Film and TV Production

Level Three Productions

Production Protocols

These specific protocols are intended to be read and applied in conjunction

with the Film and Television Health and Safety Regulations and the
University Regulations.

 Production budgets may be used for equipment, reusable materials or

‘consumables’. Where equipment or reusable materials are purchased these
remain the property of YSJU and must be left with your supervising tutor at the
end of the project.

 Production budgets from YSJU should not be used for catering. You will be able
to provide refreshments for visiting actors, but this must be cleared with your
supervising tutor in advance of filming.

 All vehicle hire must be conducted via YSJU and in consultation with your
supervising tutor. (You will find this cheaper and more convenient than using a
commercial organisation). Your tutor will then liaise with the Head Porter to
authorise the transport.

 Normally hire of equipment from external companies is prohibited, as this brings

with it a series of additional H&S concerns. Where you feel you require
equipment not held by FTVP or YSJU you should discuss your requirements with
your supervising tutor in the first instance. All equipment hired in must be done
via the FTVP technical team after receiving authorising information from your
tutor.

 Train tickets should be booked via YSJU. Please note that we require a minimum
of 14 days notice. (You will find this cheaper and more convenient than doing it
yourself).

 Where contractual arrangements are made with actors or participants to provide

copies of films this must be done in writing and a copy of this left with your
supervising tutor. It is your obligation to provide this material at the end of the
production.

 Productions involving minors are subject to specific legal requirements and

should be discussed and negotiated with your supervising tutor before filming
  Production expenses are paid in retrospect via a student expenses claim form
available from your supervising tutor. A quantity of forms are available outside
the office of the HoP.
 Written permissions for location filming must be available and seen by your
supervising tutor and available during filming.

 Production expenses must be claimed by Friday 28th May 2010.

 All press releases and publicity (in whatever form) must be checked with the
HoP in advance of releasing the material.

NB:
This is not an exhaustive list of protocols for your production.
You must also abide by H&S and University regulations.
Remember - if in doubt consult your supervising tutor.