First Year Computer Science-I laboratory Manual

Computer Science & Information Technology Department B.N.C.O.E, PUSAD

Practical no. 4
Title: Working with Microsoft Excel
Aim: To Study of Microsoft Excel.
Objective: Learning the various features available in Microsoft Excel.

Theory:

Introduction

Excel consists of a grid of rows and columns that can keep your numbers in
perfect order. You can use this grid to make simple lists. You can type the data by yourself, or
you can import data from relational database, web sites on the web, or giant, corporate data
warehouse. Enter your number once, use the number you have entered to generate new number
to calculate, alter a few entries, and then recalculate.
Every day, you are faced with complicated decisions. What if my costs increase? Excel
can answer your question in minutes, calculating cost of goods and production cost increases.


Starting of Excel
Follows these tips to start the excel application and open a new blank workbook.
The worksheet on your screen is just one sheet in the current file, which is called a workbook.


STEP 1. Click the New Office Document button on the office shortcut bar, click the Blank
Workbook icon, and then click OK button.

STEP 2. If necessary, close the whats new window.



Saving Workbook:
Follows these steps to save the workbook,
STEP 1. Click the save button. Because you have not yet assigned the workbook a name, Excel
displays the save as dialog box.
STEP 2. Make sure the My Documents folder appears in the save in box and then type assign98
in the file name edit box.
STEP 3. Leave the other settings in the dialog box as they are for now and click save button.
From now onward, you can save this workbook by simply clicking the save button.



Entering data in the worksheet
First Year Computer Science-I laboratory Manual

Computer Science & Information Technology Department B.N.C.O.E, PUSAD

You will create the worksheet, by activating the appropriate cell, typing the data in the
cell, and then accepting the data. This process is called entering the data in a cell. Most
worksheets consist of blocks of text and number in table format on which we can perform
various calculations. To make our worksheets easy to read, we usually enter text as column and
row heading that describe the associate entries.


Study the different functions available in Microsoft Excel


1. MIN Function:- Returns the smallest number in a set of values.

Syntax: min ( number1,number2,.)

Ex. If A1:A5 contains the numbers 10,7,9,27and 2 then,

Min (A1:A5) equals 2


Min ( A1:A5, 0) equals 0

Number1,number2, are 1 to 30 numbers for which you want to find the minimum
values.

You can specify arguments that are numbers, empty cells, logical values, or text
representation of numbers. Arguments that are error values or text that cannot be translated in
to numbers cause errors.



2. MAX Function:- Returns the largest value in a set of values.

Syntax: max( number1,number2,.)

Number 1,number2, . Are 1 to 30 numbers for which you want to find the
maximum values.

you can specify arguments that are numbers, empty cells, logical values or text
representation of numbers. Arguments that are error values or text that cannot cannot be
translated into numbers cause errors.


If the arguments contain no numbers, max returns 0(zero).

Ex. If A1:A5 contains the numbers 10,7,9,27 and 2, then:
First Year Computer Science-I laboratory Manual

Computer Science & Information Technology Department B.N.C.O.E, PUSAD


Max (A1:A5) equals 27
Max (A1:A5,30) equals 30

3. AVG Function:- Enter a formula that contain a function

STEP 1. Click the cell in which you want to enter the formula.

STEP 2. To start the formula with the function, click Edit Formula in the formula bar.

STEP 3. Click the down arrow next to the function box.

STEP 4. Click the function you want to add to the formula. If the function does not appear in
the list, click More Function for a list of additional function.

STEP 5. Enter the arguments.

STEP 6. When you complete the formula, press Enter.

Adds all the number in a range of cells.


4. SUM Function: -

Syntax: SUM (number1, number2)

Number1 and number2 are 1 to 30 arguments for which you want the total value or sum.

Numbers, logical values, and text representations of numbers that you type directly into
the list of arguments are counted. See the first and second examples following.

If an arguments is an array or reference, only number in that array or reference are
counted. Empty cells, logical values, text or error values in the array or reference are
ignored. See the third example following.

Arguments that are error values or text that cannot be translated into numbers cause
errors.


Examples:

SUM (3,2) equals 5

SUM ( 3,2,TRUE) equals 6 because the text values are translated into number, and the
logical values TRUE is translated into the number 1.

First Year Computer Science-I laboratory Manual

Computer Science & Information Technology Department B.N.C.O.E, PUSAD

Unlike the previous examples, if A1 contains 3 and B1 contains TRUE, then:

SUM (A1,B1,2) equals 2 because reference to nonnumeric values in reference are not translated.

If cells A2:E2 contains 5,15,30,40,and 50:

SUM( A2:C2) equals 50



Conclusion:- Thus we have studied about the use of Microsoft Excel.

Assignment:
Create Student Marksheet using Microsoft Excel by using functions like max,min,avg,sum etc.