NetPremium (Shared Ethernet Service, 1 Static Public IP address)
SE
b. Additional Public IP Address / Device (NetPremium)
IA-SP
c. NetStandard (Shared EtherNAT Service, 1 Static Private IP address)
NE
d. Additional Private IP Address / Device (NetStandard)
IA-SN
e. Wireless Internet (5GHz only)
(See T&C 9) WI

$ 1,195
$
125
$
995
$
125

(Call 888-614-2637 for quote)
2. Internet Networking Services: (10 / 100 Base - T ) Routable

TS
TS-03
MI
SW08
SW24
PC
(See T&C 1) FW
a. NetDedicated (Dedicated 1.54 Mbps w/5 IP addresses) - No addl IPs available

b. NetDedicated Plus (Dedicated 3 Mbps w/29 IP addresses)
c. Additional Services (if applicable)

$ 3,495
$ 5,900
$ 4,370
$ 7,375
3. Internet Networking Services: Equipment and Labor

a. Switch / Hub Rental (8 Port) 10 / 100 Base -T
b. Switch / Hub Rental (24 Port) 10 / 100 Base -T
c. Patch Cable (up to 50) Cat 5e
d. Labor / Floor Work - Fee per hour

$
$
$
$
150
225
50
75
$
$
$
$
185
280
62
75
$
$
$
$
275
302
465
465
$
$
$
$
345
386
575
575

4. Voice Services: PBX Service Dial 9 for an outside line

a. Single Line (no Instrument) (unrestricted long distance)
b. Single Line w/ Single Line, Touchtone Instrument (unrestricted long distance)
c. Multi-Line Spk Phone w / 1 main Number & 1 rollover line (unrestricted LD)
d. Teleconference Spk Phone line w / Polycom Instrument (unrestricted LD)
e. Dedicated Line / LD Restrictions (Credit Card / Intl) / Voice Mail / Special Eng.
LO
SL
MS
PL
MT

5. Special Line Services (For 3rd Party Circuit Extensions - Must order circuit from local Bell Co or Other Provider)
a. T-1 Extended Data / Telco circuit from Demarc to Booth
(See T&C 8) T2 / T1
b. DS-3 Extended circuit from Demarc to Booth
(See T&C 8) T3
c. Other Analog, ISDN BRI or DSL Extended circuit / line from Demarc to Booth
DP/IS/HL
d. Point-to-Point / Special Engineering / DHCP / VPN / Web Casting
(See T&C 1) VP / MI
MI
6. Special Quote Attachment A or SOW (if applicable)

$ 2,000
$ 9,000
$ 2,500
$ 11,250

Smart City-075NT 7/11/12

7. Move - In / On - Site order fee of $250 Internet/Network / $75 Telephone - per line (if ordering service after show move-in has started).
8. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue.
x (number of lines)
Unused portions of deposits returned with final billing.
SUBTOTAL
ESTIMATED 10% TAX / FEES DEPOSIT = SUBTOTAL x 10%
GRAND TOTAL
TOTAL PAYMENT MUST ACCOMPANY ORDER. Credit Card users may fax order to 702-943-6001
st
*** Incentive Price applies to orders received With Payment 21 days prior to the 1 day of
show move-in. ***
FOR SMART CITY USE: Payment Recd (Amount):
Customer No:
2014 - 075 - 639
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=075
INTERNET - NETWORK / TELEPHONE SERVICE CONTRACT
Smart City
5795 W. Badura Ave, Suite 110
Las Vegas, Nevada 89118
888-446-6911

702-943-6001 (Fax)
OCCC Telephone & Internet / Network Services
Terms and Conditions / Payment Options

1. Smart City is the exclusive provider of all Voice, Data and
Network services (wired and wireless). Smart City provides cabling
to meeting rooms, booths, within booths (under carpet and flooring),
fiber optic, twisted pair (Category 3, 5 and 6), coaxial and all other
data and telecommunications related cabling.
2. The use of the network connection(s) provided by Smart City may be
used only by the directors, officers and employees of the Company,
its guests, its agents and consultants while performing service for the
Company and cannot be resold or distributed to other companies
or individuals.
3. All devices for which Smart City directly or indirectly provides Internet
/ Network connectivity must pay a device charge or purchase a Smart
City assigned IP address.
4. Incentive Price applies when a completed order with payment is
received no later than 21 days prior to the first day of show move-in.
Base Price applies to (a) all orders received from One (1) to Twenty
(20) days before show move-in has started or (b) orders received on
or before the 21 day Incentive Deadline without payment (c) orders
placed on site or after show move-in has started will be at Base
Price plus an additional on-site fee of $250 (Internet) / $75
(Telephone) per line.
5. Internet / Network 10 / 100 Mbps, half / full-duplex, auto-sensing
Ethernet access to our backbone, with shared or dedicated Internet
access up to 512 Kbps or greater (depending on service ordered) via
an RJ-45 jack, is provided for each connection ordered.
6. Shared Internet Services Specific:
Routers, Streaming
Applications, VoIP, DHCP, NAT or Proxy Servers are not allowed
with any of our shared Internet / Network services. This includes,
but is not limited to, NetPremium, NetStandard, NetBasic, and
NetExpress. Smart City can engineer a custom dedicated network(s)
to accommodate such special requests. Please call for quote.
7. Rates listed include a single IP address, standard installation to the
booth in the most convenient manner and does not include computer
equipment, NIC card, TCP / IP software or power to the booth.
8. Limited Availability: T-1 / DS-3 and other special circuit orders must
be placed 45 days prior to show move-in date due to limited
availability and to avoid additional charges.
9. Wireless Specific: (a) Smart City is the exclusive provider of voice,
wired and wireless data service(s) for the Facility. Wireless Devices
not authorized by Smart City are strictly prohibited. Customer(s)
that desire to showcase their wireless products must contact Smart
City 21 days in advance of show move-in to investigate the potential
of Smart City engineering a customized cohesive network to operate
without interference to other Customer(s), (applicable charges may
apply). (b) The use of any wireless device that interferes with the
facilitys 2.5 / 5.8 GHz wireless data frequency range is prohibited and
subject to disconnection at the Customer expense.
10. Unless otherwise directed, Smart City is authorized to cut floor
coverings to permit installation of service
11. Only Smart City personnel are authorized to modify system wiring or
cabling. Material and equipment furnished by Smart City for this service
contract shall remain the property of Smart City.
12. Internet Performance Disclaimer: Smart City does not guarantee the
performance, routing, or throughput; either expressed or implied, of any
data circuit(s) connectivity with regards to the Internet and / or Internet
backbone(s) beyond the Facility.
13. CANCELLATION There is a minimum $150 or 10% Cancellation fee
(whichever is greater). Cancellations must be in writing. Additional
cancellation charges will apply for orders that have already incurred
processing, labor, material, and / or engineering costs. Some broadband
services and special circuits cannot be cancelled once ordered and will
incur full charges listed / quoted. Credit will not be given for service(s)
installed and not used.
14. Service problems must be reported to the Smart City Service Desk.
Service claims will not be considered unless filed in writing by Customer
prior to close of show.
15. Any additional cost incurred by SMART CITY to: 1) assist in trouble
diagnosis or problem resolution found not to be the fault of SMART
CITY or 2) collect information required to complete the installation
that customer fails to provide (i.e. floor plans or special circuit
numbers) may be billed to the Customer at the prevailing rate.
16. Equipment Management: (a)
Customers should pick up hubs,
wireless devices, telephone instruments and other rental equipment at
the Smart City Service Desk. (b) The Customer will be fully responsible
for the protection and safekeeping of rental equipment and will be
responsible for returning all rental equipment to the Smart City Service
Desk within one (1) hour following close of the show.
17. The prices listed on this contract do not include Federal, State, Local or
Other Taxes and Tax surcharges. Taxes / Tax surcharges will be
included on your final bill. Federal Tax ID is 22-3810189.
18. NOTE:
THE CUSTOMER IS RESPONSIBLE FOR ALL
INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE
CHARGES AGAINST ASSIGNED TELEPHONE NUMBER(S)
19. All Single Line, Multi-Line, and Dedicated Line Telephone services
include Directory Assistance, Information, 0+, Operator assisted,
1-800, 950, credit card type call usage and unlimited Domestic Long
Distance. International Call charges will apply.
20. Long Distance (International Calls) and Line Restrictions: (a) Credit
Card restriction will only allow Local, 1-800 and Credit Card calling. Intl
restriction will block all International calling but allow all other type calls.
(b) All lines will be blocked from 976 and 900 dialing unless otherwise
requested. Additional deposits may be applicable. (c) Smart City will
provide a detailed listing of all toll / billable type calls made from
applicable services. Additional LD deposits required for Intl companies
21. A per line move fee starting at $100 (Telephone), $200 (Internet) may
apply to relocate the line(s) after it is installed.
22. Prices are based upon current rates and are subject to change without
notice.
(1) All Customer contracts and agreements are solely between SMART CITY and the prospective Customer; (2) SMART CITY is not the employee, agent or
partner of the Facility; (3) The Facility is not a party to, nor shall it have any obligations or liabilities whatsoever to any Customer, under any Customer Contract
including without limitation, the obligation to provide any of the services covered by such Customer Contract; (4) No representations or warranties are being made
by the Facility with respect to any Customer Contract or any Communications Services; (5) The right of the Customer to receive any Communications Service will
be terminated if this Agreement is terminated for any reason provided therein; and the Facility will have no obligation to continue providing such service unless the
Facility elects in its sole discretion to continue to provide such services itself or through a third party; (6) The provisions of the Customer Contract are separate and
independent from the provisions of the Customers lease space in the building and shall not affect the Customers obligations under such lease and without limiting
the foregoing, in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any
effect on any Customers obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility.
23. A valid Credit Card number with signature MUST be on file regardless of payment method. Mail or Fax Completed Orders with
For your convenience we will use this authorization to charge your credit card for any
Payment and Floor Plan To
additional amounts incurred.
SMART CITY
24. Smart City accepts payments in US dollars, Checks drawn on a US bank, Wire Transfers or the
5795 W. BADURA AVENUE, SUITE 110
following Credit Cards: (Amex, MasterCard, Visa,). Make all checks payable to: Smart City.
LAS VEGAS, NEVADA 89118
25. Due to the cost of processing checks, any refunds due in the amount of $10.00 or less will not be
(888) 446-6911
FAX (702) 943-6001
refunded except upon written request.
Smart City-075NT 6/12/12
Customer Acceptance of All Smart City Terms and Conditions / Attachments:

With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such
services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein & Website.
Print Authorized Name

FOR SMART CITY USE: Payment Recd (Amount):
Authorized Signature
Customer No:
Date
2014 - 075 - 639
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=075

*** Tipping is not permitted. Any request from personnel for gratuities should be reported to Management immediately. ***
1HWZRUN6HFXULW\'HFODUDWLRQ
Center: O r l a n d o ' s O C C C ( 0 7 5 ) - F L
SHRM 2014
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2014 - 075 - 639
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for
Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as
noted herein is an acknowledgement of Smart Citys filtering policies and must be completed, signed by an authorized Customer
representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customers usage.
Network Security Policy:

Smart City requires that all devices directly or indirectly accessing Smart Citys network(s) have the latest virus scan software,
Windows security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others
from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart Citys network(s) may
cause service interruptions to Customer(s) which can lead to disconnection of the Customers equipment from the network(s), with or
without prior notice at Smart Citys sole discretion. The device(s) in question will remain disconnected until all issues are adequately
resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem
resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol
(ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable
troubleshooting tools; therefore Smart Citys Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City
network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on
the following TCP and UDP port numbers: UDP 137, 138, 402, 1434 and TCP 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service
representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a
customized alternative.
Each Customers business is important to Smart City and with advanced and timely notification of a Customers needs we are confident
that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart Citys Network Security
compliance issues ***
*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our
network security requirements ***
Device(s) Operating System:

Type of Anti-Virus Software Installed:
Norton
/
Virus Scan Last Updated - Date:

Are You Renting Computers?
Rental Company Contact:
Yes
No
McAfee
Total # of Devices:
Other:
Security Updates Last Performed - Date:
Rental Company Name:
Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart Citys
network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest
patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customers
equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges
may be incurred should Customers equipment be found to adversely impact Smart Citys network(s) performance. The Customer
acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested
service(s) and is subject to change without notice.
Signature
Date
Printed Name
Title
5795 W. Badura Ave, Suite 110 Las Vegas Nevada 89118 (888) 446-6911 (702) 943-6000 Fax (702) 943-6001
:LUHOHVV3HUIRUPDQFH$JUHHPHQW
SHRM 2014
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2014 - 075 - 639
Overview
Smart City is the exclusive provider for wired and wireless services for the Facility and has in operation a
comprehensive wireless 802.11 a / g / n network. Smart City operates multiple Cisco wireless networks utilizing over
1000 access points throughout the Orange County Convention Center. Smart City can engineer custom dedicated
network(s) to achieve your company objectives. Please contact us at (888) 614-2637 to discuss your network design.
Pay-Per-Day Products
2.4 GHz 802.11 g / n: Complementary basic Wi-Fi available in the Facilitys public space. For business class
speeds utilizing a 2.4 GHz network Instant Internet (up to 512 Kb) is available as an on-site pay per day service in
the Facilitys public space.
5 GHz 802.11 a / n: Exhibitor Internet (up to 1.5 Mb) is available as an on-site pay per day service in all areas of
the Facility including the Exhibit Hall, Meeting Rooms and Public Space. 5 GHz wireless adaptors are available
for purchase on-site at the Smart City Service Desk or by calling Smart City at (407) 685-2000.
Wireless speeds and accessibility depend on the wireless environment in a local area.
Custom Wireless Networks

If you require wireless 5 GHz access for application demonstrations, Smart City is able to build a custom 5 GHz
wireless network in your booth. Please call Smart City at (888) 614-2637 for a custom wireless quote.
Internal Networks
Smart City is the exclusive provider of all voice, wired and wireless data services. Wireless Devices not authorized
by Smart City are strictly prohibited. Smart City requires all Customers showcasing their wireless products to contact
Smart City 21 days prior to the show move-in so that we may engineer a cohesive network operating without
interference (all approvals will incur a Wireless Engineering Management Fee). Please provide Smart City with the
make and model of your wireless router for network approval (wireless access points without adjustable power
outputs cannot be authorized under any circumstances). Wireless devices need to be programmed on-site following
Smart City guidelines.
Customer Acceptance
Wireless service is inherently vulnerable to interference from other devices that transmit similar radio frequency
signals or that operate within the same frequency spectrum. Smart City does NOT recommend wireless service for
mission critical services such as presentations or product demonstrations that can accept a wired CAT5 connection.
Per our Terms and Conditions listed on Smart Citys Customer Contract, misuse of any wireless service may result in
service interruption to yourself or other Customers and can lead to disconnection of the Customers equipment.
ALL WIRELESS ACCESS POINTS NOT AUTHORIZED BY SMART CITY ARE PROHIBITED.
I hereby attest that I understand the limitations and vulnerabilities of the wireless service provided by
Smart City. I also understand that if I use this service for any reason including, but not limited to,
demonstrating, showcasing or presenting my product(s), Smart City will not be responsible for possible
interference that I may experience. Upon receipt of the completed Smart City Contract, Smart City
Services will be activated / available for your use.
Signature:
Date:
Printed Name:
Title:
Contact Phone #:
Email:
)ORRU3ODQ&RPPXQLFDWLRQV&DEOH
SHRM 2014
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2014 - 075 - 639
Voice and Data communications cabling.
Smart City is the exclusive provider of Voice and Data communications

services. Smart City provides cabling to meeting rooms, booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber
Optic, twisted pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart Citys area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required.
Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one
floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location MDL,
designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
= Main Distribution Location (MDL) The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a MDL before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the
default for the MDL will be the back of the booth or at Smart Citys discretion, the most convenient location). All distribution of
services to their final destination within the booth will originate from the MDL. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment T.

I / H / PC / C = Location of primary Internet Service I, Hubs H, Patch Cables PC and / or Computers C.
For Smart City to

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work,
hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #s surrounding your booth.
A minimum of one surrounding Booth or Aisle # is required (two or

more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10)
. Scale = 1 Box is equal to
ft.
2014
B O O T H
CAT E R I N G
M E N U
We l co m e t o O r l a n d o !
Welcome to Orlando, a world-renowned destination for
business and family fun where the entertainment options
are matched only by the warmth and energy of an
exciting community.
Centerplate is a leading global event hospitality company, and we are thrilled
to be your exclusive hospitality partner at the Orange County Convention Center.
Our style is collaborative, and our Orlando team is delighted to work with you to
ensure your experience here in this special location is smooth, successful, and
HQMR\DEOH:HDUHFRPPLWWHGWRGHOLYHULQJWKHQHVWIRRGDPHQLWLHVDQGVHUYLFH
to both impress your guests and complement your companys goals and reputation.
Much of our success comes from our attention to the important details that create
truly welcoming experiences. From fresh, locally-sourced, and quality ingredients
to crisp, sincere, and attentive service, our goal is to provide world-class hospitality
for every one of our guests. Whatever your needs, whether hosting attendee
receptions, supplying convenient meals for your booth staff, or creating custom
menus for unique occasions, we are dedicated to helping you achieve
extraordinary results. Please give us a call to start the planning process today!
Heres to your successful event in Orlando,
Terry Ross
Terry Ross, Director of Sales & Marketing
Centerplate
9800 International Drive, Orlando, FL 32819
P: 407.685.7542
C: 321.202.9534
Terry.Ross@Centerplate.com
2
CO N T E N TS
A LA CARTE
PA G E
6-9
BREAK SERVICE
10-11
LUNCH
12-13
RECEPTION
14-17
EXHIBITOR FAVORITES
18-23
BEVERAGES
24-27
GENERAL INFORMATION
28-32
O R A N G E CO U N T Y CO N V E N T I O N C E N T E R
S E R V I C E D I R E C TO R Y
CENTERPLATE CATERING SERVICES
407.685.5562
CENTERPLATE FAX LINE
407.685.9859
2 013 B O OT H C AT E R I N G M E N U
A LA CARTE M ENUS
A LA CARTE
BEVERAGES
All services include the appropriate condiments, cups, and napkins.
Freshly Brewed Coffee

Three gallon units
$150
Freshly Brewed
Decaffeinated Coffee
Three gallon units
$150
Herbal Tea
Three gallon units
$150
(approximately 48 cups)
Lemonade
Three gallon units
$114
Tropical Fruit Punch

Three gallon units
$114
Morning Coffee Package

$300
with our Freshly Brewed Coffee
To include three gallons of regular
coffee, two gallons of decaf coffee,
and one gallon of herbal tea
Brew Your Own Nespresso
$250
Coffee/Espresso/Cappuccino Maker
Daily machine rental
Power requirements: 110V (2 each), 20
AMPS. and plug, 6ft table required
Nespresso Coffee Capsules

$100
Choice of regular or decaffeinated
coffee capsules
Per case of 50
Assorted Individual Fruit Juices
$90
By the case (24)
Assorted Sodas to Include Diet
$72
$TXDQD%RWWOHG:DWHU
$72
(Pepsi Products only)

By the case (24)
By the case (24)
Perrier Sparkling Water
$84
By the case (24)
Gatorade
$96
By the case (24)
Red Bull Energy Drink
$144
By the case (24)
Starbucks Frappuccino
$144
By the case (24)
Freshly Brewed Iced Tea

Three gallon units
$114
Southern Sweet Tea

Three gallon units
$114
Photo by Songquan Deng / Shutterstock.com
A LA CARTE
A LA CARTE
FROM THE BAKERY
FROM THE PANTRY
All services include the appropriate condiments, disposable plates, cutlery, and napkins.
All services include the appropriate condiments, disposable plates, cutlery, and napkins.
$VVRUWHG)UHVK%DNHG0XIQ7RSV $42
Double Fudge Brownies
By the dozen
By the dozen
Sliced Seasonal Fruits and

Berries with Dip
Assorted Bagels with

Cream Cheese
$42
$42
By the dozen
Assorted Croissants
$42
By the dozen
Assortment of Scones
$42
By the dozen
Freshly Baked Pan Dulces
$38
By the dozen
Assorted Sliced Breakfast Breads $30

By the loaf (10 slices)
$90
Serves 15
$34
By the dozen
By the dozen
Assorted Danish
Gourmet Cupcakes
$32
Minimum of one dozen for

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Carrot raisin and walnuts
with vanilla icing
Red velvet with cream
cheese icing
Picasso with chocolate
chunks, chocolate fudge,
mini marshmallows, and
chocolate shavings
Banana nut cream with
chocolate icing
Berries and cream with
vanilla icing
$27
By the dozen
Served with honey yogurt

dipping sauce
Assorted Individual Containers
of Fruit Yogurt
Individual Bags of Potato Chips

and Pretzels
Individual Bags of Chex

Snack Mix
$45
By the dozen
$29
By the dozen
Potato Chips and Dip
$35
By the pound
Assorted Whole Seasonal

Fresh Fruits
$33
Tortilla Chips and Salsa Fresca
By the dozen
Hard Candy Jar
$20
By the pound
Assortment of individually wrapped

hard candies
White, Milk, and Dark Chocolate $46

Covered Strawberries
Granola Bars
$50
By the pound
$33
Crunchy Pretzel Twists
$12
By the pound
Roasted Gourmet Cocktail Nuts
$20
By the pound
By the dozen
By the dozen
Fresh Baked Vegetable Biscuits
$38
By the dozen
Petite Dessert Pastries
$46
By the dozen
Assorted Breakfast Bakeries
$42
By the dozen
Full Sheet Cake
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and bagels
Served with fruit preserves, butter,
and cream cheese
Freshly Baked Assorted
Gourmet Cookies
$290
100 slices approximately
Full Sheet Cake with Custom

Chocolate Silk Screen Logo
$550
$36
By the dozen
B R EA K M ENU
B R EA K S ERV ICE
BREAK ITEMS
0LQLPXPRISHRSOH3ULFHVDUHUHHFWLYHRIDSHUSHUVRQFKDUJH
Citrus Break
$10
Bountiful baskets of seasonal whole
fresh fruits
Key lime cheesecake bars
Lemon bars and orange glazed
sugar cookies
Hard lemon candies
Death by Chocolate Break
$11
Chocolate-dipped Oreo cookies,
Pretzel rods, strawberries, and peanuts
Double fudge brownies
Double chocolate chip cookies
Snack Attack Break
$11
Sweet and salty trail mix
5XIHGSRWDWRFKLSV
&UXQFK\SUHW]HOWZLVWVDQG*ROGVK
Fresh baked assorted cookies, Rice
Krispies treats, and M&M candies
Power Break
$12
A selection of whole grain and
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Vegetable breads and assorted
dried fruits
Energy and granola bars
Whole seasonal fresh fruit
Eye Opener Energy Break
Whole fresh fruit basket
Individual fruit yogurts
Assorted dried fruit
Healthy trail mix in individual bags
10
$9
Fruit and Cheese Break

Assorted regional and imported
cheeses with fruit garnish
Gourmet crackers, crostini, and
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$12
Milk and Cookies Break

$11
Freshly baked chocolate chip,
oatmeal, peanut butter, and
sugar cookies
Individual pints of 2% milk, chocolate
milk, and non-fat milk
SUGGESTED ACCOMPANIMENTS:
Sold by the case
Assorted Sodas to Include Diet
$72
$TXDQD%RWWOHG:DWHU
$72
Assorted Individual Fruit Juices
$90
Gatorade
$96
(Pepsi Products only)
Red Bull Energy Drink
$144
Starbucks Frappuccino
$144
11
LUN CH M ENUS
LUN CH
BOX LUNCHEONS
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Traditional Box Lunch

Choice of sandwich on a
French baguette:
Turkey and Swiss cheese
$21
Roast beef and
$21
cheddar cheese
Ham and cheddar cheese $21
Grilled vegetables
$21
Served with individual bag of potato
chips and chocolate chip cookie
Gourmet Salad Box Lunch
Choice of gourmet salad:
Barbecue chicken on
$23
mixed greens with black beans,
onions, bell peppers, and
tomatoes with ranch dressing
Chicken Caesar with
$23
cornbread croutons and
key lime Caesar dressing
Served with individual bag of
gourmet potato chips and gourmet
chocolate brownie cookie
Gourmet Wrap Box Lunch

Choice of sandwich wraps:
Southwest roast beef
$24
with grilled peppers
Smoked turkey with pesto
$24
Grilled vegetables
$24
Served with individual bag gourmet
potato chips, pasta salad, and
gourmet chocolate brownie cookie
Premium Box Lunch
Choice of sandwich:
Turkey and Swiss on
$26
pumpernickel rye roll
Roasted beef with Boursin

$26
cheese and onion marmalade
on a kaiser roll
Salami, ham, capicola,
$26
and pepperoni with provolone
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Tomato, mozzarella, basil,
$26
and olive oil on a baguette
Served with individual bag of gourmet
potato chips, whole fruit, gourmet
chocolate chip cookie, and dill pickle
EXHIBIT BOOTH DELI LUNCHEONS
12
All deli luncheons are served with disposable plates, cutlery, napkins, and appropriate
condiments.
Make Your Own Deli Sandwich $180
The Three Foot Sandwich Board $175
Each platter serves approximately 10

people (60 pieces per platter)
Serves approximately 12 people
Platter of sliced roast beef, baked

ham, turkey, sliced American and
Swiss cheeses, lettuce, tomatoes,
onions, pickles, and assorted fresh
baked rolls
Served with potato chips
Turkey pastrami, honey cured

ham, and roast beef served with
sliced Swiss, provolone, and
cheddar cheese on a three-foot
long hoagie roll
Served with potato chips
13
R E CEPTIO N M ENUS
R E CEPTIO N
HOT HORS DOEUVRES
Minimum of 50 pieces per item. Additional orders minimum of 25 pieces per item.
Vegetable Spring Roll with

$3.75
Sweet and Sour Dipping Sauce
German Sausage en Crote

with Stone Ground Mustard
$4.75
Fried Pot Sticker with

Ponzu Sauce
$3.75
Brazilian Churrasco Steak and

Chimichurri Dipping Sauce
$5.25
Beef Empanada
$3.75
Mini Angus Beef Slider

$5.25
American cheese, special sauce,
pickle relish, ketchup, and mustard
on a soft mini bun
Chicken Supreme Roulade

$3.75
and Creamy Creole Mustard
Aioli Dipping Sauce
Breaded chicken stuffed with ham
and cheese
Mini Chicken Cutlet Slider

$5.25
Pepper jack cheese and
mayonnaise on a mini sweet bun
Vegetable Cheese Quesadilla $4.50

Coconut Shrimp with
Pineapple Chutney
$5.50
$4.75
Russian Stuffed Potato and

Bacon with Sour Cream
$5.50
Teriyaki Beef Kabob
$4.75
Blue Crab Cake with Citrus

Herb Rmoulade
$5.50
Mini Beef Wellington
$4.75
Bacon-wrapped Diver Scallop

with Garlic Cream
$5.50
New Zealand Shepherds Pie
$4.50
Chicken Quesadilla and

Green Chili Cheese
14
South American Pastry Pocket $4.75

Arroz con pollo with garlic aioli
dipping sauce
3DFLF5LP%HHI6DWHZLWK
Pineapple Fried Rice
$5.75
15
R E CEPTIO N
R E CEPTIO N
COLD HORS DOEUVRES
RECEPTION DISPLAYS
Minimum of 50 pieces per item. Additional orders minimum of 25 pieces per item.
Assorted Pinwheel Tea Sandwich $3.50

Tomato and Fresh
Mozzarella Shooter
$3.50
Prosciutto-wrapped Melon
on Bamboo Skewer
$3.75
Smoked Salmon on Wonton

Crisp with Wasabi Aioli
$4
Rice Roll with Jerked Tuna,

$4.50
Mango Relish, and Wasabi Aioli
California Roll with Soy Dipping $4.50
Sauce, Wasabi, and Pickled Ginger
Caribbean Ceviche Shooter
$4.50
Asian Spoon Ahi Tuna Tataki

with Plantain Chip
$4.50
Crab Salad in Mini Bouche

with Calypso Sauce
$5
Jumbo Shrimp Cocktail

with Lemons and Cocktail Sauce
$5
Display serves approximately 25 guests
Prosciutto-wrapped Shrimp
with Rmoulade
$5.50
Imported and Domestic Cheese Display $175

Garnished with seasonal fruit, sliced baguettes, and assorted crackers
Shrimp Casino with Bacon

and Sweet Pepper Sauce
$5.50
Sliced Seasonal Fruits and Berries Display $150

With orange yogurt dipping sauce
French Brie and Pear Almond

Purse in Martini Glass with
Raspberry Coulis
$5.50
Fresh Vegetable Crudits Display $150

With creamy mojito dip and spicy Florida ranch dip
Wild Salmon and Asparagus

with Honey Dijon
$5.75
Roasted Garlic Hummus
$75
(service for 25 persons)
Served with pita chips and cucumber

carrot relish
Coastal Cold Dill Cream Artisan $5.25

Leeks and Wild Mushroom in Pastry
16
17
E X H I B I TO R FAV O R I T E S
BOOTH ATTRACTIONS
Tables and electrical power needed for any equipment will be the responsibility
of the customer.
A True Attraction
FRESHLY POPPED POPCORN
Pre-Measured Popcorn $220
Approximately 200, two ounce
servings, to include oil, seasoning, popcorn scoop, napkins, and bags
Popcorn Machine Rental Per Day $165
Power requirements: 110volt/20amps, 4ft table required
Just Like Grandma Used To Make

FRESH BAKED COOKIES
Otis Spunkmeyer Cookies and Oven $165
Includes one case of cookie dough, an oven, oven mitt, spatula, tray, plastic
plates, and napkins
Each case includes 240, two ounce cookies
3HUFDVHDYRURSWLRQVSOHDVHLQGLFDWH\RXUFKRLFHRQWKHRUGHUIRUP
Chocolate Chip, Sugar, Oatmeal Raisin, Peanut Butter, White Chocolate
Macadamia Nut
Power requirements: 110volt/20amps, 4ft table required
Additional Otis Spunkmeyer Cookies $165
18
19
BOOTH ATTRACTIONS continued
Chill Out
Refreshing and Healthy
ASSORTED ICE CREAM NOVELTIES
FROZEN YOGURT
Fruit Bars, Ice Cream Sandwiches $3.50
Pinkberry Frozen Yogurt $2.50

Minimum of 600, four ounce servings per day required
Personnel, product, cups, and spoons included
&KRLFHRIWZRDYRUV
Plain (Traditional), Chocolate, Mango, or Pomegranate
Assorted Hagen Dazs Ice Cream Bars $5.50

Hand Scooped Hagen Dazs Ice Cream by the Tub $250
Approximately 75 single scoop, three ounce servings per tub
Includes an attendant
&RQWDFW&HQWHUSODWH6DOHVIRUDYRUFKRLFHV
Frozen Yogurt Cart Rental Per Day $250

Power requirements: 208volt/two each, 30 amp single phase, 4ft table required
Ice Cream Freezer Rental Per Day $95

Power Requirements: 110volt/20amps
Put a Barista In Your Booth

COFFEE SPECIALTIES
Per Serving Cost $3.75
Cappuccino, Espresso, and Latte
Minimum of 500, eight ounce cups per day required.
Personnel, product, cups, and condiments included
Add Flavor Syrup for Your Entire Event $0.50
Vanilla, Hazelnut, Caramel, and Mocha
Above syrups and mocha options are applied to all 500 cups per day
Out Of This World!

LITTLE ORBIT MINI DONUTS
Mini Donuts $3
Deep Fried and Powdered on the Spot
Minimum of 250 bags (six pieces per bag) required per day
Personnel, product, bags, and napkins included
Contact Centerplate Sales for additional options
Flavors: Powdered Sugar and Cinnamon
Little Orbit Mini Donuts Cart Rental Per Day $250
Power Requirements: Four each 110volt/20amps
Cappuccino/Espresso Machine Rental Per Day $350

Power requirements: 208volt/30amp for the machine,
110volt/20amps for the grinder, single phase
20
21
Go To The Oasis
Liquid Sunshine
REFRESHING FROZEN FRUIT SMOOTHIE
FRESH SQUEEZED LEMONADE
Frozen Smoothie Servings $3.75

Minimum of 250, six ounce cups per day required.
Personnel, product, cups, and napkins included
Contact Centerplate Sales for additional options
3OHDVHLQGLFDWH\RXUFKRLFHRIDYRURQWKHRUGHUIRUPPDQJRVWUDZEHUU\
pia colada, or banana
Fresh Squeezed Lemonade $3.75

Minimum of 250, six ounce servings per day required
Personnel, product, and cups included
Lemonade Machine Rental Per Day $250
Power Requirements: Two each 110volt/15amps, 6ft table required
Frozen Smoothie Machine Rental Per Day $250

Power Requirements: 110volt/20amps, 6ft table required
A Different Twist
AN ASIAN INFLUENCE
SUSHI IN YOUR BOOTH
Fresh Made Sushi $3.50
HOT PRETZELS
Per piece
Giant Hot Gourmet Pretzels $5

Minimum of 250 pretzels per day required
Personnel, product, and napkins included
3OHDVHLQGLFDWH\RXUFKRLFHRIDYRURQWKHRUGHUIRUP
Plain, salted, cinnamon sugar, or plain stuffed with sweet cream cheese, stuffed
with apple chunks, stuffed with mozzarella cheese and pizza sauce, or jalapeo
stuffed with pepper jack cheese
Sushi Cart Per Day $250

Includes a Chef attendant, 750 pieces minimum
* For additional Asian menu selections, please speak to your Booth Catering Sales Manager
Gourmet Pretzel Machine Rental Per Day $250

Power Requirements: Two each of 110volt/15amps, 6ft table required
22
23
B EV ER AG E M ENUS
B E V E R AG ES
HOSTED FULL SERVICE BAR
The following special beverage service can be ordered for your exhibit booth with
Show Managements approval. A Centerplate Bartender is required for all full service
beverage events. Beverages charged on a consumption basis. Please indicate your
bar selection on your order form.
Premium Brand Cocktails $7

House Brand Cocktails (Deluxe) $6.50
Premium Wines by the Glass $6.75
House Wines by the Glass (Deluxe) $6.25
Imported Beer $4.75
Heineken, Amstel Light
Domestic Beer $4.25
Budweiser, Bud Light, Miller Lite, and ODouls
Assorted Sodas (Pepsi Products only) $3
$TXDQD%RWWOHG6SULQJ:DWHU $3
24
25
B E V E R AG ES
B E V E R AG ES
INDIVIDUAL PRICED ITEMS
WATER SERVICES
Beverages are not charged on consumption. A Centerplate Bartender is required for all
alcoholic beverage services.
Domestic Beer by the Keg* $375

Budweiser, Bud Light, Miller Lite
Water Cooler Rental Per Show $200

To include one, 5-gallon container of spring water
Power Requirements: 110volt/20amps
Serves approximately 110 servings
Additional Five-Gallon Containers of Spring Water $38.50

Imported Beer by the Keg* $475
Heineken, Amstel Light
Cups included
*Other brands available upon special request.
Water Cooler Deposit $350
Serves approximately 110 servings
Charged if not returned at the end of the show
*
Client is responsible for the necessary space and electrical requirements for keg service in
the booth. Power requirements are 110 volt/20amp power supply per keg Perlick.
Cubed Ice (10 lbs) $10
House Wine by the Bottle $32

6HUYHVDSSUR[LPDWHO\YHJODVVHVSHUERWWOH
PERSONNEL
Based upon a four hour required minimum
Cocktail Punches by the Gallon $100

6HUYHVDSSUR[LPDWHO\YHRXQFHVHUYLQJV
Choice of: Champagne Mimosa Punch, pre-mixed Bloody Marys,

and pre-mixed Screwdrivers
Booth Attendant (Server) for Your Booth $180

Additional hours above the required minimum $45
Bartender for Your Booth $225

Chef for Your Booth $225

26
27
I N F O R M AT I O N
G E N E R A L I N F O R M AT I O N
WELCOME TO THE ORANGE COUNTY CONVENTION CENTER!
These points will ensure your success while hosting visitors in your booth.
Centerplate is pleased to be the exclusive caterer in the Orange County

Convention Center. We will provide all of your food, beverage, and
staff services.
If your company manufacturers, produces, or distributes food or beverages
and your products are related to the nature of the show, you may provide
samples of it for your guests enjoyment in your booth on the trade show
RRU0D[LPXPIRRGVDPSOHVL]HVDUHWKUHHRXQFHVDQGPD[LPXPEHYHUDJH
sample sizes are four ounces. Kindly provide a written request to your catering
sales manager and we will coordinate details with you.
We must receive all show orders a minimum of seven days prior to the show to
ensure we have the food and beverage services you require as well as
DSSURSULDWHVWDIQJWRSUHSDUHGHOLYHUDQGVHUYLFH\RXUDFFRXQW
A 20% service charge will apply to all food and beverage charges.
Current state and local sales taxes apply to all food, beverage, labor charges,
equipment rentals and service charges, and are subject to applicable tax
laws and regulations.
28
Photo by Nataliya Hora / Shutterstock.com
The Service Charge of 20% is added to your bill for this catered event/function
(or comparable service). Twenty percent of the total amount of this Service
Charge is a House or Administrative Charge which is used to defray the cost
of set up, break down, service, and other house expenses. Eighty percent of the
total amount of this Service Charge is distributed to the Employees providing the
service as a gratuity. You are free, but not obligated, to add or give an additional
gratuity directly to your servers.
Our food and beverages are provided on high quality disposable ware. We
ZLOOEHJODGWRFRRUGLQDWHVSHFLDOW\OLQHVRZHUVDQGDPHQLWLHVWRRSWLPL]H
services in your booth. Our exhibit manager will work with you to provide these
enhancements.
Electrical needs for food service, trash removal, table, and chair equipment
are coordinated through your shows general contractor. Please arrange for
these services directly through him or her.
All prices are subject to sales tax. Cancellations of perishable products prior to
48 hours in advance of the shows start will receive a refund. Cancellation of
services within 48 hours of the shows start will be subject to payment in full.
We are pleased to accept company checks, wire transfers, Visa, MasterCard,
Discover, American Express, and Diners Club in full pre-payment of your
services. We will require a credit card authorization for any additional services
ordered during the show.
Thank you for choosing the Center of Hospitality for your event. Let us take care of the
details so you may attend to your visitors and leadership. Please call us at 407.685.5562,
or email shelley.shackelford@centerplate.com with your goals and we will help you
achieve them.
29
BOOTH CATERING ORDER FORM

Please fax or email to Shelley.Shackelford@centerplate.com
Company Name: _______________________________________________________ Contact Name: ______________________________________

Billing Address: ________________________________________________________________________________________________________________
City: ________________________________________________ State: ______ Zip: _____________ Country: _________________________________
Phone: ___________________________ Fax: _______________________________ Email: ________________________________________________
Trade Show Name: ________________________________________ Booth # and Hall: _________________ Number of People: _____________
MENU ITEMS SUPPLIES EQUIPMENT
Day/ Date
Start/End
Time
Item Description
Qty
Estimated Subtotal
Credit Card Authorization

Names of Authorized Signatures for Event:
____________________________________________________________________________________
Card Type: TVisa TMCard TAmex TDiscover TDiners
Credit Card Number: _______________________________________________________________
20% Service Charge

Subtotal with
Service Charge
6.5% State Tax
Expiration Date: ___________________________________ Security Code (on back): __ __ __

Signature of Cardholder: ____________________________________________________________
Total Estimated Charges
2. 20% service charge plus 6.5% sales tax will be added to subtotal. SERVICE CHARGE MUST BE TAXED.
)RRGVHUYLFHFRQWUDFWVZLOOEHVHQWWR\RXFRQUPLQJRUGHUVLJQHGFRQWUDFWVDQGIXOOSD\PHQWPXVWEHUHFHLYHGLQRXU
RIFHSULRUWRVWDUWRIVKRZ1RVHUYLFHZLOOFRPPHQFHZLWKRXWIXOOSD\PHQWSULRUWRVKRZDQGFUHGLWFDUGLQIRUPDWLRQRQOH
$Q\UHSOHQLVKPHQWRUGHUVGXULQJWKHVKRZPXVWEHJXDUDQWHHGE\DPDMRUFUHGLWFDUGWKHEDODQFHRIFKDUJHVZLOOEH
ELOOHGWRWKHFUHGLWFDUGXQOHVVSD\PHQWLVUHFHLYHGDWWKHHQGRIWKHVKRZ
Orange County Convention Center Food & Beverage Department

9800 International Drive | Orlando, Florida 32819
Phone: 407.685.5562 | Fax: 407.685.9859
Price
The Centerplate Way

Centerplate is a leading global event
hospitality company, serving fans and guests
at more than 250 North American sports,
entertainment and convention venues.
Much of our success comes from our
attention to the details that create truly
welcoming experiences. From fresh,
locally-sourced, and quality ingredients,
to simple and clean preparations that let
the food speak clearly, to crisp, sincere,
and attentive service, our guiding
philosophy is more restaurant than
caterer. So welcome to our place!
Well do everything we can to help you
have a fantastic time.
Centerplate Stir is our new strategic

design initiative, formed to imagine and
create custom hospitality solutions as
uniquely compelling as the events and
venues and teams they support.
Exhibit Booth Catering & Hospitality Services

Let us do our part to help you engage the senses and drive
traffic to your booth.
Create a memorable first impression by tempting customers with
irresistible food.
Promote your products, brand-image, and service with beautiful food
displays.
Customized and sponsored hospitality services such as licensed
massage therapy or shoe shine services.
Some Exhibitor Favorites

Put a Barista in Your Booth.Coffee, Cappuccino/Espresso
A True Attraction.Freshly Popped Popcorn
Just Like Grandma Used To MakeFresh Baked Cookies
Chill Out..Assorted Ice Cream Novelties
An Asian Influence..Sushi In Your Booth
Refreshing and Healthy..Frozen Yogurt
Contact your Booth Catering Manager
to arrange for services:
Shelley Shackelford
Shelley.shackelford@centerplate.com
(407) 685-5562
(407) 685-9859 Facsimile
http://www.occc.net/pdf/Info_CenterplateMenuExh.pdf
120V & 208V ELECTRICAL

SERVICE ORDER FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
**TO COMPLETE THIS ORDER YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION**
INCENTIVE RATE IF ORDERED & PAID BY:
Quantity
Floor
Ceiling
Item Description
May 28th, 2014
Cost
Utility Tax
Sales Tax
Unit Price
$121.00
BASE RATE IF ORDERED & PAID AFTER:
May 28th, 2014
Cost
$166.52
Utility Tax
Sales Tax
$16.65
$10.83
Unit Price
Subtotal
$194.00
120V 5 Amp (500w) Single Outlet*
$103.86
$10.39
$6.75
$118.45
$11.85
$7.70
$138.00
$190.56
$19.05
$12.39
$222.00
$133.05
$13.31
$8.64
$155.00
$213.73
$21.38
$13.89
$249.00
$148.50
$14.85
$9.65
$173.00
$236.91
$23.69
$15.40
$276.00
NOT AVAILABLE
FROM THE FLOOR
Please Select Any 208V Services

208V 20 Amp Single Phase*
$191.41
$19.14
$12.45
$223.00
$307.29
$30.73
$19.98
$358.00
208V 20 Amp Three Phase*
$293.56
$29.36
$19.08
$342.00
$471.24
$47.12
$30.64
$549.00
$252.36
$25.24
$16.40
$294.00
$403.43
$40.34
$26.23
$470.00
$419.74
$41.97
$27.29
$489.00
$673.82
$67.38
$43.80
$785.00
$310.72
$31.08
$20.20
$362.00
$494.41
$49.45
$32.14
$576.00
$534.76
$53.48
$34.76
$623.00
$855.79
$85.58
$55.63
$997.00
$386.26
$38.63
$25.11
$450.00
$618.88
$61.89
$40.23
$721.00
$666.94
$66.70
$43.36
$777.00 $1,068.66
$106.87
$465.23
$46.53
$30.24
$542.00
$800.00
$80.00
$605.14
$60.52
$1,068.66
$106.87
$733.04
$73.31
$52.00
$932.00 $1,282.40
$39.34
$705.00
$69.47 $1,245.00
$47.65
$854.00
$128.24
$83.36 $1,494.00
$968.23
$96.83
$62.94 $1,128.00
$69.47 $1,245.00 $1,708.15
$170.82
$111.03 $1,990.00
$902.00 $1,237.76
$123.78
$80.46 $1,442.00
$86.82 $1,556.00 $2,137.33
$213.74
$138.93 $2,490.00
$108.42
$70.47 $1,263.00 $1,733.90
$173.39
$112.71 $2,020.00
$187.21
$121.69 $2,181.00 $2,993.99
$299.40
$194.61 $3,488.00
$774.24
$77.43
$1,335.61
$133.57
$1,084.11
$1,872.10
$50.33
$1,446.34
$144.64
$94.02 $1,685.00 $2,315.01
$231.51
$150.48 $2,697.00
$2,495.27
$249.53
$162.20 $2,907.00 $3,993.12
$399.32
$259.56 $4,652.00

$2,891.84
$289.19
$187.97 $3,369.00 $4,627.46
$462.75
$5,782.82
$578.29
$375.89 $6,737.00 $9,254.07
$925.41
$300.79 $5,391.00
$601.52 $10,781.00
Please Select Any Related Services

Ceiling Drop Charge**
$250.00
$370.00
208V UL-Certified Plug**
$87.32
$5.68
$93.00
25' Extension Cord**

Six Outlet Power Strip**
European Power Strip**
$22.53
$22.53
$22.53
$1.47
$1.47
$1.47
$24.00
$24.00
$24.00
*LABOR & PLACEMENT INCLUDED , 24-HOUR POWER INCLUDED
**POWER NOT INCLUDED
OCCC TERMS & CONDITIONS

Orders received on site are subject to a 50% price increase over base rates.
Payment in full and a scaled diagram indicating the number and location of outlets, including the booths dimensions and neighboring booth/aisle
numbers MUST be included before services are provided. Rates are based on when payment is received by OCCC. Orders without payment will NOT be
processed and service will be withheld.
OCCC electricians will not branch power and are not responsible for power distribution installed by others. Exhibititors and/or EACs are permitted to
branch power in the booth.
Modifications or additions to incentive rate orders received after the 21-day incentive rate deadline are subject to base rates.
Cancellation Policy: Notification of cancellation must be received in writing a minimum of fourteen (14) calendar days prior to the scheduled first move
in date to receive a refund. Cancellations and/or modifications to orders are subject to a $35.00 Administration Fee if a refund is required at the close of
the show.
Labor charges may apply for service calls.
TOTAL:
FOR OFFICE USE ONLY
380V/480V ELECTRICAL
SERVICE ORDER FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
PLEASE SELECT:
Quantity
Ceiling
380V / 480V SERVICE NOT AVAILABLE FROM FLOOR
Floor
380V
480V
Item Description
May 28th, 2014

Cost
Utility Tax
Sales Tax
May 28th, 2014

Unit Price
Cost
Utility Tax
Sales Tax
Unit Price
20 Amp Single Phase*
$382.83
38..28
$24.89
$446.00
$613.73
$61.37
$39.90
20 Amp Three Phase*
$588.84
$58.88
$38.28
$686.00
$942.49
$94.25
$61.26 $1,098.00
$503.86
$50.39
$32.75
$587.00
$806.00
$80.60
$52.40
30 Amp Three Phase*
$838.62
$83.86
$54.52
$977.00 $1,345.06
$134.51
$87.43 $1,567.00
$618.88
$61.89
$40.23
$721.00
$988.83
$98.89
$64.28 $1,152.00
40 Amp Three Phase*
$1,068.66
$106.87
$69.47 $1,245.00 $1,708.15
$170.82
$111.03 $1,990.00
$771.67
$77.17
$899.00 $1,236.04
$123.61
$80.35 $1,440.00
50 Amp Three Phase*
$1,334.76
$133.48
$86.76 $1,555.00 $2,135.61
$213.57
$138.82 $2,488.00
$928.75
$92.88
$60.37 $1,082.00 $1,486.69
$148.67
$96.64 $1,732.00
60 Amp Three Phase*
$1,599.13
$159.92
$103.95 $1,863.00 $2,562.22
$256.23
$166.55 $2,985.00
$1,210.30
$121.03
$78.67 $1,410.00 $1,937.33
$193.74
$125.93 $2,257.00
80 Amp Three Phase*
$2,135.61
$213.57
$138.82 $2,488.00 $3,420.60
$342.06
$222.34 $3,985.00
$1,547.63
$154.77
$100.60 $1,803.00 $2,476.39
$247.64
$160.97 $2,885.00
100 Amp Three Phase*
$2,670.38
$267.04
$173.58 $3,111.00 $4,272.95
$427.30
$277.75 $4,978.00
$2,167.38
$216.74
$140.88 $2,525.00 $3,466.94
$346.70
$225.36 $4,039.00
$3,742.48
$374.25
$243.27 $4,360.00 $5,988.83
$598.89
$389.28 $6,977.00
$2,891.84
$289.19
$187.97 $3,369.00 $4,627.46
$462.75
$300.79 $5,391.00
$4,990.55
$499.06
$324.39 $5,814.00 $7,986.26
$798.63
$519.11 $9,304.00
$5,782.82
$578.29
$375.89 $6,737.00 $9,254.07
$925.41
$601.52 $10,781.00
$11,565.66 $1,156.57
$50.16
Subtotal
$715.00
$939.00
$751.77 $13,474.00 $18,505.57 $1,850.56 $1,202.87 $21,559.00
RELATED SERVICES
REQUIRED
Ceiling Drop Charge**
$250.00
UL-Certified Plug
*LABOR & PLACEMENT INCLUDED , 24-HOUR POWER INCLUDED , UL CERTIFIED PLUG NOT INCLUDED
$370.00
$87.32
$5.68
**POWER NOT INCLUDED

Payment in full and a scaled diagram indicating the number and location of outlets, including the booths dimensions and neighboring booth/aisle
numbers MUST be included before services are provided. Rates are based on when payment is received by OCCC. Orders without payment will NOT be
OCCC electricians will not branch power and are not responsible for power distribution installed by others. Exhibititors/EAC are permitted to branch
power in the booth.
the show.
All prices are subject to change without notice
$93.00
TOTAL:
FOR OFFICE USE ONLY
ELECTRICAL CONDITIONS
1.
All equipment regardless of source of power must comply with the National Electrical Code, and all Federal, State, and Local
Safety Codes.
2.
Use of open clip sockets, latex or lamp cord wire, unapproved duplex or triplex attachment plugs in exhibits is prohibited.
3.
Permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors unless specified
otherwise.
4.
Under NO circumstances shall anyone other than an OCCC electrician make electrical connections to house equipment.
5.
Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work, and operation may be
executed without a house electrician; however, all service connections and overload protection to such equipment must be
made by a house electrician only.
6.
All equipment must be properly tagged or marked with complete information as to the type and/or amount of current, voltage,
phase, frequency, horsepower, etc. required.
7.
All material and equipment furnished by the OCCC for this service order shall remain the property of the OCCC and shall be
removed ONLY by the OCCC at the close of the show.
8.
Unless otherwise directed, OCCC electricians are authorized to cut floor coverings to permit installation of service.
9.
All exhibitors 120 VOLT cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of fixed
equipment, which are liable to be energized, shall be grounded.
10. The OCCC reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by OCCC's electrical
supervisors.
11. Incentive orders will receive priority service.
12. Prices are based upon current wage rates and are subject to change without notice.
13. All payments MUST be paid in full before services are provided. Onsite orders are subject to a 50% increase over the base rate.
14. The exhibitor releases, waives and holds harmless the OCCC, it officers, employees and agents for any liability, claims, and
damages arising out of any of the services or equipment provided herein. The exhibitor shall indemnify the OCCC for any bodily
injury or property damage resulting from any negligent act or omission of the exhibitor, its officer, employees or agents.
15. Claims will NOT be considered unless filed by Exhibitor before the close of show at the Service Desk.
16. Obstructions blocking utility floor boxes are subject to relocation as necessary.
17. The OCCC will charge time and materials for exhibitor or appointed contractor installed cords, which require troubleshooting
and/or redistribution.
18. All electrical services are to be billed to the next greatest wattage (i.e. 15amp 208v single phase = 20amp 208v single phase).
19. The OCCC does not provide distribution panels. If an exhibitor orders bulk power, the OCCC will not provide distribution
panels to the exhibitor; they must provide their own.
208V - 480V ELECTRICAL

PLUG DESCRIPTIONS
The Orange County Convention Center is a UL-certified manufacturing facility. Exhibitors will need to provide proper UL-certified
plugs for connection to equipment. If you are unable to supply a UL-certified plug to match the power you have ordered in your
booth, you may rent one from the OCCC. Exhibitors are responsible for leaving all rented UL-certified plugs in their booth at the
close of the event. All missing plugs will result in a $150 charge.
20 Amp Single Phase
Industry standard for low amperage industrial equipment. Two hots, neutral and a ground.
Our standard plug is a L21-20.
20 Amp Three Phase
Industry standard for low amperage industrial equipment. Three hots, neutral and a ground.
30 Amp Single Phase

30 Amp Three Phase
40 - 60 Amp Single Phase

Our standard plug for 208V is a Hubbell 560 P9W and for 480V is a Hubbell 560 P7W.
40 - 60 Amp Three Phase
80 - 100 Amp Three Phase

Industry standard for high amperage industrial equipment. Two hots, neutral and a ground.
Our standard plugs are cam locks.
Industry standard for high amperage industrial equipment. Three hots, neutral and a ground.
Our standard plugs are cam locks.
COMPRESSED AIR, GAS, WATER,

DRAIN, WATER HEATER, SINK &
CABLE TV SERVICE ORDER FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
**TO COMPLETE THIS ORDER AN OCCC METHOD OF PAYMENT FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION**
Item Description
Quantity
Water Service Connection*

1/2 FPT SERVICE OUTLET
Water Fill & Drain*

1-99 Gallons
Water Fill & Drain*

100-299 Gallons
Water Fill & Drain*

300-500 Gallons
Water Fill & Drain*

Each Additional 500 Gallons
Drain Service Connection*
May 28th, 2014
Cost
Utility Tax
Sales Tax
$190.55
$19.06
$12.39
$80.68
$8.07
$162.22
Unit Price
May 28th, 2014

Utility Tax
Sales Tax
$222.00 $307.29
$30.73
$19.98
$358.00
$5.25
$94.00 $128.75
$12.88
$8.37
$150.00
$16.23
$10.55
$189.00 $259.22
$25.93
$16.85
$302.00
$232.61
$23.27
$15.12
$271.00 $375.10
$37.51
$24.39
$437.00
$33.47
$3.35
$2.18
$5.84
$3.80
$68.00
$39.00
Cost
$58.36
Unit Price
$170.89
$11.11
$182.00 $272.00
$17.70
$290.00
30 Gallon Quick Recovery Hot Water

Heater*
80 Gallon Hot Water Heater*
$317.37
$20.63
$338.00 $476.05
$30.95
$507.00
$634.74
$41.26
$676.00 $634.74
$41.26
$676.00
Single Beauty Sink*
$329.57
$21.43
$351.00 $492.95
$32.05
$525.00
$232.86
$15.14
$248.00 $352.11
$22.89
$375.00
$722.06
$46.94
$769.00
$68.48 $1,122.00
$265.72
$17.28
$283.00 $362.44
1/2 FPT Service Outlet
with Hot Water Heater
Single Utility Sink*
without Hot Water Heater
Triple Kitchen Sink*
with Hot Water Heater & Disposal
Air Service Connection*
1/2 FPT Service Outlet, 90 PSI max.
LP (Liquid Propane) Gas*

5lb Tank
LP (Liquid Propane) Gas*

Each Additional 5lb Tank
Natural Gas Connection**

45000 BTUs Hook-Up
Natural Gas Connection**

Each Additional 45000 BTUs
Ceiling Drop For Natural Gas Only

Required For All Natural Gas Orders
HD Cable TV Service*
$1,053.52
$23.56
$386.00
$59.22
$5.93
$3.85
$69.00
$72.10
$7.21
$4.69
$84.00
$41.20
$4.12
$2.68
$48.00
$49.78
$4.98
$3.24
$58.00
$256.46
$25.67
$16.69
$299.00
$59.22
$5.93
$3.85
$69.00
*MUST BE INCLUDED IN TOTAL FOR

ALL NATURAL GAS ORDERS*
$250.00
$300.00
$19.50
Digital Tuner Required for HD Service

*LABOR & PLACEMENT INCLUDED , SERVICES ARE ONLY AVAILABLE FROM THE FLOOR
Subtotal
TO ENSURE PROPER PERMITING AND

INSTALLATION, ALL NATURAL GAS ORDERS
MUST BE PLACED (21) DAYS PRIOR TO THE
FIRST MOVE-IN DATE
$319.50 $300.00
$19.50
**REQUIRES A CEILING DROP CHARGE
$319.50
TOTAL:

For exact placement, attach an OCCC Service Placement Plot form indicating the number and location of connections. If an OCCC Service Placement Plot form is not provided, the OCCC will install the
service in the most convenient location and charges will apply for relocation.
Gas price includes one (1) connection to the exhibitor's equipment. Charges will apply for additional connections. OCCC will not branch/split gas. OCCC is
FOR OFFICE USE ONLY
not responsible for gas distribution installed by others. All gas will be removed or shut off one (1) hour after the close of each day. LP gas price includes
hook-up and dismantle of tank each day.
Pressure may vary. OCCC cannot guarantee minimum and/or maximum pressure. If pressure is critical, please contact your Exhibitor Services
Coordinator.
the show.
Payment in full MUST be paid before services are provided. Rates are based on when payment is received by OCCC. Orders without payment will NOT be
Orders received on site are subject to a 50% price increase over base rates. All prices are subject to change without notice. Labor charges may apply for
service calls.
COMPRESSED AIR, GAS

& PLUMBING CONDITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Plumbing services are only available from the floor.

Compressed air pressure may vary. No guarantee can be made of minimum and maximum pressure. If pressure is critical, please
contact Exhibitor Services at (407) 685-9824.
OCCC staff must perform any and all booth anchoring / drilling.
The OCCC will not branch/split gas from one location to another to achieve multiple locations. The OCCC is not responsible for
gas distribution installed by others.
All gas will be removed or shut off one hour after the close of each day. LP gas prices include hook-up and dismantle of tank
each day.
Please provide an attached drawing indicating location of your connection(s). If a drawing is not provided, the OCCC will install
the service in the most convenient location and charges will apply for relocation.
Labor charges will apply for service calls.
All equipment must comply with the Southern Building Code, all Federal, State, and local safety codes.
Claims will NOT be considered unless filed by Exhibitor before the close of show at the OCCC Exhibitor Services desk.
All material and equipment furnished by the OCCC shall remain the property of the OCCC and shall be removed ONLY by the
OCCC at the close of show.
The Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe the OCCC.
Unless otherwise directed, OCCC personnel are authorized to cut floor coverings to permit installation of service.
Obstructions and blocking utility floor boxes are subject to relocation as necessary.
The exhibitor must notify the OCCC Exhibitor Services desk for installation if no detailed diagram has been submitted indicating
the location of the ordered services.
RIGGING
ORDER FORM
NAME OF EVENT:
EXHIBITING COMPANY:
BOOTH #:
BOOTH SIZE:
PHONE:
FAX:
BOOTH TYPE:
EMAIL:
ADDRESS:
CITY:
STATE:
PENINSULA
ISLAND
OTHER
I AM:
COUNTRY:
ORDER CONTACT NAME:

PHONE:
INLINE
FAX:
THE EXHIBITOR
AN EAC/I&D:
OTHER:
EMAIL:
**TO COMPLETE THIS ORDER AN OCCC METHOD OF PAYMENT FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION**
RIGGING LABOR
Initial Rigging Charge, Three-Person Team, 1 Hour In & Out
Dedicated Rigging Team, 4 Hour Minimum
Additional Rigging Labor, Per Rigger, Per Hour
Holiday or Overtime (After 8 hours), Per Rigger, Per Hour
REQUESTED RIGGING INSTALL DATE:
BASE RATE IF ORDERED & PAID BY:
$504.00
$1,008.00
$84.00
$126.00
$732.00
$1,464.00
$122.00
$183.00
May 28th, 2014
REQUESTED RIGGING STRIKE DATE:
DESCRIPTION OF ITEM(S):
SIZE:
May 28th, 2014
DOES THIS ITEM REQUIRE:

WEIGHT:
REQUESTED HEIGHT FROM FLOOR TO BOTTOM OF SUSPENDED ITEM:

TYPE OF MATERIAL (WOOD, VINYL, CLOTH, STEEL, ETC.):
QUANTITY:
POWER
OCCC TRUSS OR HOISTS
IF SO, PLEASE ATTACH ORDER FORM
ADDITIONAL COMMENTS:
OCCC RIGGING TERMS & CONDITIONS

A credit card on file with a Method of Payment form is required for all rigging orders. The credit card will initially be charged for the Initial Rigging Charge as noted above when this order is received.
Additional charges, if any, for additional labor or hardware needed to suspend items will be charged separately to the credit card.
After you assemble your sign and you're ready for rigging to commence, the on-site authorized person must visit the Exhibitor Services desk to sign paperwork. Rigging orders are handled in the order in
which the paperwork is signed-off at the Exhibitor Services desk or at the discretion of the OCCC. Dates of installation will vary depending on the quantity of orders and move-in days. If a specific install or
strike time is required, the exhibitor must order a Dedicated Rigging Team.
The OCCC is not responsible for any rigging items (banners, signs, etc.) left in the booth during move-out if the exhibitor is not present.
FOR OFFICE USE ONLY
OCCC does not assemble item(s). Assembly must be completed before initiating services.
After eight (8) hours or on holidays, overtime rates (time and 1/2 per hour) apply.
OCCC's Rigging department is subject to the Show Manager's rules and policies.
All labor in excess of one (1) hour for installation and one (1) hour for removal (the Initial Rigging Charge) will be billed in 1/2 hour increments.
There may be additional charges for aerial lifts used to suspend items. There is a charge when used for other purposes.
All rigging orders are subject to the approval by the OCCC and must be installed, removed and supervised by OCCC personnel.
Only rated rigging hardware is permitted. Rigging hardware is available through the OCCC at an additional charge (truss, hoists, aircraft cable, ropes, etc.)
the show.
Rates are based on when payment is received by OCCC. Orders without payment will NOT be processed and service will be withheld.
OCCC does not accept purchase orders (POs). All prices are subject to change without notice.
RIGGING EQUIPMENT
ORDER FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
**TO COMPLETE THIS ORDER AN OCCC RIGGING ORDER FORM AND METHOD OF PAYMENT FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION**
Contact us for quantity discounts! Save on

transportation/freight charges and costly
Quantity
Item Description
CM Lodestar Chain Hoist, Electric, 1/4 Ton*
CM Lodestar Chain Hoist, Electric, 1/2 Ton*
CM Lodestar Chain Hoist, Electric, 1 Ton*
CM Lodestar Chain Hoist, Electric, 2 Ton*
Rotating Motor, 100lb Capacity*
May 28th, 2014
Cost
Sales Tax
Unit Price
May 28th, 2014
Cost
Sales Tax
Unit Price
$300.00
$300.00
$300.00
$300.00
$180.28
$210.32
$240.37
$19.50
$19.50
$19.50
$19.50
$11.72
$13.72
$15.62
$319.50
$319.50
$319.50
$319.50
$192.00
$224.04
$255.99
$450.00
$450.00
$450.00
$450.00
$270.42
$315.48
$359.62
$29.25
$29.25
$29.25
$29.25
$17.58
$20.51
$23.38
$479.25
$479.25
$479.25
$479.25
$288.00
$335.99
$383.00
$74.81
$69.46
$53.43
$53.43
$53.43
$53.43
$53.43
$53.43
$69.46
$42.75
$40.33
$74.81
$69.46
$53.43
$53.43
$53.43
$53.43
$53.43
$69.46
$42.75
$40.33
$4.86
$4.51
$3.47
$3.47
$3.47
$3.47
$3.47
$3.47
$4.51
$2.78
$2.62
$4.86
$4.51
$3.47
$3.47
$3.47
$3.47
$3.47
$4.51
$2.78
$2.62
$79.67
$73.97
$56.90
$56.90
$56.90
$56.90
$56.90
$56.90
$73.97
$45.53
$42.95
$79.67
$73.97
$56.90
$56.90
$56.90
$56.90
$56.90
$73.97
$45.53
$42.95
$112.21
$104.21
$80.15
$80.15
$80.15
$80.15
$80.15
$80.15
$104.20
$64.12
$60.49
$112.21
$104.21
$80.15
$80.15
$80.15
$80.15
$80.15
$104.20
$64.12
$60.49
$7.29
$6.77
$5.21
$5.21
$5.21
$5.21
$5.21
$5.21
$6.77
$4.17
$3.93
$7.29
$6.77
$5.21
$5.21
$5.21
$5.21
$5.21
$6.77
$4.17
$3.93
$119.50
$110.98
$85.36
$85.36
$85.36
$85.36
$85.36
$85.36
$110.97
$68.29
$64.42
$119.50
$110.98
$85.36
$85.36
$85.36
$85.36
$85.36
$110.97
$68.29
$64.42
Subtotal
Please Select Truss Color: Silver or Black

Thomas Aluminium Truss, 12" x 12" x 10'
Thomas Aluminium Truss, 12" x 12" x 2.5'
Thomas Aluminium Truss, 12" Corner Block
Thomas Aluminium Truss, 12" Hingle Plate
Thomas Aluminium Truss, 12" Base Plate
Thomas Aluminium Truss, 12" Grapple
Thomas Aluminium Truss, 20.5" x 20.5" x 10'
Thomas Aluminium Truss, 20.5" Corner Block
Thomas Aluminium Truss, 20.5" Hingle Plate
Thomas Aluminium Truss, 20.5" Base Plate
Thomas Aluminium Truss, 20.5" Grapple
*ELECTRICITY INCLUDED
25% DEPOSIT REQUIRED WITH ORDER SUBMISSION & PAYMENT:
**INSTALLATION, REMOVAL, ELECTRICITY & ONE (1) FOCUS INCLUDED

The OCCC requires a 25% deposit on all rigging equipment orders to secure equipment in our inventory. When submitting your order, please include this
25% deposit with your submission or your order will not be accepted.
OCCC Rigging is responsible for assembling and installing all truss and motors. Signs and/or truss exceeding 100 lbs. will require a chain hoist. Only rated
rigging hardward is permitted. Rigging hardware is available through the OCCC at an additional charge (aircraft cable, ropes, etc.). Par can refocuses require
an additional labor charge.
Cancellation Policy: Notification of cancellation must be received in writing a minimum of fourteen (14) calendar days prior to the scheduled first move in
date to receive a refund. Cancellations and/or modifications to orders are subject to a $35.00 Administration Fee if a refund is required at the close of the
show.
Rates are based on when payment is received by OCCC. Orders without payment will NOT be processed and service will be withheld.
GRAND TOTAL:
FOR OFFICE USE ONLY
OCCC EXHIBITOR
RIGGING CONDITIONS
The OCCC is the exclusive rigging service provider for exhibitors. In order for the OCCC to provide the best possible service to our
clients, the following rigging guidelines are applicable to all show managers, service contractors, exhibitors and exhibitor appointed
contractors (EACs).
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
The OCCC is the exclusive provider of rigging services.

All rigging must conform to Show Management rules, regulations, and facility limitations.
The use of any type of tape/adhesive for attaching signs, banners, or decorations to the building, walls, or decorative surfaces is
not permitted.
All equipment, signs, products, etc. must be designed to suspend safely. In some cases, signs may require a structural engineers
seal of approval.
Care must be taken to use only rated rigging hardware when designing, constructing or purchasing such items. All hardware is
required to have a working load limit (WLL).
Rigging plots, drawings, blueprints or engineers certification (when requested) must be submitted to the OCCC Rigging
department a MINIMUM of THREE WEEKS in advance of the first move-in day for your show and must include the location, the
dimensions, the height above the floor to the top, and the weight of the suspended item. They must also show booth outline
with aisles marked for reference.
All points where nylon slings are used will require a steel safety cable.
All assembly of equipment, signs, products, etc., is the responsibility of the exhibitor or exhibitor appointed contractor.
Any equipment, signs, products, etc. deemed to be unsafe for overhead suspension by the Orange County Convention Center
Rigging Services Department will not be allowed.
A credit card must be placed on file with the Method of Payment form for any additional charges.
The OCCC does not accept purchase orders.
Actual time and date of rigging may vary during move-in and move-out of your show in order to reduce costs to you.
All orders for rigging will be handled in the order in which the paper work is signed off at the OCCC Exhibitor Services desk or at
the discretion of the OCCC Rigging department.
If you are not flexible and need a DEFINITIVE DATE AND TIME, you need to order a Dedicated Rigging Team. The exhibitor will be
charged a minimum of 4 hours up and 4 hours down times the number of riggers needed.
The OCCCs Rigging department can be reached by phone (407) 685-5555, or via fax (407) 685-5974 to clarify or assist you with
any concerns you have in regards to aerial rigging at the OCCC.
The OCCC is not responsible for any rigging items (banners, signs, etc.) left in the booth during move-out if the exhibitor is not
present.
OCCC EXHIBITOR
RIGGING CONDITIONS
Seams:
1. When using cloth material, seams need to be double stitched on the top and bottom.
2. Heat Seam is ONLY acceptable when hanging lightweight vinyl drape.
3. If the vinyl drape to be used as a drop down for a sign or banner, which would include a bottom batten to attach the foam
core, sintra, or cloth/vinyl banner, we require double stitching on the vinyl drape due to weight considerations and possible
failure of the heat seam.
Adhesive:
1. Adhesive or glue tape is not acceptable due to the tendency of it to come loose under weight.
2. The use of any type of adhesive for attaching signs, banners, or decorations to the building walls or decorative surfaces
(inside or outside) is NOT PERMITTED.
Exterior Banners:
1. Banners to be installed on the exterior of the building must be designed with the elements in mind.
2. The banner must be constructed of a material that allows the
wind to flow easily through it. If the banner is made of vinyl,
construction wind pockets must be cut into the banner, or we
recommend the use of a 70 percent mesh material for banner
construction.
3. Banners must have grommets horizontally along the top and
bottom of the banner at a minimum of 18 inches to 2 foot
intervals.
4. Banners must have grommets vertically placed along both sides
of the banner at a minimum of 48 inches if the banner is 8 feet
tall or greater.
5. All edges of the banner will be folded over, glued and double
stitched, and preferably webbing reinforced before installation
of the grommets. All mesh banners must be webbingreinforced in between all folds before grommet installation.
6. The grommets in the corners will be reinforced due to this area
handling most of the stress in the banner.
7. Banners must be made of lightweight materials.
8. The material should be water-resistant so there will not be a
substantial increase in weight when it becomes wet.
9. All banners are subject to removal without notice in the event of SEVERE WEATHER NOTICE.
Hardware:
1. The manufacturer must rate all rigging hardware with a "Working Load Limit" (WLL).
2. The manufacturer of the rigging hardware must be legally liable for its products in the continental United States.
3. All wire rope slings 3/8" and larger must be certified and proof-tested (tested to twice its working load limit).
4. Flemish eye construction is preferred for all wire rope slings 3/8" and larger.
5. The OCCC Rigging department reserves the right to substitute hardware on a case-by-case basis at its discretion.
Manufactured or Custom Built Signs:
1. All signs must be well-made and in good condition to be suspended.
2. All drawings, diagrams, etc. must be submitted at least three weeks in advance of the event.
3. All signage is subject to on-site inspection for final approval.
4. An engineers certification may be required under certain conditions.
5. All hardware and equipment must be approved by the manufacturer for overhead suspension.
LIGHTING SERVICE
ORDER FORM
NAME OF EVENT:
BOOTH NUMBER:
EXHIBITING COMPANY:
BOOTH SIZE:
Quantity
Item Description
1000w Theatrical Par Can
Overhead Light*
Lights Out, Per Pod
May 28th, 2014
May 28th, 2014
Cost
Sales Tax
Unit Price
Cost
Sales Tax
Unit Price
$266.66
$17.34
$284.00
$450.00
$29.25
$479.25
Per Show MGMT Approval
$55.00
Per Show MGMT Approval
*INSTALLATION, REMOVAL, ELECTRICITY & ONE (1) FOCUS INCLUDED
Subtotal
$75.00
TOTAL:
TO EXPEDIATE THE INSTALLTION OF PAR CANS, PLEASE NOTATE BELOW WHERE YOU WOULD LIKE THE PAR CAN(S) TO BE AIMED:
BACK OF BOOTH - ADJACENT BOOTH OR AISLE # _________________
ADJACENT BOOTH
OR AISLE #:
ADJACENT BOOTH
OR AISLE #:
FRONT OF BOOTH - AISLE # ___________________

SPECIAL INSTRUCTIONS/COMMENTS/NOTES:

Orders received on site are subject to a 50% price increase over base rates. Rates are based on when payment is received by OCCC. Orders without
payment will NOT be processed and service will be withheld.
the show.
FOR OFFICE USE ONLY
SERVICE PLACEMENT
DIAGRAM FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
BOOTH SIZE:
ORDER CONTACT NAME:

PHONE:
FAX:
EMAIL:
BACK OF BOOTH - ADJACENT BOOTH OR AISLE # ___________________
ADJACENT
BOOTH OR
AISLE #:
ADJACENT
BOOTH OR
AISLE #:
FRONT OF BOOTH - AISLE # ___________________

SPECIAL INSTRUCTIONS/COMMENTS/NOTES:
MULTI-LEVEL & COVERED

BOOTH APPLICATION
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
BOOTH SIZE:
NAME OF EAC / DESIGN FIRM:
BOOTH TYPE:
CONTACT NAME:
PHONE:
FAX:
MULTI-LEVEL
COVERED
I AM:
CONTACT EMAIL:
THE EXHIBITOR
SQUARE FOOTAGE OF BOOTH/EXHIBIT:
AN EAC/I&D:
SQUARE FOOTAGE OF COVER:
OTHER:
COMMENTS:
Please consult the OCCC Multi-Level & Covered Booth Guidelines in your exhibitor kit for complete information regarding multi-level and covered
booths. All booths must be constructed as required by all applicable codes and standards.
Orange County Fire Rescue Department requires firewatch personnel for:
All multi-level booths and exhibits regardless of square footage, unless a spinkler system is installed
All other covered booths and exhibits exceeding three hundred (300) square feet.
COVERED BOOTH, EXHIBITS, TENT & THEATRE DEFINED: To place something over or upon an exhibit or portion of an exhibit (e.g., roof, ceiling, tenting,
lattice, fabric, plastic) to cover the ground level and/or support decorative structures. The upper portion of a covered exhibit is not occupiable.
Covered Booth/Exhibits 299 square feet or less: Firewatch not required
Covered Booth/Exhibits 300 - 1000 square feet (maximum): Firewatch REQUIRED
MULTI-LEVEL BOOTH DEFINED: To construct a level or tier atop an exhibit or portion of an exhibit, to be occupied by one (1) or more persons.
Multi-Level Booth/Exhibits 299 square feet or less: Firewatch and one (1) stair REQUIRED
Multi-Level Booth/Exhibits 300 - 900 square feet (maximum): Firewatch and two (2) stairs REQUIRED
TO BE COMPLETED BY OCCC AND ORANGE COUNTY FIRE MARSHALL

EVENT MANAGER:
APPROVED:
OCCC RECEIVED:
NUMBER OF COPIES:
DATE TO FIRE MARSHALL:
DATE RETURNED:
PLANS REVIEWER:
COMMENTS:
YES
NO
FIREWATCH REQUIRED:
YES
NO

BOOTH CONDITIONS
Covered Booth Definition To place something over or upon an exhibit or portion of an exhibit (e.g., roof, ceiling, tenting, lattice,
fabric, plastic) to cover the ground level and/or support decorative structures. The upper portion of a covered exhibit is not
occupiable.
Multi-Level Booth Definition To construct a level or tier atop an exhibitor or portion of an exhibit, to be occupied by one (1) or
more persons.
A. Guidelines for Covered Exhibits With Less Than Three Hundred (300) Covered Square Feet
1) All materials used in the construction of covered exhibits and all decorative materials within the exhibit must be noncombustible or limited combustible (flame-retardant) materials. Certification of flame retardant treatment, along with
samples of said materials, must be submitted, if requested by Orange County Fire Rescue Services Department. It is
recommended certifications of flame retardant treatments be available at show site.
Exhibitor must install a single station and battery operated smoke detector on the interior of each covered exhibit or
structure regardless the square footage. The detector must sound an audible alarm and be installed per the
manufacturers instructions.
2) Exhibitor must provide at least one (1) 2-A, 10-BC portable, dry chemical fire extinguisher. Fire extinguisher(s) must be
mounted in a visible location and be accessible at all times.
B. Guidelines for Multi-level Exhibits (regardless the size) and Covered Exhibits With Larger Than Three Hundred (300) Covered
Square Feet
Requests for construction of multi-level (regardless the size) or covered exhibits (larger than 300 square feet) must be
reviewed by the OCCC Event Management department and Orange County Fire Rescue Services Department. To ensure
success of your exhibit, please read and comply with the following guidelines:
1) Plans should be submitted before exhibit construction begins and must adhere to the following:
a. They must be scaled, signed and dated by a registered architect or engineer.
b. They must include the show name and dates.
c. They must include exhibitors name and assigned booth number.
d. They must include directional information (i.e. indicate neighboring aisles and/or booth numbers).
e. They must indicate maximum exhibit height, within the booth. Height guidelines are established, per event, by show
management. Refer to the Exhibitors Manual for applicable guidelines.
2) Send two (2) copies of scaled, signed and dated blue prints (with front and side elevations), by a registered architect or
engineer, to:
Attn: Event Management
Regular Mail: PO Box 691509, Orlando, FL 32869
Overnight: 9860 Universal Boulevard, Orlando, FL 32819
3) All materials used in the construction of multi-level and/or covered exhibits and all decorative materials within the exhibit
must be non-combustible or limited combustible (flame-retardant) materials. If requested, certification of flame-retardant
treatment, along with samples of said materials, must be submitted to Orange County Fire Rescue Services Department. It is
recommended certifications of flame retardant treatments be available at show site.
4) The upper deck of multi-level exhibits, if larger than three hundred (300) square feet, shall meet the following
requirements:
a. Upper level may not have a cover of any kind (e.g., roof, ceiling, tenting, lattice, fabric and plastic).
b. Exhibits with an enclosed room or occupied second story must post notice at the bottom of the stairway, indicating
maximum permitted occupancy (or total permitted weight load of the second level).
c. If second level is to be occupied and greater than three hundred (300) square feet, two (2) stairways are required,
remote from each other. If second level is to be occupied and less than three hundred (300) square feet, one (1) set
of stairs is permitted. All stairs must be a minimum of three feet (3') in width, equipped with a handrail on at least
one (1) side and constitute a straight run or be squared off. Spiral stairs or winders are not permitted.
d. Individual areas of upper decks or covered areas must be limited to dimensions that do not exceed one thousand (1,000)
square feet.

BOOTH CONDITIONS
e. If the upper deck, or covered area, is greater than one thousand (1,000) square feet, a clear fire break (unobstructed
aisle), of not less than ten feet (10') must be provided on all four (4) sides of each one thousand (1,000) foot area. To
avoid transfer of fire to another area, the firebreak (unobstructed aisle) shall not contain displays, furniture, or other
materials.
f. The ten foot (10') clear space may be spanned by an overhead bridge or canopy which must not exceed four feet (4')
in width. The bridge or canopy must be constructed of non-combustible materials.
g. Exhibitor must install a single station and battery operated smoke detector on the interior of each covered exhibit or
structure regardless the square footage. The detector must sound an audible alarm and be installed per
manufacturers instructions
h. Exhibitor must provide a portable, dry chemical fire extinguisher for each level or each covered exhibit or structure.
At least one (1) 2-A, 10-BC portable type fire extinguisher must be provided for each three hundred (300) square
feet. Fire extinguishers must be mounted in a visible location, near exit doors, and be accessible at all times.
C. Required Fire Watch Personnel
Orange County Fire Rescue Services Department requires firewatch personnel for:
ALL multi-level exhibits (regardless of the square footage) and
All other covered exhibits exceeding three hundred (300) square feet.
The following guidelines apply:
The exhibitor is required to order firewatch personnel through the OCCC Event Management department no less than two (2)
weeks before the show moves in. Firewatch is required:
a. For ALL multi-level exhibits (regardless of the square footage) and all other covered exhibits exceeding three hundred
(300) square feet.
b. On all show days
c. Beginning one half (1/2) hour prior to show opening and ending one half (1/2) hour following show closing. Fire watch
personnel are charged at the prevailing rate.
d. To place order, contact: the OCCC Event Management department. Phone: (407) 685-9882 Fax: (407) 685-9866
D. Alternative to Fire Watch Personnel (Automatic Extinguishing System)
This alternative to fire watch personnel applies to the first level of exhibits with an occupiable second level, regardless the size
and/or single-story covered exhibits where the covered area exceeds three hundred (300) square feet.
1) Automatic sprinkler systems must be designed in accordance with N.F.P.A. 13 1991 Edition.
2) These systems may be connected to the Convention Centers existing standpipe system and in some cases, the
domestic water supply. Connections to water systems must be made by the Orange County Convention Center.
3) Extinguishing system designs must be part of the original plan submissions. Orange County Fire Rescue Services
Department requires permitting and testing.
4) Exhibits or structures protected by an automatic extinguishing system must have flow alarm, audible and visual,
within that area. This alarm is to be a local type, sounding in the vicinity of the exhibit or structure.
5) Exhibitor must install at least one (1) single station, battery operated smoke detector on the interior of each
covered exhibit or structure regardless the square footage. The detector must have an audible alarm and be
installed per the manufacturers instructions.
6) Exhibitor must provide a portable, dry chemical fire extinguisher for each level or each covered exhibit/structure.
At least one (1) 2-A, 10-BC portable type fire extinguisher must be provided for each three hundred (300) square
feet. Fire extinguishers must be mounted in a visible location, near exit doors, and be accessible at all times.

BOOTH CONDITIONS
If you have questions regarding these guidelines, contact:
Event Management
Phone: (407) 685-9882
Fax: (407) 685-9866
If you have questions regarding Fire Code, contact:

Orange County Fire Rescue Services Department
Phone: (407) 685-9811
Fax : (407) 685-9866
Covered Exhibits
299 sq. ft. or less
Firewatch or Extinguishing System Not Required

All Booths to be Constructed as Required
by Applicable Codes and Standards
Covered Booth, Tent and Theatre

300 sq. ft. to1,000 sq. ft. - maximum allowed
Firewatch or Extinguishing System Required

Multi-Level Exhibits
299 sq. ft. or less

Minimum 1 Stair Required
Multi-Level Exhibits
300 sq. ft. to 900 sq. ft. - maximum allowed

Minimum 2 Stairs Required
All Booths to be Constructed as Required by
Applicable Codes and Standards
NATURAL/LP GAS, COOKING, OPEN

FLAME, HEAT PRODUCING DEVICE
AGREEMENT FORM
NAME OF EVENT:
BOOTH #:
EXHIBITING COMPANY:
I AM:
ORDER CONTACT NAME:
THE EXHIBITOR
AN EAC/I&D:
OTHER:
PHONE:
FAX:
Complete and sign this form if you intend to conduct ANY of the following activities within your exhibit space. Cooking, open flame and gas
appliances require Fire Marshal approval in advance. Introduction of a hazard deemed unsafe or out of the ordinary (i.e. grease-laden
vapors, flammable liquids or gases), by the Orange County Fire Rescue Department may require a firewatch. Please consult your exhibitor kit
for all OCCC and Orange County Fire Rescue's terms and conditions.
Additional Information:
A 2A40 B.C. fire extinguisher (5 lb. ABC) with a current tag from a licensed fire extinguisher contractor, must be in the exhibit booth for any
gas appliances, cooking or open flame. The fire extinguisher must be located no more than thirty feet (30) from any cooking, open flame or
heat producing appliance.
If a fire extinguisher is necessary for your booth, you may rent one from OCCC Exhibitor Services for $35.00
Provide a four-foot (4) space or barrier to separate the attendees or general public from a cooking, open flame or heat producing
appliance.
LP Gas (i.e. propane, butane) and Natural Gas may be ordered via Exhibitor Services only after approval from the Orange County Fire
Marshal. The amount of LP Gas permitted in the building is limited to a nominal 5 lb. container.
Please indicate, which appliance(s), if any, need to be left operating overnight.
l
h
h l (
)
h
Please Check All That Apply To Your Booth/Exhibit:
"Sterno" or other jellied fuels (must be used in a device deisgned to container of fuel from tipping over)
Candle (only votive or hurricane-enclosed, self-extinguishing candles are permitted)
Deep Fryer:
Range or Cook Top:
Grill or Griddle:
Chain Broiler:
Fireplace:
Electric
Electric
Electric
Electric
Electric
Gas
Specify Well Dimensions:
Gas
Specify Range Cooking Area Dimensions:
Gas
Specify Grill or Griddle Cooking Area Dimensions:
Gas
Specify Chain Broiler Cooking Area Dimensions:
Gas
Wood
Specify Vent Type:
Vented
Ventless
Other Heat Producing or Gas Operated Device. Please describe and/or attached appliance literature, including UL listing information:
I, the undersigned, acknowledge and agree to all OCCC and Orange County Fire Rescue Terms & Conditions:
SIGNATURE:
DATE:
EXHIBITOR-APPOINTED
CONTRACTOR CONDITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Freight deliveries, including, but not limited to: UPS, FedEx, RPS, GPS, etc. will not be accepted by the OCCC. Most carriers will
not deliver to individual booths. Refer to your exhibitor manual or ask your show management for proper drayage instructions.
Adhesive-backed decals (stick-on) or similar items (except nametags) may not be distributed or used in the OCCC.
Cooking permits must be obtained from your exhibitor manual or show management, completed and accepted by the OCCC
prior to any cooking activity. A 2A40 B.C. fire extinguisher must be in the booth, no more than thirty (30) feet from each
cooking device. Exhibitor shall comply with all Orange County Health Department rules and regulations. Exhibits involving
cooking or food preparation must provide a clean-up area or use those provided by show management. Disposal of cooking
residue into the OCCCs drainage system is prohibited. Holding tanks for disposal of cooking residue (oil, grease, etc.) are
required.
Day tanks of bottled gas may be used, during show hours, for cooking or demonstration purposes. Tanks must have a release
valve and be removed from the OCCC, daily, at the close of event. At no time can tanks be stored in the OCCC. A 2A40 B.C. fire
extinguisher must be in the booth, no more than thirty (30) feet from each cooking device.
If permitted by show management, exhibitor rigging services are available through OCCC Exhibitor Services. A rigging form
should be included in your exhibitor kit. If not, check with show management before placing an order for this service.
Decorations, signs, banners, etc., may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, doors,
windows, painted surfaces, or columns by exhibitors or their designee.
Exhibits or displays, equipment, stock or supplies will not be allowed to enter or leave by way of the front entrances of the
OCCC.
Fog, smoke and special effect equipment is restricted to water based chemicals. Approval must be obtained from show
management and the Orange County Fire Rescue Services Department through OCCC Event Coordination. Fog, smoke and
special effect equipment must not be operated in areas where the effect could enter adjacent spaces, e.g., exhibition hall
entrances, concourses, etc.
Food and beverages are not permitted on premises unless purchased through the OCCCs Food Service Partners or as an
approved exhibit by the legal manufacturer and/or distributor. Food or beverages may not be brought in or delivered to the
OCCC for personal consumption. Exhibitors planning to distribute food and beverages, whether manufacturer or distributor,
must make advance arrangements with the OCCCs Food Service Partners.
Hazardous Work Areas - During move-in and move-out, exhibition halls, loading docks, truck staging areas and service corridors
are considered hazardous work areas. Alcoholic beverages, possession or use of controlled substances of any kind, horseplay,
practical jokes, etc. are prohibited. Speeding or reckless use of vehicles or equipment is prohibited. Music or noise that may
limit the audibility of back-up signals, fire alarms or emergency messages is prohibited. Children under 16 years of age are
prohibited.
Holes may not be drilled, cored, or punched into any surfaces of the OCCC.
Multi-level and/or Covered Exhibits require firewatch personnel or an automatic extinguishing system and submittal of scaled,
stamped plans. Guidelines are available through your exhibitor manual, show management or OCCC Event Management.
Exhibitor will be charged for firewatch personnel per Orange Countys fee schedules.
Painting signs, exhibits or other objects is not permitted in the OCCC.
Permits are required for booths and/or exhibitor activity that includes cooking, pyrotechnic, tent, welding or cutting and multilevel or covered booths or other potentially dangerous hazards. Each situation must be individually approved. Permit
information may be obtained from your exhibitor manual, show management, or OCCC Event Coordination.
In compliance with the Florida Clean Air Act, Florida Statutes Sections 386.205 and 386.206, smoking is not permitted in any
meeting room or public area; e.g., restrooms, concourses. Smoking is prohibited in exhibition halls during move-in and moveout. The Lessee or its general contractor shall post appropriate signage and enforce this policy.
Static helium balloon displays are permitted after filing a Balloons Agreement with OCCC Exhibitor Services department. Helium
balloons may not be used as giveaways. Helium tank storage inside the OCCC is prohibited.
Tape used on exhibition hall floors must be low residue resistant carpet tape (Polyken 105C or Renfrew #147) and low residue
safety tape (Asiachem SST-736 or approved equivalent). All tape must be removed from the floor and disposed of immediately
after the event.
Vehicles that remain in the exhibition hall as part of a display must have the battery cables disconnected. The gas tank must
either be taped shut or have a lockable gas cap and may contain no more than one-fourth (1/4) tank or 10 (ten) gallons of fuel,
whichever is less.
OCCC EXHIBITOR TENT &

MEMBRANE CONDITIONS
ORANGE COUNTY FIRE RESCUE DEPARTMENT (OCFRD) TENT STANDARD 6000
This Standard operates under the authority of Orange County, Florida Ordinance and State Statutes.
1.1 Scope
This standard covers all tents and membrane structures having an area in excess of 200 square feet or canopies having an area in
excess of 400 square feet. Temporary membrane structures, tents, or canopy structures used exclusively for camping and structures
located on the private property of one or two family detached dwellings are exempt from the requirements of this standard.
1.1.1 When the term tent is used, it also applies to membrane structures.
1.2 Appeal
If a party is not satisfied with a decision of the Fire Marshal, an appeal may be made to the Orange County Fire and Life Safety Board
of Appeals, as provided by State Law.
2. Plans and Specifications
2.1 A scaled or dimensioned floor plan identifying furnishings, exhibits, pipe and drape, exiting, exit widths, aisles, seating,
tables, fire alarm or public address systems, emergency and exit lighting, HVAC units, emergency power sources, and panic
hardware shall be provided to the Orange County Fire Marshals Office at the time of permit submittal.
2.2 All applications for tent permits shall include a scaled or dimensioned site plan indicating the location of the tent(s),
distances from other buildings, and vehicular access.
2.3 Stages and platforms must not exceed their allowable load limits. The minimum load limit design of stages or platforms
shall be a minimum of 100 pounds per square foot (PSF).
2.4 Seating for assembly use accommodating more than 200 persons shall be fastened together in groups of not less than
three (3) and not exceeding seven (7).
2.5 Documentation shall be provided that all tent fabric meets the requirements of NFPA 701, Standard Methods of Fire
Tests for Flame-Resistant Textiles and Films.
2.6 Covered booths and/or multi-level booths are not permitted without prior review and approval by the Fire Marshal.
2.7 A scaled layout shall be provided for all tents used for the sale of pyrotechnics.
2.8 Main Aisles in assembly occupancies in large tents, as defined in this section, aisle widths shall at no time be less than
outlined in Table 2.9.1 under Alternate requirements:
Large Tents
A single tents or combination of tents with only one multi-purpose room of 12,000 square feet or more;
Multi-purpose tents used as a mixed occupancy or assembly with occupant loads exceeding 300;
Tents more than 4,500 square feet used for exhibit or display;
All other tents that do not meet the definition of Small Tents;
2.9 Main aisles in assembly occupancies in small tents, as defined in this section, aisle widths shall at no time be less than
aisle dimensions outlined in Table 2.9.1 under NFPA 101 requirements.
Small Tents
A single tent or combination of tents with only one multi-purpose room of less than 12,000 square feet that is
not being used for exhibition/display or part of a mixed occupancy;
Multi-purpose tents used as a mixed occupancy or assembly with occupant loads less than 300;
Tents less than 4,500 square feet used for exhibit or display.

MEMBRANE CONDITIONS
2.9.1
Aisles
NFPA 101
*Alternate
Classroom
63" (44+19)
85 (66+19)
Banquet
82" (44+19+19)
104 (66+19+19)
General Session
44"
66
Exhibits
44
66
Banquet Seating Aisles - Provide aisles such that the maximum travel distance from any point to the
closest aisle or egress door does not exceed 36 feet.
2.10 Rows of seating served by aisles or doorways at both ends shall not exceed 100 seats per row. The 12 minimum clear
width of aisle access way between such rows shall be increased by 0.3 inches for every seat over a total of 14 as outlined in
Table 2.10.3, but shall not be required to exceed 22 inches.
2.10.1 Rows of seating served by an aisle or doorway at one end only shall have a path of travel not exceeding 30
ft. in length from any seat to an aisle. The clear width of aisle access way between such rows shall be in accordance
with Table 2.10.3.
2.10.2 Aisle access ways serving seating for Classroom, Banquet or General Session floor plans shall comply with
Table 2.10.3.
2.10.3
Aisle Access ways
NFPA 101
Classroom
36 (average)
Banquet
56 (average)
General session 14 seats per row
12
General session >14 seats per row
12" + 0.3" each chair (max 22")
General Session Dead-end 7 per row
12"
General Session Dead-end > 7 per row
12"+ 0.6" each chair
(Note: dead-end rows may not exceed 30 feet)
2.11 If approval of the set-up of the tent/membrane structure is not received by the Orange County Fire Marshals Office,
the structure cannot be occupied.
2.11.1 The tent company who permits the tent/membrane structure must contact the Orange County Fire
Marshals Office for a fire safety inspection of the structure at least one business day prior to the show or event
beginning.
2.11.2 Tent/membrane structure permit applications must be submitted to the Orange County Building Division,
Zoning Department, and Fire Marshals Office in a timely manner, with all the pertinent information outlined in
this Standard, for the county departments to successfully provide approval prior to the date of the tent set-up. It is
strongly recommended that for larger tent/membrane structures that a pre-construction meeting be requested
through the Orange County Fire Rescue Departments Office of the Fire Marshal.
3. Location and Spacing
3.1 All tents and membrane structures must have a minimum of 20 ft. clearance from exterior obstructions to provide an
area to be used as a means of emergency egress by the occupants and access by emergency personnel. Tents may be
attached together as long as the perimeter around the structures complies with this section.
3.2 Tops of tent stakes shall be blunt. If the stakes are not blunt, they shall be covered so as to prevent injury.
3.2.1 All stake lines adjacent to exits shall be visible.

MEMBRANE CONDITIONS
4. Exits
4.1 There shall be a minimum of two (2) separate exits from any point in the structure where the occupant load is less than
500 persons. Where occupant loads are between 500 and 999 persons there shall be a minimum of three (3) separate exit
doors from any point in the structure. Where occupant loads are 1,000 persons or greater there shall be a minimum of four
(4) separate exit doors from any point in the structure.
4.2 The number of required exits and their exit widths for assembly occupancies in large tents, as defined in section 2.8 of
this standard, will be based on the alternate method of protection and must be increased based on 1.5 times the
calculated occupant load. Egress widths and number of exits is based on calculated occupant load for the size of the tent or
the documented maximum occupant load identified by the property management.
4.3 The number of required exits and their exit widths for assembly occupancies in small tents, as defined in section 2.9 of
this standard, will not be based on the alternate method of protection and will be as specified in NFPA 101 on the
calculated occupant load.
4.4 There shall not be changes of elevations in excess of one-half (1/2) inch at exits. Any changes of elevations at exits must
be in compliance with NFPA 101 and provided with the appropriate stairs or ramps.
4.5 Panic hardware or an approved equivalent must be provided on all exit doors that are lockable.
4.6 Exit doors are required to be placed at a distance from one another not less than one-half (1/2) the length of the
maximum overall diagonal dimension of the structure or area served, measured in a straight line between the nearest edge
of the exit doors.
4.6.1 Exits shall remain accessible and unobstructed while the tent is occupied.
4.6.2 If exits are covered while the tent is occupied; tent flaps or canvas curtains shall be arranged so that when
opened they can readily be moved to the sides so that they create an unobstructed opening in the tent wall of the
minimum width and height required for door openings.
4.6.3 Exits shall be designed and arranged to be clearly recognizable and distinctly marked as a means of egress.
4.7 If fencing, barricade, or similar material is installed around the perimeter of a tent, that portion that would cover the
exits when the tent is not occupied shall be a separate piece and removed when the tent is occupied as defined in NFPA
101, 7.2.1.1.3.
4.8 For assembly occupancies in large tents as defined in section 2.8 of this standard, exits shall be so arranged that no
point within the tent is more than 100 from an exit.
Exception: No point within a tent used for the sale of pyrotechnics shall be more than 50 from an exit.
4.8.1 For assembly occupancies in small tents as defined in section 2.9 of this standard; exits shall be so arranged
that no point within the tent is more than 150 from an exit. Exception: No point within a tent used for the sale of
pyrotechnics shall be more than 50 from an exit.
4.9 Exits shall be clearly marked with externally illuminated exit signs. Private party tents not exceeding 1,200 square feet
shall not be required to have illumination in accordance with this section.
4.9.1 Directional exit signs if required shall be provided in accordance with NFPA 101, 7.10.
4.9.2 Exits, exit access, and exit discharge shall be illuminated at all times. Emergency lighting shall be provided as
required by NFPA 101. Private party tents not exceeding 1,200 square feet shall not be required to have
illumination in accordance with this section.

MEMBRANE CONDITIONS
5. Occupant Load
5.1.1 The occupant load shall be posted in all tents used for assembly purposes, regardless of occupant load.
5.1.2 Occupant loads shall be calculated by the square footage of the structure multiplied by 7 sq. ft per person for
concentrated use (general session, classroom, reception) or 15 sq. ft. per person for less concentrated use (exhibits or
banquet). Maximum occupant loads may be proposed to the Fire Marshal based on written documentation.
6. Cooking and Heating Equipment
6.1 Cooking is not permitted without prior review and approval by the Orange County Fire Marshal. Temporary and limited
heating of food products by sterno is acceptable when contained in a noncombustible container and constantly attended
and supervised.
6.2 HVAC equipment if installed, shall comply with the Florida Mechanical Code and the appropriate NFPA Standard.
7. Fire Hazards
7.1 No storage or handling of flammable or combustible liquids or gases shall be permitted at any location where it could
jeopardize egress from the tent.
7.2 Refueling of equipment shall not be permitted inside a tent.
7.3 The ground enclosed by any tent and a minimum of 10-0 outside of such tent shall be cleared of all flammable or
combustible material or vegetation and the premises shall be kept free of such during the use of the tent. Live landscaping
is exempt from the requirements of this section.
7.4 Decorative or acoustical materials as outlined in NFPA 1, 13.7.4.3.6 such as hay, paper, straw, wood chips, shavings,
foams, and plastics are strictly prohibited unless flame retardant and approved by the Orange County Fire Marshals Office.
7.5 Open flames are not permitted without prior review and approval by the Orange County Fire Marshal.
7.6 Pyrotechnics are not permitted without prior review and approval by the Orange County Fire Marshal.
7.7 Vehicle parking or display in the structures is not permitted without prior review and approval by the Orange County
Fire Marshal.
7.8 Smoking is prohibited unless previously approved by the Orange County Fire Marshals Office.
7.8.1 No Smoking signs shall be posted throughout the tent and outside of each entrance/exit.
8. Fire Extinguishers
8.1.1 A minimum 2A10BC dry chemical fire extinguisher shall be provided within 75-0 of any point in the structure.
Exception: Where a functioning garden hose that can reach all portions of the private tent, that does not exceed 1,200
square feet, is provided
9. Fire Alarm and Emergency Communications
9.1 Tents used for assembly use with an occupant load of 300 or more people shall provide a fire alarm system, public
address system with constantly attended location, or an alternate method of protection approved by the Orange County
Fire Marshals Office. An acceptable method of emergency forces notification shall be provided satisfactory to the Fire
Marshal. Tents without sides that are open, accessible, and unobstructed on all sides at all times shall be exempt from the
requirements of section 9.1 unless specifically mandated by the Fire Marshal.

MEMBRANE CONDITIONS
10. Electrical Installations
10.1 Electrical installations shall comply with NFPA 70, National Electrical Code.
11. Crowd Managers and Orange County Fire Department Fire Watch
11.1.1 Trained Crowd Managers, with a means of emergency forces notification, shall be provided for all events at a ratio of
1 to 250 people. When occupant loads exceed 250 individuals, additional trained crowd managers or crowd manager
supervisors shall be provided at a ratio of 1 for every 250 occupants..
11.1.2 The Fire Marshal shall have the authority to require Orange County Fire Department Standby Fire Personnel,
emergency response equipment, or an approved fire watch when potentially hazardous conditions or a reduction in a life
safety feature exist due to the type of performance, display, exhibit, occupancy, contest or activity, an impairment to a fire
protection feature, or the number of persons present.
11.1.3 One (1) Orange County Fire Department Fire Watch Personnel with a means of emergency forces notification shall
be provided when actual occupant loads exceed 1,000 individuals in addition to the crowd manager requirements of 11.1.1.
12. Special Requirements
12.1 An Orange County Fire Rescue Departments Special Event Permit is required for all events inside of tents that are
being used for exhibition or display purposes. The tent company shall provide general floor plans and the OCFRD tent
checklists. The hotels or event coordinator shall submit specific floor plans.
12.2 An Orange County Fire Rescue Departments Special Event Permit is not required for events inside of tents such as
banquet, reception, classroom or general session settings. The tent company shall provide general floor plans and the
Orange County Fire Rescue Departments tent checklist.
OFFICIAL SERVICE PROVIDER
PHOTOGRAPHY ORDER FORM

8862 Snowbunting Court
Littleton, CO 80126
TEL (303) 471-2220
FAX (303) 471-2224
E-MAIL photos@lagniappestudio.com
WEBSITE www.lagniappestudio.com
ONSITE CONTACT: ______________________
TABLE TOP ARCHITECTURAL

PHOTO
EXHIBIT
BOOK
PHOTOGRAPHY
______ 4-8x10 original views, with digital file and transfer of copyrights
$900.00/Package________________
______ Plus three 8 x 10 reprints
______ Each 8 x 10 original view with digital file and transfer of copyright
$240.00/Package________________
_______
Handling & U.S. Shipping (14 day delivery)
+ $15.00
Yes, add $50 to email digital image within 7 days_____________
MUST INDICATE:
without people staff (date ____/time ____) activity
Total Due_______________
______
______
______
______
______
$175.00 each________________
$150.00 each________________
$ 35.00 each________________
$200.00 each _______________
$395.00 each_______________
Handling & U.S. Shipping (14 day delivery)
+ $15.00
Each digital view on CD with transfer of copyright

Each 8 x 10 original view
Each 8 x 10 reprint from original
View(s) of on-site delivery digital photography MUST ORDER IN ADVANCE.
Digitally enhanced- background eliminated view (ideal for exhibit builders)
_______
Yes, add $50 to email digital image within 7 days _____________

MUST INDICATE:
without people staff (date ____/time ____) activity
Total Due_______________
Evening events, press conferences, award

ceremony
(not booth photos).
____
____
____ Hours @ $375.00 per hour with unlimited digital
images (2 hour minimum)
MUST
Handling & U.S. Shipping+ $15.00
ORDER
2 WEEKS
IN
ADVANCE
Onsite Delivery
+ $50.00
Total Due____________
Location_______________________________________
Date________________Time______________________
PROFESSIONAL
VIDEO
PRODUCTION
SPECIAL
EVENTS
DIGITAL EVENTS
PHOTOGRAPHY
PHOTOGRAPHY
PHOTOGRAPHIC
PHOTOGRAPHIC
& DIGITAL IMAGING
OF EXHIBITS
LAGNIAPPE
DISCOUNT
PACKAGES
SHRM Annual Conference & Exposition 2014

CONVENTION NAME: ______________________________________________________ONSITE
CELL #:______________________
FL
CONVENTION LOCATION: Orlando,
____________________________________________
TRADESHOW DATES :___________________________
June 22 - 25, 2014
EXHIBITOR: __________________________________________________________________ BOOTH #: _____________________
YOUR NAME:__________________________________________________________________ PHONE #: _____________________
MAILING ADDRESS: _______________________________________________________________ FAX #: _____________________
CITY, STATE, ZIP: _______________________________________________EMAIL: _______________________________________
_
_
_
______ ____________
______ Each hour @ $940.00
______ Consecutive addl. hrs. @ $650.00 ea. ____________
Each Copy of footage
@ $75 ____________
____________
MUST
ORDER
______
2 WEEKS
Handling
IN______
______
ADVANCE.
ADVANCE
& U.S. Shipping ______+ $15.00

Total Due ____________
Your booth will be professionally photographed using multiple architectural lighting to emphasize its design
and look like a "Hollywood movie set"!!!
4 Views (Includes 8 x 10 photos, digital images on CD, and 2 hours digital retouching work)
________ $2,895.00
Go to www.lagniappestudio.com/architectural to view samples.
Additional views $500 each
MUST ORDER 2 WEEKS IN ADVANCE
NEW! Table Top Photo Book Special $2,850.00

_____ 16 High resolution images of exhibit printed in a 11x14 hard-bound/photo book with company logo
on the front and back covers. A great gift for clients, conference rooms and reception areas.
(Additional books can be purchased for $250.00 each. Includes CD of digital images)
INDICATE FORM OF ADVANCE PAYMENT:

AMEX VISA MC Account No.____________________________________________ID#__________Exp. Date_____________
U.S. dollar check payable to Lagniappe Studio, Inc.
SPECIFY METHOD OF SHIPMENT:
First Class U.S. Mail FEDEX acct.# _____________________
If you wish FEDEX Shipment but do not have an account #,
add $30 for delivery within the U.S., or $60 for international.
____________________________________________________
Signature of Cardholder
Office use only:
DR
Inv #
AP$
DM
MAIL OR FAX THIS ORDER FORM TO US AT THE ABOVE ADDRESS!
All claims must be made in writing within 7 days of receipt of materials.
Cancellation Fees: Within 2 weeks of convention 25% fee, within 1 week & on site 50% fee

Complete Service Manual

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2014 SHRM Annual Conference & Exposition

EXHIBIT HALL EVENT SCHEDULE

Exhibitor Registration & Move-in

Exhibitor Registration & Move-in

Exhibit Hall Open

Exhibit Hall Open

Coffee Break in the exhibit hall

Refreshment Break in the exhibit hall

Exhibit Hall Open

Coffee Break in the exhibit hall

Lunch in the exhibit hall

Grand Prize Drawing in the exhibit hall

Exhibit Hall Closes

2014 SHRM Annual Conference & Exposition

Hotel Reservations through Wyndham Jade

Order Enhanced Exhibitor Listing

Exhibitor Directory Description due

Lead Retrieval rental early rate

HR Magazine (June issue) Advertising Close

Submit Pre-conference Mail List Form

Certificate of Insurance to SHRM

Non-Official Contractor Form

Lead Retrieval rental advance rate

Booth Security orders

Electrical Services orders

Rigging orders (for 20x20 or larger only)

Furnishings & Accessories orders

Booth Cleaning order

Computer Rental orders

Conference Daily Advertising Close

Exhibitor Personnel Registration

Advance Shipments to Warehouse

Audio Visual orders

Submit Post Conference Mail List Form

2014 SHRM Annual Conference & Exposition

FREQUENTLY ASKED QUESTIONS

HOW DO I SHIP MY MATERIALS?

WHAT ARE THE MOVE-IN AND MOVE-OUT HOURS?

WHO DO I CONTACT TO MAKE HOTEL RESERATIONS?

HOW DO I OBTAN A CONFERENCE MAILING LIST?

HOW DO I CAPTURE THE NAMES AND ADDRESSES OF ATTENDEES ONCE IM AT

WHAT IF I HAVE MORE QUESTIONS?

2014 SHRM Annual Conference & Exposition

EXHIBITOR REFERENCE GUIDE

WHATS INCLUDED WITH YOUR BOOTH?

One 7" x 44" identification sign

EXHIBIT HALL SCHEDULE

12:30 p.m.6:00 p.m.

2014 SHRM Annual Conference & Exposition

EXHIBITOR REFERENCE GUIDE

BOOTH EQUIPMENT & SERVICES

EXHIBITOR APPOINTED CONTRACTORS

DISTRIBUTION OF GIFTS, SAMPLES, OR PRINTED MATERIALS

BALLOONS & STICKERS

2014 SHRM Annual Conference & Exposition

EXHIBITOR REFERENCE GUIDE

CUSTOM BUILT DISPLAYS

SHIPPING & STORAGE

2014 SHRM Annual Conference & Exposition

EXHIBITOR REFERENCE GUIDE

COMPLIMENTARY SHRM EXPOSITION ONLY PASSES

CHILDREN IN EXHIBIT HALL

2014 SHRM Annual Conference & Exposition

EXHIBITOR REFERENCE GUIDE