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Respondents to City of New Orleans RFPs and RFQs must agree that certified Disadvantaged Business
Enterprises (DBEs) will have the maximum practicable opportunity to participate on City contracts. To
thatend,respondentsarerequiredtoprovideacomprehensiveDBEParticipationPlandocumentingthe
rolesoftheDBEfirmsintherespondentsproposal.
[2]
LOCALLYOWNEDANDDISADVANTAGEDBUSINESSENTERPRISEPARTICIPATIONPLAN
Overview
TheCityawardsmillionsofdollarsannuallytovendorsandcontractors('respondents').Those
respondents,inrespondingtoaCityofNewOrleansRFPorRFQ,mustagreeinthecontractthat
certifiedDisadvantagedBusinessEnterprises(DBEs)havethemaximumpracticableopportunityto
participateinthecontractconsistentwithitsefficientperformance.
ToensureDBEbusinesseshavethemaximumpracticableopportunitytoparticipateinCitycontracts
andtoensurecompliancewithCityofNewOrleansOrdinance70.432.1,whichestablishesanoverall
goalof50 percent utilization of businesses that are locally owned and controlledand a goal of 35%for
utilization of sociallyandeconomicallydisadvantaged businesses for all publicspending or private
projects thatutilize public funding and/or incentives, theOffice ofSupplier Diversity(OSD)
requiresallRFPandRFQrespondentsoncontractsover$15,000tosubmitaDBEParticipationPlan.
Allrespondentsmustsubmit,beforeanawardismade,anacceptableDBEParticipationPlansetting
percentageanddollargoalsfortheawardofsubcontractstocertifiedDBEbusinesses.TheOSDreviews
allparticipationplanssubmittedbyrespondentstoensurerespondentsprovidethemaximum
practicableopportunityforDBEfirmstoparticipateinacontractandtoreviewarespondent'sevidence
ofgoodfaitheffortstocomplywiththerequirementsofOrdinance70.432.1.
InstructionsforCompletingtheDBEParticipationPlan
ADBEParticipationPlanisrequiredbyallRFPandRFQrespondents.Changestothisdocumentarenot
accepted.AnychangestothisDBEParticipationPlanwilldeemthisdocumentasnonresponsiveand
sufficientgroundsforrejection.
1. AllrespondentsmustcompleteSectionsI,II,III&IV.
2. IftheparticipationplanunderSectionIIdoesnotmeettheDBEparticipationgoalestablished
specificallyintheRFPorRFQ,youmustalsocompleteSection V and providetherequired
documentationofGoodFaithEfforts.
[3]
SectionI.Respondent
Company
Contact
Address
Telephone/Fax
RFP/RFQSolicitationNumber
TitleoftheProjectandLocation
DBEPARTICIPATIONPLANSUBMITTEDBY:
Signature:_______________________________________________Date:____________________
PrintedName:____________________________________________________________________
Title:____________________________________________________________________________
ThefollowingemployeewillbetheAdministratorofthisDBEParticipationPlan:
Name:_______________________________________Title:_________________________________
Address: _______________________________________________________________________
_______________________________________________________________________
Telephone: _____________________EMail:___________________________________________
[4]
SectionII.DBEParticipationPlan
Thefollowing,togetherwithanyattachments,issubmittedasaDBEParticipationPlantosatisfythe
requirementsofCityofNewOrleansOrdinance70.432.1.
Thefollowinggoalsareestablishedforthetermoftheproposedcontract.Percentagesmayberounded
tonearesttenthofapercent.
1. a.TotalContractValue$________________________(includingoptions)(Estimateifnecessary)
b.TotalSubcontracted $______________________%of1.a.
(Inclusiveofallplannedsubcontractingtoallbusinesses,regardlessofsize)
2.Thefollowingdollarsandpercentagegoalsareapplicabletothecontractcitedabove.
a.CertifiedSLDBE $______________________%of1.b.
Totalplannedsubcontractingdollarsunderthiscontractwillgotosubcontractorswhoarecertifiedasa
State&LocalDisadvantagedBusinessEnterprise(SLDBE)throughtheCityofNewOrleans,Sewerage&
WaterBoardofNewOrleans,Harrah'sJazzCasinoortheNewOrleansAviationBoard.Youcanfindthe
mostrecentlistofcertifiedSLDBEfirmsatwww.nola.gov/Businesses/OfficeofSupplierDiversity.You
mayalsocontacttheOfficeofSupplierDiversityviaemailatSupplierDiversity@nola.govtorequesta
copyofthelist.
[5]
SectionIII.Subcontractor'sScopeofWork
Providethenameofthefirm,thetypeoffirm(2a.through2d.inSectionII)andtheservices,products
and/orscopeofworkcommitmentsbythefirm(s).
ATTACHADDITIONALPAGESIFADDITIONALSPACEISREQUIRED
[6]
PartIV. DBEParticipationPlanMethod
a.ThefollowingmethodwasusedtodeveloptheDBEParticipationPlan.Pleaseexplain:
1. Howtheproductsandservicestobesubcontractedwereestablished;
2. Howtheareastobesubcontractedweredetermined;and
3. Howtheircapabilitiesweredetermined.
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
b.IfindirectoroverheadcostshavebeenincludedinthesubcontractinggoalsspecifiedinSectionsII,
explainthemethodusedindeterminingtheproportionateshareofindirectandoverheadcoststobe
allocatedtosubcontractors:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
[7]
SectionV. EvidenceofGoodFaithEfforts
TheOfficeofSupplierDiversityshallberesponsiblefordeterminingwhethertherespondenthas
demonstratedGoodFaithEffortstoachievetheDBEgoalforaRFPorRFQ.IftheDBEParticipationPlan
underSectionIIdoesnotmeettheDBEparticipationgoalestablishedintheRFPorRFQ,youmust
completethissectionandprovidedocumentedevidenceofthefollowing.
EVIDENCEOFGOODFAITHEFFORTS
PREBIDMEETING(S):TherespondentattendedallprebidmeetingsscheduledbytheCityto
informDBEsofcontractingandsubcontractingopportunities.
SLDBE/DBELIST(S):TherespondentutilizedtheCityofNewOrleanslistofcertifiedSLDBE
firmsand/ortheLouisianaDepartmentofTransportationslistofcertifiedLAUCPDBEfirmsto
identifypotentialDBEfirms.
SMALLCONTRACT(S):Therespondentselectedspecificportionsoftheworktobeperformed
byDBEfirmsinordertomaximumpracticableopportunityforthosefirmstoparticipateinthe
contractconsistentwithitsefficientperformance.
FOLLOWUP:TherespondentfollowedupinitialindicationsofinterestbyDBEfirmsby
contactingthosefirmstodeterminewithcertaintyiftheyremainedinterestedinsubmittinga
priceandparticipatingonthecontract.
ADVERTISEMENT(includesinternet):Therespondentadvertisedinlocalgeneralcirculation
and/ortradeassociationpublicationsconcerningsubcontractingopportunities,andallowed
DBEfirmsreasonabletime(atleast7days)torespond.
GOODFAITHNEGOTIATIONS:TherespondentnegotiatedingoodfaithwithinterestedDBE
firmsanddidnotrejectthosefirmsasunqualifiedwithoutsoundbusinessreasonsbasedona
thoroughinvestigationoftheircapabilities.
INFORMATION:TherespondentprovidedinterestedDBEfirmswithadequateinformation
abouttheplans,specificationsandrequirementsofthesubcontract.
WRITTENNOTICE(S):Therespondenttookthenecessarystepstoprovidewrittennoticeina
mannerreasonablycalculatedtoinformDBEfirmsofsubcontractingopportunitiesandallowed
sufficienttimeforthemtoparticipateeffectively.
COMMUNITYRESOURCES:Therespondentusedtheservicesofavailablecommunity
organizationsandtradeassociationsthatprovidedassistanceintherecruitmentandplacement
ofDBEfirms.
CONTRACTRECORDS:TherespondenthasmaintainedthefollowingrecordsforeachDBEthat
hassubmittedpricingonthesubcontractingopportunity:
1. Name,address,andtelephonenumber;
2. Adescriptionofinformationprovidedbythebidder/offererorsubcontractor;and
3. Statementofwhetheranagreementwasreached,andifnot,whynot,includingany
reasonsforconcludingthattheDBEwasunqualifiedtoperformthejob.
Attachdocumentationsupportingeachitemaboveattheendofthisplan.
[8]
Roleof theParticipationPlanAdministrator
TheDBEParticipationPlanAdministrator('administrator')shouldhaveknowledgeoftheCityofNew
OrleansDBEgoalsforprocurementsaswellasageneralknowledgeofCityprocurementprocessesand
proceduresandreportingrequirements.Iftherespondentdecidestochangethepersoninthisposition,
therespondentmustnotifytheOfficeofSupplierDiversityimmediately.
Theadministratorisresponsibleforthedevelopment,preparationandexecutionofthisDBE
ParticipationPlanandformonitoringperformancerelativetocontractualsubcontractingrequirements
containedinthisplan,including,butnotlimitedto:
a. Developingandmaintainingbidder'slistsfromallpossiblesources;
b. EnsuringthatprocurementpackagesarestructuredtopermitcertifiedDBEsanopportunityto
participatetothemaximumextentpossible;
c. AssuringinclusionofthecertifiedDBEcommunityinallsolicitationsforproductsorservices,which
theyarecapableofproviding;
d. Reviewingsolicitationstoremovestatements,clauses,etc.,whichmaytendtorestrictorprohibit
certifiedDBEparticipation;
e. Ensuringperiodicrotationofpotentialsubcontractorsonbidderslists;
f. Ensuringthemaintenanceofrecordsofsolicitationsandsubcontractawardactivity;
g. AttendingorarrangingforattendanceofcompanyrepresentativesatBusinessOpportunity
Workshops,Seminars,TradeFairs,etc.;
h. MonitoringattainmentofproposedgoalsandsubmittingrequiredperiodicDBEparticipationand
subcontractingreports;and
i. Coordinatingcontractor'sactivitiesduringtheconductingofcompliancereviewsbytheOfficeof
SupplierDiversity.
AllquestionsconcerningthisdocumentorDBEcomplianceshouldbeaddressedto:
CityofNewOrleans
OfficeofSupplierDiversity
1340Poydras,Suite1000
NewOrleans,LA70112
EMail:SupplierDiversity@nola.gov
Phone: 504.658.4200
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