Administrative executive job description

This article include content: job purpose, key duties/responsibilities and related documents of
Administrative executive.
Job purpose of Administrative executive
To provide administrative support to our center. This position will initiate and coordinate the clerical
functions required in effective implementation of administrative policies of the company program.
Key duties/responsibilities of Administrative executive:
1. Works with standard and advanced spreadsheets, databases, and word processing software
packages.
2. Prepares itineraries, agendas, and expense reports.
3. Organize and maintain file and records.
4. Provide general administrative support including but not limited to: phones, distributing mail,
and preparing expense reports.
5. Prepare official correspondence, coordinate and tracking functions, format correspondence,
mark recommendations, and handle incoming and outgoing visit request preparation, logging, and
verification.
6. Create meeting agendas, notifications, and follow up items.
7. Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons,
etc.
8. Provide technical support and vendor interface.
9. Collects and prepares information for use in discussions/meetings of executive staff and outside
individuals.
10. Makes high level contacts of a sensitive nature inside and outside the company.
11. Coordinate and Administer the Management calendar.
12. Planning and scheduling projects and ensuring timely completion.
13. Manage all aspects of the business unit operating budget.
14. Maintain the security of confidential information.
15. Maintaining business/customer contact database, corporate files and business plans.
16. Conducting Internet research; reviewing and synthesizing information.
17. Coordinate, create, edit and distribute both internal and external correspondence under the
direction of Executive Management.
18. Composing, designing and editing correspondence and reports.
19. Producing complex and professional looking PowerPoint presentations.
20. Perform executive administrative tasks associated with supporting the President of the Wound
Care Business.
21. Coordinating workflow and maintaining a productive work environment.
22. Excellent calendar management skills, scheduling complex meetings and handling logistics.
23. Coordinating complex domestic and international travel arrangements and international
meetings.
24. Interacting with customers, senior-level executives, and all other levels of employees.
Most administrative executive jobs require a minimum SPM certification. However, completing a
business-related diploma course or technical programme will help tremendously.

Aspirants should also be proficient in office software applications (Microsoft Word, Excel etc) and
automated office-based technology.

Key Skills

able to multitask while meeting deadlines (and make sure other people meet theirs)
excellent communication skills
good teamwork qualities
discretion and integrity as administrative executives may sometimes be called upon to handle
confidential information
able to work with minimal supervision