Call 2 WHRI ACADEMY Guideline For Applicants

GUIDE FOR
APPLICANTS

WHRI-ACADEMY
fellowship programme
Second Call for Proposals

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CONTENT
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
1. PROGRAM DESCRIPTION 2
2. ORGANISATIONS AND THE PEOPLE INVOLVED 2
3. TOPIC OF THE PROJECT 3
4. TYPE OF MOBILITY FELLOWSHIP AND DURATION 4
5. ELIGIBILITY CRITERIA 5
6. FINANCIAL REGIME 6
7. APPOINTMENT CONDITIONSAND FELLOW RESPONSABILITIES 8
8. COMPILANCE WITH ETHICAL ISSUES 11
9. EVALUATION AND SELECTION 12
10. HOW TO APPLY: INSTRUCTIONS for COMPLETING the APPLICATION 17
11. INDICATIVE TIMETABLE 28
12. ADDITIONAL INFORMATION 28
ANNEX I: RESEARCH AREAS and SUB-RESEARCH AREAS 29
ANNEX II: ETHICAL ISSUES 32

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1. PROGRAM DESCRIPTION

The WilliamHarvey International Translational Research Academy (WHRI-ACADEMY) is a new mobility
fellowship programme which aims to provide multidisciplinary projects to transnational researchers to help
to maximize their career development opportunities inhealthcare and life sciences.

The key aspects of WHRI-ACADEMY are:
- truly worldwide collaborative opportunities for fellows in both academic and industrial environments;
- partner organisations that will host the fellows both within and outside the EU, thus providing mobility
opportunities for fellows to and froma wide geographical area;
- a transnational inter-sectorial exchange dimension between academia and SMEs to enable academic
research fellows try an SME working environment without a gap in their academic careers;
- an incoming mobility component to enable top-class Third country fellows from emerging economies to
be hosted in Europe to both enhance competition and to establish mutually beneficial research
cooperation; and
- a reintegration component to counter the brain drain of European researchers to Third Countries.

The programme is characterized by transparency and openness, granting the fellow freedom to choose
research projects, host organisation and host supervisor. Three types of transnational mobility fellowships
(incoming, outgoing and reintegration) are offered.

Guided by a personal career development plan, a mentorship programme and extensive course scheme,
WHRI-ACADEMY provides a comprehensive programme of support for the research fellow to embark on a
long-termscientific career which responds to changing market needs.

WHRI-ACADEMYis coordinated and managed by the William Harvey Research Institutein Barts and
The London School of Medicine and Dentistry, one of the three faculties of Queen Marys, University of
London.

WHRI-ACADEMY receives funding from the European Union's Seventh Framework Programme for
research, technological development and demonstration activities under grant agreement number 608765.

2. ORGANISATIONS AND THE PEOPLE INVOLVED

Theresearch projectshall be submitted by the applicant in liaison with his/herchosen Host organisation.

Applicant refers to the experienced researcherthat applies for the incoming, outgoing or reintegration
mobility fellowship.

Host organisation refers to the company/institution that administers the funding for the incoming, outgoing
or reintegration fellowship. The appointed experienced researchercarries out his/her research project in the
chosen Host organisation. The section Host organisations of the project website www.whri-academy.eu
gives information about the institutions that have already agreed to take part in the WHRI-ACADEMY
fellowship programme. Please note that WHRI-ACADEMY is open to enroll additional organisations.
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Scientist-in-charge refers to the person responsible for supervising and mentoring the appointed
experienced researcherat the chosen Host organisation.

Please note that:

To be eligible, a Letter of Commitment must be included in the application.This letter shall be signed
by both the legal authorized person and the Scientist-in-Charge of your chosen Host organisation.
HOWEVER, Letters of Commitment signed only by the Scientist-in-Charge are also eligible. The
template of this Letter of Commitment can be found in the section Application package of the project
website, www.whri-academy.eu
The research project must be carried out by the applicant in only one Host organisation. Combining Host
organisations is not permitted. However, placements and/or visits within the WHRI-ACADEMY
network and to outside institutions are possible. Please note that the duration of these placements and/or
visits shall not exceed 15% of the fellowship.
The applicant must apply in one of the institutions that are enrolled inthe WHRI-ACADEMY fellowship
programme. They can be found in the section Host Organisations of the project website, www.whri-
academy.eu

If you have any queries about the eligibility of the Host organisation, please contact x.sandin@whri-
academy.eu before submitting an application.

3. TOPIC OF THE PROJECT

Research fields are chosen freely by the applicants. All research carried out under the WHRI-ACADEMY
fellowship programme must adhere to fundamental ethical principles and meet the requirements set out in the
Programme: http://cordis.europa.eu/fp7/ethics_en.html#ethics_cl

7 research areas are considered. There is no predefined budget allocation among the research areas.

- Molecular and Structural Biology and Biochemistry: the research area 1 (RA1) encompasses molecular
synthesis, modification and interaction, biochemistry, biophysics, structural biology, metabolism, and
signal transduction.
- Physiology, Pathophysiology, including Cardiovascular diseases and Endocrinology:the research area 2
(RA2) encompasses organ physiology, pathophysiology, endocrinology, metabolism, ageing,
tumorigenesis, cardiovascular disease, and metabolic syndrome.
- Genetics, Genomics, Bioinformatics and Systems Biology:the research area 3 (RA3) encompasses
molecular and population genetics, genomics, transcriptomics, proteomics, metabolomics, bioinformatics,
computational biology, biostatistics, biological modelling and simulation, systems biology, and genetic
epidemiology.
- Cellular and Developmental Biology:the research area 4 (RA4) encompasses cell biology, cell
physiology, signal transduction, organogenesis, developmental genetics, and stemcell biology.
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- Neurosciences and Neural Disorders: the research area 5 (RA5) encompasses neurobiology,
neuroanatomy, neurophysiology, neurochemistry, neuropharmacology, neuroimaging, systems
neuroscience, and neurological and psychiatric disorders.
- Immunity and Infection:the research area 6 (RA6) encompasses the immune system and related disorders,
infectious agents and diseases, and prevention and treatment of infection.
- Diagnostic Tools, Therapies and Public Health:the research area 7 (RA7) encompasses aetiology,
diagnosis and treatment of disease, public health, epidemiology, pharmacology, clinical medicine,
regenerative medicine, and medical ethics.

The applicant chooses the research area with which the proposal will be associated at the proposal
submission stage and this should be considered the core discipline. It is possible to choose more than one
research area in case of multidisciplinary projects.

4. TYPE OF MOBILITY FELLOWSHIP AND DURATION

WHRI-ACADEMY offers three types of transnational mobility fellowship.

Fellowship scheme Type of mobility
INCOMING For non-residents of the Host country.
Researchers from any nationality can apply.
OUTGOING For residents of EU Members States or Associated Countries.
Mobility is from a EU Member State or Associated Country to a
Third Country (with a preferably return phase to either a EU
Member State or Associated Country)
REINTEGRATION Only EU Member State or Associated Country nationals having
carried out research in a Third Country at least 3 years can apply.
The mobility is from a Third Country toeither EU Member State or
Associated Country.

Please note that, in all cases (Incoming, Outgoing and Reintegration), applicants must not have resided or
carried out their main activity in the Host country for more than 12 months in the 3 years prior to the
application deadline.

If you have any queries about the type of mobility fellowship, please contact x.sandin@qmul.ac.uk before
submitting an application.

The duration of the fellowshipsmust be:
- For INCOMING: a minimumof 12 months and a maximumof 36 months
- For OUTGOING: a minimum of 12 months and a maximum of 36 months. For outgoing mobility
fellowships, a return phase to any either EU Member States or Associated Countries is preferable. The
return phase shall not exceed 15% of the total length of the fellowship.
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- For REINTEGRATION: a minimumof 12 months and a maximumof 36 months.

Which are the EU Member States? The 27 EU Member States are Austria, Belgium, Bulgaria, Cyprus,
Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia,
Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain,
Sweden, and the United Kingdom.

Which are the Associated Countries? The Associated Countries are Albania, Bosnia and Herzegovina,
Croatia, Faroe Islands, FYR Macedonia, Iceland, Israel, Liechtenstein, Moldova, Montenegro, Norway,
Serbia, Switzerland and Turkey.

Which are the Third Countries? Third countries are neither EU Member States nor Associated Countries
within FP7.

5. ELIGIBILITY CRITERIA

A number of eligibility criteria must be fulfilled by the deadline for proposal submission. Proposals not
meeting the criteria will not be evaluated but rejected instead.

Eligibility is determined using the information provided in the application. For an application to be eligible:
1. It must be received before the deadline: 13 October 2014, 17h00 UK time
2. It must be submitted via email: x.sandin@qmul.ac.uk
3. It must include the following documents:
- Application form
- Research Project
- CurriculumVitae (CV)
- Letter of Commitment
- Budget
The templates of these documents can be found in the section Application package of the project
website www.whri-academy.eu. Please note that these templates cannot be modified, and, once
completed, they must be converted into PDF.
4. Level of experience. The applicant must, at the time of the recruitment by the chosen Host organisation,
either:
- Be in possession of a doctoral degree (PhD),
or
- Have at least four years of research experience (full-time equivalent) since gaining a university
diploma giving him/her access to doctoral studies either in the country in which the degree/diploma
was obtained or in the country in which the research training is provided.Only time spent on post-
graduate research activities (remunerated, and including the period of research training, e.g. PhD
training) can be included (i.e. working outside research should not be taken into account). Also, any
periods of part-time activity in research should be translated into full-time experience (e.g. 3 years
half time =1.5 years full-time).

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Level of experience: RESTRICTIONS
1. First-professional degrees will not be considered in themselves as PhD-equivalent.
2. Note that in the context of Marie Curie Actions, Medical Doctor (MD) studies are not taken as
equivalent to PhD studies. For MDs, the requirement of 4 years of full-time research experience will
apply. This equivalence should be strictly regarded as a specific objective of the Marie Curie Actions
(evaluation of research experience), and should not be regarded as conflicting with national rules in
some Member States or Associated Countries, which may recognise the equivalence of MD and PhD
for other reasons (e.g. for career progression in the public sector).
For medical doctors who have been awarded both an MD and a PhD, the date of the doctorate studies
takes precedence in the calculation of the eligibility of the applicant.
EXTENSIONS FOR THE LEVEL OF EXPERIENCE: ELIGIBLE CAREER BREAK
Extensions to this period may be allowed in case of eligible career breaks which must be properly
documented. Eligible career break are:
For maternity, the effective elapsed time since the award of the PhD will be considered reduced by
18 months for each child born before the PhD award.
For paternity, the effective elapsed time since the award of the PhD will be considered reduced by
the actual amount of paternity leave taken for each child born before the PhD award.
For long-term illness (over ninety days), clinical training or national service the effective
elapsed time since the award of the PhD will be considered reduced by the actual amount of leave
taken for each incident which occurred before the PhD award.

If you have any queries about the level of experience, please contact x.sandin@qmul.ac.uk before
submitting an application.

6. FINANCIAL REGIME

The contribution of WHRI-ACADEMY is 29,800 per fellow-year multiplied by the Marie Curie
country correction coefficients. Please note that the Marie Curie country correction coefficients can be
found in the Marie Curie Work Programme 2013. Please note that this document can be found in the
Section Library, www.whri-academy.eu/whri-library

The financial rules of the funding programme Co-funding of Regional, National and International
Programmes (COFUND) will apply. WHRI-ACADEMY will contribute 40% of the annual fellowship
costs as specified in the agreement between WHRI-ACADEMY and each of the institutions that
have already enrolled as Host organisation within the WHRI-ACADEMY fellowship programme.

The eligible expenses may be broadly divided into:
a) Living allowance
b) Mobility/Travel allowance
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c) Contribution to the research costs

Fellows will receive a Living allowance. The Host organisations are allowed to use their own salary
scales to support the costs for the fellows salary costs. WHRI-ACADEMY contribution for the Living
allowance is 23,200 per fellow-year. This amount results of multiplying 58,000 by 40%.

Please note that the Living allowance is a gross contribution to the salary costs of the fellow.
Consequently, the net salary results fromdeducting all compulsory taxes and social security contributions
fromthe gross amounts. The Host Organization may pay a top-up to the eligible researchers in order to
complement this contribution.

The Mobility/Travel allowance is a relocation allowance and family status is not taken into
consideration. WHRI-ACADEMY contribution for the Mobility/Travel allowance is 600 per fellow-
year. This amount results of multiplying 1,500 by 40%.

The Mobility/Travelallowance can, as example, cover:
- The fellows travel expenses fromthe place of origin to the WHRI-ACADEMY Host organisation.
- The travel cost of family visits.
- Costs of running Two households (i.e. the household in the place of project implementation and the
household in the country of residence), language courses, any travel expenses incurred as a direct
result of the research, including attendance at conferences and international events.
If applicable by national law, the Mobility/Travel allowance is recommended to be paid separately of the
Living allowance. The Mobility/Travel allowance can either be paid as a separate payment to the fellow
or together with the Living allowance. Please note that if the Mobility/Travel allowance is paid as part
of the salary a fiscal treatment equal to the one of the Living allowance is possible. This means the
Mobility/Travel allowance could be subject of taxation and could be considered in the calculation of the
due social security fees.

The Contribution to the research costswill be provided for the benefit of the fellow. It will be managed
by the fellow with the support of the Scientist-in-Charge. WHRI-ACADEMY contribution for the
Contribution to the research costs is 6,000 per fellow-year. This amount results of multiplying
15,000 by 40%. This allowance includes costs associated with scientific activities of the fellow to cover
non-investment expenditures of her/his project. These include, as example:
- Consumables and/or supplies.
- Equipment is eligible only if it is needed for the research project of the employed fellow. Equipment
costs shall not exceed 3,000 per fellow-year.
- Participation at conferences and training courses.
- Fees for scientific journals, and memberships in scientific associations.
- Projects dissemination material.
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- Personnel costs (such as wages for PhD students, technical or other staff) other than those related to
the fellow appointed to the project.
- All costs related to the execution of the project by the fellow and which would normally not arise if
the fellow was not hosted at the Host organisation.

7. APPOINTMENT CONDITIONSAND FELLOW RESPONSABILITIES

Appointment conditions
Successful applicants will be required to communicate their acceptance and the starting date of their
project to the WHRI-ACADEMY Programme Office within 30 days of receiving email confirmation of
the success of their applications.They are expected to take up their fellowships within six months of
receiving email confirmation of the success of their applications.

A formal Fellowship Agreement will be signed by the WHRI-ACADEMY Programme Office, the Host
organisation and the appointed fellow. This will state the arrangements for the legal and financial
administration of the WHRI-ACADEMYfellowship programme. This Fellowship Agreement must be
included in theemployment contract that the fellow and the Host organisation will sign.

As a general rule fellowsin the WHRI-ACADEMY fellowship programme must be appointed by their
Host organisationunder an employment contract for the duration of their fellowship except in adequately
documented cases or where national financial regime regulation would prohibit this possibility. When an
employment contract cannot be provided by the Host organisation, the fellow must be recruited under a
status equivalent to a fixed amount fellowship, provided that it is compatible with the national legislation
and that adequate social security is provided (but not necessarily paid fromthe fellowship).

The European Charter for Researchers and the Code of Conduct for the recruitment of researchers offer a
reference framework for the employment of researchers
1
.

A working week will comprise five days of eight hours per day. General employment conditions will
include a minimum of 25 working days of vacation per annum. The fellow is expected to work full-time
except for parental care. Fellows will not be permitted to hold other paid appointments without the
express permission of the WHRI-ACADEMY Programme Office.

Placements and/or visits withinthe WHRI-ACADEMY network and to an outside organisationof it are
possible within the fellowship. However, only one organisation can be the employer for the duration of
the fellowship. These placements and/or visits cannot exceed 15% of the recruitment period of the
fellowship.

Breaks within the fellowship will be permitted for reasons of pregnancy, childcare, military or other civil
duties, care of elderly relatives or illness. Requests for breaks for other reasons will be considered on a

1
http://ec.europa.eu/eracareers/pdf/am509774CEE_EN_E4.pdf
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case-by-case basis. There will be a facility for parental care to be facilitated by part-time fellowships. For
example, a fellow working at 50% full-time equivalent can prolong the fellowship by up to two years as
long as the completion date remains before the end of the WHRI-ACADEMY fellowship programme.

Responsibilities of the Fellow
Context: As WHRI-ACADEMY fellow, you will also be a Marie Curie Fellow. You will benefit fromthe
WHRI-ACADEMY mentoring programme which aims to support you in developing a successful career.
Your chosen Scientist-in-Charge at the Host organisation will allocate you a mentor who will be a senior
experienced scientific figure and will be asked to develop fair and transparent career evaluation processes.
You will be required to take part in the WHRI-ACADEMY annual workshop and training programme, to
continuously update your career development plan and to submit an annual report to the ProgramOffice.
You will be strongly encouraged to take up at least four complementary training courses during the
course of a 24 or 36 month fellowship and two during a 12-month fellowship.

Reporting: Fellows will be expected to deliver project reports at the end of each fellowship year. Reports
should contain the following elements:
- Project development and progress with respect to planned activity
- Preliminary results
- Any deviation fromthe original proposal
- Accounting for any expenses incurred
- Any ethical issues that have arisen during the research activity
- List of publications and presentations

A final report has to be presented at the end of the fellowship. The fellow will have to deliver it no later
than 30 days after the termination of the fellowship. A draft final report should be submitted one month
prior to the end of the fellowship. These reports will contain the following elements:
- A description of the project and its implementation during the fellowship
- A comparative description of expected and obtained results
- Any deviation of the project fromthe original proposal and justification for this
- Further developments
- Ethical issues that arose during the research activity
- List of publications and presentations

In addition, fellows are expected to submit annual reports on their career development plan to the
ProgramOffice. This career development plan reports shall be included as an attachment to the annual
project reports.As Marie Curie Fellows, participants should also complete a follow-up questionnaire two
years after the end of their fellowship.

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Monitoring: Fellows will be monitored by the Scientist-in-Charge at their Host organisation and their
Mentor (who will be a senior experienced scientific figure). Monitoring will also be carried out through
evaluation of annualreports and day-to-day contact.

Intellectual Property Rights (IPR):WHRI-ACADEMY is coordinated and managed by the William
Harvey Research Institute in Barts and The London School of Medicine and Dentistry, one of the three
faculties of Queen Mary University of London (QMUL).

QMUL and Host organisations, which have already agreed to take part in the WHRI-ACADEMY
fellowship programme, have already signed a Partnership Agreement where the background needed for
the purposes of the project hasbeen defined.

All requests for access rights shall be made in writing.The granting of access rights may be made
conditional on the acceptance of specific conditions aimed at ensuring that these rights will be used only
for the intended purpose and that appropriate confidentiality obligations are in place.

Unless otherwise agreed by the owner of the foreground or background, access rights shall confer no
entitlement to grant sub-licences.

Where the beneficiary intends to grant an exclusive licence to foreground to a third party established in a
third country not associated to the Seventh Framework Programme, the Commission may object to the
granting of such an exclusive licence, if it considers that this is not in accordance with the interests of
developing the competitiveness of the European economy or is inconsistent with ethical principles or
security considerations.In such cases, the exclusive licence shall not take place unless the Commission is
satisfied that appropriate safeguards will be put in place and has authorised the grant in writing.

The Host organisations shall ensure that the fellow enjoys, on a royalty-free basis, access rights to the
background and to the foreground, if that background or foreground is needed for his/her research
training activities. If the research results in a discovery which is commercially exploitable, or potentially
exploitable, the Host organisation is required to take all reasonable steps to protect the IPR resulting from
this research. This should be done by patenting or otherwise asserting and protecting these rights.

Dissemination:Dissemination activities shall be compatible with the protection of intellectual property
rights, confidentiality obligations and the legitimate interests of the owner(s) of the foreground.

All publications or any other dissemination relating to foreground shall include the followingstatement
and logoto indicate that said foreground was generated with the assistance offinancial support from the
Union:This project has received funding from the European Unions Seventh Framework
Programme for research, technological development and demonstration activities under grant
agreement no 608765.

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This statement will have to be translated into the language of the dissemination activity. Translations in
all European Union languages will be provided.

8. COMPILANCE WITH ETHICAL ISSUES

Ethics is central to scientific integrity, honesty and clarity of science. This means that in any proposal
submitted to the 7
th
Framework programme, including WHRI-ACADEMY fellowship programme, ethics
issues must be identified and addressed. Proposals that raise ethics concerns will be flagged. Therefore,
both FP7 and relevant national or regional ethics regulations in the country of the Host organisation must
be respected. If some aspects are incomplete, clarification may be sought.

The Host organisations shall be responsible for supporting and advising the fellows to seek all ethics
approvals needed for their research before signing the Fellowship Agreement. Please note that WHRI-
ACADEMY recognizes the following ethical issues that should be taken into account when preparing the
proposal:
- Informed consent
- Privacy and data protection
- Human embryonic stemcells
- Use of human biological samples and data
- Research on animals
- Research in developing countries
- Dual use

If relevant, procedures/actions/certificates should be described in the proposal and a referring page
number should be stated in the Ethical issues table. This Ethical issues table must be filled in by all
applicants regardless the ethical sensitivity of the proposed research project.

The WHRI-ACADEMY Programme Office will make sure that the proposal is, in addition to regular
experts, also reviewed by an ethics expert in the relevant area. The WHRI-ACADEMY Programme
Officeensures that ethically sensitive research does not start until all approvals (issued by the relevant
authorities) have been received.

Specific procedures for the use of human embryonic stem cells
Concerning human embryonic stem cell research(hESCs), WHRI-ACADEMY fellowship programme
will follow this procedure:
- In their evaluation report, the scientific evaluators must mention if the use of hESCs is justified and
necessary for the success of the project.
- If the research project is suggested for funding, the WHRI-ACADEMY Programme Office
immediately contacts the REA Project Officer, who will forward the research proposal and the
scientific evaluation and reports for EC ethics review. In addition, the REA will ask the PEOPLE
Programme Committee for its opinion.
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- The research usinghESCs may not start until the proposal has received the approval of the EC Ethics
Review and the PEOPLE Programme Committee, which will be communicated by the REA project
officer.

The following fields of research will not be financed under the WHRI-ACADEMYfellowship
programme:
- research activity aiming at human cloning for reproductive purposes;
- research activity intended to modify the genetic heritage of human beings which could make such
changes heritable (research relating to cancer treatment of the gonads can be financed); and
- research activities intended to create human embryos solely for the purpose of research or for the
purpose of stemcell procurement, including by means of somatic cell nuclear transfer.

If the research does deal with areas requiring the ethical approval, the ethical Guidelines and assurance
procedures of the Host Institution must be abided.

WHRI-ACADEMY will not support non-ethical research. If such research is discovered within a project,
the following measures will be taken:
- Suspension of the research
- Cancellation of the fellowship
- Return of financial support

Detailed instructions on ethical issues in the proposal are displayed in Annex II of this Guideline for
Applicants.

Applicants and Host organisations are referred to the research ethics website CODEX
http://codex.vr.se/en/as an important knowledge base and educational resource, including instructive texts
and extensive links to research bioethics topics and related issues.

For additional information:
FP7 Ethical principles: http://cordis.europa.eu/fp7/ethics_en.html
Research on Animals: http://www.nc3rs.org.uk/category.asp?catID=3

9. EVALUATION AND SELECTION

General: The evaluation of proposals is carried out by the WHRI-ACADEMY Evaluation Committee
with the assistance of independent experts. The selection and evaluation process will comply with
Selection of experienced researchers, Annex III, section III.3 of the Marie Curie Grant Agreement
2
.

The evaluators will be identified from European and international organisations and will be selected to fit
the scientific scope of the submitted proposals. A balance of nationalities and expertise will be sought,

2
ftp://ftp.cordis.europa.eu/pub/fp7/docs/rea-annex3-mc-cofund-mono-v4_en.pdf
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making sure that the panel represents international group of scientists. This will ensure impartiality during
the evaluation of the applications. They will sign an appointment letter, including an agreement of non-
disclosure/confidentiality and conflict of interest before beginning their work. These rules must be
adhered to at all times, before, during and after the evaluation.

Conflicts of interest: Under the terms of their appointment letter, experts must disclose beforehand any
known conflicts of interest, and must immediately informthe WHRI-ACADEMY Programme Office if
one becomes apparent during the course of the evaluation. The WHRI-ACADEMY Programme Office
will take whatever action is necessary to remove any conflict.

Non-disclosure/Confidentiality: The appointment letter also requires experts to maintain strict
confidentiality with respect to the whole evaluation process. They must follow any instruction given by
the WHRI-ACADEMY Programme Office to ensure this. Under no circumstance may an expert attempt
to contact an applicant on his/her own account, either during the evaluation or afterwards. In addition, an
independent observer will be appointed by the WHRI-ACADEMY Programme Office.

Before the evaluation: Once submitted the application, applicants will receive an email of
acknowledgment of receipt of proposal.

Eligibility criteria for each proposal are checked before the evaluation begins. Proposals which do not
fulfill these criteria will not be included in the evaluation. The Guideline for Applicants describes the
eligibility criteria.

The Evaluation Committee will regularly update the list of experts capable of evaluating the proposals. In
constituting the lists of experts, the Evaluation Committee also takes account of their abilities to
appreciate the industrial and/or societal dimension of the proposed work. Experts must also have the
appropriate English language skills required for the proposals to be evaluated.
The list is drawn up to ensure:
- A high level of expertise
- An appropriate range of competencies
- An appropriate balance between academic and industrial expertise and users
- A reasonable gender balance
- A reasonable distribution of geographical origins
- Regular rotation of experts

Individual evaluation of proposals: Each proposal will be assessed independently by three independent
experts against the following criteria:

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Evaluation criteria
Project objectives Originality and innovative nature of the proposal, and relationship to the
state-of-the-art of research in the field
Research/technological quality, including any interdisciplinary and
multidisciplinary aspects of the proposal
Methodology Appropriateness of research methodology and approach
Work plan Feasibility and credibility of the proposal, including the work plan
Clarity and quality of
training for the
development of the
researcher
Match between applicant profile (i.e.: research experience and results) and
the proposed research project
How will the fellow gain scientific competencies from your chosen Host
organisation(s) during the fellowship through training?
How can the fellow reach more professional maturity and independence
through exposure to complementary skills training?
Supervisor(s) and
chosen host
organisation
Qualifications and experience of the supervisor(s)
Appropriateness of the institutional environment
Communication and
results dissemination
How effective are the proposed measures for communication and results
dissemination?
Is there a potential to convert the research results into marketable
products/services?

Evaluation scores will be given for each of the four criteria. Each criterion will be scored out of 5. Scores
will be given with a resolution of two decimals place. A score 0 means that the proposal fails to address
the criterion under examination or cannot be judged due to missing or incomplete information. A score 1
means poor and, therefore, that the criterion is addressed in an inadequate manner, or there are serious
inherent weaknesses. A score 2 means fair and, therefore, that while the proposal broadly addresses the
criterion, there are significant weaknesses. A score 3means good and, therefore, that the proposal
addresses the criterion well, although improvements would be necessary. A score 4 means very good
and, therefore, the proposal addresses the criterion very well, although certain improvements are still
possible. A score 5 means excellent and, therefore, that the proposal successfully addresses all relevant
aspects of the criterion in question.

The thresholds and weightings [priority in case of ex aequo (equal points)] for the different criterion are
summarised in the table below.

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Criteria Weightings Threshold
Priority in case
of ex aequo
Criteria 1: Project objectives
30% 3 2
Criteria 2: Methodology
Criteria 3: Work plan 15% 3 4
Criteria 4: Clarity and quality of training for the
development of the researcher
30% 3 1
Criteria 5: Supervisor(s) and chosen host organisation 15% 3 3
Criteria 6: Communication and results dissemination 10% 3 5

- Only proposals scoring a minimum of 12 points will be considered for funding
- Fellowships will be awarded according to the selection ranking and the available budget
- Proposals scoring above 12 but for which funding is not available may apply for the next Call
for Proposals
- Proposals scoring below 12 points may not apply to the next Call for Proposals (3
rd
Call for
Proposals). They may apply to the 4
th
Call for Proposals.

Where candidates have equal qualifications, in areas where it is necessary to prove compliance with the
objectives of eliminating under-representation of a gender the programme will give priority to the under-
represented gender. The programme will comply with Council Directive 76/207, Article 2, which
represents the principle of equal treatment for men and women with regard to employment, vocational
training, promotion and working conditions.

Career breaks or variations in the chronological order of CVs will not be penalised; rather, they will be
regarded as an evolution of your career and a potentially valuable contribution to your overall
professional development. You are, therefore, encouraged to present an evidence-based CV reflecting a
representative array of achievements and qualifications appropriate to the post you are applying for.

Consensus meeting: A consensus meeting involving the three experts and a fourth expert (acting as
observer) will follow via a telephone or web conference. The observer will review the process to ensure
that fairness has been displayed at all levels of the evaluation (on gender, career development aspects etc.)
and in achieving consensus. He/she will record the agreed points and produce an evaluation consensus
report detailing the decision of the WHRI-ACADEMY Evaluation Committee.

Outcome of consensus: The evaluation consensus report will be sent to the WHRI-ACADEMY
Programme Office within two days of the consensus meeting. Proposals that successfully pass the
evaluation process and are shortlisted for funding will have to pass the following ethical oversight steps.
1) Local ethical approval according to relevant national legislation in the Host countryshortlisted
applicants will be required to provide evidence (copy of letter/submitted protocol) that local ethical
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approval has been sought. Before work at the Host organisation can begin, evidence must be provided
that local ethics approval has been acquired (i.e.: copy of letter fromlocal committee sent to WHRI-
ACADEMY Programme Office). In cases where no ethical approval is required by the
Hostorganisations standard practices, this must be confirmed in writing by the chosen Scientist-in-
Chargeat the Hostorganisation(not by the fellow).
2) Ethics Advisory Panel approval: the appointed WHRI-ACADEMY Ethics Advisory Panel will
review all shortlisted proposals and raise any outstanding ethical questions/issues. They will make
recommendations as to any action that should be taken (i.e.: clarification of key points by the
potential fellow to the Panel, adjustment of protocol, increase in sample size, etc.).
3) European Commission ethical review: any studies that involve the use of human embryonic stem cells
shall be sent to the European Commission ethics panel for approval.

Except in cases where European Commission ethical approval is required (i.e.: human Embryonic Stem
cell research), the primary ethical review shall be local ethics approval according to Host Organisation
practices and national legislation. In the unlikely case of a conflict in the opinion between the WHRI-
ACADEMY Ethics Advisory Panel and local ethics committees, the WHRI-ACADEMY Ethics Advisory
Panel shall defer to the opinion of local ethics committees and the rules of the Host organisation.

Once proposals that successfully pass the evaluation process and are shortlisted for funding have passed
the ethical oversight, theWHRI-ACADEMY Programme Office will organize an evaluation summary
meeting that involves the Panel Chairs and chaired by the WHRI-ACADEMY Project Coordinator
andwhere proposals will be selected for funding. The WHRI-ACADEMY Programme Office will then
informthe applicants by sending an evaluation report by email where the evaluation outcome and
decision will be communicated.
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10. HOW TO APPLY: INSTRUCTIONS for COMPLETING the APPLICATION
Please follow carefully the different steps during the preparation and final submission stage of your
project application.

STEP 1
Read the admission requirements (Eligibility Criteria) on the section The Programme of the
project website, www.whri-academy.eu
Are you eligible?
NO YES
STEP 2
May you apply in the WHRI-ACADEMY next
Calls for Proposals?
STEP 2
- Chose the Host organisation you wish to
work with (Section Host organisation on
the project website)
- Select the research area of your interest.
(See Guidelines for Applicants that can be
downloaded on the project website, section
Application package)
- Contact the Scientist-in-Charge of your
chosen Host organisation to discuss your
project
STEP 3
Approval of your project
by your chosen Scientist-
in-Charge
Please complete the EXPRESSION OF
INTEREST template (it can be downloaded on
the project website, section Application
package) and send it duly complete to
x.sandin@qmul.ac.uk

STEP 4
Prepare your proposal.
See below the instructions
for completing the
application
STEP 5
Submit your proposal.
Deadline: 13 October
2014, 17h00 UK time
STEP 3
Rejection of
your project
idea
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STEP 3: EXPRESSION OF INTEREST
Dear Applicant,
Please note that the Expression of Interest is a compulsory document.
Please note that the PFD document shall be named with your family name first (familyname-EOI.PDF)
Once it is complete, please convert it into PDF and send it to the following email: x.sandin@qmul.ac.uk
Kind regards,
WHRI-ACADEMY Programme Office
INFORMATION OF THE APPLICANT
Name and Surname Please complete
Email Please complete
Nationality Please complete
Current/Last job position Please complete
Current/Last employer Please complete

INFORMATION OF THE RESEARCH PROPOSAL
Type of Mobility Fellowship applied for Please complete
Chosen Host organisation applied to Please complete
Name of the chosen Scientist-in-Charge Please complete
Position of the chosen Scientist-in-Charge Please complete
Email of the chosen Scientist-in-Charge Please complete
Duration of the proposal (in months) Please complete

Do you need permission to work in the chosen host
country (e.g.: working visa)?
Please indicate: YES or NO

Do you hold a PhD Degree? Please indicate: YES or NO
If YES please indicate:
Date of award (DD/MM/YYYY) Please complete
Legal name of the institution Please complete
Country Please complete
If NO:
Do you have at least 4 years of research experience full-
time equivalent?
Please see note n. 1
Please indicate: YES or NO
Note 1: At least 4 years of research experience full-time equivalent since gaining a university diploma giving him/her access
to doctoral studies either in the country in which the degree/diploma was obtained or in the country in which the research
training is provided. Only time spent on post-graduate research activities (remunerated, and including the period of research
training, e.g. PhD training) can be included (i.e. working outside research should not be taken into account).

RESEARCH AREA(S)
Please note that the full list of Research Areas can be found in the Guideline for Applicants. Please note that you shall choose
at least one and up to two Research Areas.
Primary Research Area Please complete
Secondary Research Area (optional) Please complete (if applicable)

SUB-RESEARCH AREA(S)
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Please note that the full list of Sub-Research Areas can be found in the Guideline for Applicants. Please note that you shall
choose at least one and up to three Sub-Research Areas
Primary Research Area
Sub-Research Area 1 Please complete
Sub-Research Area 2 Please complete (if applicable)
Secondary Research Area
(Optional)

STEP 4: INSTRUCTIONS FOR COMPLETING THE APPLICATION

The application is composed of 8 parts.

PART 1 Information on the Applicant
Form entitled WHRI-ACADEMY Call 2
Application form
PART 2 Information on the Host Organisation
and Mobility Fellowship Scheme
PART 3 CurriculumVitae of the Applicant Form entitled WHRI-ACADEMY Call 2 CV
PART 4 Research Project Form entitled WHRI-ACADEMY Call 2
Research Project
PART 5 Budget Form entitled WHRI-ACADEMY Call 2
Budget
PART 6 Letter of Commitment of the Host
Organisation
Form entitled WHRI-ACADEMY Call 2 Letter
Commitment
PART 7 Equal Monitoring Opportunities Form
Form entitled WHRI-ACADEMY Call 2
Application form
PART 8 Data protection and declaration
correctness information

Below you find an example of the forms. Please note that you shall download the forms from the project
website, www.whri-academy.eu, section Application package.

PART 1 INFORMATION ON THE APPLICANT
PERSONAL DETAILS
Family name: Please complete
First name(s): Please complete
Title (Prof. Dr. Mr. Ms. Mrs.): Please complete
1
st
Nationality: Please complete
2
nd
Nationality: Please complete
Town: Please complete
Postal code/CEDEX: Please complete
Country: Please complete
Phone number (Mobile): Please complete
Phone number (Work): Please complete
Email 1: Please complete
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ELIGIBILITY TO WORK IN THE HOST COUNTRY
Do you require a visa to work in your chosen host country?
Please indicate YES or NO.
If NO, please give details (i.e.: EU citizen, double nationality, visa holder in the host country, etc.)

QUALIFICATIONS
University Degree: Please complete
Date of award: DD/MM/YYYY
Institution where awarded: Please complete

Master Degree: Please complete
Date of award: DD/MM/YYYY

Doctorate Date of award: DD/MM/YYYY
Doctorate (in progress) Expected date
of award:
DD/MM/YYYY (if applicable)
Do you hold a Doctor of Medicine
(MD) Degree?

FULL TIME RESEARCH EXPERIENCE since gaining a university diploma giving him/her access to doctoral studies
either in the country in which the degree/diploma was obtained or in the country in which the research training is
provided.
Number of months: Please complete

PLACE OF ACTIVITY/PLACE OF RESIDENCE (Previous 5 years)
From DD/MM/YYYY To DD/MM/YYYY Country
Please complete Please complete Please complete

ARE YOU APPLYING IN ORDER TO RESUME A CAREER AFTER A BREAK?
If YES, please give details (i.e.: maternity/paternity, national service, long-term illness over 90 days , if other, please
specify)
N. of months of career break: Please complete

CURRENT/LAST EMPLOYER
Legal name of the current/last
employer:
Please complete
Dept./Faculty/Institute/Lab name: Please complete
Website Please complete

REFERENCES
Please give the names and contact details of two references, one of whom should be your current or most recent
employer (people who know you well and who can comment on your ability to carry out the duties of this fellowship,
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for example a previous employer or college tutor but NOT a relative/friend).
Please note that, the Scientist-in-Charge in the host organization you have chosen cannot be a referee, unless he/she
is your current employer.
Please note that the referees will be contacted before sending notification to the awarded fellows.
Reference 1 (Current or last employer)
Position: Please complete
Legal name of employer: Please complete
Phone number 1: Please complete

Reference 2
Legal name of the employer: Please complete

PART 2 INFORMATION ON THE HOST INSTITUTION AND MOBILITY FELLOWSHIP SCHEME
HOST INSTITUTION DETAILS
Legal name of the chosen Host
organisation:
Please complete
Website: Please complete

SCIENTIST-IN-CHARGE DETAILS
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Phone number1: Please complete
Phone number2: Please complete

TYPE OF MOBILITY FELLOWSHIP
Type of fellowship applied for: Please indicate if you apply to: INCOMING or OUTGOING or
REINTEGRATION
Please specify the duration of the
fellowship applied for:
Please indicate the number of months of duration (Please note that the minimum
duration is 12 months and maximum duration is 36 months)

PART 3 CURRICULUM VITAE OF THE APPLICANT
Please use the template that can be found in the section Application package www.whri-academy.eu
If you use a different format, it may lead to rejection of your proposal.
The CV should be limited to maximum 3 pages and should include the standard academic and research record. The experts
will be instructed to disregard any pages exceeding the overall 3 page limit. Annexes are not allowed. Any research career
gaps and/or unconventional paths should be clearly explained so that this can be fairly assessed by the independent evaluators.
The minimum font size allowed is 11pt with single line spacing. All margins should be at least 20 mm.
The CV must provide a list of achievements reflecting your track record, and this may include, if applicable:
1. Publications in major international peer-reviewed multi-disciplinary scientific journals and/or in the leading international
peer-reviewed journals, peer-reviewed conference proceedings and/or monographs of their respective research fields (Last
5 years)
2. Prizes and Awards (Last 5 years)
3. Funding track record (Research grants and fellowships) (Last 5 years)
4. Invited presentations to peer-reviewed, internationally established conferences and/or international advanced schools (Last
5 years)
5. Organisation of International conferences in the field of the applicant (membership in the steering and/or programme
committee) (Last 5 years)
6. Granted patents and / or examples of leadership in industrial innovation (Last 5 years)

PART 4 RESEARCH PROJECT
Dear Applicant,
Please do not modify the layout of this document.
The minimum font size allowed is 11pt with single line spacing. All margins should be at least 20 mm.
The experts will be instructed to disregard any pages exceeding the overall page limit. Annexes are not allowed.
Please note that you must convert to PDF your Research project once is complete.
Please note that the PFD document shall be named with your family name first (familyname-research-project.PDF)
Kind regards,
x.sandin@qmul.ac.uk

The WHRI-ACADEMY Research project template contains the following parts:

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SUMMARY OF THE RESEARCH PROPOSAL (This Section does NOT count for the limit on pages)

APPLICANT NAME AND
SURNAME
Please complete

PROJECTS TITLE Please complete
ACRONYM Please complete (if applicable)

RESEARCH AREA(S)
Please note that the full list of Research Areas can be found in the Guideline for Applicants.
Please note that you shall choose at least one and up to two Research Areas
Primary Research Area Please complete
Secondary Research Area (Optional) Please complete (if applicable)

SUB-RESEARCH AREA(S)
Please note that the full list of Sub-Research Areas can be found in the Guideline for Applicants.
Please note that you shall choose at least one and up to three Sub-Research Areas
Primary Research Area
Sub-Research Area 1 Please complete
Secondary Research Area
(Optional)

FREE KEYWORD(S) (Optional)
Please note that you shall choose up to three free keywords
Free keyword 1 Please complete (if applicable)

INDICATIVE STARTING DATE DD/MM/YYYY

ABSTRACT (minimum 800 characters, maximum 1800 characters excluding spaces)
Please complete

RESEARCH PROPOSAL (Please make sure you do not exceed the page limits applied per Section)

SECTION 1 PROJECT OBJECTIVES (1 PAGE)
Required sub-headings:
a) Provide a clear and specific description of the project objectives against the background of the state-of-the-art and the
results hoped for.
b) Explain the scientific and technical contributions that the project is expected to make to advance the state-of-the-art within
the research area covered by the project.

SECTION 2 METHODOLOGY (1 PAGE)
The methodology should be presented as clearly as possible. For each objective explain the methodological approach that
will be employed in the project and justify it in relation to the project objectives. When any novel methods or techniques are
proposed, explain their advantages and disadvantages.

SECTION 3 WORK PLAN (2 PAGES)
a) Provide a work plan structured in periods of 12-months, as shown above
b) Please include a Gantt chart/Chronogram
c) Please provide a contingency plan
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First year of fellowship
Description of activities:
Deliverables:

Second year of fellowship (from month 13 till month X of the project) delete if the proposed length is 12 months. Please
specify the number of the X (Note that projects must last at least 12 months and a maximum of 36).
Deliverables:

Third year of fellowship (from month 25 till month X of the project) delete if the proposed length is 24 months. Please
specify the number of the X (Note that projects must last at least 12 months and a maximum of 36).
Deliverables:

SECTION 4 CLARITY AND QUALITY OF TRAINING FOR THE DEVELOPMENT OF THE FELLOW(1 PAGE)
a) Show your research experience and results by writing a short description of a maximum of three of your major
accomplishments in the last 5 years, mentioning the purpose, results, and skills acquired.
b) Show how you will gain scientific competencies from your chosen Host organisation(s) during the fellowship through
training.
c) Show how you can reach more professional maturity and independence through exposure to complementary skills training.

SECTION 5 SUPERVISOR(S) and CHOSEN HOST ORGANISATION (0.5 PAGE)
a) Qualifications and experience of the supervisor(s)
b) Appropriateness of the institutional environment

SECTION 6 COMMUNICATION AND RESULTS DISSEMINATION (0.5 PAGE)
Please explain the effectiveness of the proposed measures for communication and results dissemination, including
exploitation of results and intellectual property if applicable.

SECTION 6 LITERATURE REFERENCES (1 PAGE)
Please note that you can use any format.

SECTION 7 PICTURES, GRAPHICS, DIAGRAMS (1 PAGE)
You can include in this section 7 pictures, graphics and or diagrams related to section 1 and 2, in case you need more space

SECTION 8 Ethical issues
Please read the ethical issues guidelines carefully (Annex II of the Guideline for Applicants) and fill in the requested Table
(see below). In case any ethical issues arise in your proposal, then please describe them here (any restriction of number of
pages)
Ethical Issues Table: if you indicate YES to any issue, please identify the pages in the proposal where this ethical issue is
described. This table must be present even if the project does not raise any ethical issues.
Answering YES to some of the boxes in Ethical Issues Table does not automatically lead to an ethics review. It enables
the independent evaluators to decide if an ethics review is required.
If you are sure that none of the issues apply to your proposal, simply tick the YES box in the last row.
Please remember, that answering 'YES' to some of these boxes has no influence on the marks given by the evaluator.
However, non-compliance with the ethical issues may lead to rejection of the proposal.
Describe any ethical issues that may arise in the proposal. In particular, you should explain the benefit and burden of the
experiments and the effects these may have on the research subject. Applicants should take time to consider the
benefit/burden balance of each part of the project; consider the impact of the research, not only in terms of scientific
advancement, but also in terms of human dignity and social and cultural impact; consider elements such as the ethics and
social impact of the research and whether there is a balance between the objectives and the means. The following special
issues should be taken into account:
Informed consent
Privacy and data protection
Human embryonic stem cells and induced pluripotent stem cells
Use of human biological samples and data
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Research on animals
Research in developing countries
Dual use
If relevant, identify the countries where research will be undertaken and which ethical committees and regulatory
organisations will need to be approached during the life of the project.
If your project does include any of the above mentioned issues we strongly recommend you read more information on this
issue on the CORDIS (European Commission) special web page on ethical issues http://cordis.europa.eu/fp7/ethics_en.html

SECTION 9 Referees for the evaluation of the research project
Each applicant should propose at least one and up to three referees. From this list, WHRI-ACADEMY Programme Office
may be inviting at least one to evaluate the application.

PART 5 BUDGET

IF YOU ARE APPLYING FOR A "OUTGOING FELLOWSHIP - Type 2" AND YOU PLAN A REINTEGRATION PHASE
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in EUROPE:
In which months are you considering this reintegration period?
At the time of the submission, do you have already the reintegration institution?

PART 6 LETTER OF COMMITMENT OF THE HOST ORGANISATION
To the attention:
WilliamHarvey Research Institute
Barts and The London
Queen Mary's School of Medicine and Dentistry
J ohn Vane Building
Charterhouse Square
London, EC1M 6BQ
United Kingdom
From:
Please complete

WHRI-ACADEMY
LETTER OF COMMITMENT

To whom it may concern:
Full legal name of the host organisation, the Host organisation, confirms that the proposed research project insert title of
the projectunder the mobility fellowship scheme OUTGOING / INCOMING / REINTEGRATION for the duration of XX
months is feasible to be developed at this organisation.
The Host organisation will ensure that the work will be performed under the scientific guidance of Name and surname, the
Scientist-in-Charge. The Host organisation hereby confirms that the Scientist-in-Charge has been involved in the
development of the proposed research project is entirely aware of the scientific content of the proposed research project.
Full legal name of the host organisation guarantees that the applicant, Name and surname, will be employed on a full-time
basis for the entire duration of her/his project.
Full legal name of the host organisation will provide the necessary administrative support, as well as adequate laboratory
space and infrastructure required for the successful completion of the project, including use of existing equipment within the
organisation, shared facilities and expertise as required for the successful completion of the project.
Full legal name of the host organisation is prepared to support the project under the circumstances set out in the above
mentioned project proposal, including the financial administration and reporting according to the grant agreement.
Full legal name of the host organisation will notify all conflicts of interest relating to parties involved in or associated with
this proposal which may arise after the submission of the aforementioned project proposal. All details provided in the project
proposal and in any supporting documentation are true and complete and no information is false or misleading.
Yours sincerely,
Host organisation representatives
Legal representative Scientist-in-Charge
Title
Name
Position
Date
Location
Signature

PART 7 EQUAL MONITORING OPPORTUNITIES FORM
Completion of any part of this Equal Monitoring form is voluntary and all information will be kept strictly confidential. It will
be stored separately from your application and will not be available to anyone involved in the recruitment process. The
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information will be used purely for equal monitoring purposes.
A. What is your age?
20 25 26 30 31 35 36 40
41 45 46 50 51 55 56 60
61 65 Prefer not to say
B. Which is your gender?
Male Female Prefer not to say
C. What is your ethnic origin?
Asian or Asian British Bangladeshi
Asian or Asian British Indian
Asian or Asian British Pakistani
Arab
Black or Black British African
Black or Black British Caribbean
Chinese
Gypsy or Traveller
Mixed White and Asian
Mixed White and Black African
Mixed White and Black Caribbean
Other Asian Background
Other Black Background
Other Ethnic Background (please write in):
Other Mixed Background
Prefer not to say
White
D. Impairments, Health Conditions and Learning Difficulty Do you have a mental or physical impairment, health condition
or learning difficulty?
No Prefer not to say Yes. Please specify (optional):
E. Where did you see the post advertised? Please indicate:
WHRI-ACADEMY
website
EUROAXESS

Host Organisation
website (specify):
J ournal (specify):
Colleague Other (specify): Prefer not to say

PART 8 DATA PROTECTION AND DECLARATION CORRECTNESS INFORMATION
Your decision to submit an application via WHRI-ACADEMY online system gives the coordinating institution, Queen Mary
and Westfield College, University of London, herein of QMUL, the right, under the Data Protection Act 1998, to process the
information you have given, including data of a sensitive nature, for processes relating to your application which have been
notified to the Offices of the Information Commissioner.
Any processing of the data will be in accordance with the QMUL Data Protection Policy and the processing principles set out
in the Act. Applications forms of those who are unsuccessful will be destroyed after six months.
http://www.arcs.qmul.ac.uk/docs/policyzone/102302.pdf
You confirm that the information and details provided, and other information relating to your formal application for a
fellowship, are correct. You understand that any false information or misrepresentation would result in your application being
disqualified or, if appointed, could lead to your dismissal without notice.
You agree that your application and associated information may be provided to those you nominate referees.
You also agree that it may be necessary to disclose personal and sensitive data between QMUL and your chosen Host
Organisation during the recruitment and selection process, and during my employment, only where it is necessary to do so,
and where such disclosure does not contravene legislation, including provisions of the Equalities Act.
Name of the Applicant:
Date: DD/MM/YYYY

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11. INDICATIVE TIMETABLE
Launch of the Second Call for Proposals 14
th
J uly 2014
Deadline 13
th
October 2014 at 17:00 (UK time)
Acknowledgement receipt sent to applicants Up to 2 weeks after the deadline submission
Results of the evaluation Up to 3 months after the deadline submission
Notification of the results Starting from12
th
J anuary 2015
Notification of acceptance and starting date of the
project by successful applicants
Within 30 days of receiving the notification of the
results and confirmation of selected proposal for
funding
Starting date of the project for successful
applicants
Within a time frame of 6 months following the
notification of the results and confirmation of
selected proposal for funding

12. ADDITIONAL INFORMATION
All inquiries should be addressed to WHRI-ACADEMY Programme Office
Email: x.sandin@qmul.ac.uk
Phone: +44 (0) 20 7882 6233

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ANNEX I: RESEARCH AREAS and SUB-RESEARCH AREAS
RESEARCH AREA 1 (RA1): MOLECULAR AND STRUCTURAL BIOLOGY AND
BIOCHEMISTRY The research area 1 encompasses molecular synthesis, modification and interaction,
biochemistry, biophysics, structural biology, metabolism, and signal transduction.
The sub-research areas are:
RA1_1: Molecular interactions
RA1_2: General biochemistry and metabolism
RA1_3: DNA synthesis, modification, repair,
recombination and degradation
RA1_4: RNA synthesis, processing,
modification and degradation
RA1_5: Protein synthesis, modification and
turnover
RA1_6: Lipid synthesis, modification and
turnover
RA1_7: Carbohydrate synthesis, modification
and turnover
RA1_8: Biophysics (e.g. transport mechanisms,
bioenergetics, fluorescence)
RA1_9: Structural biology (crystallography and
EM)
RA1_10: Structural biology (NMR)
RA1_11: Biochemistry and molecular
mechanisms of signal transduction

RESEARCH AREA 2 (RA2): PHYSIOLOGY, PATHOPHYSIOLOGY AND ENDOCRINOLOGY
The research area 2 encompasses organ physiology, pathophysiology, endocrinology, metabolism,
ageing, tumorigenesis, cardiovascular disease, and metabolic syndrome.
The sub-research areasare:
RA2_1: Organ physiology and pathophysiology
RA2_2: Comparative physiology and
pathophysiology
RA2_3: Endocrinology
RA2_4: Ageing
RA2_5: Metabolism, biological basis of
metabolismrelated disorders
RA2_6: Cancer and its biological basis
RA2_7: Cardiovascular diseases
RA2_8: Non-communicable diseases except for
neural/psychiatric, immunity-related,
metabolism-related disorders, cancer and
cardiovascular diseases)

RESEARCH AREA 3 (RA3): GENETICS, GENOMICS, BIOINFORMATICS AND SYSTEMS
BIOLOGY The research area 3 encompasses molecular and population genetics, genomics,
transcriptomics, proteomics, metabolomics, bioinformatics, computational biology, biostatistics,
biological modelling and simulation, systems biology, and genetic epidemiology.
RA3_1: Genomics, comparative genomics,
functional genomics
RA3_2: Transcriptomics
RA3_3: Proteomics
RA3_4: Metabolomics
RA3_5: Glycomics
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RA3_6: Molecular genetics, reverse genetics
and RNAi
RA3_7: Quantitative genetics
RA3_8: Epigenetics and gene regulation
RA3_9: Genetic epidemiology
RA3_10: Bioinformatics
RA3_11: Computational biology
RA3_12: Biostatistics
RA3_13: Systems biology
RA3_14: Biological systems analysis, modeling
and simulation

RESEARCH AREA 4 (RA4): CELLULAR AND DEVELOPMENTAL BIOLOGY The research
area 4 encompasses cell biology, cell physiology, signal transduction, organogenesis, developmental
genetics, and stemcell biology.
RA4_1 Morphology and functional imaging of
cells
RA4_2 Cell biology and molecular transport
mechanisms
RA4_3 Cell cycle and division
RA4_4 Apoptosis
RA4_5 Cell differentiation, physiology and
dynamics
RA4_6 Organelle biology
RA4_7 Cell signaling and cellular interactions
RA4_8 Signal transduction
RA4_9 Cell genetics
RA4_10 Stemcell biology

RESEARCH AREA 5 (RA5): NEUROSCIENCES AND NEURAL DISORDERS The research area
5 encompasses neurobiology, neuroanatomy, neurophysiology, neurochemistry, neuropharmacology,
neuroimaging, systems neuroscience, and neurological and psychiatric disorders.
RA5_1: Neuroanatomy and neurophysiology
RA5_2: Molecular and cellular neuroscience
RA5_3: Neurochemistry and
neuropharmacology
RA5_4: Sensory systems (e.g. visual system,
auditory system)
RA5_5: Mechanisms of pain
RA5_6: Developmental neurobiology
RA5_7: Cognition (e.g. learning, memory,
emotions, speech)
RA5_8: Behavioural neuroscience (e.g. sleep,
consciousness, handedness)
RA5_9: Systems neuroscience
RA5_10: Neuroimaging and computational
neuroscience
RA5_11: Neurological disorders (e.g.
Alzheimers disease, Huntingtons disease,
Parkinsons disease)
RA5_12: Psychiatric disorders (e.g.
schizophrenia, autism, Tourettes syndrome,
obsessive compulsive disorder, depression,
bipolar disorder, attention deficit hyperactivity
disorder)

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RESEARCH AREA 6 (RA6): IMMUNITY AND INFECTION The research area 6 encompasses the
immune system and related disorders, infectious agents and diseases, and prevention and treatment of
infection.
RA6_1: Innate immunity and inflammation
RA6_2: Adaptive immunity
RA6_3: Phagocytosis and cellular immunity
RA6_4: Immunosignalling
RA6_5: Immunological memory and tolerance
RA6_6: Immunogenetics
RA6_7: Microbiology
RA6_8: Virology
RA6_9: Bacteriology
RA6_10: Parasitology
RA6_11: Prevention and treatment of infection
by pathogens (e.g. vaccination, antibiotics,
fungicide)
RA6_12: Biological basis of immunity related
disorders (e.g. autoimmunity)

RESEARCH AREA 7 (RA7): DIAGNOSTIC TOOLS, THERAPIES AND PUBLIC HEALTH
The research area 7 encompasses aetiology, diagnosis and treatment of disease, public health,
epidemiology, pharmacology, clinical medicine, regenerative medicine, and medical ethics.
RA7_1: Medical engineering and technology
RA7_2: Diagnostic tools (e.g. genetic, imaging)
RA7_3: Pharmacology, pharmacogenomics,
drug discovery and design, drug therapy
RA7_4: Analgesia and Surgery
RA7_5: Toxicology
RA7_6: Gene therapy, cell therapy, regenerative
medicine
RA7_7: Radiation therapy
RA7_8: Health services, health care research
RA7_9: Public health and epidemiology
RA7_10: Environment and health risks,
occupational medicine
RA7_11: Medical ethics

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ANNEX II: ETHICAL ISSUES
The following part will guide you through the ethical issues.
1. Main ethical issues to be addressed
1.1. INFORMED CONSENT
Informed consent: When describing issues relating to informed consent, it will be necessary to illustrate
an appropriate level of ethical sensitivity, and consider issues of insurance, incidental findings and the
consequences of individuals leaving the study prematurely.
When is it needed?
- When children are involved
- Healthy volunteers
- Human genetic material
- Human biological samples
- Human data collection
What must be included in a consent form?
- A statement confirming that this is a research project
- The purpose of the research, the duration, procedures to be used and identification of any
experimental procedure
- A description of the foreseen risks and benefits to be included
- A statement describing the extent to which confidentiality of records identifying the subject will be
maintained
- A disclosure of any alternative procedures that might be beneficial
- For research involving more than minimal risk, an explanation as to whether there are any treatments
or compensation if injury occurs and if so what they consist of or where further information can be
obtained
- Identify the contact person for answers to questions about the research and research subjects rights,
and whomto contact in the event of injury to the subject
- A statement that participation is voluntary, withdrawal fromthe research can be undertaken at any
time without loss of benefits which the subject is otherwise entitled to
How to deal with informed consent in practice? Ensure that:
- It is understood. Explain how you check the critical part of the process
- It excludes vulnerable persons, prisoners, mentally impaired persons, severely-injured patients, very
young children, but avoid lost opportunities for these persons. The framework should guarantee their
participation (notion of surrogate legal/ therapeutic representative)
- You address the fact that people rarely recall what they have agreed upon when signing an informed
consent form

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1.2. DATA PROTECTION ISSUES
Data protection issues: Avoid the unnecessary collection and use of personal data. Identify the source of
the data, describing whether it is collected as part of the research or is previously collected data being
used. Consider issues of informed consent for any data being used. Describe how personal identity of the
data is protected.
Privacy and data protection: Privacy problems exist wherever uniquely identifiable data relating to a
person is collected or stored, in digital form or otherwise. Improper disclosure control can be the root
cause for privacy issues.
Data affected by privacy issues
- Health Information
- Financial and Genetic information
- Criminal justice
- Location information
- Data privacy/sharing data while protecting identifiable information
How to address Data protection and Privacy?
- Describe the procedures for informed consent confidentiality
- Informconsent for duration and limited purposes
- Encode or make anonymous banked biomaterial, security for storage and handling and make sure it is
lawfully processed
- Check for accuracy, and make security check for unprotected data transferred abroad

1.3. HUMAN EMBRYONIC STEM CELLS
Human embryonic stem cells: Research proposals that will involve human embryonic stem cells (hESC)
will have to address all the following specific points:
- the applicants should demonstrate that the project serves important research aims to advance scientific
knowledge in basic research or to increase medical knowledge for the development of diagnostic,
preventive or therapeutic methods to be applied to humans
- the necessity to use hESC in order to achieve the scientific objectives set forth in the proposal
- In particular, applicants must document that appropriate validated alternatives (in particular, stem cells
from other sources or origins) are not suitable and/or available to achieve the expected goals of the
proposal. This latter provision does not apply to research comparing hESC with other human stem
cells
- the applicants should take into account the national legislation of the Host Organisation country,
including the procedures for obtaining informed consent
- the applicants should ensure that for all hESC lines to be used in the project were derived from
embryos:
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that the donors express, written and informed consent was provided freely, in accordance
with national legislation prior to the procurement of the cells
that result from medically-assisted in vitro fertilization designed to induce pregnancy, and
were no longer to be used for that purpose
of which the measures to protect personal data and privacy of donors, including genetic data,
are in place during the procurement and for any use thereafter. Researchers must accordingly
present all data in such a way as to ensure donor anonymity
of which the conditions of donation are adequate, and namely that no pressure was put on the
donors at any stage, that no financial inducement was offered to donation for research at any
stage and that the infertility treatment and research activities were kept appropriately separate
When involving the use of hESC in their research project, researchers should take into account and
specify:
- whether it does not destroy embryos (including to procure stemcells)
- whether the legislation, regulations, ethics rules and/or codes of conduct in place in the countries
where the research using the hESC will take place, including the procedures for obtaining informed
consent have been taken into account
- the source of the hESC
- the protection of personal data (genetic data and privacy)
- the nature of financial inducements, if any
- approval of the relevant national or local ethics committee prior to the start of the research activities

1.4. RESEARCH ON ANIMALS
Use of animals: Address the question of animal by explaining and justifying your choices of species.
Where animals are used in research the application of the 3 Rs (Replace, Reduce, and Refine) must be
convincingly addressed. Numbers of animals should be specified. Describe what happens to the animals
after the research experiments. Check for alternatives.

The Applicant has to indicate what steps have been taken to comply with the principles of the 3 Rs:
reduction, refinement and replacement. In particular, they should describe these procedures adopted to
ensure that the amount of suffering to the animals is minimized and that their welfare is protected as far as
possible (e.g. improvements in technique, application of human end-points, environmental enrichment).
Reduction refers to methods that enable researchers to obtain comparable levels of information from
fewer animals, or to obtain more information fromthe same number of animals
Replacement refers to the preferred use of non-animal methods over animal methods whenever it is
possible to achieve the same scientific aim
Refinement refers to methods that alleviate or minimize potential pain, suffering or distress, and enhance
animal welfare for the animals still used
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1.5. RESEARCH INVOLVING DEVELOPING COUNTRIES
In this case, the categories of issues requiring special attention include:
- A disproportionately heavy burden of diseases (particularly infectious diseases); the breadth and depth
of poverty; and high levels of illiteracy
- Wide disparities in health systems and in access to health care, and imbalance between the often ample
resources available for research and the meager resources available for even basic health care
- Inadequate scientific and ethics infrastructures for the compulsory local reviewing process
- The extent of disempowerment of the poor in their personal and communal lives
- Knowledge of the ways in which people of other cultures traditionally view themselves within their
communities
- The need to understand what it means to be ill in contexts very different from those known to
researchers and what can be expected fromthose one consults for help under such circumstances

1.6. DUAL USE
Dual use: Dual use is a termoften used in politics and diplomacy to refer to technology which can be
used for both peaceful and military aims, usually with regard to the proliferation of nuclear weapons.
Generally, dual use can also refer to any technology which can satisfy more than one goal at any given
time. Ethical issues of dual use might arise in cases where:
- Classified information, materials or techniques are used in research
- Dangerous or restricted materials e.g. explosives are used in research
- The specific results of the research could present a danger to participants, or to society as a whole, if
they were improperly disseminated
Regarding implications for the use of and misuse of the research and products, the following measures
and strategies should be applied:
- The Applicant should show awareness of potential risks to participants and society as a whole from
inappropriate dissemination of their results
- Appropriate measures to deal with dangerous or restricted materials should be detailed, where
applicable
- An appropriate strategy to deal with issues of informed consent and risk management for participants
and for society where classified information, materials or techniques are concerned should be
demonstrated
- An advisory board should be included in the project, which should identify risks to participants from
particular research activities and devise a strategy for minimizing and dealing with these risks
- The dissemination and communication strategy of the study results to a wider audience should be
controlled by the advisory board, which should report to the Commission on a regular basis

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