KEYBOARD SHORTCUTS

GENERAL KEYBOARD SHORTCUTS

Press To
CTRL+C Copy.
CTRL+X Cut.
CTRL+V Paste.
CTRL+Z Undo.
DELETE Delete.
SHIFT+DELETE
Delete selected item permanently without placing the item in the
Recycle Bin.
CTRL while dragging an
item
Copy selected item.
CTRL+RIGHT ARROW Move the insertion point to the beginning of the next word.
CTRL+LEFT ARROW Move the insertion point to the beginning of the previous word.
CTRL+DOWN ARROW Move the insertion point to the beginning of the next paragraph.
CTRL+UP ARROW
Move the insertion point to the beginning of the previous
paragraph.
CTRL+SHIFT with any of
the arrow keys
Highlight a block of text.
SHIFT with any of the
arrow keys
Select more than one item in a window or on the desktop, or
select text within a document.
CTRL+A Select all.
F3 Search for a file or folder.
ALT+F4 Close the active item, or quit the active program.
CTRL+F4
Close the active document in programs that allow you to have
multiple documents open simultaneously.
ALT+TAB Switch between open items.
F6 Cycle through screen elements in a window or on the desktop.
CTRL+ESC Display the Start menu.
ALT+Underlined letter in
a menu name
Display the corresponding menu.
Underlined letter in a
command name on an
open menu
Carry out the corresponding command.
F10 Activate the menu bar in the active program.
RIGHT ARROW Open the next menu to the right, or open a submenu.
LEFT ARROW Open the next menu to the left, or close a submenu.
BACKSPACE
View the folder one level up in My Computer or Windows
Explorer.


ESC Cancel the current task.
WINDOWS EXPLORER KEYBOARD SHORTCUTS
Press To
END Display the bottom of the active window.
HOME Display the top of the active window.
NUM LOCK+ASTERISK on
numeric keypad (*)
Display all subfolders under the selected folder.
NUM LOCK+PLUS SIGN on
numeric keypad (+)
Display the contents of the selected folder.
NUM LOCK+MINUS SIGN on
numeric keypad (-)
Collapse the selected folder.
LEFT ARROW
Collapse current selection if it's expanded or select
parent folder.
RIGHT ARROW
Display current selection if it's collapsed, or select
first subfolder.

KEYBOARD SHORTCUTS
COMMON TASKS DONE IN A MICROSOFT WORD DOCUMENT
CTRL+B Make letters bold
CTRL+I Make letters italic
CTRL+U Make letters underline
CTRL+SHIFT+< Decrease font size
CTRL+SHIFT+> Increase font size
CTRL+C Copy the selected text or object
CTRL+X Cut the selected text or object
CTRL+V Paste text or an object
CTRL+Z Undo the last action
CTRL+Y Redo the last action
CREATE, VIEW, AND SAVE DOCUMENTS
CTRL+N
Create a new document of the same type as the current or most
recent document
CTRL+O Open a document
CTRL+W Close a document
CTRL+S Save a document


FIND, REPLACE, AND BROWSE THROUGH TEXT
EDITING AND MOVING TEXT AND GRAPHICS
DELETE TEXT AND GRAPHICS
BACKSPACE Delete one character to the left
CTRL+BACKSPACE Delete one word to the left
DELETE Delete one character to the right
CTRL+DELETE Delete one word to the right
INSERT SPECIAL CHARACTERS
SHIFT+ENTER A line break (within same paragraph)
CTRL+ENTER A page break
CTRL+SHIFT+ENTER A column break
SELECT TEXT AND GRAPHICS
Select text by holding down SHIFT and pressing the key that moves the insertion point.
SELECT MULTIPLE AREAS THAT AREN'T NEXT TO EACH OTHER
After making your first selection, hold down CTRL, and then select any other items you
want.
EXTEND A SELECTION
SHIFT+RIGHT ARROW One character to the right
SHIFT+LEFT ARROW One character to the left
CTRL+SHIFT+RIGHT ARROW To the end of a word
CTRL+SHIFT+LEFT ARROW To the beginning of a word
SHIFT+END To the end of a line
SHIFT+HOME To the beginning of a line
SHIFT+DOWN ARROW One line down
SHIFT+UP ARROW One line up
CTRL+SHIFT+DOWN ARROW To the end of a paragraph
CTRL+F Find text, formatting, and special items
CTRL+H Replace text, specific formatting, and special items
CTRL+G Go to a page


CTRL+SHIFT+UP ARROW To the beginning of a paragraph
SHIFT+PAGE DOWN One screen down
SHIFT+PAGE UP One screen up
CTRL+SHIFT+HOME To the beginning of a document
CTRL+SHIFT+END To the end of a document
CTRL+A To select the entire document
MOVE THE INSERTION POINT
LEFT ARROW One character to the left
RIGHT ARROW One character to the right
CTRL+LEFT ARROW One word to the left
CTRL+RIGHT ARROW One word to the right
CTRL+UP ARROW One paragraph up
CTRL+DOWN ARROW One paragraph down
SHIFT+TAB One cell to the left (in a table)
TAB One cell to the right (in a table)
UP ARROW Up one line
DOWN ARROW Down one line
END To the end of a line
HOME To the beginning of a line
ALT+CTRL+PAGE UP To the top of the window
ALT+CTRL+PAGE DOWN To the end of the window
PAGE UP Up one screen (scrolling)
PAGE DOWN Down one screen (scrolling)
CTRL+PAGE DOWN To the top of the next page
CTRL+PAGE UP To the top of the previous page
CTRL+END To the end of a document
CTRL+HOME To the beginning of a document
SHIFT+F5
To the location of the insertion point when the document
was last closed
CHARACTER AND PARAGRAPH FORMATTING
APPLY CHARACTER FORMATS
CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing)


CTRL+SHIFT+PLUS
SIGN
Apply superscript formatting (automatic spacing)
SET LINE SPACING
CTRL+1 Single-space lines
CTRL+2 Double-space lines
CTRL+5 Set 1.5-line spacing

ALIGN PARAGRAPHS
CTRL+E Center a paragraph
CTRL+J Justify a paragraph
CTRL+L Left align a paragraph
CTRL+R Right align a paragraph
CTRL+M Indent a paragraph from the left
FUNCTION KEYS
F1 Get Help or the Office Assistant
F3 Insert an AutoText entry (after Microsoft Word displays the entry)
F4 Repeat the last action
F5 Choose the Go To command
F7 Choose the Spelling command (Tools menu)
F8 Extend a selection
F9 Update selected fields
F12 Choose the Save As command (File menu)

KEYBOARD SHORTCUTS
WORK WITH WORKSHEETS
SHIFT+F11 or ALT+SHIFT+F1 Insert a new worksheet.
CTRL+PAGE DOWN Move to the next sheet in the workbook.
CTRL+PAGE UP Move to the previous sheet in the workbook.
MOVE AND SCROLL WITHIN WORKSHEETS
Arrow keys Move one cell up, down, left, or right.


HOME Move to the beginning of the row.
CTRL+HOME Move to the beginning of the worksheet.
CTRL+END
Move to the last cell on the worksheet, in the
bottom-most used row of the rightmost used
column.
PAGE DOWN Move down one screen.
PAGE UP Move up one screen.

KEYS FOR SELECTING DATA AND CELLS
SELECT CELLS, ROWS AND COLUMNS, AND OBJECTS
CTRL+SPACEBAR Select the entire column.
SHIFT+SPACEBAR Select the entire row.
CTRL+A Select the entire worksheet.
EXTEND A SELECTION
SHIFT+ arrow key Extend the selection by one cell.
SHIFT+HOME
Extend the selection to the beginning of the
row.
CTRL+SHIFT+HOME
Extend the selection to the beginning of the
worksheet.
CTRL+SHIFT+END
Extend the selection to the last used cell on
the worksheet (lower-right corner).
SHIFT+PAGE DOWN Extend the selection down one screen.
SHIFT+PAGE UP Extend the selection up one screen.


KEYS FOR ENTERING, EDITING, FORMATTING, AND CALCULATING DATA
ENTER DATA
ENTER
Complete a cell entry and select the cell
below.
ALT+ENTER Start a new line in the same cell.
ESC Cancel a cell entry.
Arrow keys Move one character up, down, left, or right.
HOME Move to the beginning of the line.
CTRL+; (semicolon) Enter the date.
CTRL+SHIFT+: (colon) Enter the time.
ALT+= (equal sign)
Insert an AutoSum formula with the SUM
function.


CTRL+` (single left quotation mark)
Alternate between displaying cell values and
displaying formulas.
EDIT DATA
F2
Edit the active cell and position the insertion
point at the end of the cell contents.
ALT+ENTER Insert new line in same cell
CTRL+DELETE Delete text to the end of the line.

FORMAT DATA
CTRL+9 Hide the selected rows.
CTRL+SHIFT+( (opening parenthesis) Unhide any hidden rows within the selection.
CTRL+0 (zero) Hide the selected columns.
CTRL+SHIFT+) (closing parenthesis)
Unhide any hidden columns within the
selection.

KEYBOARD SHORTCUTS
MOVE BETWEEN PANES
F6
Move clockwise among panes of
normal view
CTRL+SHIFT+TAB
Switch between Slides and Outline
tabs of the Outline and Slides pane in
normal view
CREATE AND EDIT PRESENTATIONS
CTRL+N Create a new presentation
CTRL+M Insert a new slide
CTRL+D Make a copy of the selected slide
CTRL+O Open a presentation
CTRL+W Close a presentation
CTRL+P Print a presentation
CTRL+S Save a presentation
F5 Run a presentation
ALT+F4 Quit PowerPoint
WORK IN AN OUTLINE


ALT+SHIFT+LEFT ARROW Promote a paragraph
ALT+SHIFT+RIGHT ARROW Demote a paragraph
ALT+SHIFT+UP ARROW Move selected paragraphs up
ALT+SHIFT+DOWN ARROW Move selected paragraphs down
RUN A SLIDE SHOW PRESENTATION
You can use the following shortcut keys while running your slide show presentation
in full-screen mode.
N, ENTER, PAGE DOWN, RIGHT
ARROW, DOWN ARROW, or the
SPACEBAR (or click the mouse)
Perform the next animation or advance
to the next slide

P, PAGE UP, LEFT ARROW, UP
ARROW, or BACKSPACE
Perform the previous animation or
return to the previous slide
Number + ENTER Go to slide number
S or PLUS SIGN Stop or restart an automatic slide show
ESC, CTRL+BREAK, or HYPHEN End a slide show
H Go to the next hidden slide
SHIFT+F10 (or right-click) Display the shortcut menu
TAB
Go to the first or next hyperlink on a
slide
SHIFT+TAB
Go to the last or previous hyperlink on
a slide