An excellent example to understand Report Writing.

december 19, 2012 by admin 7 comments

On a school outing, the owner of a food stall accused a member of your group of not
paying for a drink. You were the most senior student present and you hae been asked
to gie your school principal a clear picture of what happened.
Your report should include the following
!rite a report with a title, a date, and your signature.
!hen, where and what happened
!ho was inoled and what your teacher did
!ho in your opinion was in the wrong.
You may add further details if you wish.
Report 1:
"eport on the incident during #chool $heatre Outing
%ast &riday on 'arch 10
th
200(, ) was with my class traelling on the school bus from
*bbottabad to %ahore. !e were going to the theatre to see +'acbeth+ by !illiam
#hakespeare, which we are studying for pur e,am. )t was a ery hot day and we had
been traelling for more than two hours when the drier stopped by the roadside
where there were many stallholders selling snacks and drinks. 'r "i-i gae us
permission to buy what we wanted and return to the bus in fie minutes.
#ome girls shared their money with those who did not hae any, but nobody shared
with "ukhsana. ) saw her .oin a crowd of girls around one stall and take one of the
bottles of cola and run back to the bus. $he stallholder saw that "ukhsana had taken it
without paying and when the other girls had bought their drinks, he ran to the bus to
demand payment. /y that time, 'r "i-i had told the bus drier to set off, and the
stallholder banged on the window, claiming that one girl had not paid him. 'r "i-i
asked us all if we had paid for our drinks and we all, including "ukhsana, swore we
had. 'r "i-i then told the man that his accusation was false because all the girls had
paid. Our bus then left the stallholder behind shouting and looking ery angry.
"ukhsana brought dishonour on her herself and the school for stealing, and she made
her crime een worse by lying to 'r "i-i. 0erhaps, ) should hae shared my money
with her, but ) only had enough for one drink.
'ina %atif
11 'arch 200(
*ssessment
1. $he report is an e,cellent e,ample of a short formal report.
2. )t begins with a sub.ect underlined about what the report is actually about.
2ow, as said earlier3see my post on the format of report writing4 een if the
candidate begins without writing a sub.ect line, the e,aminer will not deduct
marks. )n 5)6,aminer is more concerned with how the report is addressed to the
recipient. !hat matters most is if appropriate tone is used or whether the
candidate uses an accurate register.
7. )n the aboe e,ample the first paragraph answers the 8uestions of 9!hat+,
9!here and 9!hen+ the incident took place. #tudents often confuse the beginning
of a report with letter writing and begin with 9"espected #ir, 'adam,+ 3this is a
big error. #ee the below e,ample as well4. #econdly, they also state 9) was asked
to write a report to you on the incident that:+ 3this is another wrong way to
begin;write a report4. )n a report you must not directly address the person to
whom you are writing.
<. )n the ne,t paragraph the student tells 9=ow+ the incident took place, 9!ho+
was inoled and he also ery carefully answers the rubric where he is asked
about 9what did the teacher do>+
1. "eports are supposed to be unbiased. $he candidate is e,pected to write details
keeping aside all his;her emotions. )n this e,ample you would see that the student
gies her opinion in the last paragraph which goes against the norms of report
writing. =oweer, a close reading of the 8uestion will show that the last rubric
demands an opinion from the obserer to write about what went wrong on that
day.
(. "eports often end with a signature of the writer. $hus, the candidate complies
with the format and closes with his signature.
7. $he 9)+ pronoun is strictly prohibited in report writing because it gies a
sub.ectie;personal touch to what is being reported. $his is adised when the
reports are to inform about certain topics like corruption, price hike, growth rate,
education, inflation etc. On the contrary, if some incident is witnessed by the
candidate and he;she is asked to report on it then, the candidate can use the 9)+
pronoun and in that case it would be appropriate to use it sparingly and aoid
adding any personal emotions 3as illustrated aboe in the e,ample4. )n the aboe
e,ample it is seen that the student, in spite of using the 9)+ pronoun, keeps her
tone completely impersonal and only gies her opinion where she is asked to.
?. $ry to keep the information simple and precise. @o not plunge in describing
unnecessary details because remember this is not a descriptie essay. @o not get
carried away in proiding e,tra;irreleant information. )n the aboe e,ample the
student proides all re8uired information in a terse manner.
9. @o not confuse the tenses. #ee that the incident took place in the past so it
should be written in a past tense.
10. $he incident is sketched in an indirect way 9the stallholder said that, the bus
drier asked us:+instead of adding any direct speeches.
11. Ase simple ocabulary 3the purpose here is to inform not to entertain4 and use
#tandard 6nglish e,pressed in simple and compound sentences.
12. #tructure your information through linking your points coherently in
paragraphs.
17. @o not e,ceed the word count.
1<. "ememberB * report is to inform or e,plain about certain matter3s4. )ts purpose
is not to entertain the reader.
Main characters
The Hunger Games
Katniss Everdeen The narrator, main protagonist, and District 12's female tribute, a strong-willed
teenager trying to survive in the Hunger Games. She lives with her little sister Primrose (nicknamed
Prim) and her mother. After her father dies in a mine explosion, she hunts to provide for her family. She
promises her sister she will try to win the games, and she is able to keep her promise by later winning
the74th Hunger Games alongside Peeta Mellark.
Peeta Mellark The male tribute for District 12, and the local baker is District 12's son. He is loyal
and brave, and will do whatever it takes for Katniss to survive, because he has been in love with her
since they were fve years old. Katniss, however, has to act like she's in love with him in order to get
sponsors which keeps both of them alive in the Games. Peeta is described as being medium height,
strongly built and has ashy blonde hair.
Cinna Katniss' stylist. A sly and witty man, Cinna is clever with his fngers and even smarter in his
mind. His incredible designs for Katniss help her gain popularity with the audience. He is the most
"normal" person Katniss meets from the Capitol.
Rue The tribute from District 11. Small and meek. It was not assumed that she would last long in
the74th Hunger Games, but her knowledge of trees, plants, climbing and hiding keeps her alive. She
can leap from tree to tree almost as if she had wings. She warns Katniss about the tracker jacker hive,
and they later become allies. She is murdered by the boy tribute from District 1, Marvel. Rue had dark
eyes and dark skin.
Cato District 2 male tribute and the leader of the Career pack. He trained for the Games his entire
life, and was described as a "ruthless killing machine". He was extremely strong and the tribute most
likely to be crowned the victor. Cato killed the District 4 male and the District 6 male, along with many
other unnamed tributes. He, Katniss, and Peeta were the last three tributes to face the wolf-muttations
who later killed Cato.
Foxface Foxface was described as having fox-like features, and because of that, Katniss
nicknamed her "Foxface". This red-head from District 5 is hard to catch. Though she doesn't have brute
strength or knowledge of weapons, she could outsmart everyone in the arena. She made it to the fnal 4,
then died by eating nightlock that was left out by Peeta.
Clove The female tribute from District 2. She was very skilled with throwing knives, as she was the
one who killed the District 9 male. She attempted to kill Katniss with one of her knives, but Katniss used
her new backpack as a shield, so that the knife hit the backpack instead. Clove was the ffth tribute to
die, she went to the feast having Cato guarding her. She was killed during the feast by Thresh after she
tried to kill Katniss. She was the only tribute during the 74th Games that got close to killing Katniss,
twice.
Thresh Male tribute from District 11. With the same brown skin and golden brown eyes as Rue, he
was extremely resourceful and immensely powerful. His most notable act was that of sparing Katniss'
life due to her alliance with Rue. He died shortly after, killed by Cato.
Glimmer The female tribute from District 1 who was described as beautiful, sexy, and tall, with
blonde hair and emerald green eyes. She was part of the Career pack and was killed when a hive of
angrytracker jackers was dropped on the camp by Katniss. The District 4 female was also killed cause of
the tracker jackers.
Marvel The male tribute from District 1, who was a strong and ruthless Career. He killed Rue, the
female tribute from District 11, by throwing a spear through her stomach. He was then killed by Katniss,
shot in the throat by an arrow and drowned in his own blood. He was Katniss' frst direct kill (but not her
very frst as she earlier killed Glimmer and a girl from District 4 with tracker jackers).
The District 4 female The female tribute from District 4. She was part of the Career pack and was
killed when a hive of angry tracker jackers was dropped on the camp by Katniss. Glimmer was also
killed cause of the tracker jackers.
The District 3 male The male tribute from District 3. had joined the Career pack and booby-trapped
the area right around the Cornucopia with land mines he had dug up and then re-armed. After Katniss
set of the mines, Cato killed him by snapping his neck in a ft of rage.
Efe Trinket The District 12 escort, who is a happy and bubbly person. She drew Primrose's
(Katniss' sister) name during the reaping causing Katniss to volunteer as tribute. She wears many
diferent colored wigs and helps Katniss and Peeta get sponsors in the Games. She constantly bickers
and argues with Haymitch. Very proper, she hates it when people do not have proper etiquette.
Haymitch Abernathy Haymitch is Katniss' and Peeta's mentor. He is drunk at almost any given
time, with a glass in one hand and a knife in the other. He drinks to forget the memories of the 50th
Hunger Games, which he was crowned victor of. He won during the second Quarter Quell, when double
the tributes were required to participate in this deadly game. He promised he would sober up long
enough for Katniss and Peeta to play the Games and help them. He sends Katniss gifts throughout the
games to help her survive, and sometimes Katniss believes that his gifts always seem to have good
timing and there might be some kind of connection between them.
Gale Hawthorne The best friend of Katniss. She and Gale met when she was only twelve and he
was fourteen. Both of their fathers died in the same mining explosion. Gale hunts with Katniss in the
forest usually everyday, but in Catching Fire he only hunts with her on Sundays (before the 24-hour
electric fence is put up) because he started work in the mines. Gale calls Katniss "Catnip," a nickname
that was created after the pair frst met. Katniss barely whispered her name when he asked her what
she was called and Gale thought she said Catnip. Even though Katniss told him her real name later, he
still calls her that.
Primrose Everdeen The younger sister and only sibling of Katniss Everdeen. She was originally
chosen as the female tribute for the 74th Hunger Games, but Katniss volunteered to take her place. She
owns a goat named Lady, and a cat named Buttercup. Unlike her older sister, Prim has a heart full of
compassion and she is a talented healer. She was named after the Evening Primrose, as mentioned
inMockingjay.
Madge Undersee She gave Katniss the Mockingjay pin so she could wear it as her district token
(although in the movie, Katniss receives the pin from Greasy Sae). She was Katniss' friend and the
mayor's daughter. In Mockingjay, Madge and her family died from the fre bombing that destroyed
District 12.
Catching Fire
Katniss Everdeen Returns as the narrator and the main character for the second installment,
facing new challenges. She is forced to show that she is in love with Peeta, and her desperate action at
the end of the frst Games was an act of mindless love. Unfortunately, she supposedly fails President
Snow's inspection and is forced to get married to Peeta. But when she is forced to compete in the 75th
Hunger Games, Cinna dresses her in her wedding dress for her interview, but because of his alterations,
it burned and turned her into a human mockingjay. Katniss battles with her devotion to Peeta versus
Gale, and remains undecided.
Peeta Mellark Katniss' 17 year old fellow tribute, who later becomes her fance. Peeta volunteers to
take Haymitch's place in the Quarter Quell, wanting to keep Katniss alive. During the Quell, Peeta runs
into a force feld and his heart stops, but his ally Finnick Odair restarts it by using CPR. Peeta is among
those captured by the Capitol at the end.
Haymitch Abernathy Katniss and Peeta's Mentor in The Hunger Games. Has an addiction to
alcohol, and gets drunk to escape the world around him. He was the only living victor in District 12
before Katniss and Peeta. Haymitch is their mentor throughout The Hunger Games and Catching Fire.
He is the one that sends the gifts from sponsors as well.
Efe Trinket Katniss and Peeta's escort in the games. She is very strict, prim, and proper. She is
noted for her odd clothes, wigs and her distinct capitol accent. She helps organize sponsor gifts
alongaide haymitch to send to Katniss and Peeta during the games. At the end of the 75th hunger
games, Efe is arrested alongside Katniss and Peeta's prep teams.
Gale Hawthorne Katniss' best friend and hunting partner in District 12. He is nineteen years old,
ferce, hates the Capitol, and wishes to start an uprising as the people of District 8 did. Katniss must
pretend that they are cousins to keep him alive, or President Snow could order to have him killed.
President Snow The President of Panem. He speaks to Katniss face-to-face for the frst time at the
beginning of Catching Fire. President Snow is described as having very pufy lips which was most likely
from an appearance altering operation that is very popular in the Capitol. Katniss describes him as
having a smell of blood and roses in his breath.
Finnick Odair The male tribute from District 4. He won the 65th Hunger Games by using a net he
wove himself and a trident he received as a gift from sponsors; District 4's trade is fshing. Finnick is
described as being one of the most stunning, sensuous people on the planet. He is known for his
attractive sea green eyes and bronze hair. During the Quarter Quell, a jabberjay recording of his one
true love, Annie Cresta, screaming is used as psychological torture. Katniss was hesitant to make
Finnick her ally, but he proved to be valuable when he helped Peeta of his plate and then administered
CPR after he hit the force feld. Finnick was a key person in the rebellion, as revealed to Katniss in the
hovercraft at the end of the book.
Mags The female tribute from District 4. She is around 80 years old and volunteered to take the
place of a young woman, Annie Cresta, to spare her. Mags is one of the frst people Katniss wants for an
ally, along with Beetee and Wiress. Katniss observed that she can make a fshing hook out of anything.
Unfortunately, while the group are trying to escape poison fog, Mags gives herself up without a question
so Finnick could carry a wounded Peeta to safety.
Johanna Mason The female tribute from District 7. She won an earlier Hunger Games by
pretending she was a weakling until there were only a handful of tributes left, then showing that she
could kill viciously. Katniss remembers watching these Games herself, so Johanna is fairly young.
Johanna was captured by the Capitol at the end, along with Peeta and Enobaria.
Beetee The male tribute from District 3. He is very skilled with a wire, which planned to use to blow
up the arena's forcefeld, but Katniss shoots an arrow into it instead, and joins Katniss at the end on the
way to District 13.
Wiress The female tribute from District 3. Wiress often doesn't fnish her sentences; Beetee often
fnishes them for her. Though very smart and able to fgure out that the Quarter Quell arena acted like a
clock, Wiress is killed by the male tribute from District 1, Gloss, when he slits her throat.
Enobaria The female tribute from District 2. She is famous for ripping a tribute's throat out with her
teeth during Games that she won. After she won her frst Games, she altered her teeth to be razor-sharp
and plated them with gold. She is a threat in the arena and is later captured by the Capitol along with
Peeta and Johanna.
Cinna Katniss' stylist, who risks his life to turn the wedding dress President Snow forced her to wear
into a mockingjay outft. He is captured at the beginning of the Quarter Quell. It is believed that he was
killed during interrogation.
Mockingjay
Katniss Everdeen The Mockingjay, the symbol for the rebels. She fought her way into the Capitol
and ended the rebellion. She also killed President Alma Coin. She returned to District 12 after the war
and eventually marries Peeta Mellark. Together they have two unnamed children, one girl and one boy.
Peeta Mellark Was in the arena with Katniss during the 74th and 75th Hunger Games, but got
captured by the Capitol at the end of the latter. He was hijacked by the Capitol until he was rescued. He
loved Katniss since they were fve years old. He marries Katniss, and they have two unnamed children,
one girl and one boy.
Primrose Everdeen Katniss' little sister, who helps keep Katniss sane when Peeta wasn't there.
Prim worked as a healer in District 13 and planned on becoming a doctor, but died during a bombing by
Coin's soldiers when a hovercraft with parachute bombs dropped on a large group of Capitol children.
When she rushed in with medics, she was killed by the second explosion. It was thought that the bomb
that killed her could have been Gale's.
Gale Hawthorne Katniss' hunting partner and best friend. He is in love with Katniss, but they don't
end up together because Katniss considers that the bombs that killed Prim were Gale's. He ends up
working successfully in District 2. Katniss assumes he has plenty of girls to love there without her and he
mentions that he has kissed many girls other than Katniss.
Efe Trinket The escort for Katniss and Peeta during the 74th and 75th hunger games. As a
resident of the capitol, she dresses oddly and has a distinct capitol accent. She is very strict and proper.
She is arrested at the end of the 75th hunger games and is taken to prison. She is released when the
districts win the rebellion against the capitol. Katniss is quite surprised at efe being a rebel. Efe
witnesses Katniss kill President Coin and returns home to the Capitol afterwards.
Haymitch Abernathy A drunken former victor from District 12 who used to be a mentor for the
Hunger Games. He helped in the rebellion and then returned to District 12, where he remains an
alcoholic even though he wasn't allowed to be one in District 13.
Plutarch Heavensbee He was the Head Gamemaker for the 75th Hunger Games, but was secretly
working with the rebels to overthrow the Capitol.
Finnick Odair Victor of the 65th Hunger Games. Originally from District 4, he helped in the rebellion
against the Capitol. After Annie and Peeta are captured by the Capitol, he and Katniss help keep each
other sane by tying knots on a length of rope. He marries Annie Cresta after she is rescued from the
Capitol, but is sadly killed by rose-scented lizard mutts, in the transfer, during a mission to assassinate
President Snow. Annie has their unnamed son after he dies.
Caesar Flickerman Comes back repeatedly to interview Peeta about the rebellion.
Annie Cresta Victor of the 70th Hunger Games. She went mad when she witnessed her district
partner get beheaded. She won her games when a food killed all the other tributes. She was the best
swimmer there, so she survived. She is Finnick Odair's love interest and later becomes his wife. She is
widowed when he is killed by Snow's mutts during a mission, and later gives birth to his son.
President Coriolanus Snow The cruel and twisted President of Panem, who died from either
choking on his own blood or being trampled by the crowd. Katniss pointed out that no one cared, and it
didn't matter.
President Alma Coin President of District 13. She was believed to have authorized the fnal
bombing of the Capitol's children, which killed Prim. Katniss assassinates her with an arrow during
Snow's execution because she realizes Coin will be a horrible dictator as well. President Coin has gray
hair which Katniss thinks may be a wig because it is uniform and there isn't a hair out of place.