9/28/2014 222 Excel keyboard shortcuts for PC and Mac | Exceljet

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222 Excel keyboard shortcuts for PC and Mac
File
Create new workbook
N
Open workbook
O
Save workbook
S
Save as
S
Print file
P
Open print preview window
Windows shortcuts in dark gray on the left, Mac shortcuts in white on the right. See also: The 54 Excel shortcuts you really should
know and How to use Mac function keys with Excel.
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Ctrl F4
Alt F4
Ctrl F1
Alt
Tab
Space
Enter
F1
F1
Ctrl Z
Ctrl Y
Ctrl C
Close current workbook
W
Close Excel
Q
Ribbon
Expand or collapse ribbon
R
Activate access keys
Move to next ribbon control
Tab
Activate or open selected control
Space
Confirm control change
Return
Get help on selected control
General
Open help
/
Undo last action
Z
Redo last action
Y
Copy selected cells
C
Cut selected cells
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Ctrl X
Ctrl V
Ctrl Alt V
Ctrl F
Ctrl H
Shift F4
Ctrl Shift F4
Alt F1
F11
Ctrl Shift L
Alt
Ctrl T
Shift Space
Ctrl Space
Ctrl A
X
Paste content from clipboard
V
Display the Paste Special dialog box
V
Display find and replace
F
Display find and replace, replace selected
H
Find next match
G
Find previous match
G
Create embedded chart
Fn F1
Create chart in new worksheet
Fn F11
Toggle Autofilter
F
Activate filter

Insert table
T
Select table row
Space
Select table column
Space
Select table
A
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drag
Ctrl drag
Shift drag
Ctrl Shift drag
Alt drag
Ctrl drag

Alt PgDn
Alt PgUp
Drag and Drop
Drag and cut
drag
Drag and copy
drag
Drag and insert
drag
Drag and insert copy
drag
Drag to worksheet
drag
Drag to duplicate worksheet
drag
Navigation
Move one cell right

Move one cell left

Move one cell up

Move one cell down

Move one screen right

Fn
Move one screen left
Fn
Move one screen up
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PgUp
PgDn
Ctrl
Ctrl
Ctrl
Ctrl
Home
Ctrl End
Ctrl Home
End
Shift Space
Ctrl Space
Ctrl A
Ctrl Click
Fn
Move one screen down
Fn
Move to right edge of data region

Move to left edge of data region

Move to top edge of data region

Move to bottom edge of data region

Move to beginning of row
Fn
Move to last cell in worksheet
Fn
Move to first cell in worksheet
Fn
Turn End mode on
Fn
Selection
Select entire row
Space
Select entire column
Space
Select entire worksheet
A
Add non-adjacent cells to selection
Click
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Ctrl Alt
Ctrl Alt
Shift F8
Esc
Shift Backspace
Ctrl Backspace
Ctrl .
Enter
Shift Enter
Tab
Shift Tab
Shift
Move right between non-adjacent selections

Move left between non-adjacent selections

Toggle add to selection mode
Fn F8
Cancel selection
Esc
Active Cell
Select active cell only
Delete
Show the active cell on worksheet
Delete
Move active cell clockwise in selection
.
Move active cell down in selection
Return
Move active cell up in selection
Return
Move active cell right in a selection
Tab
Move active cell left in a selection
Tab
Extend Selection
Extend selection by one cell right

Extend selection by one cell left
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Shift
Shift
Shift
Ctrl Shift
Ctrl Shift
Ctrl Shift
Ctrl Shift
Shift PgUp
Shift PgDn
Shift Home
Ctrl Shift Home
Ctrl Shift End
F8
Ctrl G

Extend selection by one cell up

Extend selection by one cell down

Extend the selection to the last cell right

Extend the selection to the last cell left

Extend the selection to the last cell up

Extend the selection to the last cell down

Extend selection up one screen
Fn
Extend selection down one screen
Fn
Extend selection to start of row
Fn
Extend selection to first cell in worksheet
Fn
Extend selection to last cell in worksheet
Fn
Toggle extend selection mode
Fn F8
Select Special
Display 'Go To' dialog box
G
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Ctrl Shift O
Ctrl Shift *
Ctrl A
Ctrl /
Ctrl \
Ctrl Shift |
Ctrl [
Ctrl Shift {
Ctrl ]
Ctrl Shift }
Alt ;
F2
Shift F2
Select cells with comments
Fn O
Select current region around active cell
Space
Select current region
A
Select current array
/
Select row differences
\
Select column differences
|
Select direct precedents
[
Select all precedents
{
Select direct dependents
]
Select all dependents
}
Select visible cells only
Z
Cell edit mode
Edit the active cell
U
Insert or edit comment
Fn F2
Cancel entry
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Esc
Shift
Shift
Ctrl
Ctrl
Ctrl Shift
Ctrl Shift
Shift Home
Shift End
Ctrl Delete
Backspace
Delete
Alt Enter
Enter
Esc
Select one character right

Select one character left

Move one word right

Move one word left

Select one word right

Select one word left

Select to beginning of cell
Fn
Select to end of cell
Fn
Delete to end of line
Delete
Delete character to the left of cursor
Delete
Delete character to the right of cursor
Fn Delete
Start a new line in the same cell
Return
Entering data
Enter and move down
Return
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Shift Enter
Tab
Shift Tab
Ctrl Enter
Ctrl Enter
Ctrl ;
Ctrl Shift :
Ctrl D
Ctrl R
Ctrl '
Ctrl "
Ctrl K
Alt
Enter and move up
Return
Enter and move right
Tab
Enter and move left
Tab
Complete entry and stay in same cell
Return
Enter same data in multiple cells
Return
Insert current date
;
Insert current time
:
Fill down from cell above
D
Fill right from cell left
R
Copy formula from cell above
'
Copy value from cell above
"
Add hyperlink
K
Display AutoComplete list

Formatting
Format (almost) anything
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Ctrl 1
Ctrl Shift F
F4
Ctrl B
Ctrl I
Ctrl U
Ctrl 5


Alt H A C
Alt H A L
Alt H A R



1
Display Format Cells with Font tab selected
Apply format again
Y
Apply or remove bold formatting
B
Apply or remove italic formatting
I
Apply or remove underscoring
U
Apply or remove strikethrough formatting
X
Add or remove the shadow font style
W
Add or remove the outline font style
D
Align center
E
Align left
L
Align right
R
Indent
M
Remove indent
M
Increase font size one step
>
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Ctrl Shift ~
Ctrl Shift $
Ctrl Shift %
Ctrl Shift ^
Ctrl Shift #
Ctrl Shift @
Ctrl Shift !
Ctrl Shift &
Alt R
Alt L
Alt T
Decrease font size one step
<
Number Formatting
Apply general format
~
Apply currency format
$
Apply percentage format
%
Apply scientific format
^
Apply date format
#
Apply time format
@
Apply number format
!
Borders
Add border outline
0
Add or remove border right

Add or remove border left

Add or remove border top

Add or remove border bottom
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Alt B
Alt D
Alt H
Alt V
Ctrl Shift _
F4
Shift F3
Alt =
Ctrl `
Ctrl Shift A
Ctrl Shift Enter
F9
Shift F9
Ctrl Alt F9

Add or remove border upward diagonal
Add or remove border horizontal interior
Add or remove border vertical interior
Remove borders
_
Formulas
Toggle absolute and relative references
T
Open the Insert Function Dialog Box
Fn F3
Autosum selected cells
T
Toggle formulas on and off
`
Insert function arguments
A
Enter array formula
Return
Calculate worksheets
Fn F9
Calculate active worksheet
Fn F9
Force calculate all worksheets
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F9
Ctrl Shift U
Ctrl A
Ctrl F3
Ctrl Shift F3
F3
Tab
Ctrl Shift +
Ctrl Shift +
Ctrl Shift +
Ctrl -
Ctrl -
Ctrl -
Evaluate part of a formula
Fn F9
Expand or collapse the formula bar
U
Display function arguments dialog box
A
Define name
L
Define name using row and column labels
Shift F3
Paste name into formula
Accept function with autocomplete
Tab
Grid Operations
Display Insert Dialog box
I
Insert rows
I
Insert columns
I
Display Delete dialog box
-
Delete rows
-
Delete columns
-
Delete cells
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Ctrl -
Delete
Ctrl 0
Ctrl 9
Ctrl Shift 9
Ctrl Shift 0
Alt Shift
Alt Shift
Alt Shift
Alt Shift
Ctrl 8
Ctrl A
Space
Alt Shift
-
Delete contents of selected cells
Fn Delete
Hide columns
0
Hide rows
9
Unhide rows
9
Unhide columns
0
Group rows or columns
K
Ungroup rows or columns
J
Open Group Dialog Box
K
Open Ungroup Dialog Box
J
Hide or show outline symbols
8
Pivot Tables
Select entire pivot table
A
Toggle pivot table field checkbox
Space
Group pivot table items
K
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Alt Shift
Ctrl -
Alt F1
F11
Shift F11
Ctrl PgDn
Ctrl PgUp
F6
Shift F6
Ctrl Tab
Ctrl Shift Tab
Alt Space
Ctrl F9
Ungroup pivot table items
J
Hide pivot table item
Ctrl -
Create pivot chart on same worksheet
Create pivot chart on new worksheet
Fn F11
Workbook
Insert new worksheet
F11
Go to next worksheet
Fn
Go to previous worksheet
Fn
Move to next pane
F6
Move to previous pane
F6
Go to next workbook
Tab
Go to previous workbook
Tab
Display control menu
Minimize current workbook window
M
Maximize current workbook window
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Ctrl F10
Tab
Shift Tab
Ctrl Tab
Ctrl Shift Tab
Enter
Space
Esc
F7
Shift F7
Alt F8
Alt F11
Ctrl D
Dialog boxes
Move to next control
Tab
Move to previous control
Tab
Move to next tab
Tab
Move to previous tab
Tab
Accept and apply
Return
Check and uncheck box
Space
Cancel and close the dialog box
Esc
Other
Open Spelling dialog box
F7
Open Thesaurus dialog box
F7
Open Macro dialog box
Fn F9
Open VBA Editor
Fn F11
Duplicate object
D
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Alt
Ctrl 6
Alt '
Snap to grid

Hide or show objects

6
Display Modify Cell Style dialog box
L
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