HANDS ON TRAINING ON

MICROSOFT PROJECT 2010

PREPARED BY:
EMEDYA MURNIWATY SAMSUDIN
SITI KHALIJAH YAMAN
AHMAD HAKIMI MAT NOR
HANDS ON TRAINING ON MICROSOFT
PROJECT 2010
Course Objective
a) To introduce Microsoft Project 2010 as a planning tool in project management.
b) To deliver basic knowledge and skills in preparing project planning and
scheduling.
c) To produce project document for baseline planning.

Learning Outcome
At the end of this course, students will be able to
a) Understand the basic components in project planning which is the scope of
work, time, risks and resources.
b) Able to produce baseline file for project planning using Microsoft Project
c) Able to produce visual report (S-curve financial and physical) for project
reporting
INTRODUCTION
What is project planning?
Project planning is the process of identifying all the
activities necessary to successfully complete the
project. It is also the process of determining the
workable work scheme to achieve project objectives.

What is project scheduling?
Project scheduling is a process to identify sequence of
work or activities involve and determine realistic time
for each activities with start time and finish time.

INTRODUCTION
COST
QUALITY
PROJECT GOAL
PLAN
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EVALUATE R
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C
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PLANNING TOOL
Microsoft Project/Primavera-planning tools
Uses to do the planning and for project
monitoring and control
Types of planning file:
baseline file (initial planning)
tracking file (Monitoring and control)
new baseline file/Schedule Updating (Revise
program)
MSP 2010 FOR CONSTRUCTION
Creating the Baseline File
Steps
Open New File-set the Project Information (New project: Reset the Project
Start Date according to Contract Start Date.
Set The Working Schedule (Working Time/Holidays)
Create the Working List according to WBS List
indent and out dent sub activities accordingly
Identify activities which requires different types of payment (initial cost,
prorated, recurring cost, on completion)
WBS codes
Create The Relationship/Link (Predecessor Or Successor) for subtask.
Assign Durations (3
rd
Party Job Create As Milestone, Duration=0)
Effort Driven Scheduling
Activity Duration Estimate



MSP 2010 FOR CONSTRUCTION
Assign fixed cost for sub activities
Set Project as Baseline File
Creating the Financial S-Curve
Creating the physical S-curve
Project Information
Project Title: Construction of Dream House at
Parit Raja
Project Start Date: 1
st
March 2013
Project Finish Date : 1
st
Sept 2013
Project Duration: 6 months
Contract Sum: RM 200,000.00
Working Calendar: Sunday is non-working day
Holiday: State and Federal
WBS List
Bungalow in Parit Raja
Project Start
Preliminaries
Performance Bond/Insurance
Establish and Removal of Site
Office
Progress Report
Land Acquisition
Earthwork
Site Clearing
Excavation , Backfilling and
Leveling
Piling Work
Building Work
Structure
Sub Structure
Super Structure
Roof Trusses



- Architecture
Wall
Floor Finishes
Painting
Internal
external
- M&E
Electrical
Wiring
Switches and Sockets
Plumbing
Piping
Sanitary Fixtures
Infrastructure
- Road and drainage
- TNB and Water Meter Supply
Testing and Commissioning
Project Finish
OPEN NEW PROJECT
File>New>Blank Project
SET THE START DATE
Project>Project Information>Select the Start Date (1/3/2013)>ok!
SET THE WORKING SECHEDULE

1. Exceptions (Public Holidays)
Project>Change Working Time>Exceptions> List all the agreed public holidays for project
SET THE WORKING SECHEDULE

Project>Change Working Time>Work Week>Details> Choose Saturday and Set Day(s) to
specific working times> type the time using clock format>ok!
Create the WBS List

Task>Choose Task in Column>Indent/Outdent
Id no 1 (Project name)
Id no 2 (Project Start-
critical milestone)
Final Id (Project Finish-
critical milestone)
Adjusting WBS Level

List all task and
subtask
(indent/outdent
according to its level)
All authority and 3
rd

party job create as
milestone
(duration=0)
Set the task mode as
auto schedule
Task> Highlight Task Mode Column>Auto Schedule
WBS Level/System Coding

Insert Column>Scroll for WBS
WBS Level 1
(project name)
WBS level 2
(activities)
WBS level 3 (sub-
activities)
WBS level 4 (Work
Tasks)
WBS level 5 (Sub
Work Tasks)
And So on..
Project Scope Planning
I) Task/Activity
Individual work that defines a piece of work that is
necessary to complete a project
Clearly define the work that needs to be accomplished
Has a START and FINISH date
Duration> 0 days
Contains 4M (Money, Manpower, Material and
Machinery)
Project Scope Planning
II) Milestones
Special event/Major event/significant point in
the project that the planner want/need to
monitor.
Every project has at least 2 milestone (START &
FINISH)
Duration = 0 days (takes no time and show as
date only).
Use no resources (4M=0)

Project Scope Planning
III) External Dependency Milestone
Task that have work but done by third parties
Contractors do not know the scope of this
work and when the date of completion.
Should be shown in the work program of the
main contractor for the purpose of the
application of EOT.
Duration of work = 0 days
Project Scope Planning/Milestones

Project Start (0
days)
Land acquisition
(0days)
TNB and Water
Meter Supply
(0days)
Project Finish
(0days)
Recurring Task

Highlight Task to recurrent>Task Ribbon>Scroll Task Symbol>Recurring Task
Recurring Task is the task that occur
at a fixed frequency and continuously
RECURRING TASK
Recurring is
task that occur
at a fixed
frequency and
continuously
e.g: weekly staff
meetings,
quarterly
reports or
monthly budget
review.
Enables you to
create the
meeting task
once and assign
a frequency and
timing to it.

Retype the
task name
Decide duration
allocated for the
preparation of the
document
Choose
frequency of
the recurrent
Decide
reporting
date in the
calendar
Set the range
in between
the contract
period
(project start
date)
Set the range
in between
the contract
period (finish
date)
RECURRING TASK

Activity Sequencing
How to decide?
Experience
Method Statements
Drawings
Detail Bill of Quantity (BQ)

How to show the relationship/link for every task/activity?
Predecessor-Activity before
Successor-Activity after

4 Types of relationship in CPM Network
Finish to Start (FS)
Finish to Finish (FF)
Start to Finish (SF)
Start to Start (SS)
CREATING THE RELATIONSHIP

ASSIGN THE DURATION-Experience
Using Experience
Parametric Estimation
D=Q/PR

ASSIGN THE DURATION-Parametric
Estimation
Resource Allocation Quantity Risk Consideration Duration
Estimates
Building Works
Earthwork Earthwork team [1] 10,000m
3
+10% 11 days
Structural Works Structural Team [2] 2000m
3

Testing +7 days 17 days
Architectural
Works
Architectural Team [2] 3,000m
2

Delivery + 5 days 20 days
M&E Works M&E Team [2] 400nos Procurement + 5
days
25 days
Resource available (gang) Production rate
Earthwork Team [1] 1000m
3
/day/gang
Structure Team [2] 100m
3
/day/gang
Architecture Team [2] 100m
2
/day/gang
M&E Team [2] 10nos/day/gang
Resource Planning
ASSIGN THE DURATION-PE

Value of Work
Work Value (RM)
Preliminaries
Performance Bond/Insurance 10,000
Establish and Removal of Site Office 10,000
Progress Report 3,000
Earthwork 10,000
Piling 12,000
Building Work
Sub Structure 25,000
Super Structure 30,000
Roofing 7,000
Architecture
Wall 28,000
Floor 20,000
Painting 5,000
M&E
Electrical 15,000
Plumbing 15,000
Road and Drainage 10,000
Total 200,000
INSERTING THE COST

View>Table>Cost
Insert all cost to
specific task in
Fixed Cost
Column
Payment
Method, choose
Start, Prorated or
End
INSERTING THE COST

Total Cost Must
Equal to Contract
Sum
SET BASELINE FILE

Project>Set Baseline>Set Baseline
Cost Calculated
(Baseline) must
equal to Total
Cost
Visual Reporting: S-Curve (Financial)

Project>Visual Report>Cash Flow Report>View
Visual Reporting: S-Curve (Financial)
MSP transfer data to Excel
Financial S-Curve
0
50000
100000
150000
200000
250000
0
2000
4000
6000
8000
10000
12000
14000
Week 9 Week 10 Week 11 Week 12 Week 13 Week 14 Week 15 Week 16 Week 17 Week 18 Week 19 Week 20 Week 21 Week 22 Week 23 Week 24 Week 25 Week 26 Week 27 Week 28 Week 29 Week 30 Week 31 Week 32 Week 33 Week 34 Week 35 Week 36 Week 37
Q1 Q2 Q3
2013
C
u
m
u
l
a
t
i
v
e

C
o
s
t

C
o
s
t

Cash Flow Report
Cost Cumulative Cost
Visual Reporting: S-Curve (Physical)

View>Tasks>Tracking
Set %
Complete for
id no 1 as
100%
Visual Reporting: S-Curve (Physical)

View>Task Usage>Detail Styles>insert the Percent Complete and Cumulative Percent Complete
> ok!
data copied to excel and manually create the graph
% complete 0 1% 3% 3% 2% 4% 2% 2% 2% 3% 2% 2% 2% 2% 4% 5% 3% 2% 6% 5% 4% 5% 8% 5% 3% 5% 2% 6% 2% 1%
cum %
complete 0 1% 4% 7% 9% 13% 15% 18% 20% 24% 26% 28% 31% 33% 37% 42% 45% 48% 53% 58% 62% 67% 75% 80% 83% 88% 91% 97% 99% 100%
0
0.2
0.4
0.6
0.8
1
1.2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Physical S-Curve
% complete
cum % complete
Add item
Physical S-Curve
0
0.2
0.4
0.6
0.8
1
1.2
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Physical S-Curve
% complete
cum % complete
End of Course
Thank You