Вы находитесь на странице: 1из 92

ITT Project

Information Technology
Prepared by:-
CRO 0!00"0
#atch $o% &0
1 Laxmi Lakhmani CRO 0290010
ITT Project
Computers are an inherent part of the life today. Virtually, in every alk of Computers are an inherent part of the life today. Virtually, in every alk of
life, a person is expe!ted to "e a"le to use !omputers. # orkin$ knoled$e life, a person is expe!ted to "e a"le to use !omputers. # orkin$ knoled$e
of !ontemporary information te!hnolo$y is a "asi! "read % "utter of !ontemporary information te!hnolo$y is a "asi! "read % "utter
re&uirement of re&uirement of CHARTERED ACCOUNTING CHARTERED ACCOUNTING today. 'en!e, the today. 'en!e, the
knoled$e a!&uired "y the student throu$h the study of the su"(e!t knoled$e a!&uired "y the student throu$h the study of the su"(e!t
INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY ill "e very helpful in the lon$ run. ill "e very helpful in the lon$ run.
)his is a pro(e!t depi!tin$ my vies the various !omputer !on!epts, hi!h
have "een tau$ht to us as a part of *nformation )e!hnolo$y Course. * have
opted for these topi!s, as these are some of those topi!s, hi!h help in
extra!tin$ out our !reativity and "lendin$ it ith our knoled$e of a!!ounts.
+oreover, they are very interestin$ and provide $reat ease of orkin$ in our
day , to , day life. )he more * learnt a"out them, more useful they seemed to
-irst of all, * ould like express my immense $ratitude toards Mr.
Shashank Saxena and Mr. Satish Bhatia our *)) instru!tors ho
su$$ested us the relevant topi!s and took all the pains for us to make the
!ourse !omprehendi"le for us. )hereafter, * ould like to thank my parents
and friends ho spent their pre!ious time helpin$ me $ather information on
these topi!s and also $uided me at pla!es here * $ot stu!k.
* hope this effort of mine ould !ome to *C#*.s expe!tations and make a
$ood impression on the examiner. #ll sorts of su$$estions and advi!e for the
improvement of this pro(e!t are most el!ome.
2 Laxmi Lakhmani CRO 0290010
ITT Project
As the part of *)) a pro(e!t has "een in!orporated in the !urri!ulum. )he
pro(e!t is a!tually to develop softare to automate a task or a set of tasks. #
student should sele!t the task himself. )he pro(e!t is in!luded in the
!urri!ulum to test and develop skills of students in a!tual ork situation.
Our !lassroom tea!hin$ and text"ooks $ives us thorou$h theoreti!al
"a!k$round of different fun!tional areas, devoid of any pra!ti!al experien!e.
)hese pro(e!t assi$nments $ive us an opportunity to pra!ti!al knoled$e,
learn time mana$ement and develop a !apa"ility to individually handle
learnin$. *t makes us understand the appli!ation of our !lassroom learnin$.
)his pro(e!t trainin$ ill help us to develop various aptness for pro"lem
analysis and de!ision,makin$.
The Institute ! Chartere" A##untants ! In"ia /ICAI0 has provided a
100 'ours Compulsory *nformation )e!hnolo$y )rainin$ hi!h has "een
framed "y modifyin$ the old !urri!ulum of )rainin$. *t is framed in order to
$et the pra!ti!al knoled$e a"out its appli!ation in various areas of
professional knoled$e.
)his 1ro(e!t is aimed at providin$ information a"out appli!ation softare
relevant for #!!ountin$ and #uditin$. *n this pro(e!t * tried to $ive some
important knoled$e a"out these appli!ation softare.s su!h as
Fun"a$enta% ! C$&uter' MS Ex#e%' Ta%%( and MS )*er)int
2 Laxmi Lakhmani CRO 0290010
ITT Project
Table of Content.
"% /0ndamental of
% -icro.oft *xcel-00&
1% -icro.oft Po2erPoint-
3% Tally !%0
3 Laxmi Lakhmani CRO 0290010
ITT Project
5 O/

4 Laxmi Lakhmani CRO 0290010
ITT Project
C%assi!i#atin ! #$&uter
Or+ani,atin ! #$&uter
5 Laxmi Lakhmani CRO 0290010
ITT Project
Today we use computer virtually in every environment, even in areas
unconnected with number manipulation. Computer has entered into
practically every sphere of human life. In now a days computers become an
integral part of our lives. Much of the work that we do today involves a
computer in one way or the other. The car that we drive involves a
computer-controlled ignition system; the traffic on the roads is controlled
by computer-based traffic lights and so on.
The word Computer! comes from the word compute! which means
to calculate. It is an electronic device capable to solving problem or
manipulating data by accepting data, performing prescribed operation
"mathematical and logical# on the data and supplying the result of these
operation as output
$efore starting any technical concept of computers we should first
discuss some historical concepts about computers. %ince last &' or (' years,
we are living in the age known as Computer age!. There is any hardly walk
of life where this term not being used. %o we can say that computer has
created a revolution. This has changed the life of man as a whole.
)*+T I% T*, C-M./T,01
Computers are electronic devices which have the ability to
a# accept user supplied data
b# accept, store and e2ecute programmed instructions
c# perform mathematical and logical operations and
d# display results as per the specified format.
The basic operations performed by a computer have been
listed below-
6 Laxmi Lakhmani CRO 0290010
ITT Project
+ccepting data that has been represented in a way
that the computer can use.
.erforming arithmetic or logical operations on the
represented data.
3isplaying results.
%toring results for later use.

This definition is often referred as I.-% cycle.
7 Laxmi Lakhmani CRO 0290010
ITT Project
C4+%%I5IC+TI-6 -5
Computer can be classified in following categories.
b# Mini
c# Mainframe
d#%uper computer
7.MIC0-C-M./T,08- Microcomputers are
the smallest digital computers and are
commonly known as .ersonal Computers ".C#.
These computers use microprocessors as their
C./. They can be used on the network or as
stand alone systems. These computers have
high processing power and are slowly
beginning to replace mini and mainframe
computers. There are two models of
microcomputers, the desktop and the portable
9. MI6I C-M./T,08-
They are more powerful than micro and they can support several users.
They have larger 0+M and backing storage capacity and can process data
more :uickly. Mini computers were basically developed for use in process
control system. .3.-;, .3.-77 and <+= >('' are its e2amples.
9 Laxmi Lakhmani CRO 0290010
ITT Project
?. M+I6 50+M,8-
These are very large computers with a very
high capacity of main store. They are able to
accept any high level language. 5or they can
process large amount if data very :uickly,
they are used by big companies, bank etc.
They can be linked into a network with
smaller departmental computer,
microcomputer or with each other. They act
as host of large national and international
communication networks, handling hundred
of users. I$M&?;7, IC4 ?@ are its e2ample.
&. %/.,0 C-M./T,08-
They are the most powerful
computers. They use several
processors working simultaneously.
Comple2 scientific application like
weather forecasting re:uires a large
amount data to be manipulated with
in a very short time. C0+A =M.-9&,
.+0+M-7','''. .+0+M can perform
one hundred million calculations in a
second. It can forecast of 7( days
before whether in four minutes and
five second.
10 Laxmi Lakhmani CRO 0290010
ITT Project
-0B6IC+TI-6 -5 C-M./T,0
+ll computer system performs the following five basic operations8
Input, controlling, .rocessing, output, storage. The figure drawn below
provides a block diagram of the basic computer organiDation.
11 Laxmi Lakhmani CRO 0290010
m. 6
L+i# Unit
)r#essin+ Unit
ITT Project
I6./T /6IT- 3ata and instructions must
enter the computer system before
computation. The input unit performs this
task. 3ata and instructions enter input units
in various forms, depending on the kind of
device used.
Input 3evices- There is several types of Input devices, as Eeyboard,
Mouse, and -ptical 0eader etc.
a. Eeyboard8 - Eeyboard is an input device
consisting of a set of typewriter-like keys that
enable you to enter data into computer.The keys on
Eeyboard are Classified as follow 8
+lphanumeric keys
%pecial keys
5unction keys
b. Mouse8 - It controls the movement of the
cursor or pointer. It is a small bo2 with a round
ball on its bottom and 7 to ? buttons on the top. It
is used for selection purpose.
c. %canners8 - %canner is basically input device that are capable of
recogniDing marks or character. Thus they are used for
data entry into the computer system.
d. Foystick8 - Foy sticks are designed in the shape of handles that swivel in
?G' acres. ,nable their users to control screen figures. It is used mostly for
computer games.

12 Laxmi Lakhmani CRO 0290010
ITT Project

9. M,M-0A /6IT
There is a storage unit of a computer known as memory. The
information is stored and can be retrieved when needed. It stores the
instruction and data as long as re:uired.

3+T+ %T-0+B, 3,<IC,- There are two types of storage units-8
"+#. .0IM+0A %T-0+B, /6IT
In this memory information is stored permanently or temporarily.
There are two types of primary storage unit.
7. 0-M
9. 0+M
7. 0-M "0,+3 -64A M,M-0A#
)hen the computer is switched on, there are certain functions which
should perform at that time. 0om retains the data even in the absence of
power and so it is called 6-6 <+4+TI4, M,M-0A also. There are various
type of 0-M chips meet user specification.
9. 0+M "0+63-M +CC,% M,M-0A#
This is the part of primary storage unit where information is stored
temporarily. 0+M can be written into as well as read from. Information is
held on special 0+M chip and it re:uires an electrical current to maintain the
information it has stored.
12 Laxmi Lakhmani CRO 0290010
ITT Project
"$#. %,C-63+0A %T-0+B, /6IT
5or the computer memory is limited in
siDe, it is insufficient for storing vast amount of
data. $y using backing storage it is possible to
store vast amount of data on a removable
storage medium. There are several types of
secondary storage devices.
a. M+B6,TIC T+.,%
This type of storage medium is e2tensively used for high speed and large
volume of data transfer and storage purpose. The tape is normally 7.9(-9.'
cm. )ide.
b. -.TIC+4 3I%E
It is a silvery plastic disk. It can store up to G''M$ of
data. The information stored in C3-0-M can be read only. It
canHt be modified.
c. 54-..A 3I%E
These are also called 5le2ible disks or 3iskettes.
They are thin plastic disk on which data and
programmes can be stored. They are lightly
coated with ferrite. The fle2ible material cut into
circular pieces "( I!, ? J! in diameter#.
d. *+03 3I%E
*ard disks store the computer operating system and applications and
provide space for the userHs data. The storage capacity of the hard disk is
measured either in megabytes or gigabytes. Today we have hard disks that
can store 9'' B$ of data.
?. C,6T0+4 .0-C,%%I6B /6IT "C./#
It is similar to our brain. It consists of two units called the arithmetic
and logic unit and the control unit. The control unit interprets the
instructions stored in the memory. It controls and directs the other unit of
computer. The +0IT*M,TIC +63 4-BIC /6IT "+4/# performs the
calculations and logic comparisons.
&. -/T./T /6IT
13 Laxmi Lakhmani CRO 0290010
ITT Project
This unit of computer which provides results to the user called the
output unit. +n output can be an answer to a mathematical problem, a
graph, a printed report etc. Thus output unit serves as a communication link
between the computer and the user through output devices.
There are several types of output devices8 -
a. <I%/+4 3I%.4+A /6IT8 - It is most popular
device. It contains a Cathode 0ay Tube "C0T#
which produces a beam of electron that
displays the characters on the screen.
b. .0I6T,08 - It is a device that prints te2t, illustrations on paper and in
many cases on transparencies and other media.It allows a hard copy
of the output which can be stored for later use.
c. .4-TT,08 - In many applications, a graphical output is very useful.
$esides printer special plotters which produce good :uality drawing and

14 Laxmi Lakhmani CRO 0290010
ITT Project
15 Laxmi Lakhmani CRO 0290010
ITT Project
16 Laxmi Lakhmani CRO 0290010
ITT Project

% +i7erent type of form0la /0nction.
1% *xcel -acro.
3% Pi8ot Table 6 Chart.
9% 5a8e the )orkbook
:% *xit the -icro *xcel
17 Laxmi Lakhmani CRO 0290010
ITT Project
Mi#rs!t Ex#e%-
Microsoft ,2cel "full name Microsoft -ffice ,2cel# is a proprietary
spreadsheet application written and distributed by Microsoft for Microsoft
)indows and Mac -% =. It features calculation, graphing tools, pivot tables
and, e2cept for ,2cel 9''; for Mac -% =, a macro programming language
called <$+ "<isual $asic for +pplications#. It is overwhelmingly the
dominant spreadsheet application available for these platforms and has
been so since version ( in 7@@?, and is bundled as part of Microsoft -ffice.
,2cel is one of the most popular microcomputer applications to date.
;o2 to .tart excel:
7. Click on the %tart button, point to .rograms, following by Microsoft -ffice
and click on Microsoft -ffice ,2cel
19 Laxmi Lakhmani CRO 0290010
ITT Project
Immediately we will see the screen shown below.
-icro.oft *xcel Interface :
Menu Bar:
The menu bar is a special toolbar which displays a menu, such as the file
and ,dit menus.
20 Laxmi Lakhmani CRO 0290010
ITT Project
Standard Toolbar and Formatting Toolbar:
The %tandard toolbar and the 5ormatting toolbar "contain buttons and list
bo2es that allow you to perform fre:uent tasks more :uickly than when
using the menu bar. )hen you move the mouse pointer over a button or
bo2, the name of the button or bo2 displays below it in a %creenTip.

Formula Bar :
The data displays in the formula bar. ,2cel also display the active cell
reference on the left side of the formula bar in the 6ame bo2.
21 Laxmi Lakhmani CRO 0290010
ITT Project
Status Bar:
The status bar displays a brief description of the command selected
"highlighted# in a menu, the function of the button the mouse pointer is
pointing to, or the current activity in progress. Mode indicators, such as
,nter and 0eady, display on the status bar and specify the current mode of
,2cel. )hen the mode is 0eady, ,2cel is ready to accept the ne2t command
or data entry. )hen the mode indicator reads ,nter, ,2cel is in the process
of accepting data through the keyboard into the active cell. In the middle of
the status bar is the +utoCalculate area. The +uto Calculate area can be
used in place of a calculator to view the sum, average, or other types of
totals of a group of numbers on the worksheet. Eeyboard indicators, such as
6/M "6um 4ock#, C+.% "Caps 4ock#, and %C04 "%croll# show which keys are
Selecting a Cell :
To enter data into a cell, you first must select it. The easiest way to select a
"make it active# is to use the mouse pointer to the cell and then click. +n
alternative method is to use the arrow keys that are located Kust to the right
of the typewriter keys on the keyboard. +n arrow key selects the cell
adKacent to the active cell in the direction of the arrow on the key. Aou know
a cell is selected "active# when a heavy border surrounds the cell and the
active cell reference displays in the 6ame bo2 on the left side of the formula
22 Laxmi Lakhmani CRO 0290010
ITT Project
To *nter the )ork.heet Title :
7. Click cell +7. Cell +7 becomes the active cell and a heavy border
surrounds it.
9, Type 5un %un %oKourn 7st Ltr %ales in cell +7. The title displays in the
formula bar and in cell +7. The te2t in cell +7 is followed by the insertion
point. The insertMon point is a blinking vertical line that indicates where the
ne2t character typed will display.
22 Laxmi Lakhmani CRO 0290010
ITT Project
?. .oint to the ,nter bo2. )hen you begin typing an entry, ,2cel displays
two bo2es in the formula bar8 the Cancel bo2 and the ,nter bo2.
&. Click the ,nter bo2 to complete the entry. ,2cel enters the worksheet title
in cell +7.
The +utoCorrect feature of ,2cel works behind the scenes, correcting
common mistakes when you complete a te2t entry in a cell. +utoCorrect
makes three types of corrections for you8
23 Laxmi Lakhmani CRO 0290010
ITT Project
7. Corrects two initial capital letters by changing the second letter to
9. CapitaliDes the first letter in the names of days.
?. 0eplaces commonly misspelled words with their correct spelling.
+utoCorrect will correct the spelling automatically of more than &''
commonly misspelled words.
!ntering Column Titles:
To enter the column titles, select the appropriate cell and then enter the
te2t, as described in the following steps.
7. Click cell $9. Cell $9 becomes the active cell. The active cell reference in
the 6ame bo2 changes from +7 to $9.
9. Type Mall in cell $9 ,2cel displays Mail in the formula bar and in cell $9.
?. .ress the right arrow key. ,2cel enters the column title, Mail, in cell $9
and makes cell C9 the active cell.
24 Laxmi Lakhmani CRO 0290010
ITT Project
&. 0epeat %teps 9 and ? for the remaining column titles in row 9. That is,
enter Campus in cell C9, Telephone in cell 39, )eb in cell ,9, and Total in
cell 59. Complete the lost entry in cell 59 by pressing the ,6T,0 key.
To !nter Ro" Titles:
7. Click cell +?. Type .ankaK and then press the down arrow key. ,2cel
enters the row title $ahamas 0epose in cell +? and cell +& becomes the
active cell.
9. 0epeat %tep 7 for the remaining row titles in column +. ,nter .rakash in
cell +&, %unil in cell +(, %udir in cell +G, and Total in cell +>. The row titles
25 Laxmi Lakhmani CRO 0290010
ITT Project
display as shown in.
To !nter Numeric Data:
#a.ic -ath /0nction.:
%preadsheets have many Math functions built into them. -f the most basic
operations are the standard multiply, divide, add and subtract. These
operations follow the order of operations "Kust like algebra#.
Calculating a Sum:
To %um a Column of 6umbers
7. Click cell $> and then point to the +uto%um button on the %tandard
toolbar. Cell $> becomes the active cell.
9. Click the +uto%um button. ,2cel responds by displaying N%/M "$?8$G# in
the formula bar and in the active cell $>. The $?8$G within parentheses
following the function name %/M is ,2celOs way of identifying the cells $?
through $G. ,2cel also surrounds the proposed cells to sum with a moving
border, called a mar:uee.
26 Laxmi Lakhmani CRO 0290010
ITT Project
?. Click the +uto%um button a second time. ,2cel enters the sum of the first
:uarter sales in cell $>. The %/M function assigned to cell $> displays in the
formula bar when cell $> is the active cell.
)hen you enter the %/M function using the +uto%um button, ,2cel
automatically selects what it considers to be your choice of the group of
cells to sum. The group of adKacent cells $?, $&, $(, and $G is called a
range. + range is a series of two or more adKacent cells in a column or row
or a rectangular group of cells.
To Co#$ a Cell to djacent Cells in a Ro":
1. )ith cell $> active, point to the fill handle. The mouse pointer changes to
a cross hair.
9. 3rag the fill handle to select the paste area, range C>8,>. ,2cel displays a
shaded border around the paste area, range C>8,>, and the copy area, cell
27 Laxmi Lakhmani CRO 0290010
ITT Project
7. Click the +uto%um button on the %tandard toolbar. ,2cel assigns the
appropriate %/M functions to cell 5?, 5&, 5(, 5G, and 5>, and then
calculates and displays the sums in the respective cells.
'8erage /0nction:
The average function finds the average of the specified data (Simplifies
adding all of the indicated cells together and dividing by the total number of
cells.) The synta2 is as follows.
N+verage "first value, second value, etc.#
Te2t fields and blank entries are not included in the calculations of the
+verage 5unction.
29 Laxmi Lakhmani CRO 0290010
ITT Project
Ma% Function:
The ne2t function we will discuss is Ma2 "which stand for Ma2imum#. This
will return the largest "ma2# value in the selected range of cells.
$lank entries are not included in the calculations of the Ma2 5unction.
Te2t entries are not included in the calculations of the Ma2 5unction.
,2ample of Ma2 Cells to look at
Nma2 "+78+&# +7, +9, +?, +& ?'
Nma2 "+78+&, 7''# +7, +9, +?, +& and 7'' 7''
Nma2 "+7, +?# +7, +? ?'
Nma2 "+7, +(# +7, +( 7'
Min Function:
The ne2t function we will discuss is Min "which stands for minimum#. This
will return the smallest "Min# value in the selected range of cells.
20 Laxmi Lakhmani CRO 0290010
,2ample Cells to average +nswer
+7, +9, +?, +& G9.(
"+78+&, ?''#
+7, +9, +?, +& and ?'' 77'
+7, +9, +?, +&, +( G9.(
"+78+9, +&#
+7, +9, +& (;.??
ITT Project
$lank entries are not included in the calculations of the Min 5unction.
Te2t entries are not included in the calculations of the Min 5unction.
of min
Cells to look
+7, +9, +?,
+9, +? and
Nmin "+7,
+7, +? 7'
Nmin "+7,
+7, +(
"displays the
IF Function:
I5 function will check the logical condition of a statement and return one
value if true and a different value if false. The synta2 is
=IF (condition, value-if-true, value-if-false)
value returned may be either a number or te2t
if value returned is te2t, it must be in :uotes
,2ample of I5
typed into column
Compares +nswer
is " .@( P
NI5 "+?P7, QAesQ,
is "7.?> P
NI5 "+(P7'''', .
';, .'(#
is "7&'''
P 7''''#
NI5 "+GP7'''', .
';, .'(#
is ";&(? P
P-T <loan .t07=:
The .MT function returns the periodic "in this case monthly# payment for an
annuity "in this case a loan#. This is the .MT function that was used for the
21 Laxmi Lakhmani CRO 0290010
ITT Project
car purchase in the first e2ample. There are a few things that we must know
in order for this function to work. To calculate the loan we must know a
combination of the following
"rate# interest rate per period
"6.,0# number of payments until repaid
".<# present value of the loan "amount we are borrowing#
"5<# future value of the money "for saving or investing#
"type# enter ' or 7 to indicate when payments are due.
N.MT"rate, 6.,0, .<, 5<, type#
e:uation goes into c> N.MT"C&M79,C(,-C?#
C& is the yearly interest and since itOs
compounded monthly we divide by 79
C( is the number of months "R of payments#
-C? is the amount of money we have "borrow -
If we have an annual interest rate of @.GS and we are calculating monthly
payments, we must divide the annual interest rate by 79 to calculate the
monthly interest rate.
*xcel -acro:
+ macro is a series of commands and functions that can be run whenever
you need to perform the task. Macros can automate comple2 tasks and
reduce the number of steps re:uired to complete tasks that you perform
fre:uently. The easiest way to create an ,2cel macro is to have ,2cel
records the actions and then store these actions as a macro. Macros can be
played back or modified at any time.
To record a macro:
1. Click on the view option in the menu bar >click on macros > and click
on record macro.
22 Laxmi Lakhmani CRO 0290010
ITT Project
9. 5rom the 0ecord Macro dialog bo2 displayed, enter a name for the
macro in the Macro name8 te2t bo2.
?. To begin recording, click -E.
&. .erform the actions you want the macro to record. +ctions can be any
combinations of ,2cel commands. To stop recording, from the Tools
menu, point to Macro and click on %top 0ecording.
To assign a s&ortcut 'e$ to t&e macro:
7. In the menu bar click on view tab P click on macros and click on view
() 5rom the Macro dialog bo2 displayed, select the macro name "if
recorded before# to which you want to assign a shortcut key.
22 Laxmi Lakhmani CRO 0290010
ITT Project
*) Click the -ptions button to display the Macro -ptions dialog bo2.
+) Type a letter into the CtrlT te2t bo2. This combination key will be
used to invoke the macro.
,) Click -E to return to the Macro dialog bo2.
-) Click on the Cancel button to close.
To run a macro using t&e Tools Macro command:
7. 5rom the view menu, point to Macro and click on view Macros.
9. 5rom the Macro dialog bo2 displayed, click on the name of the macro
you wish to run in the Macro name8 list bo2.
?. Click the 0un button .6ote8 If you wish to edit or delete a macro, Kust
click on the particular button.
23 Laxmi Lakhmani CRO 0290010
ITT Project
To run a macro using t&e assigned s&ortcut 'e$:
.ress CtrlT(, with ( is the button which you assigned.
To create a toolbar .or s&ortcut to a macro8
7. Click on the office button and click on e2cel options.
24 Laxmi Lakhmani CRO 0290010
ITT Project
9. )indow The e2cel options appears.
?. Click on the customiDe option in the list on the left hand side. In the
Uchoose commands fromH option click on macros.
&. +s soon as you click on it the list of all recorded macros appears. %elect
the macro for which a shortcut toolbo2 is desired and click on addP the
name of the macro appears on the list in the right hand side. Then click
on ok.
25 Laxmi Lakhmani CRO 0290010
ITT Project
(. +s soon as you will click on ok a small icon for the macro appears ne2t
to the undo button.
G. 5or running the macro you Kust have to click on the toolbo2.
26 Laxmi Lakhmani CRO 0290010
ITT Project
Pi8ot table and chart. :
,2cel is a fantastic and powerful tool to analyDe data and report findings,
trends and different data relationships. *owever, sometimes we have to
analyDe large amounts of data and produce reports based on this data and
present it to your boss and colleagues. $ut, thankfully ,2cel has shortcuts
within itself V these shortcuts are the .ivot Tables and 0eports.
The key to remember is that pivot table can analyDe numeric relationships in
a snap, and produce reports and charts with Kust one click without going
through all steps to create a chart or report from scratch. It is really a
shortcut within ,2cel.
7. -pen the ,2cel application and go to 5ileP6ew to open a brand new
spreadsheet. *ere we take fictitious data Aou enter all the data into the
spreadsheet and format accordingly. This is the most time consuming step
because as we will see the ne2t steps are :uite short.
27 Laxmi Lakhmani CRO 0290010
ITT Project
9. Bo to Insert P.ivot Table and select pivot table option.
?. The create pivot table window appears as shown below.
29 Laxmi Lakhmani CRO 0290010
ITT Project
,nter the range. *ere you have to enter the range of the data that you want
to analyDe. +lso enter the location where you want the pivot table report to
be placed. Then click on ok.
&. The ne2t step is to build the .ivot Table by dragging items from the .ivot
Table 5ield 4ist pop-up window "or you can select the item and then click
+dd To! and you select the area where you want to place the items.# $ut,
the :uickest way is to select, drag and drop. Aou can select and drop any
item"s# to the column labels,! row labels,! and report filter,! and
values!. The combinations are endless, and you can see in a snap how the
different items would relate to one another.
(. Click on City and drag it to the Column label! section.
G. Click on %taff and drag it to the 0ow label! section.
>. Click on sales and drag it to the values! section. 6ow, you have created a
table showing all the %alespersons and the sales made by each within the
four maKor cities. +lso, the table shows the total sales in each of the four
30 Laxmi Lakhmani CRO 0290010
ITT Project
;. +s you complete dragging options a simple pivot table will appear in front of
you at the location you have specified.
@. Thus a brand new professional looking report has been created with the
help of pivot table option.
7'.6ow, if you want to see how this information will look on a chart, all you
have to do is click on the .ivotChart option.
31 Laxmi Lakhmani CRO 0290010
ITT Project
77.+s soon as you will click on it a window appears showing the various
layouts of pivot charts. Aou can select any layout depending upon how you
want to represent your information. Then click on ok.
79.+s soon as you will click on ok the pivot chart pane and the pivot chart will
32 Laxmi Lakhmani CRO 0290010
ITT Project
7?.Aou can change the layout and colors as per your suitability through the
pivot chart tools options.
To 5a8e a )orkbook:
)hen you save a workbook, you have two choices8 5a8e or 5a8e '.%
To save a document8
Click the Microsoft -ffice $utton
Click %ave
32 Laxmi Lakhmani CRO 0290010
ITT Project
Aou may need to use the %ave +s feature when you need to save a
workbook under a different name or to save it for earlier versions of ,2cel.
0emember that older versions of ,2cel will not be able to open an ,2cel
9''> worksheet unless you save it as an ,2cel @>-9''? 5ormat. To use the
%ave +s feature8
Click the Microsoft -ffice $utton
Click %ave +s
Type in the name for the )orkbook
In the %ave as Type bo2, choose ,2cel @>-9''? )orkbook
To minimi>e a 2orkbook 2indo2:
Click on the MinimiDe button in the top right-hand corner of the workbook
To clo.e a ?le:
Click on the office button and click on Close.
33 Laxmi Lakhmani CRO 0290010
ITT Project
Aou will be asked if you wish to save any changes you have made to the file.
%elect Aes to save, or 6o to ignore the changes.
If you are saving a new file, the %ave +s dialog bo2 will display. In the 5ile
name te2t bo2, enter a name and click on the %ave button.
To exit -icro.oft *xcel:
5rom the 5ile menu, click ,2it.
If you have saved all the changes made in the active workbook files,
Microsoft ,2cel will close.
If you have not saved all the changes, the %ave confirmation bo2 will be
To save the current workbook file before e2iting, select Aes.
To e2it without saving the file, select 6o.
To cancel the e2it command, select Cancel or press ,sc.
Ms ,2cel 9''> is easy to work upon and very useful when the data you have
to deal with is of a large magnitude.
34 Laxmi Lakhmani CRO 0290010
ITT Project
35 Laxmi Lakhmani CRO 0290010
ITT Project
'bo0t Po2erPoint
/ormatting 5lide +e.ign
Object. and 'nimation
5etting the 5lide Timing.
-icro.oft Po2erPoint 00&
.ower.oint is a complete presentation graphics package. It gives you
everything you need to produce a professional-looking presentation.
.ower.oint offers word processing, outlining, drawing, graphing, and
presentation management tools. It is much more user-friendly and intuitive
layout than its predecessors. Therefore it is a presentation package that you
can use to produce with ease a series of slides or overhead transparencies
to make your presentation interesting and effective.
%tarting .ower.oint8
Click on the %tart button, point to .rograms, followed by Microsoft -ffice
and click on Microsoft .ower.oint as shown below
36 Laxmi Lakhmani CRO 0290010
ITT Project
The Microsoft .ower.oint screen
37 Laxmi Lakhmani CRO 0290010
ITT Project
+rrangement of Tools in .ower.oint 9''>
T&e MS O/ce Button contains t&e main 0le .unctions
6ew, -pen, %ave, %ave as, .rint, .rint .review, etc.
The Luick +ccess Toolbar contains shortcuts to %ave, /ndo, and 0epeat
,ach 0ibbon Tab displays a 0ibbon that provides a set of Tool Broups.
The 0ibbon Tab and the Tool Broups in the 0ibbon correspond to the
Menu and Toolbar in )ord 9''' and 9''?
The 6ame of each Tool Broup is listed at the bottom of the Broup
*xample - In the *ome Tab, the third Tool Broup is named 5ont
The name Q5ontQ is under the 5ont Tool Broup
To change the Tool Broups being displayed in the 0ibbon
Click on the appropriate 0ibbon Tab
*xample - The *ome Tab contains Tool Broups for the most commonly
used Tools
Clipboard, 5ont, .aragraph, and %tyle tools in )ord
39 Laxmi Lakhmani CRO 0290010
ITT Project
%ome Tool Broup bo2es have a small arrow in the bottom right-hand corner.
If you click on this arrow, .ower.oint will open a 3ialog $o2 which offers
More options and settings related to that Tool Broup
In .ower.oint 9''>, you will find that tools with similar uses are organiDed
so that they are usually found within the same Tool Broup or at least within
one 0ibbon. If you do not find a tool in the 0ibbon you think it should be in,
try e2ploring the other 0ibbon Tabs.
,etting 5tarted
Create a Ne" Presentation
M% -ffice $utton PP 6ew V 6ew .resentation window opens up
The M% -ffice $utton is located in the top left corner of the word 9''>
To start a new file from scratch8
Choose $lank 3ocument! and press Create!
40 Laxmi Lakhmani CRO 0290010
ITT Project
There are templates available on the left panel for creating a presentation of
a specific type "i.e. photo album or calendar#.
O#en an !%isting Presentation:
M% -ffice $utton PP -pen
5ind your presentation in the -pen! window
.ower.oint9''> will open files created with older versions of
.ower.oint"W.ppt# as well as .ower.oint9''> files "W.ppt2#
O#en a 0le .rom a di1erent 2ersion or .ormat:
.ower.oint9''> will automatically convert a document from a compatible
version of .ower.oint
Aour document will open in Compatibility Mode.
This will prevent you from using certain tools in -ffice 9''> which are
not compatible with -ffice 9''? or 9'''
)hen you finish editing a document be careful to save any converted
documents in their original format
Sa2e a document under a di1erent Name3 4ersion3 or
M% -ffice $utton PP %ave +s..
In the bars at the bottom of the %ave +s.. sub window.
7. Bive your document a new name in 5ile 6ame!.
9. %elect the version and format from %ave as type!.
41 Laxmi Lakhmani CRO 0290010
ITT Project
Sa2e t&e current document
M% -ffice $utton PP %ave -To save your file click %ave
dd a Ne" Slide:
*ome Tab PP %lides PP 6ew %lide
Click on 6ew %lide $utton. It adds a new slide in the default layout.
Title and Content!
Click on the arrow at the bottom corner of the 6ew %lide button. Aou
can select the slide layout from the 3efault 3esign .allet
Click 4ayout $utton. Aou can select and change the slide layout.
Click 3elete $utton to delete the current slides.
42 Laxmi Lakhmani CRO 0290010
ITT Project
@ie2ing 5lide. in )ork.pace
<iew Tab
5a$out o. .rames in 6Normal 4ie"7
)hen you first open a new presentation in .ower.oint the main window has
three frames!
The right biggest frame shows the Current %lide
The left frame has two tabs8
%lide tab displays the slide as thumbnails
-utline tab displays a written outline of each slide of your
The bottom frame is for 6otes to remind you the points for each slide
T&e 4ie" Tab
3ifferent <iews allow you to manage different aspects of your presentation.
<iew Tab PP .resentation <iews
6ormal <iew8
+ window splits into %lide, 6otes and the left frame where you can choose
either %lides Thumbnails or %lides -utline. +llows you to focus on a slide
and see everything about the slide at once.
42 Laxmi Lakhmani CRO 0290010
ITT Project
Slide Sorter8
Bive thumbnails of all the slides in the presentation. 4ets you see the big
picture. +llows you to
%ort, move, add and delete slides easily. /seful at the end of the proKect.
Notes Page:
3isplays the page layout of the notes and the slides. +llows you to
rearrange the notes and compare them to the content of your slide.
43 Laxmi Lakhmani CRO 0290010
ITT Project
Slide S&o":
.lay the presentation from the beginning.
Turn -nM-ff <isual Buides
<iew Tab PP %how M*ide PP 0uler
<iew Tab PP %how M*ide PP Bridlines
Bridlines and rulers are used to measure and line up obKects on a
In.erting and /ormatting Text and
44 Laxmi Lakhmani CRO 0290010
ITT Project
Insert Tab
dd Te%t "it& Te%t Bo%es:
*ome Tab PP 3rawing PPTe2t $o2
In .ower.oint all te2t is contained in Te2t $o2es.
Click on Te2t $o2 $utton PP Click anywhere in the slide
3rag circle corner points or s:uare side points of the Te2t $o2 to
change its siDe.
Click within the bo2 to type te2t.
Mo2e Te%t Bo%
$ring the cursor over the te2t bo2 borders.
Cursor changes to the move icon "Cross with arrowheads#. *old the
mouse and move the te2t bo2.
Aou can also nudge the te2t bo2 by selecting it and pressing the
keyboard arrow keys.
0otate the te2t bo2.
o $ring the cursor over the green circle to rotate the te2t bo2
Therefore in the same way you can move the same obKects in a
Format Te%t Bo%
%elect the te2t bo2. The 3rawing Tools Tab appears.
Click on the 5ormat tab. 5ormat the selected te2t bo2 in the %hape
o %hape 5ill8 Changes the fill color.
o %hape -utline8 Changes the color, width. 4ine styles of outline.
o %hape ,ffects8 +pplies visual effects to the te2t bo2.
45 Laxmi Lakhmani CRO 0290010
ITT Project
Format te%t in Te%t Bo%
%elect and highlight the te2t in the te2t bo2.
Click on the *ome Tab
In the 5ont Broup and .aragraph Broup, you can format the 5ont,
%iDe, color and %tyle of the selected te2t.
dd 8ord rt 9Fanc$ Te%t::
Insert Tab PP Te2t PP )ord +rt
Click on the )ord+rt button PP select the style you like
+ )ord+rt Te2t $o2 appears in the slide. Type in.
Format 8ordrt
%elect the )ord+rt in the slide.
The 3rawing Tool Tab will appear at the right end of the 0ibbon Tabs.
Click on the 5ormat Tab.
5ormat the selected )ord+rt in the )ord+rt %tyles Broup.
'dd 5hape.
Insert Tab PPIllustration PP %hapes
Click on the shape button to see the list of the available shapes
%elect the %hape.
Click on anywhere in the slide to insert the selected shape.
/ormat 5hape.
%elect the %hape. 3rawing Tool Tab appear
Click on the 5ormat tab. 5ormat the selected shape in the %hape
46 Laxmi Lakhmani CRO 0290010
ITT Project
o %hape 5ill8 Changes the fill color.
o %hape -utline8 Changes the color, width. 4ine styles of outline.
o %hape ,ffects8 +pplies visual effects to the te2t bo2.
Lay one .hape o8erA 0nder another:
%elect the shape.
The 3rawing Tool Tab will appear.
Click on the 5ormat tab. +rrange the order in the +rrange Broup8
o $ring to the front
o %end to back.
,ro0pB 'lign and Rotate 5hape.:
)hile holding the shift key, click on the obKect you wish to group.
3rawing Tool Tab appears.
Click on the 5ormat tab.
To group the obKects8 Click on Broup button in +rrange Broup.
To align the obKects8 Click on +lign button in +rrange Broup.
To rotate the obKects8 Click on 0otate button in +rrange Broup.
%hapes in a group can still be move and edited individually, and will
continue to correspond to their group after being changed.
'dd an image from a ?le
Insert Tab PPIllustration PP .ictures
5ind the picture file you want to insert in the browser window.
47 Laxmi Lakhmani CRO 0290010
ITT Project
'dd an image from Clip 'rt
Insert Tab PPIllustration PP Clip +rt
%earch for the Clip +rt and other media in the right-hand search panel.
Check in! ,verywhere! bo2 under %earch in! for more e2tensive results.
/ormat an image and Clip 'rt
5ormatting process is basically the same as formatting te2t bo2!, )ord
+rt! or %hape!.
%elect obKects "image or clip art#. .icture Tool Tab appears.
5ormat obKects using +dKust Broup, .icture %tyle Broups and +rrange
Move -bKects.
/ormatting 5lide +e.ign
+e.ign Tab
C&ange t&e Bac'ground
3esign Tabs PP $ackground PP $ackground %tyles
Click on the 5ormat $ackground button at the bottom.
5ormat $ackground window appears.
o Aou can set the color, solid or gradient, transparency or choose
pictureMte2ture fill.
o Click on Close button to apply changes only to the current slide.
o Click on +pply to +ll to apply changes to the entire slide
C&ange t&e T&eme
49 Laxmi Lakhmani CRO 0290010
ITT Project
3esign Tabs PP Themes
Move the mouse over the theme button to preview different themes
on your current slide.
Click on any theme button to choose the theme, which will be applied
to all the slides in your presentation.
Colors8 Changes the color scheme of the current theme.
5onts8 Changes the font of the current theme
,ffects8 Changes the effects of the current theme
Formatting Presentation in Slide Master
The %lide Master acts as a template for your entire presentation. +ltering
anything on the slide master will change it for all the slides in your
<iew Tab
O#en t&e Slide Master:
<iew Tab >>.resentation <iews >> %lide Master
%lide Master Tab appears on the left-hand side of *ome Tab
!dit t&e Slide Master:
Click on the %lide Master Tab provides a set of %lide Master 5ormatting
,dit Master
Master 4ayout
,dit Theme
.age %etup
Close- click on close button to go back to the 6ormal <iew

Objects and nimation

50 Laxmi Lakhmani CRO 0290010
ITT Project
+nimation Tab
Create Custom animation e1ects .or objects:
+nimation Tab PP+nimations PP Custom +nimation
Custom +nimation .anel appears on the right hand side of the current
%elect the obKect you wish to apply animation
Click the add ,ffect button and choose the animation style.
5re:uently-used effects are found in ,ntrance! styles in the
Click the .lay button to preview the animation.
Modi.$ nimation !1ects and order o. nimated
CustomiDe animation effects under Modify in Custom +nimation .anel.
%tart V how to start the animation
3irection- direction the animation
%peed- speed the animation
Change orders of animated obKects8
o %elect the obKect under the list Modify
o *old on the mouse and bring up or down to change the order of
51 Laxmi Lakhmani CRO 0290010
ITT Project
Create a Slide Transition:
%lide transitions are animation effects that appear between slides. )hile
they look fancy, these transitions can be distracting if overused. If it often
good to keep this kind of animation to a minimum.
+nimation Tab PP+nimations PP Transition to this slide
Move the cursor over the transition buttons to preview the effects.
Click on the transition effect button to apply the slide transition
Click on Transition %ound button to apply sound effect for transition.
Click on Transition %peed button to adKust the speed.
Click on +pply to +ll to apply the same transition effect to all the
C&ange t&e Order o. Slides:
<iew Tab PP.resentation <iews PP %lide %orter
o Change the order of slides
%elect the %lides tab in the left frame in the 6ormal <iew. Aou can see
the thumbnails of the slides in your presentation.
o 3rag up and down to change the order of slide.
Ma'e Notes8
)rite notes in the bottom frame in the 6ormal <iew.
To print your notes8
-ffice $utton PP .rint PP .rint )hat
%elect 6ote .ages!.
Present t&e Slide S&o":
7. Manual .resentation
<iew Tab PP.resentation <iews PP %lide %how
To move to the ne2t slide in your presentation8
Click the left mouse button.
*it the spacebar.
/se the arrow keys of keyboard. /p and left go back, right and
down go forward.
9. +utomatic .resentation
+nimation Tab PP+nimations PP Transition to this slidePP +dvance
Click on the check bo2 for +utomatically +fter!.
%et the time to automatically change to the ne2t slide after
certain duration of time.
/seful while time constraint factor or when to present in a
movie style.
52 Laxmi Lakhmani CRO 0290010
ITT Project
Setting t&e slide timings:
5or setting time gap between every slide you have to set the slide timings.
.erform the following steps to do so8
7. %elect slide show option from main menu.
9. Click 0ehearse timing option.
?. The clock shows the time for every slide to be displayed.
&. Click Une2tH button from the rehearse toolbar to set the time for the
ne2t slide.
(. +fter the timing for the last slide is set, a dialogue bo2 is displayed.
This shows the total time for the entire presentation. It has been shown
G. Click on the UyesH button.
52 Laxmi Lakhmani CRO 0290010
ITT Project
T'LLC !%0
53 Laxmi Lakhmani CRO 0290010
ITT Project
'bo0t tally
)hy 2e 0.e Tally
;o2 create a company by reference of
+i7erent type of 8o0cher 2ith DC'5*
Trial #alance
Pro?t 6 Lo..
#alance .heet
5tock .0mmary
+ay book
Ratio analy.i.
Ca.h 6 f0nd Fo2 .tatement
54 Laxmi Lakhmani CRO 0290010
ITT Project
T'LLC !%0
Tally is a versatile accounting package and is also based windowing
interface. +ll screens in Tally are viewed as windows possessing the
following V
+ title bar that displays the name of the application. + tally icon to the left
"of the user# that pulls down a menu comprising restore, move, siDe,
minimiDe and ma2imiDe menu items. Three small buttons to the right "of the
user# that activates minimiDe, ma2imiDe, and closer of the window.
There are many accounting packages are available in the market, Tally
remains the undisputed king of all financial accounting packages available
in India. Tally is capable of handling any kind of transaction you would
need, whatever your business. In order to use tally, you neither need to
neither learn new accounting methods nor should change your e2isting
style of handling accounts. The information can be fed as well retrieved at
random and all human errors can be corrected.
55 Laxmi Lakhmani CRO 0290010
ITT Project
Operation of Tally
The area of the Tally is very wide, you could be the owner, financial
controller, accountant, manager or an auditor. +ll that is re:uired to learn
Tally is fundamental knowledge of accounts and familiarity with basic
accounting terminology. This means that you should understand certain
basic terms like an account, a debtor, a creditor, assets, liabilities, capital
Tally is a Multi dimensional software it keeps on updating itself by latest
changes taking place in the commerce world. In market many version of
tally are available and the latest version @.' do comply with <+T"<alue
+dded Ta2# accounting and reporting.
;O) TO 5T'RT T'LLC !%0G
-irst !li!k on 8)#R) "utton than !li!k on all pro$rams, !li!k on
tally 9.
56 Laxmi Lakhmani CRO 0290010
ITT Project
In order to explain the 2orking of tally 2e need to
take 0p a. .ome example regarding general
tran.action of any enterpri.e%
Faya X Faytee +ssociate starts a new business and following transaction
took place which is to be recorded in Tally @.' software.
7. Introduce capital in business 0s. 7'''''M-
9. 3eposited Cash in bank 0s. (''''M-
?. .urchase order for %anKay X company arahar daal 9'' k.g.Y 7'.'' k.g.
&. Made purchases in cash 0s. &''''M-
(. %ale order for MM% +nuragX com. Masoor daal ('' k.g.Y 7(.'' per k.g.
G. Cash %ales to customers "0aKesh# 0s. 9''''M-
>. sales return to prkashX company 0s.7('''M-
;. 0ent paid to landlord 0s.7(''M-
@. ,lectricity charges paid 0s. 9(''M-
7'.Cash received as commission 0s. 7'''M-
77..aid salary to %taff 0s. 9'''M-
79.Charged depreciation on +ssets 0s. G'''M-
7?.$rought +ssets 0s.7;'''M-
7&.%crap %old 0s. ;'''-
7(.(S %ales ta2
,ate2ay Of Tally
'cco0nting Information V It is for the creating accounting ledger of
parties, accounting groups, cost centers, cost categories X voucher types
In8entory information V To is option to create stock items, stock groups,
units of measure etc.
57 Laxmi Lakhmani CRO 0290010
ITT Project
'cco0nting 8o0cher - To create vouchers for accounting such as
payment, receipts, Kournal, sales, purchases, contra etc.
In8entory 8o0cher V To enter the stock Kournal.
Import of data V To import data from another Tally version.
#alance .heet V This is an option to show the balance sheet of the
Pro?t 6 Lo.. acco0nt - This is an option to show the profit and loss
account of that company.
5tock 50mmary V This option shows the summary of the stock items.
Ratio 'naly.i. V The tally calculates various ratios used for decision
making. This option shows the various ratios automatically calculated by
+i.play V This is a option which shows several type of account
statements as8 trial balance, day book, ledgers, sales register, .urchase
register etc.
-0lti acco0nting printing V to print the account books like cash book,
ledger, Kournal, sales register, purchase register etc.
H0it- This is an option which helps the user to e2it out of the T+44A.
59 Laxmi Lakhmani CRO 0290010
ITT Project
It is the area in which you actually work. Aou can activate this area either
by clicking any where in this area or by pressing ZCtrlP T ZMP key
+lthough Tally supports mouse commands, you can e2ecute all commands
in plain ,nglish from the keyboard by typing them in this area. Aou can
activate this area either by clicking anywhere in this area or by pressing
ZCtrlP T Z6P key combination.
The very first in recording transaction in Tally is the Creation of Company
;o2 to Create ' Company G
+ company is basically a file where transactions relating to a particular
company are entered. + company may be a sole proprietorship, partnership,
Koint stock or any other company where there are transactions present.
T&ere are .ollo"ing ste#s ta'en to create a ne" com#an$
In order to create company Select Company Info
%elect option V create company!
Bive the name of the company - it is a mandatory field
Bive the mailing name of the company V it is an optional field
+ddress of the company - it is an optional field
Bive the name of statutory compliance V that is India
Bive the name of %tate V which is optional but if <+T accounts are
Maintained then it is mandatory
Bive the .I6 code, Telephone no. X ,-Mail address of the company V
it is an optional field
60 Laxmi Lakhmani CRO 0290010
ITT Project
Currency symbol of the company
Maintain the method of accounting
5inancial year from
$ooks beginning from
Tally vault .assword
/se security control
6ow select default values.
Then a message bo2 will come then press enter to create a company.
-nce you have created a company then you are ready for maintaining
account for the company.
'cco0nt Creation
In order to create accounts in tally. There is an option known as
+ccount Info. Through which ledgers are created. Bo to +ccount Info.
Creation of the ledger: 5irstly we have to create ledgers through main
gateway or pressing alt T c key on the voucherHs account name
61 Laxmi Lakhmani CRO 0290010
ITT Project
*xample:- If Capital account is to be Created Type Capital +ccount
%elect group Capital and +ccept Aes.
Aou can also +lter the ledger by using +ccount Info. V 4edgers V +lter.
This is how all accounts are Created. In Tally two accounts are always
available Cash X .rofit +nd 4oss +ccount.
+ voucher is primary document for recording the financial
transation.recording and analyses are easy for different type of transaction
62 Laxmi Lakhmani CRO 0290010
ITT Project
because Tally provides 7G different predefined voucher. They pertain to
both accounting and inventory.
Type of @o0cher:
There are 7G vouchers which can be used for recording transactions X
some are optional. we can see these voucher in top right side in every
voucher columns.
+ate of @o0cher: The top right of the voucher bo2 displays the
date of voucher and the day of the week; this date indicates the current
date on which you are entering the voucher. The same date appears as
the current date at the Bateway of Tally. Aou can change date by pressing
Z59P Eey.
Partic0lar: In accounting vouchers this column contains the
information about the ledgers you debit or credit. )hen To or Cr is
displayed, specify the ledger to credit. )hen $y or 3r is displayed, specify
the ledger to debit.

+ebitACredit: This column takes value of transactions therefore;
specify the amount of the transaction here. If you debit a ledger, the
62 Laxmi Lakhmani CRO 0290010
ITT Project
amount goes into the debit column and if you credit a ledger, the amount
goes into the credit column.
$ote: The voucher entry is completed only when debit X credit both
amount total are matches.
$arration: In this column, you can mention the details of the entry. +t
the end of the voucher, there is a common narration for the whole
voucher. The option for writing narration, for each entry will be present
only if you had set the option U/se narration for each entryH in the
accounting vouchers section of the voucher configuration menu UAesH.
'ccept key: Wen !e done entry in voucer and press enter "ey tan
voucer as" +ccept or 6ot.
Contra @o0cher <5hort C0t key /3=
This voucher is used for fund transfers between cash and bank accounts
only. /sing this voucher you can account for cash deposits into banks, cash
withdrawals from bank and fund transfers between two bank accounts or
cash account.
In the above e2ample Cash withdrawn from bank 0s. (','''#-
63 Laxmi Lakhmani CRO 0290010
ITT Project
Payment @o0cher <5hortc0t (ey /9=
This voucher is used for all payments you make through cash or bank.
These payments can be forwards e2penses, purchases, to trade creditorHs
1ayment of salary in a"ove :xample.
1ayment of rent in a"ove :xample.
1ayment of ele!tri!ity !har$es
64 Laxmi Lakhmani CRO 0290010
ITT Project
Receipt @o0cher <5hort C0t (ey / :=
This voucher is used for all receipts into cash or bank accounts. The
voucher is similar to the payment voucher e2cept that you debit cash or
bank account and credit the ledger from which you receive.
in abo8e *xample.
Cash sale to Ra(esh Rs.20000;,
Commission re!eive Rs.1000;,
65 Laxmi Lakhmani CRO 0290010
ITT Project
P4RC;'5* OR+*R <5;ORTC4T (*C
This is a type of inventory voucher. 5or creating this voucher we follow
some steps. e2plain this we are taking above e2ample.
5tep-"- unit creation
66 Laxmi Lakhmani CRO 0290010
ITT Project
5tep-- stock item creation
5tep-1- pass Kournal entry in inventory voucher.
67 Laxmi Lakhmani CRO 0290010
ITT Project
P0rcha.e @o0cher <5hort C0t (ey /!=
This voucher is similar to the sale voucher with the e2ception that you
credit the seller and debit the purchase account. )e create a purchase by
two methods either I6<-IC, -0 <-/C*,0.
P4RC;'5* *$TRC I$ @O4C;*R:
cash purchase 0s. &''''M-
69 Laxmi Lakhmani CRO 0290010
ITT Project
P4RC;'5* *$TRC I$ I$@OIC*
5or doing work in purchase invoice click on +% I6<I-C,.this prosier
similar to sales invoice.
70 Laxmi Lakhmani CRO 0290010
ITT Project
5ale 8o0cher <.hortc0t key /J=
%ale voucher also made by two methods as <-/C*,0 X I6<I-C,.
I$ '#O@* *K'-PL*:-
Cash sales to customer"0aKesh# 0s.9''''M-
71 Laxmi Lakhmani CRO 0290010
ITT Project
P0rcha.e ret0rnAdebit note<.hortc0t
key /!=
)hen we return the goods which we purchase than we pass such type
voucher entry.
I$ T;* '#O@* *K'-PL*: .urchase return to prakash 0s.7('''M-
$OT*:-)e follow same prosier in the case of sale return.
72 Laxmi Lakhmani CRO 0290010
ITT Project
Lo0rnal @o0cher <.hortc0t key /""=
+ Fournal voucher is an adKustment voucher. Thus all amounts to be
adKusted between two accounts are passed as a Kournal. $y the term
adKustment, we mean that no physical movement of funds takes place.
example- treatment of depre!iation ill "e done throu$h this vou!her
"e!ause no movement of funds is there.
72 Laxmi Lakhmani CRO 0290010
ITT Project
+i.play Option
-nce you have entered the vouchers, based on the information in these
vouchers, Tally automatically generates all these reports. In order to get
any report all you have to do is to enter vouchers. Tally gives you
ma2imum benefit of the data that has been entered through vouchers. It
takes care of all reporting based on these transactions and automatically
presents them in comprehensible format.
Aou can view reports like the Trial $alance, .rofit and 4oss +ccount,
$alance %heet, %tock statement, 4edger X %ummaries, %ales, .urchase
and other registers, Cash and 5und 5low %tatements, Cost Centre +nalysis
5ollowing are some of the reports generated by Tally8
Fust press enter on the 3isplay option on the Bateway of Tally. 5ollowing
menu will displayed.
73 Laxmi Lakhmani CRO 0290010
ITT Project
@ie2ing Trial #alance
+ trial balance is consolidation of ledger balance. Tally display trial
balance through 3isplay trail balance option. The $alance on an account is
the difference between the total of the debit side and the total of the
credit side. +t the end of an accounting period all the accounts are
balanced and the balances listed. $oth sides of this list, called the trial
balance, should balance. $ecause of the duality concept, every debit
should have a credit. In a trial Aou can +lso view each and every 4edger
and $ooks of +ccounts
$OT*: - 5or detailed Trial $alance .ress +lt T 57 key combinations.
74 Laxmi Lakhmani CRO 0290010
ITT Project
@ie2ing Pro?t 'nd Lo.. 'cco0nt
Tally displays the profit and loss statement from the .Gate*a( ! Ta%%(/
itself. 1%L statement !an "e display either in hri,nta% r 0erti#a%
format. 1ress the 1)< key. )his ill "rin$ up the profit and loss #!!ount
of the finan!ial =ear on the s!reen.
$OT*: - 5or detailed Trial $alance .ress +lt T 57 key combinations.
75 Laxmi Lakhmani CRO 0290010
ITT Project
@ie2ing #alance 5heet
Tally places importance to $alance sheet. Aou can view the condition of
company. $alance sheet also may be horiDontal or vertical. +t the
UBateway of TallyH select $alance %heet option. It displays the closing
balances of the primary groups 4iabilities and +ssets.
To see detailed 0eport .ress Z+ltP T Z57P
Aou can alter the balance sheet periodically, Column wise etc.
5TOC( 54--'RC
76 Laxmi Lakhmani CRO 0290010
ITT Project
In tally by help of stock summary we can see the stock of our goods.
+'C #OO(
77 Laxmi Lakhmani CRO 0290010
ITT Project
The 3ay $ook contains all the vouchers that have been entered till date
"both inventory and accounting#. *owever you are permitted to restrict the
amount of information you wish to see by using the change period option.
C'5; /LO) .tatement
79 Laxmi Lakhmani CRO 0290010
ITT Project
Cash flow statement help management in the decision making process.
Cash flow statement can be displayed and printed by display option.
$OT*:,using +ltT. report can be printed.
/4$+ /LO) .tatement
5und flows are same helps to management for decision making as well as
cash flow.
90 Laxmi Lakhmani CRO 0290010
ITT Project
91 Laxmi Lakhmani CRO 0290010
ITT Project
The *nd
92 Laxmi Lakhmani CRO 0290010