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ELECTION CODE

of the
NATIONAL FEDERATION of JUNIOR PHILIPPINE INSTITE OF ACCOUNTANTS (NF-JPIA)
EXECUTIVE OFFICERS ELECTIONS for the FEDERATION YEAR 2014-2015

Be with enacted by the Supreme Student Parliament in session assembled:


ARTICLE I. GENERAL PROVISIONS

SECTION 1. Title. This Code shall be known as the Election Code of the National Federation of
Junior Philippine Institute of Accountants Executive Officers for the Federation Year 2014-2015.

SECTION 2. Applicability. This Code shall govern the election of National Federation of Junior
Philippine Institute of Accountants Executive Officers for the Federation Year 2014-2015.

SECTION 3. Obligations to Vote. It shall be the obligation of one (1) bona fide authorized member-
representative per attending NF JPIA-recognized Local Chapter, one (1) Regional Executive Officer-
representative per Regional Council, and every incumbent NFJPIA Executive Officer, to cast his vote.

SECTION 4. Objectives. The objectives of this code shall be:

a. To establish standard procedures for application and admission as aspirants for the next set of
National Executive Officers;

b. To define the necessary requirements including the documents that shall be submitted by the
aspirants for the National Executive Officers;

c. To define the rights, responsibilities and duties of the applicants;

d. To provide guidelines in the conduct of the orderly election;

SECTION 5. Definition of Terms. For the purpose of this Code, the following terms shall be defined
as follows:

a. National Federation of Junior Philippine Institute of Accountants Executive Officers (NF JPIA
EOs). This shall refer to the duly constituted national governing body of all JPIA Entities around
the Philippines, excluding those Local Chapters who failed to submit membership requirements
and failed to achieve recognition.

b. NF JPIA EOs Elections - This shall refer to elections for all positions in the NF JPIA, namely:

1. President
2. Secretary General (to be appointed by the National President)
3. Vice President for Academics
4. Vice President for Non Academics
5. Vice President for Membership
6. Vice President for Finance


7. Vice President for Audit
8. Vice President for Media and Documentation
9. Vice President for Communications NCR
10. Vice President for Communications Luzon
11. Vice President for Communications Visayas
12. Vice President for Communications Mindanao

c. COMELEC - This shall refer to the body separate and distinct from the NFJPIA Eos, composed
of five (5) commissioners, two (2) of which representing the National Capital Region, and one (1)
each from Luzon, Visayas, and Mindanao, tasked to supervise and conduct the NFJPIA EO
Elections.



ARTICLE II. THE COMMISSION ON ELECTIONS

SECTION 1. Composition of COMELEC. The COMELEC shall be composed of five (5)
commissioners, two (2) of which shall come from the National Capital Region (NCR), and (1) each
from Luzon, Visayas and Mindanao.

SECTION 2. Appointments of the Members of the COMELEC The National Executive Officers
shall appoint a Chairman, a Vice Chairman and National Commissioner of the COMELEC during the
3rd Executive Board Meeting.

SECTION 3. Powers and Functions of the COMELEC. The COMELEC shall supervise and
conduct the electoral process of the National Executive Officers in an orderly and peaceful manner.

In addition to the powers and functions conferred upon it by the Constitution, the Commission shall have
exclusive charge of the enforcement and administration of all laws relative to the conduct of elections for
the purpose of ensuring free, orderly, and honest elections, and shall:

a. have the sole power to decide on matters concerning protests filed against any member of the
National COMELEC and the decisions of the aforesaid are final and executory;

b. rule on any decision to be deemed subject to monitoring of the National Executive Officers
upon the query of the Regional Council representatives and their decision shall be made
superior to that of the Regional Council representatives.;

c. shall decide on the date, time, and place of election of the next National Executive Officers
coordination with the incumbent National Executive Officers;'

d. be given the power to design procedures concerning the special elections provided that it
does not violate the Constitution and By-Laws of the organization;


e. organize a Miting de Avance at a specified date set by the Executive Board;

f. be the duty of the COMELEC to conduct election in an efficient and effective manner;



g. conduct an election based on established procedures duly promulgated by the COMELEC
and for which the same shall be circulated by the COMELEC at least one (1) month prior to
the date of the Election day;

h. be the sole judge of all election protests that shall include objections to the qualification of
the aspirants, protest on the conduct of the election campaign, casting of votes, canvassing of
votes, canvassing of election returns, and violation of rules and regulations.

i. report the result of the election to all recognized members of the NFJPIA;

SECTION 4. Positions and Functions. The COMELEC shall have the following field offices with
their respective functions:

a. Chairperson
1. calls and presides over meetings of members of the COMELEC;
2. acts as official representative of the COMELEC.
3. Formulates the guidelines for the conduct of the NF JPIA EOs Election.

b. Vice Chairperson
1. performs the duties of the Chairman as a whole or in representation;
2. assists the Chairman in his duties; and
3. performs such other duties as the Chairman may from time to time impose upon his office.

c. Secretary
1. keeps records of all the minutes and activities of the COMELEC;
2. keeps an account of all official records of the COMELEC;
3. performs such other duties as the Chairman may from time to time impose upon his office;

d. Regional Council Commissioner
1. Acts as the COMELECs representative of the region represented
2. Tasked to ensure information dissemination to the Regional Councils and Local Chapter in
jurisdiction of such Regional Council
3. Serve as the bridge between the COMELEC and the Regional Councils with regards to
information transfer such as announcements, questions, protest and other forms information
needed to be communicated.

SECTION 5. Qualification of Members of the COMELEC. A member of the COMELEC must:

a. be a bona fide member of NFJPIA for the current federation year;

b. not be a graduating student;

c. not be involved in any partisan political activity;

d. not be candidates nor shall run for any elective position in the NF JPIA EOs Election.







ARTICLE III. ELECTION OF NFJPIA EOs

SECTION 1. Composition. The NF JPIA EOs shall be composed of:
1. President
2. Secretary General
3. Vice President for Academics
4. Vice President for Non Academics
5. Vice President for Membership
6. Vice President for Finance
7. Vice President for Audit
8. Vice President for Media and Documentation
9. Vice President for Communications NCR
10. Vice President for Communications Luzon
11. Vice President for Communications Visayas
12. Vice President for Communications Mindanao

SECTION 2. Regular Elections of the NF JPIA EOs. The regular election for the NF JPIA EOs shall
be held during the Annual National Convention or within the last week of April, 2014. The President elect
and the Vice - Presidents elect shall assume office upon taking oath of office. Each Candidate may only
run for 1 position only.

SECTION 3. Special Elections. If after the declaration of the winners, should there be any unfilled
office in the NFJPIA EOs, a special election shall be called for by the COMELEC.

If after the declaration of the winners, should there be any unfilled office in the NFJPIA EOs, a
special election shall be called for by the COMELEC immediately following the Regular Elections.

SECTION 4. Term of Office. The term of office of the duly elected NF JPIA EOs officials shall end
on the day the new set of NFJPIA EOs members have taken their oath.

SECTION 5. End of Tenure. The term of office of any incumbent NFJPIA EOs official shall
automatically terminate for any of the causes specified hereunder:

a. upon death, sickness, resignation or inability to fulfill the powers and duties of the said office;

b. upon disqualification from re - enrolment for any semester during the school year of his term for
academic reasons, provided that automatic termination shall take effect only upon official written
notice from the Dean or Chairman of his College or Department;

c. upon his receipt of the official written notice issued by competent college/university authority of any
of the following:

1. honorable dismissal
2. suspension for more than one month
3. expulsion

d. upon failure to re - enroll for any semester during his term.

SECTION 6. Filling of Vacancy. Vacancies arising from the above mentioned causes shall be filled in
the following manner:




a. For Vacancies happening within the first three months of the term:
a. If at the time fixed for the beginning of, the term of the President, the president-elect shall
have died or is incapacitated; the Vice- President for Academics shall automatically
assume the office of the President.

b. The newly-elected EOs shall be given the power to appoint the new VP for Academics,
subject to the provisions of Article VIII of this Code.

c. The Vacancy of any Vice Presidential will be filled by the Candidate garnering the 2
nd

highest votes during the NF JPIA EOs Election 2014.

b. For Vacancies happening after the first three month of the term:
a. Any Vacancy will be filled by the Appointment of the President and approved by 2/3
vote by of the Vice Presidents.



ARTICLE IV. QUALIFICATIONS OF CANDIDATES

SECTION 1. Qualifications for Presidency and Vice Presidency. A candidate for Presidency and
Vice-Presidency must:

a. be a bona fide member of NFJPIA and his/her Regional Council and Local Chapter must be
recognized and accredited by the National Federation for at least one (1) year;

b. be enrolled for the current semester (2nd semester 2013-2014);

c. be an accounting major/accounting-related course student with good moral character;

d. not have a failing grade with a maximum of 6 units non professional subject buffer;

e. not hold any major or executive position in any organization for the next federation year;

f. submit the following requirements:
1. Duly accomplished Application Form for candidacy given by the COMELEC in soft
copy
2. Comprehensive resume containing summary of leadership positions and trainings in any
organization in soft copy.
3. Endorsement of the incumbent Regional Council President and/or Adviser of the
aspirants respective region
4. Certificate of Good Moral Character from the Office of the Registrar and/or Office of the
Prefect of Discipline
5. Certificate of grades or temporary transcript of record (certified true copy and signed by
the Dean)
6. Two (2) wallet size pictures with white background in corporate attire (colored) in soft
copy.
7. Certification from the Office of the Student Affairs that the student is not holding any
major position in the candidates respective college/university
8. Two (2) endorsements from the National Federation Executive Officers before the pre-
panel interview


g. have attended at least one (1) major activity of the National Federation
h. have had at least one (1) year experience working as a Local Chapter Officer, Regional
Council Officer, National Federation Standing Committee or Working Committee.
i. have considerable knowledge of the Constitution and By-Laws and Implementing Rules and
Regulations of the National Federation.




SECTION 2. Disqualification. Any candidate who, declared by final decision by the COMILEC, guilty
of having:

a. given money or other material consideration to influence, induce, or corrupt voters;

b. committed acts of terrorism to enhance his candidacy;

c. spent in his election campaign an amount in excess of that allowed by this Code, shall be
disqualified from continuing as a candidate, or if he has been elected, shall terminate the term of
office.


SECTION 3. Nuisance candidates. - The Commission may motu proprio or upon a verified petition of
an interested party, refuse to give due course to or cancel a certificate of candidacy if it is shown that said
certificate has been filed to put the election process in mockery or disrepute or to cause confusion among
the voters by the similarity of the names of the registered candidates or by other circumstances or acts
which clearly demonstrate that the candidate has no bona fide intention to run for the office for which the
certificate of candidacy has been filed and thus prevent a faithful determination of the true will of the
electorate.



ARTICLE V. QUALIFICATIONS OF VOTERS

SECTION 1. Qualifications of Voters. In order to qualify as a voter in the elections, the voter;

a. must be a bona fide member of NFJPIA and a student of Accountancy or any accounting-related
course;.

b. Must be authorized by the Local Chapter President/ Regional Council President of the Local
Chapter/ Region he/she represents, or an incumbent NFJPIA Executive Officer;

c. Must be a registered participant of the Annual National Convention 2014.

SECTION 2. Disqualification as a Voter. A student is disqualified to vote in any electoral exercise
when he has been found guilty;

a. given money or other material consideration to influence, induce, or corrupt voters;

b. committed acts of terrorism to enhance his candidacy;



Sec 2. Disqualifications
a. Of demanding or receiving money or any material consideration in exchange for the
favour of his vote or of the LC/RC he represents;
b. Of facilitating or participating in any act of terrorism to enhance any candidates
candidacy.


ARTICLE VI. APPLICATION PACKET

SECTION 1. Submission of Completed Application Packet. No person shall be eligible for any
elective public office unless he submits his/her appliation packet within the period fixed herein.

SECTION 2. Contents of Application Packet. The Application Packet shall be composed of the
following :

Curriculum Vitae with recent 2x2 ID Picture w/ white Background.
2 page General Plan of Action (must include but not limited to: Vision & Goals,
Strategies & Proposed Timeline)
Accomplished Essays (Questions to be seen in the ff. page)
Video answering the Video Questionnaire, must be of good quality and good
audio(Questions to be seen in the ff. page)
Two (2) Endorsement Letters
Letter of Intent
3 accomplished Assessment Google Form to be answered by: The Applicant, 1 Mentor
Assessor and 1 Colleague Assessor. Tinyurl.com/nfcomelecaf

Provided that other requirement not submitted by a candidate during the deadline shall be complied with
not later than the Wednesday of the following week with one hundred pesos (P100.00) penalty for every
requirement.
There shall be no extension other that stipulated herein.

SECTION 3. Withdrawal of Certificate of Candidacy. No Application Packet duly filed shall be
considered withdrawn, unless the candidate presents his notice of withdrawal, duly signed by the
candidate, to the COMELEC sometime before the day of elections.

SECTION 4. Candidate Holding Appointive Office or Position. Persons holding appointive office or
position in the NFJPIA shall first resign from his position before filing his Application Packet.





ARTICLE VII. REGULAR ELECTIONS OF THE NFJPIA EXECUTIVE OFFICERS

SECTION 1. Time and Date - Regular elections of the NFJPIA EOs shall be held during the Annual
National Convention or within the last week of April 2014.

SECTION 2. Point Distribution The following scheme shall apply in determining the winning
candidates for each NFJPIA EO position:



a. President, Vice Presidents for Academics, Non-Academics, Membership, Finance, Audit,
Media and Documentations:
10% - Pre-election activities, evaluated by the COMELEC
20% - Votes coming from each incumbent NFJPIA EO
30% - Votes coming from each Regional Council
40% - Votes coming from all attending Local Councils

b. Vice President for Communications Luzon, Visayas and Mindanao
10% - Pre-election activities, evaluated by the COMELEC
20% - Votes coming from each incumbent NFJPIA EO
30% - Votes coming from each Regional Council within their respective areas
40% - Votes coming from all attending Local Councils within their respective areas

c. Vice President for Communications - NCR
10% - Pre-election activities, evaluated by the COMELEC
20% - Votes coming from each incumbent NFJPIA EO
70% - Aggregated votes coming from each Regional Executive Officer and each attending Local
Chapter within the National Capital Region
d. Secretary General to be appointed by the President-elect.

SECTION 3. Absence of Qualified Voters

a. Should any Regional Council be absent during the ANC, the COMELEC shall have the
obligation to provide means on securing their votes.
b. Should any LC representative, duly registered in the ANC, be absent during the voting period, he
should be considered to have abstained from voting in all positions.

SECTION 4. Sole candidates Should there be a sole candidate for any EO position, he/she shall have
to accumulate more than 50 points to effect his election. Otherwise, the provisions of Article VIII of this
Code shall apply.

SECTION 5. Tie-breaking Should any two candidates for the same position garner an equal amount of
the points for the top rank, the winner shall be determined through a round of coin toss.

SECTION 6. Proclamation The COMELEC shall communicate with every member of NFJPIA the
results of the special elections within one (1) week from the date of appointment.




ARTICLE VIII SPECIAL ELECTIONS
SECTION 1. Special Elections See Art III, Sec 3 of this Code.

SECTION 2. Nomination The Regional Councils shall be given a period of ten (10) working days
after the proclamation of the EOs to submit their official nominations for the unfilled positions, along
with the applicable requirements enumerated in Article VI of this Code.



SECTION 3. Appointment The newly-elected EOs shall be given the power to appoint to the unfilled
office/s from among the qualified nominees.

SECTION 4. Proclamation The COMELEC shall communicate with every member of NFJPIA the
results of the special elections within 1 week from the date of appointment.