FICO Config Document

SAP Configuration Note
NATROL
Version: 1.0
FICO CONFIGURATION DOCUMENT

10th March 2008
Table of Contents
Customization Document.............................................................................1
1. Enterprise Structure.................................................................................................... 5
1.1
Definition.............................................................................................................. 5
1.1.1 Company............................................................................................................... 5
1.1.3 Company Codes.................................................................................................... 5
1.1.4 Business Areas ..................................................................................................... 5
1.1.5 Controlling Area.................................................................................................... 5
1.2
Assignment..................................................................................................................... 6
1.2.1 Financial Accounting....................................................................................................... 6
1.2.1.1 Assign Company Code to Credit Control Area................................................................6
1.2.2 Controlling...................................................................................................................... 6
1.2.2.1 Assign Company Code to Controlling Area..................................................................... 6
2. Financial Accounting.................................................................................................... 7
2.1
Financial Accounting Global Settings............................................................................... 7
2.1.1 Company Code............................................................................................................... 7
2.1.1.1 Enter Global Parameters................................................................................................ 7
2.1.1.2 Activate Extended With Holding Tax.............................................................................. 7
2.1.1.3 Set Company Code to Productive TO ADD the action taken.........................................7
2.1.2 Fiscal Year....................................................................................................................... 8
2.1.2.1 Maintain Fiscal year Variant........................................................................................... 8
2.1.3 Document....................................................................................................................... 8
2.1.3.1 Posting Period Posting Period variant......................................................................... 8
2.1.3.2 Document Number Ranges............................................................................................ 8
2.1.3.3 Document Header......................................................................................................... 9
2.1.3.3.1 Define Document Types............................................................................................... 9
2.1.3.4 Line Item....................................................................................................................... 9
2.1.3.4.1 Control........................................................................................................................ 9
2.1.3.4.1.1 Maintain Field Status Variants................................................................................... 9
2.1.3.4.1.2 Assign Company Code to Field Status Variants........................................................10
2.1.3.4.2 Document Change Rule, Line Items........................................................................... 10
2.1.4 Tax on Sales / Purchases............................................................................................... 10
2.1.4.1 Basic Setting................................................................................................................ 10
2.1.4.1.1 Check Calculation Procedure Define Tax Procedures..............................................10
2.1.5 Withholding Tax............................................................................................................ 10
2.1.5.1 Extended Withholding Tax........................................................................................... 10
2.1.5.1.1 Basic Settings............................................................................................................ 10
2.1.5.1.1.1 Define Official Withholding Tax Code....................................................................... 10
2.1.5.1.2 Check Recipient Types............................................................................................... 11
2.1.5.1.3 India.......................................................................................................................... 11
2.1.5.1.3.1 Define Section Codes.............................................................................................. 11
2.1.5.1.3.2 Assign Factory Calendars to Section Codes.............................................................11
2.1.5.1.3.3 Maintain Tax Due Dates.......................................................................................... 12
2.1.5.2 Calculation................................................................................................................... 12
2.1.5.2.1 Withholding Tax Type................................................................................................. 12
2.1.5.2.1.1 Define Withholding Tax Type for Invoice Posting......................................................12
2.1.5.2.1.2 Define withholding Tax Type for Payment Posting....................................................12
2.1.5.2.1.3 Define Rounding Off Rule for Withholding Tax Type.................................................13
2.1.5.2.2 Withholding Tax Codes.............................................................................................. 13
2.1.5.2.2.1 Define Withholding Tax Codes................................................................................. 13
2.1.5.2.3 Withholding Tax Base Amount................................................................................... 13
2.1.5.2.3.1 Portray Dependencies between Withholding Tax Types...........................................13
2.1.5.2.4 India.......................................................................................................................... 14
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2.1.5.2.4.1 Surcharges.............................................................................................................. 14
2.1.5.2.4.1.1...........Maintain Surcharge Rates (Surcharges combined with Basic W/h Tax Codes)
14
2.1.5.3 Company Code............................................................................................................ 15
2.1.5.3.1 Assign Withholding Tax Types to Company Code.......................................................15
2.1.5.3.2 Activate Extended Withholding Tax...........................................................................15
2.1.5.4 Postings....................................................................................................................... 16
2.1.5.4.1 Accounts for Withholding Tax.................................................................................... 16
2.1.5.4.1.1 Define Accounts for Withholding Tax to be paid over..............................................16
2.1.5.4.2 India.......................................................................................................................... 17
2.1.5.4.2.1 Remittance Challans............................................................................................... 17
2.1.5.4.2.2 Withholding Tax Certificates for Vendors and Customers.........................................18
2.2
General Ledger Accounting.................................................................................19
2.2.1 GL Accounts........................................................................................................ 19
2.2.1.1 Line Items........................................................................................................ 19
2.2.1.1.1 Line Item Display............................................................................................ 19
2.2.1.1.1.1Determine Standard Sorting for Line Items..................................................19
2.2.1.1.1.2Display Special Fields for Finding & Sorting Data..........................................19
2.2.2 Business Transactions......................................................................................... 20
2.2.2.1 G/L Account Postings.......................................................................................20
2.2.2.1.1 Carry out and Check Document Settings........................................................20
2.2.2.1.1.1Define Document Types................................................................................20
2.2.2.1.2 Carry out and Check settings for Document Parking.......................................21
2.2.2.1.2.1Define Entry screens for Parking Documents................................................21
2.2.2.2 Open Item Clearing.......................................................................................... 21
2.2.2.2.1 Define Accounts for Exchange Rate Differences ???.......................................21
2.2.2.3 Bank Account Interest Calculation??? (after discussion- detailing)...................21
2.2.2.4 Closing............................................................................................................. 22
2.2.2.4.1 Valuating......................................................................................................... 22
2.2.2.4.1.1Foreign Currency Valuation After Discussion with Client ???......................22
2.2.2.4.1.1.1.............................................................................Define Valuation Methods ???
22
2.2.2.4.1.2Prepare Automatic Postings for Foreign Currency Valuation ???...................22
2.2.2.4.2 Documenting.................................................................................................. 23
2.2.2.4.2.1Define Financial Statement Versions.............................................................23
2.2.2.4.3 Carrying Forward............................................................................................ 23
2.2.2.4.3.1Define Retained Earnings Account ???..........................................................23
2.3
Accounts Receivable and Accounts Payable........................................................23
2.3.1 Customer Accounts............................................................................................. 23
2.3.1.1 Master Data..................................................................................................... 23
2.3.1.1.1 Preparations for Creating Customer Master Data............................................23
2.3.1.1.1.1Define Account Groups with Screen Layouts (Customers)............................23
2.3.1.1.1.2Define Screen Layouts per Activity (Customers)...........................................24
2.3.1.1.1.3Create Number Ranges for Customer Accounts............................................25
2.3.1.1.1.4 Assign Number Ranges to Customer Account Groups.................................25
2.3.2 Vendor Accounts................................................................................................. 25
2.3.2.1 Master Data..................................................................................................... 25
2.3.2.1.1 Preparations for Creating Vendor Master Data................................................25
2.3.2.1.1.1Define Account Groups with Screen Layouts (Vendors)................................25
2.3.2.1.1.2Define Screen Layouts per Activity (Vendors)...............................................26
2.3.2.1.1.3Create Number Ranges for Vendor Accounts................................................26
2.3.2.1.1.4Assign Number Ranges to Vendor Account Groups.......................................26
2.3.3 Business Transactions......................................................................................... 27
2.3.3.1 Incoming Invoices/Credit Memos.....................................................................27
2.3.3.1.1 Maintain Terms of Payment ??? To be defined later......................................27
2.3.3.1.2 Define Terms of Payment for Installment Payments??? Later..........................27
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2.3.3.1.3 Automatic Outgoing Payments........................................................................27

2.3.3.1.3.1Payment Method/Bank Selection for Payment Program ??? - Later...............27
2.3.3.1.3.1.1...................................... Set Up All Company Codes for Payment Transactions
27
2.3.3.1.3.1.2............................... Set Up Paying Company Codes for Payment Transactions
27
2.3.3.1.3.1.3....................Set Up Payment Methods per Country for Payment Transactions
27
2.3.3.1.3.1.4........Set Up Payment Methods per Company Code for Payment Transactions
28
2.3.3.1.3.1.5................................ Set Up Bank Determination for Payment Transactions???
28
2.3.3.1.3.1.6.............................................................................................Check Management
28
2.3.3.1.3.1.6.1............................................................ Define Number Ranges for Checks???
28
2.3.3.2 Special GL Indicators???..................................................................................28
2.4
Bank Accounting................................................................................................. 28
2.4.1 Account Balance and Interest Calculation??? Later after confirmation..............28
2.4.2 Bank Accounts..................................................................................................... 29
2.4.2.1 Define House Banks??? To be asked from DPSC in specified excel................29
3. Controlling................................................................................................................. 29
3.1
General Controlling....................................................................................................... 29
3.1.1 Organization................................................................................................................. 29
3.1.1.1 Maintain Controlling Area............................................................................................ 29
3.1.1.1.1 Copy, Delete, Check Controlling Area........................................................................ 29
3.1.1.1.2 Maintain Controlling Area.......................................................................................... 29
3.1.1.2 Maintain Number Ranges for Controlling Documents...................................................30
3.1.1.3 Maintain Versions........................................................................................................ 30
3.2
Cost Element Accounting.............................................................................................. 31
3.2.1 Master Data.................................................................................................................. 31
3.2.1.1 Cost Elements............................................................................................................. 31
3.2.1.1.1 Automatic Creation of Primary and Secondary Cost Elements...................................31
3.2.1.1.1.1 Make Default Settings............................................................................................. 31
3.2.1.1.1.2 Create Batch Input Session..................................................................................... 31
3.2.1.1.1.3 Execute Batch Input Session................................................................................... 31
3.3
Cost Center Accounting................................................................................................ 32
3.3.1 Master Data.................................................................................................................. 32
3.3.1.1 Cost Centers................................................................................................................ 32
3.3.1.1.1 Define Standard Hierarchy........................................................................................ 32
3.4
Profit Center Accounting??? Not to be incorporated now............................................32
3.4.1 Basic Settings............................................................................................................... 32
3.4.1.1 Set Controlling Area..................................................................................................... 32
3.4.1.2 Controlling Area Settings............................................................................................. 32
3.4.1.2.1 Maintain Controlling Area Settings??? Not to be done now.....................................32
3.4.1.2.2 Activate Direct Postings ??? Not Now...................................................................... 32
3.4.1.2.2.1 Set Control Parameters for Actual Data...................................................................32
3.4.1.2.2.2 Plan Versions........................................................................................................... 33
3.4.1.2.2.2.1....................................................................... Maintain Plan Versions ??? Not Now
33
3.4.1.3 Balance Carryforward.................................................................................................. 33
3.4.1.3.1 Allow Balances To Be Carried Forward ???.................................................................33
3.4.2 Master Data.................................................................................................................. 33
3.4.2.1 Profit Center................................................................................................................ 33
3.4.2.1.1 Maintain Standard Hierarchy ???............................................................................... 33
3.4.2.1.2 Create Dummy Profit Center???................................................................................. 33
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1. Enterprise Structure
Definition
Company
Smallest organizational unit for which individual financial statements can

be drawn up according to the relevant commercial law. A company can
consist of one or more company codes. All company codes within a
company must use the same transaction chart of accounts and the same
fiscal year breakdown. The company code currencies, on the other hand,
can be different.
ONE COMPANY HAS BEEN DEFINED IN DPSC (DPSC Group) - DPG
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Company Codes
The smallest organizational unit for which a complete self-contained set of accounts
can be drawn up for purposes of external reporting. The process of external reporting
involves recording all relevant transactions and generating all supporting documents
required for financial statements (balance sheets, profit and loss statements and so
on.)
One Company Code has been defined for DPSC
Enterprise structure Definition Financial Accounting Edit / Copy

Company Code
Company Code
Description
DPSC
DPSC Limited
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Business Areas
A business area is an organizational unit within accounting that represents
a separate area of operations or responsibilities in a business organization.
As per organization requirement, following 5 business areas have been
created1.H.O- Head office
2.C.O- Central office
3.DPS-Disergarh power station
4.CPS-Chinakuri power station
5.SPS-Seebpore power station
Enterprise structure Definition Financial Accounting Define
business area
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Controlling Area
Organizational unit within a company, used to represent a closed system for cost
accounting purposes. A controlling area may include single or multiple company codes
that may use different currencies. These company codes must use the same operative
chart of accounts. All internal allocations refer exclusively to objects in the same
controlling area.
We have defined one Controlling Area for DPSC
Enterprise structure Definition Controlling Maintain Controlling

Area
Controlling Area
DPSCL
Currency
INR
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Fiscal year Variant

V3 (Apr Mar)

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Assignment
Financial Accounting
Assign company code to company
Enterprise Structure Assignment Financial Accounting Assign Company Code to

Company
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Controlling
Assign Company Code to Controlling Area
We assign the company code to the Controlling Area
Enterprise Structure Assignment Controlling Assign Company Code

to Controlling Area
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2.Financial Accounting (New)

1.2.1 Field status variant
1.2.1.1
Create Field status variant
1.2.1.2
In this activity we can define and edit field status variants and groups. You group several
field status groups together in one field status variant. The field status group determines
which fields are ready for input, which are required entry fields, and which are hidden during
document entry. .
Here we have created field status variant DPSC
Financial Accounting (new) Financial Accounting Global Settings (new)
Ledgers FieldsDefine field status variant
1.2.1.3
Assign company code to Field status variant
Ledgers FieldsAssign company code to field status variant
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1.2.2 Maintain fiscal year variant

In fiscal year variant ,we can define the following features-
how many posting periods a fiscal year has
how many special periods you need
how the system is to determine the posting periods when posting

Ledgers Fiscal Years and posting periodsmaintain fiscal year variant
We have to select V3 as fiscal year variant for DPSC
Select V3 and double click on periods
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1.2.2.1
Version: 1.0
Assign company code to fiscal year variant

Ledgers Fiscal Years and posting periodsAssign company code to a fiscal
year variant
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1.2.3 Define posting period variant

It is possible to specify which company codes are opening independent of a company code. Thus, as many company
codes as required can use the same variants for open company codes.
1.2.3.1
Define variants for open posting periods

Ledgers Fiscal Years and posting periodsposting periodsdefine variants
for open posting periods
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1.2.5.2 Assign variants to company code

Ledgers Fiscal Years and posting periodsposting periodsassign variants
to company code
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1.2.5.3 Open and close posting periods

Ledgers Fiscal Years and posting periodsPosting periodsOpen and Close
posting periods
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Financial Accounting Global Settings

Company Code
Enter Global Parameters
In this activity, we make various global specifications for the company code including
the chart of accounts and the fiscal year variant.
Financial Accounting Financial Accounting Global Settings Company
Code Global Parameters
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Double click on DPSC
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Document Number Ranges

We create number ranges for documents by copying from the standard SAP company
code 0001. For each number range we specify:
A number interval from which document numbers are selected
The type of number assignment (internal or external)
We can assign one or more document types to each number range. The number range
becomes effective via the document type specified in document entry and posting.
Note: We have to create number ranges for each fiscal year as SAP gives standard
number ranges, which are fiscal year independent.
Financial Accounting Financial Accounting Global Settings Document
Document Number Ranges
We have created an additional Number Range 30, which has been assigned to the
Legacy Take-on Document Type LE. This has been done to separate the Legacy takeon Documents separately from the other documents
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2.1.5 Define Chart of accounts
Systematically organized list of all the G/L account master records that are required in a
company codes. The COA contains the account number, the account name and control
information for G/L account master record.
Financial Accounting (new) General ledger Accounting (new) Master data

G/L accounts PreparationsEdit chart of accounts list
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Double click on DPSC
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2.1.5.1
Version: 1.0
Assign company code to chart of accounts

G/L accounts PreparationsAssign company codes to chart of accounts
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2.6. Define Accounts Group

When creating a G/L account, you must specify an account group.
The account group determines:
The interval in which the account number must be
Which fields are required and optional entries when creating and changing master records
Which fields are suppressed when creating and changing master data.
It enables you to control the layout of screens

G/L accounts PreparationsEdit chart of accounts list
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2.7 Define Retained Earnings Account

We assign a retained earnings account to each P&L account. At the end of the fiscal
year, the system carries forward the balance of the P&L account to the retained
earnings account.
GL account 1121209 has been defined as Retained Earnings account for DPSC.
T. Code: OB53
Financial Accounting General Ledger Accounting Business Transactions
Closing Carrying Forward Define Retained Earnings Account
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2.8 Define tolerance groups for employees

In this activity, we can define various amount limits for your employees with which you determine:
the maximum document amount the employee is authorized to post
the maximum amount the employee can enter as a line item in a customer or vendor account
the maximum cash discount percentage the employee can grant in a line item
the maximum acceptable tolerance for payment differences for the employee.
Financial Accounting (new) General Ledger Accounting (new) Document

Tolerance groups Define tolerance groups for employees
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2.9. Define tolerance groups for G/L Account
For G/L account clearing, tolerance groups define the limits within
which differences are accepted and automatically posted to predefined
accounts. The groups defined here can be assigned in the general ledger
account master record.
Financial Accounting (new) General ledger accounting (new) Business
transactions Open item clearingClearing differencesDefine tolerance
groups for G.L Accounts
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Activate Extended With Holding Tax

In this activity we activate the Extended Withholding Tax for the Company code
Financial Accounting (new) financial Global settings (new) Withholding
Tax Extended Withholding Tax Company CodeActivate extended
withholding tax
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Document Header
Define Document Types
Document type is an identifier allowing differentiation between the various forms of a
document category. Among other things, it determines the relevant number range and
the fields that are available for input.
Document Header Define Document Types
The standard SAP document types are normally used. We have created only two
additional Document Type SK for Cash document and OP for opening balance by
using the transaction code OBA7.
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Document Change Rule, Line Items

In this activity, we determine under which circumstances fields within posted
documents can be changed.
Line Item Document Change Rule Line Items
We have made a change from the standard settings to include Value Date as a
modifiable field in the Documents Tax on Sales / Purchases
Basic Setting
Check Calculation Procedure Define Tax Procedures
Tax Procedure contains the necessary specifications for the calculation and posting of
taxes on sales/purchases.
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Financial Accounting Financial Accounting Global Settings Tax on Sales/Purchases

Basic Settings Check Calculation Procedure
Field
Values Entered
Remarks
Withholding Tax
Extended Withholding Tax
Basic Settings
Define Official Withholding Tax Code
We have the following Official Withholding Tax Codes in our system:
194A
194C
194D
194H
194I
194J
195
Interest income other than securities used in DPSC

Payment to contractors used in DPSC
Insurance Commission - not used
Commission / Brokerage not used
Rent used in DPSC
Prof/Technical services used in DPSC
Payment to foreign nationals - not used
Financial Accounting Financial Accounting Global Settings Withholding

Tax Extended Withholding Tax Basic Settings Define Official
Withholding Tax Code
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Check Recipient Types

Tax Extended Withholding Tax Basic Settings Check Recipient Types
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India
Define Section Codes
Tax Extended Withholding Tax Basic Settings India Define Section
Codes
We have the following Section codes in our system for Company Code DPSCL
CO
- Asansol
CFE - Kolkata
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Assign Factory Calendars to Section Codes

Tax Extended Withholding Tax Basic Settings India Assign Factory
Calendars to Section Codes
The Factory Calendar IN (6 days a week with Sunday as Holiday) has been attached
to all the Section Codes. Also it has been specified that if the due date for Remittance
of Tax is a holiday, the previous day had to be considered as the Due Date
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Maintain Tax Due Dates

Tax Extended Withholding Tax Basic Settings India Maintain Tax Due
Dates
The Seventh Day of the next month may be specified as the due date for the
remittance of the Tax Deduction amount
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Calculation
Withholding Tax Type
Define Withholding Tax Type for Invoice Posting
Here we have created different W/Tax types for Invoice posting
First, we have created w/Tax type A1 under Sec 194A
Tax Extended Withholding Tax Calculation Withholding Tax Type
Define Withholding Tax Type for Invoice Posting
Click on new entries
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Other
Version: 1.0
W/tax types are created as per annexure attached.
As per Annexure below
Define withholding Tax Type for Payment Posting

Here we have created different W/Tax types for payment posting
First we have created w/tax type EA under section 194 I ( p & m )
Define Withholding Tax Type for Payment Posting
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Other W/tax types are created as per annexure attached.

Define Rounding Off Rule for Withholding Tax Type
Define Rounding Off rule for Withholding Tax Type
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Withholding Tax Codes

Define Withholding Tax Codes
First we have created Tax code A1 for Tax type A1.
Tax Extended Withholding Tax Calculation Withholding Tax Code
Define Withholding Tax Code
Other W/tax code is created as per annexure attached.

Withholding Tax Base Amount
Portray Dependencies between Withholding Tax Types
In this activity we can represent dependencies between withholding tax categories.
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India
Surcharges
Maintain Surcharge calculation methods
Withholding Tax Extended Withholding Tax Calculation India
SurchargesMaintain surcharge calculation method
Maintain Surcharge tax codes

Withholding Tax Extended Withholding Tax Calculation India
SurchargesMaintain surcharge Tax codes
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Maintain Surcharge Rates (Surcharges combined with Basic W/h Tax Codes)
Tax Extended Withholding Tax Calculation India Surcharges
Maintain Surcharge Rates
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The surcharge Rate has been maintained as 10% for OT & 2.5% for CO for all the Basic
Tax Codes (Starting with W). No surcharge has been maintained for the ECS related
Tax Codes (Starting with Y).
Company Code
Assign Withholding Tax Types to Company Code
First we create W/T type A1
Tax Extended Withholding Tax Company Code Assign Withholding Tax
Type to Company Code
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Other W/tax Type is created as per annexure attached.

Activate Extended Withholding Tax
Tax Extended Withholding Tax Company Code Activate Extended
Withholding Tax
Field
Values Entered
Remarks
Extended Withholding Tax has been activated for Company Code (DPSCL)
Postings
Accounts for Withholding Tax
Define Accounts for Withholding Tax to be paid over
In this activity we define the accounts for the withholding tax to be paid over
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Tax Extended Withholding Tax Postings accounts for Withholding Tax
Define Accounts for Withholding Tax to be paid over
GL Grp
Account Description
Tax Cd
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
117
ACC CD
1650
1665
1666
1604
1651
1652
1635
1659
1660
1627
1655
1656
1605
1653
1654
1682
1642
1663
1664
1634
1657
1658
1683
1636
1661
1662
1684
1673
Staff Income Tax (H.O.)

Staff Income Tax (H.O.)- S/crg
Staff Income Tax (H.O.)- Cess
Staff Income Tax
Staff Income Tax - S/crg
Staff Income Tax - Cess
I.T.Deduction Interest Paid
I.T.Deduction Interest Paid -S/Crg
I.T.Deduction Interest Paid -Cess
Income Tax On Cons.Security Deposit
I.T On Cons.Security Deposit -S/Crg
I.T On Cons.Security Deposit -Cess
Contractor's Income Tax
Contractor's Income Tax -S/Crg
Contractor's Income Tax -Cess
Cont Itax - Higher Education Cess
I.T. deducted on brokerage paid
I.T.deducted on brokerge paid-S/crg
I.T. deducted on brokerge paid-cess
I.T.Deducted on Rent
I.T.Deducted on Rent -S/crg
I.T.Deducted on Rent -Cess
IT Ded Rent -Higher Education Cess
I.T. Deducted on Prof/Tech Services
I.T. Ded. on Prof/Tech Serv-S/crg
I.T. Ded. on Prof/Tech Serv-Cess
I.T Ded.Prof/Tech Serv-Higher ECess
Service Tax - Rajarhat
117
1686
Service Tax on Rent
192
192
192
192
192
192
194A
194A
194A
194A
194A
194A
194C
194C
194C
194C
194H
194H
194H
194I
194I
194I
194I
194J
194J
194J
194J
Service
Tax Act
Service
Tax Act
117
117
117
117
117
117
117
117
117
117
117
1643
1644
1645
1606
1607
1608
1609
1610
1611
1612
1613
Security Deposit (Employee)

Rent Received in Advance
Tax Collected at Source
Sales Tax - West Bengal
Purchase Tax - West Bengal
Electricity Duty - West Bengal
Professional Tax - West Bengal
P.F (H.O) Member's Contribution
Moff. P.F. Members Contribution
State P.F. Members Contribution
F.P.F. Member's Contribution
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117
117
117
117
117
1614
1638
1640
1641
1667
1668
Labr.Welf.Fund Member Cont.

HB.AY.PFINST.HO.S/STF.EPLOYEE CONT.
E.S.I.Members' Contribution
Death Benefit Scheme (Employee Con)
Tax Collected at Source - I.T/Scrg
Tax Collected at Soutce - Edu. Cess
India
Remittance
Challan
1.Maintain number groups

Tax Extended Withholding Tax Postings India Remittance Challan
Maintain number groups
2.Assign number Ranges to number group
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Assign number Ranges to number group
3.The Number ranges have been maintained for the Remittance Challan
Maintain number range
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Withholding Tax Certificates for Vendors and Customers

1.Maintain number groups and SAP script forms
Tax Extended Withholding Tax Postings India Withholding Tax
Certificates for Vendors and Customers
Maintain number groups and SAP script forms
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2.Assign number ranges to number groups

Assign number ranges to number groups
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3.Maintain number ranges

Maintain number ranges
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General Ledger Accounting

GL Accounts
Line Items
Line Item Display
Determine Standard Sorting for Line Items
In this activity, we determine rules by which the system fills the Assignment field during
document entry. Data can be transferred to the field from the document header or from
the line item. The field contents determine the standard sort sequence for the line
items. Every rule is stored under a freely assignable key .
Financial Accounting General Ledger Accounting GL Accounts Line Items Line
Item Display Determine Standard Sorting for Line Items
We may define a Sort Key Z01 for Reference field. This may be defined with the
intention of carrying the Invoice Number entered in the Reference field (which has been
made mandatory with the help of Transaction Variant) in the Assignment field of the
Vendor Line Items ???
Display Special Fields for Finding & Sorting Data

In this activity, we may define special fields of a document to be used for the Sort and
Find functions in line item display.
Financial Accounting General Ledger Accounting GL Accounts Line Items Line
Item Display Display Special Fields for Finding & Sorting Data
We may add fields PERNR-Personnel Number (For finding the Personnel Number wise
expenses data required for HR) and TXJCD-Tax Jurisdiction Code (For finding the
region wise sales tax liability in the CST & LST Liability Accounts)
Business Transactions
G/L Account Postings
Carry out and Check Document Settings
Define Document Types
In this activity we create document types for customer, vendor and general ledger
business transactions in Financial Accounting. Document types differentiate business
transactions and control document filing.
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We specify a number range for each document type. Document numbers are chosen
from this number range. We can use one number range for several document types.
Document types are valid for all clients. We specify a number range key for each
document type. We create the desired number range intervals for each number range
key based on the company code. This means that we can specify intervals of different
sizes for the same number range.
Financial Accounting General Ledger Accounting Business Transactions
G/L Account Postings Carry out and check Document settings Define
Document Types
Document type, a two character alphanumeric field. This field determines the document number
range and the valid account types, which may be used.
A df Fixed Assets
D df Accounts Receivable
K df Accounts Payable
R df Logistics (MM & SD)
S df G/L
T df Treasury
W df Material Management
Z df Sp0ecial purpose
We may also defined Document Type LE - Legacy Take-on at DPSC
Carry out and Check settings for Document Parking

Define Entry screens for Parking Documents
In the following activity, we define fast entry screen templates for parked documents.
We can define several entry screens from a list of possible fields for this.
Financial Accounting General Ledger Accounting Business Transactions G/L
Account Postings Carry out and check settings for Document Parking Define Entry
screens for Parking Documents
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We may defined a template DPSC1 - DPSCGL Voucher Entry Form at DPSC
Open Item Clearing

Define Accounts for Exchange Rate Differences???
We define the numbers of the accounts to which the system automatically posts
realized exchange rate differences when clearing open items. The accounts for posting
Exchange Rate differences on Valuation can also be maintained here
Financial Accounting General Ledger Accounting Business Transactions Open
Item Clearing Define Accounts for Exchange Rate differences
T. Code: OB09
(This may be configured after discussion with client???)
Bank Account Interest Calculation??? (After discussion- detailing)

In this activity we make settings for creation of Interest Indicators. The user manual for
preparation of Interest Indicator is attached separately.
We have defined interest Indicators 51- Customer, 52- Vendors and 61-Bank. Interest
indicators for Bank will be created as and when required???
Closing
Valuating
Foreign Currency Valuation After Discussion with Client???
Define Valuation Methods???
We define valuation methods for open items. Valuation Method groups specifications
together, which we need for the balance and individual valuation. Before every
valuation run, you specify the required valuation method.
DPSC
Foreign Currency Valuation Methods for DPSC
Financial Accounting General Ledger Accounting Business Transactions Closing

Valuating Foreign Currency Valuation Define Valuation Methods
T. Code: OB59
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Prepare Automatic Postings for Foreign Currency Valuation???

In this activity you define the GL accounts to which the system would automatically
post exchange rate differences when valuating open items and foreign currency
balances.
Valuating Foreign Currency Valuation Prepare Automatic Postings for Foreign
Currency Valuation
T. Code: OBA1
(Covered above)
Documenting
Define Financial Statement Versions
We define the versions for creating online balance sheet and profit and loss statement.
T. Code: FSE2
Documenting Define Financial Statement Versions
Field
Values Entered
Remarks
Carrying Forward
Accounts Receivable and Accounts Payable

Customer Accounts
Master Data
Preparations for Creating Customer Master Data
Define Account Groups with Screen Layouts (Customers)
In this step, we determine the account groups for customers:
We use the account group to determine:
The interval for the account numbers
Whether the number is assigned internally by the system or externally by the

user (type of number assignment)
Whether it is a one-time account
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Which fields are ready for input or must be filled when creating and changing
master records (field status)
Financial Accounting Accounts Receivable and Accounts Payable

Customer Account Master Data Preparations for creating Customer
Master Data Define Account Groups with screen layout (Customers)
We have created 3 different customer group1. F I CUSTOMER
2. POWER CUSTOMER
3. ONE TIME CUSTOMER
Define Screen Layouts per Activity (Customers)

In this step we determine, depending on the company code, which company codedependent master record fields
Are ready for input
Require an entry
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Are hidden.
Financial Accounting Accounts Receivable and Accounts Payable Customer

Account Master Data Preparations for creating Customer Master Data Define
Screen Layouts per Activity (Customers)
We may make the field Reconciliation Account as non-modifiable in DPSC
Create Number Ranges for Customer Accounts

Number Ranges contain a number interval from which the account number for the
customer accounts is to be selected & the type of number assignment (internal or
external number assignment).
T. Code: XDN1
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Assign Number Ranges to Customer Account Groups

We assign the above-defined number ranges to the account groups for customers.
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Special G. L- Reconciliation Account

Define Reconciliation Accounts for Customer Down Payments
In this step, we define an account in which the customer down payments or down payment requests are
managed in the general ledger. In the case of down payments or down payment requests, the posting is
automatically made to this account instead of to the normal receivables account (reconciliation account).
Financial Accounting Accounts Receivable and Accounts Payable

Business Transaction Down Payment Received Define Reconciliation
Accounts for Customer Down Payments
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Special G.L Indicator- A is defined for Customer Down Payment.
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Maintain Accounting Configuration for Special G/L indicator - A

We have defined Reconciliation account 2372506 and special G/L
account- 1191711 for special G/L indicator A
T-code - OBXR
Likewise we have maintained accounting configuration for special G/L

indicator H (Security Deposit) and
Special G/L indicator T, respectively for
customer down payment.
Vendor Accounts
Master Data
Preparations for Creating Vendor Master Data
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Define Account Groups with Screen Layouts (Vendors)

In this step, we determine the account groups for Vendors:
We use the account group to determine:
The interval for the account numbers
Whether the number is assigned internally by the system or externally by the

user (type of number assignment)
Whether it is a one-time account
Which fields are ready for input or must be filled when creating and changing
master records (field status)
Financial Accounting Accounts Receivable and Accounts Payable Vendor

Account Master Data Preparations for creating Vendor Master Data
Define Account Groups with screen layout (Vendors)
We have defined 5 different Vendor Account Group for DPSC1. F I VENDOR
2. M.M VENDOR
3. SERVICE VENDOR
4. EMPLOYEE VENDOR
5. ONE TIME VENDOR
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Define Screen Layouts per Activity (Vendors)

In this step we determine, depending on the company code, which company codedependent master record fields
Are ready for input
Require an entry
Are hidden.
Financial Accounting Accounts Receivable and Accounts Payable Vendor

Account Master Data Preparations for creating Vendor Master Data
Define Screen Layouts per Activity (Vendors)
We have made the field Reconciliation Account as non-modifiable in DPSC
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Create Number Ranges for Vendor Accounts

Number Ranges contain a number interval from which the account number for the
vendor accounts is to be selected & the type of number assignment (internal or
external number assignment).
T. Code: XKN1
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Assign Number Ranges to Vendor Account Groups

We assign the above-defined number ranges to the account groups for vendors.
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Business Transactions
Incoming Invoices/Credit Memos
Maintain Terms of Payment??? To be defined later
We define rules with which the system can determine the required terms of payment
automatically. The rules are stored under a four-character key. We assign the terms of
payment in the master record of vendors.
Note: We can use the same terms of payment for both Vendors & Customers
Define Terms of Payment for Installment Payments??? Later

We determine whether an invoice amount is to be divided into partial amounts /
installments with different due dates. We have to link this installment payment term to
the above Terms of Payment.
T. Code: OBB9
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Automatic Outgoing Payments

Payment Method/Bank Selection for Payment Program??? - Later
Set Up All Company Codes for Payment Transactions
In this activity, you make specifications for all company codes involved in automatic
payment transactions.
Set Up Paying Company Codes for Payment Transactions

In this activity, we make the following specifications for the paying company codes:
Data for controlling the payment program for example the minimum amount for
which an incoming or outgoing payment is created.
Specifications for paying with bills of exchange
We havent made any changes from the Standard Settings as Automatic

Payments will not be used and even when used will be Basic which is taken
care of by the Standard Settings.
Set Up Payment Methods per Country for Payment Transactions

We specify which payment methods are to be used in each country for eg. C Cheque
Set Up Payment Methods per Company Code for Payment Transactions

We specify which payment methods are to be used in each country for eg. C Cheque.
We can also specify whether foreign currency can be used for the payment method.
Set Up Bank Determination for Payment Transactions???

We make settings that the payment program uses to select the banks or bank accounts
from which payment is to be made.
The Banks maintained at DPSC are required. This setting is required not only for the
Automatic Payment program, but also for making Payments with Printout (F-58). A
format is required for asking data from DPSC in Excel???
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Check Management
Define Number Ranges for Checks???
The pre-numbered checks are usually split into lots so that they can be printed or filled
out at different locations. A check number interval in the SAP System represents a lot of
pre-numbered checks. The Check Lots will be maintained in the system on a need
basis
T code: FCHI
Special GL Indicators???
The Special GL Indicator Account configurations maintained at DPSC are required in a
separate file.
New Special GL Indicators can be created through T. Code OBYR.
The same has to be done in the option Business Transaction under Accounts Receivable
or Accounts Payable depending on the requirement. Further option is available for Bill of
Exchange, Down Payment and Others. Based on the category of the Special GL
Indicator, the appropriate account has to be selected.
These are to be used for security deposit from vendors / customers and for
other advances so that they dont appear at the time of general open item
processing.
Define Alternative Reconciliation Accounts for Down Payments
In this step, you define an account in which the vendor down payments is managed in the general
ledger. The down payment posting is then automatically made to this account instead of to the
normal payables account (reconciliation account).
For special G.L indicator A, we have maintained accounting configuration by defining Reconciliation
Account and special G/L Account as follows
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We have also defined special G/L indicator B (security deposit), F (down payment request),M
(medical expenses ),N (sundry advance for employees ),T (tender deposit ).
Bank Accounting
Account Balance and Interest Calculation??? Later after confirmation
In the following steps, we make all the settings necessary for account interest
calculation
The definition of Interest Indicator for Banks is described in detail. The Bank Interest
Indicators will be defined as and when required as per the prevailing rates in the
market
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Bank Accounts
Define House Banks??? To be asked from DPSC in specified excel
A bank ID represents each house bank of a company code in the SAP system, every
account at a house bank by an account ID. We use the bank ID and the account ID to
specify bank details. These specifications are used, for example, for automatic payment
transactions to determine the bank details for payment.
The House Banks defined at DPSC are required
T. Code: FI12
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ASSET ACCOUNTING
Organizational Structures
Copy Reference Chart of Depreciation/Depreciation Areas
The chart of depreciation is a list of depreciation areas arranged according to business
and legal requirements. The chart of depreciation enables us to manage all rules for the
valuation of assets in a particular country.
We must assign a chart of depreciation to each company code that is defined in Asset
Accounting.
We have used Chart of Depreciation 0IN as a reference to define Chart of Depreciation
DPSC for the DPSC.
T. Code: EC08
We can select only depreciation areas that are required and the other depreciation
areas can be deleted.
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T. Code: OADB
Depreciation Area 30 is not being used by DPSC

2.1.1.1
Assign Chart of Depreciation to Company Code
We assign Chart of Depreciation PCBL to company Codes 1000

T. Code: OAOB
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Asset Classes
Specify Account Determination
The account determination links an asset master record to the general ledger accounts
to be posted.
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Create Screen Layout Rules

In this step, you create your screen layout rules. The screen layout specifies the status of the fields in the asset master
record. You use the screen layout to determine if fields are required entry or optional entry fields, or if they are suppressed
completely
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Define Number Range Interval

We define number range intervals for asset master records. We need to have 1 number
range interval for each asset class
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Define Asset Classes

The asset class is the most important criteria for structuring fixed assets from an
accounting point of view. Every asset has to be assigned to exactly one asset
class. The asset class is used to assign the assets (and their business transactions) to
the correct general ledger accounts.
We use Asset Classes to categories & classify assets. We have to maintain Account
Determination, Screen Layout rule & Number Range Interval in the asset class.
T. Code: OAOA
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Land A/c. - Freehold DPSC
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Integration with the General Ledger
Define How Depreciation Areas Post to General Ledger

We define posting rules for each of the Depreciation Areas in the Chart of Depreciation.
Generally we specify posting to general ledger only for Depreciation Area 01, which is
the Depreciation Area, which records asset values for statutory purposes.
T. Code: OADX
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Assign G/L Accounts

We specify the balance sheet accounts and the depreciation accounts for Asset
Accounting for each of the Account Determinations
T. Code: AO90
For example
Account determination 21070- motor vehicles DPSC
Balance sheet
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Depreciation
01 -Book Depreciation
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Change the Field Status Variant of the Asset G/L Accounts

The standard field statuses are used.
T. Code: OBC4
Assign Input Tax Indicator for Non-Taxable Acquisitions

We assign zero tax codes (input & output) to the company code 1000, which is used for
all asset transactions which are not relevant to tax. Also we assign the jurisdiction code
IN00 in this transaction.
T. Code: OBCL
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Specify Financial Statement Version for Asset Reports

We specify which Financial Statement Version has to be used for the asset reports.
T. Code: OAYN
Post Depreciation to the General Ledger
Specify Document Type for Posting of Depreciation
We define the default Document Type (AF) for each of the company codes, that is used
by system for posting the depreciation entries.
T. Code: AO71
Specify Intervals and Posting Rules
We define the posting cycle (frequency of posting of depreciation) and the trending of
the depreciation-posting run. You can also set some other posting settings here.
The depreciation run for Depreciation area 01 has been set at monthly.
T. Code: OAYR
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Additional Account Assignment Objects

Activate Account Assignment Objects
We make settings for additional account assignment objects (for example, cost center)
during posting in Asset Accounting.
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Specify Account Assignment Types for Account Assignment Objects

We specify the Account assignment object Cost Center to Depreciation Area 01. This is
done so that the depreciation posted is assigned to the cost center, which is
maintained in the asset master record.
T. Code: ACSET
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Valuation
Set chart of depreciation
Depreciation Areas
Define Depreciation Areas & Specify Area Type
We specify the type for each of the Depreciation Areas
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Specify Area type for actual depreciation
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Specify Transfer of APC Values

We specify how the asset acquisition values are transferred to the depreciation areas.
For eg. The values for the Depreciation Areas 15 & 30 are derived from Depreciation
Area 01.
T. Code: OABC
Specify Transfer of Depreciation Terms

We define transfer rules for the depreciation terms of the depreciation areas. Using
these transfer rules, we can specify how the depreciation terms for various depreciation
areas are transferred / derived. We can even specify whether these depreciation terms
are optional or mandatory.
T. Code: OABD
2.1.1.2
Determine Depreciation Areas in the Asset Class
We define for each asset class the following default parameters:
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Depreciation Key
Useful Life in years
Screen Layout Rule
We can also de-activate depreciation areas for certain asset classes.
These parameters are defaulted at the time of creation of asset master records.
T. Code: OAYZ
For example- ASSET CLASS 21070 MOTOR VEHICLES
Amount Specifications (Company Code/Depreciation Area)

Specify Rounding of Net Book Value and/or Depreciation
For each of the company codes, we can specify rounding rules for the asset values.
T. Code: OAYO
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Currencies
Define Depreciation Areas for Foreign Currencies
We can specify which depreciation area is managed in which foreign currency. For eg.:
T. Code: OAYH
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Group Assets
Specify Depreciation Areas for Group Assets
We determine the depreciation areas that are to be managed on group asset level. This
may be useful in the Indian context, especially for Depreciation reporting as per the
Income Tax Act, 1961 (Block of Assets concept).
We have set the indicator for managing Group Assets in Depreciation Area 15 in
company code for India
T. Code: OAYM
Depreciation
Ordinary Depreciation
Determine Depreciation Areas

We determine the depreciation areas in which we manage ordinary depreciation. This
specification means that this value type is allowed in the depreciation area (that is, the
system does not issue an error message when we enter corresponding depreciation
terms in the asset master record).
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T. Code: OABN
Valuation Methods
Depreciation Key
Calculation Methods
Define Base Methods
In the Base Method, we maintain the depreciation type (Ordinary Depreciation) and the
depreciation calculation method.
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Define Declining-Balance Methods- FOR DPSC we are not charging Declining

Balance Method
Define Multi-Level Methods

We have to maintain multi-level methods for each rate of depreciation. In this we
specify the following:
Validity start for the depreciation
Base Value for calculation of depreciation
Statutory Rate of Depreciation
In DPSC, we defined 6 different Multi level methodSLM-1.8%
SLM-18%
SLM-2.5%
SLM-3.6%
SLM-3.9%
SLM-6%
EXAMPLE- SLM 1.8%
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Maintain Period Control Methods

Using period control methods, we can specify that the depreciation start date for all
acquisitions in the year is set pro rata.
A new period control 006 has been created for DPSC to this effect.
T. Code: AFAMP
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Maintain Depreciation Key

We maintain depreciation keys by assigning calculation methods to them and set the
status to Active. We also specify whether the depreciation should be calculated on the
basis of days / periods. While DPSC uses standard depreciation keys, the following new
depreciation Keys were created specifically for DPSC.
T. Code: AFAMA
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Master Data
Screen Layout
Define Screen Layout for Asset Master Data

The screen layout control contains the specifications for the field groups in the asset
master record. We enter the screen layout control in the asset class.
In DPSC the standard screen layouts are being used.
Define Screen Layout for Asset Depreciation Area
We have taken 1000 Screen Layout for DPSC.
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Specify Tab Layout for Asset Master Record

The asset master record in the Asset Accounting (FI-AA) component is divided up into
several tab pages. In this step, we define the layout of these tab pages. We can specify
which tab pages are seen for each asset class.
In DPSC, the standard tab layouts are being used.
T. Code: AOLA
Assign Tab Layouts to Asset Classes
We assign the above Tab Layout to Asset Classes.
T. Code: AOLK
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3. Controlling
General Controlling
Organization
Maintain Controlling Area
The controlling area is an organizational unit in Accounting used to subdivide the
business organization from a cost accounting standpoint. A controlling area may
include single or multiple company codes that may use different currencies. These
company codes must use the same operative chart of accounts.
All internal allocations refer exclusively to objects in the same controlling area.
Controlling General Controlling Organization Maintain Controlling Area
T. Code: EC16
Copy, Delete, Check Controlling Area
Copy Controlling Area 0001 to DPSC - DPSC Controlling Area
Maintain Controlling Area

We have a single Controlling Area for the entire DPSC group.
We have to maintain the following settings for the Controlling Area:
Cross Company Code accounting This is to specify that multiple company codes
are assigned to the controlling area
Currency The currency (INR) is maintained as the Controlling area currency.
Cost Center Standard Hierarchy Hierarchy of all cost centers within the
controlling area
Activate components / control indicators Cost Centers, Commitment Mgt., Cost
Objects.
Other Indicators All Currencies, Variances & Company Code validation are
activated
T. Code: OKKP
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We also assign the company code DPSC to the controlling area.

Enterprise Structure Assignment Controlling Assign Company Code
T. Code: OX19
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Maintain Number Ranges for Controlling Documents

We create number ranges for business transactions in Controlling or copy from the
standard Controlling Area DPSC. The document number range in CO is maintained
independent of the fiscal year.
Controlling General Controlling Organization Maintain Controlling Area
T. Code: KANK
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Maintain Versions
When we create a controlling area, the R/3 System automatically creates version 000
(operative version), valid for five fiscal years.
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We make the following settings under Version maintenance:

Profit Center accounting: Online Transfer & Line item indicator
Controlling Area: For each fiscal year, indicators for Planning & Price Calculation
are maintained.
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Cost Element Accounting

Master Data
Cost Elements
Automatic Creation of Primary and Secondary Cost Elements
Make Default Settings
We determine which cost elements are to be created automatically by the R/3 System.
We maintain the cost elements individually or as an interval with the corresponding
cost element category in the default setting. The cost elements are created by a batch
input session using this default setting.
These are used in Data Migration to create Cost elements.
T. Code: OKB2
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Create Batch Input Session

We create a Batch Input Session in this step.
T. Code: OKB3
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Execute Batch Input Session

We execute the Batch Input Session created in the earlier step
T. Code: SM35
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Cost Center Accounting

Master Data
Cost Centers
Define Standard Hierarchy
We define the Standard Hierarchy of cost centers in the controlling area.
Controlling Cost Center Accounting Master Data Cost Centers Define
Standard Hierarchy
T. Code: OKEON
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Internal orders
Activate order management in controlling area
Using the control indicators, you can activate order management for a particular controlling area.
Controlling Internal Orders Activate Order Management in controlling

Area
T code- OKKP
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Order Master Data

Define Order Types
An order type has a large amount of control information important to order management. This information includes a range
of default values that are used when you create a new order with this order type.
Controlling Internal Orders Order Master Data Define Order Types

T code- KOT2_OPA
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Example: AC Land Full Title- order type
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Maintain Number Ranges for Orders

Controlling Internal Orders Order Master Data Maintain Number
Ranges for Orders
T-code- KONK.
We have taken External Number Assignment
range group for
Internal order.
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A-ZZZZZZZZZZZZ
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SAP Configuration Note

FICO CONFIGURATION DOCUMENT

SAP Configuration Note

SAP Configuration Note

2.3.3.1.3 Automatic Outgoing Payments........................................................................27

SAP Configuration Note

Smallest organizational unit for which individual financial statements can

SAP Configuration Note

Enterprise structure Definition Financial Accounting Edit / Copy

SAP Configuration Note

SAP Configuration Note

Enterprise structure Definition Controlling Maintain Controlling

Fiscal year Variant

SAP Configuration Note

Assign company code to company

Enterprise Structure Assignment Financial Accounting Assign Company Code to

SAP Configuration Note

Enterprise Structure Assignment Controlling Assign Company Code

SAP Configuration Note

SAP Configuration Note

2.Financial Accounting (New)

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1.2.2 Maintain fiscal year variant

how many posting periods a fiscal year has

how many special periods you need

how the system is to determine the posting periods when posting

Financial Accounting (new) Financial Accounting Global Settings (new)

Select V3 and double click on periods

SAP Configuration Note

Assign company code to fiscal year variant

Financial Accounting (new) Financial Accounting Global Settings (new)

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1.2.3 Define posting period variant

Define variants for open posting periods

Financial Accounting (new) Financial Accounting Global Settings (new)

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1.2.5.2 Assign variants to company code

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1.2.5.3 Open and close posting periods

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Financial Accounting Global Settings

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Double click on DPSC

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Document Number Ranges

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2.1.5 Define Chart of accounts

Financial Accounting (new) General ledger Accounting (new) Master data

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Double click on DPSC

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Assign company code to chart of accounts

Financial Accounting (new) General ledger Accounting (new) Master data

SAP Configuration Note

2.6. Define Accounts Group

The interval in which the account number must be

It enables you to control the layout of screens

Financial Accounting (new) General ledger Accounting (new) Master data

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2.7 Define Retained Earnings Account

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2.8 Define tolerance groups for employees

the maximum document amount the employee is authorized to post

Financial Accounting (new) General Ledger Accounting (new) Document